HomeMy WebLinkAboutR-2024-078 City Ceremonial Items PolicyRESOLUTION NO.2024-SM
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DANIA BEACH, FLORIDA, AMENDING THE CITY'S CEREMONIAL
ITEMS POLICY; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission wishes to amend its "Ceremonial Items Policy"
(the "Policy") to provide additional clarity to the process; and
WHEREAS, the City Commission supports the amendments to the policy;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "WHEREAS" clauses are ratified and confirmed, and
they are made a part of and incorporated into this Resolution by this reference.
` ection 2. That the City Commission amends its "Ceremonial Items Policy" which
will be applicable to City elected officials and determines a standardized process that will
provide for consistency. A copy of the amended Policy is attached as Exhibit "A", which is
made a part of and is incorporated into this Resolution by this reference.
Section That all resolutions or parts of resolutions in conflict with
this Resolution are repealed to the extent of such conflict.
Section 4. That this Resolution shall be in force and take effect in ten (10) days after
its passage and adoption. �Q
PASSED AND ADOPTED on 2024.
Motion byCom%im lots,, secondbyYitt �UU LtWi1UA
FINAL VOTE ON ADOPTION: Unanimous
Yes No,
Commissioner Joyce L. Davis_
Commissioner Tamara James
Commissioner Marco Salvino
Vice Mayor Lori Lewellen
Mayor Archibald J. Ryan IV
ATTEST:
HED
ELORA RIE ARC A J. RY'AN IV
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
*E. TSIS
RNEY
2 RESOLUTION # 2024-A a. p
EXHIBIT A
RESOLUTION # 2024--u 'J
Ceremonial Items Policy
The City Commission has established a procedure to be adhered to by the City Commission, the
City Manager and organizations relative, but not limited to, the issuance and distribution of
proclamations, keys to the City, awards, certificates and other ceremonial items or documents,
effective April 28, 2020.
The Mayor, Commissioners, City Manager and organizations may request ceremonial items from
the City Commission by submitting a written request to the City Clerk using the request form or a
written communication before the publishing of the next City Commission meeting agenda. Upon
receipt, the City Clerk will place it on the next agenda for discussion and seek a motion to approve
the request to be placed on a future meeting agenda. The individual or organization making the
request will have the opportunity to explain the reason for the request for the City Commission's
consideration and discussion. Upon City Commission approval, the City Clerk will prepare the
item and, if applicable, will invite the party to be recognized to the next appropriate City
Commission meeting or invite a representative of the event of the organization requesting the item.
Ceremonial item request requirements. The criteria and types of ceremonial items available for
presentation identified below shall serve as a reference for the City Commission.
The following types of ceremonial items are available for presentation:
(1) Keys to the City. A key to the city is the most prestigious award presented by the City
Commission and shall be generally limited to the following criteria. They may be
issued:
a. To citizens, organizations or entities of the City who or which brought regional,
national or international acclaim to the City;
b. To citizens, organizations or entities who or which have provided service of
significant historical value to the City; and
c. To individuals, organizations or entities for meritorious acts that occurred
within the City.
(2) Proclamations. A proclamation is a formal public statement presented at a Commission
meeting by the City Commission to recognize certain causes and events to include but
not limited to the following:
a. For organizations with widespread community interest;
b. For a national event or cause such as the American Cancer Society, Breast
Cancer Awareness, Black History Month, Women's History Month, National
Library Week and other similar events and causes;
c. For new businesses that request a proclamation from an elected official;
provided that the City Commission is informed of the request before issuance;
d. For organizations to commemorate a special event/activity having a positive
impact on the City such as Code Enforcement Week, Parks & Recreation
Month, City Clerk Week, Public Service Recognition Week;
1 March 16, 2021
e. For historic milestones such as Centenarian (100th) Birthdays; and
f. For events supported by proclamations issued by the President of the United
States, U.S. Congress, Governor of the State of Florida or the Florida State
Legislature.
(3) Proclamations will not be issued for the following:
a. Commercial purposes such as opening of a new business (except as provided in
Section (2)c above), a new service, a new product or a new professional service;
b. Deceased persons unless the person was associated with a specific significant
event;
c. Birthdays less than 100 years;
d. Family reunions, class reunions, or wedding anniversaries;
e. Personal political or business endorsement of individuals or for -profit
businesses.
(4) The request form or written communication for ceremonial items such as keys,
proclamations and certificates must include the following:
a. Specific title of what will be honored with a ceremonial item;
b. Requested type of ceremonial items and date to be presented or picked up;
c. Facts about the subject matter, cause or event;
d. Contact information of the person or official making the request including:
name, mailing address, telephone number, cell telephone number and email if
applicable;
e. Specify whether the ceremonial item is requested to be issued or presented at
a Commission meeting or an event; and
f. Proclamations and other ceremonial items or documents approved by the City
Commission shall be read or presented by the Mayor, Vice Mayor or
Commissioner who requested the item. Proclamations can only be signed by
the Mayor on behalf of the Mayor and City Commission The ceremonial item
(plaque certificate proclamation etc.) may recognize the presenter, but must
be signed by the Mayor on behalf of the Mayor and City Commission. If the
Mayor is not available the Vice Mayor may sign the proclamation or certificate
on behalf of the Mayor. In no event shall any ceremonial item be issued by a
single elected official but rather shall issue on behalf of the Mayor and City
Commission.
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