HomeMy WebLinkAboutR-2024-071 MCCi Authorization to Exceed $50K FY24RESOLUTION 2024-Q11
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS FOR
HARDWARE, SOFTWARE, PROFESSIONAL SERVICES FROM MCCI, LLC,
THAT EXCEEDS AN ANNUAL VENDOR THRESHOLD OF FIFTY
THOUSAND DOLLARS ($50,000.00); PROCEEDING WITHOUT
COMPETITIVE BIDDING AND AUTHORIZING PURCHASES FROM THE
INFORMATION TECHNOLOGY APPROVED ANNUAL BUDGET
APPROPRIATION; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment, and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids, if she is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection
(a), sets the monetary threshold at Fifty Thousand Dollars ($50,000.00) for a vendor each fiscal
year; and
WHEREAS, MCCI has been one of the City's primary vendors for software and
professional services of Laserfiche since 2018, and the Information Technology Division has
planned, through the fiscal year 2023-24 budget, to purchase additional software and/or
professional services; and
WHEREAS, pricing received is based on OMNIA Partner Contract (a group purchasing
organization) NCPA 01-162 and is effective through November 30, 2025; and
WHEREAS, the City plans to use the additional software licensing to improve automation
and facilitate data workflows, aligned with the City's IT Master Plan, which aims to develop
electronic document management standards; and
WHEREAS, the total expenditures will exceed the annual Fifty Thousand Dollars
($50,000.00) City purchase threshold for a single vendor and, therefore, City Commission
approval is required.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes purchases of hardware, software, and
professional services from MCCI in an amount exceeding the annual amount of the Fifty Thousand
Dollars ($50,000.00) purchase threshold for a single vendor for all fiscal years that the underlying
OMNIA Partner Contract NCPA 0 1- 16 is in effect; further, the proper City officials are authorized
to execute any documents related to this approval.
Section 3. That funding for these services shall be made from the City's authorized
annual budget appropriations from the City's Information Technology Fund.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall be effective 10 days after passage.
PASSED ANDD ADOPTED on ri W 2024.
nfiii Motion by l M -b rnx 5 secondby jI t
FINAL VOTE ON ADOPTION: Unanimous V/
Yes No
Commissioner Joyce L. Davis
Commissioner Tamara James
Commissioner Marco Salvino
Vice Mayor Lori Lewellen
Mayor Archibald J. Ryan W
ATTES
ELORA e C
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
RYAN IV
MAYOR
C,
2
RESOLUTION #2024-D