HomeMy WebLinkAboutR-2024-082 Authorizing to Exceed Annual Vendor Amount $50K to AMC, Inc. for Hardware and Software Serv.RESOLUTION2024-L )G—
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS FOR
HARDWARE, SOFTWARE, PROFESSIONAL SERVICES FROM AMC
SURVEILLANCE CAMERA AND ELECTRONICS, INC. (AMC), FOR FISCAL
YEAR 2023-24, THAT EXCEED AN ANNUAL VENDOR TOTAL AMOUNT
OF FIFTY THOUSAND DOLLARS ($50,000.00); PROCEEDING WITHOUT
COMPETITIVE BIDDING AND AUTHORIZING PURCHASES FROM THE
INFORMATION TECHNOLOGY FUND APPROVED ANNUAL BUDGET
APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment, and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids, if she is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection
(a), sets the monetary threshold at Fifty Thousand Dollars ($50,000.00) for a vendor each fiscal
year; and
WHEREAS, the Fiscal Year 2023-24 budget includes funding for maintenance and updates
to the surveillance camera infrastructure; and
WHEREAS, AMC is the City's primary maintenance provider for the City's surveillance
camera system, and they are a reliable local company that has provided exemplary service to the
City for several years; and
WHEREAS, the total expenditures will exceed the annual Fifty Thousand Dollars
($50,000.00) City purchase threshold for a single vendor and, therefore, City Commission
approval is required.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes purchases of hardware, software, and
professional services ftom AMC in an amount exceeding the annual amount of the Fifty Thousand
Dollars ($50,000.00) purchase threshold for a single vendor for fiscal year 2023-24; further, the
proper City officials are authorized to execute any documents related to this approval.
Section 3. That funding for these services shall be made from the City's authorized
annual budget appropriations from the City's Information Technology Fund.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall be effective 10 days after passage.
PASSED AND ADOPTED on jU �- � 1 2024.
Motion bycl�Ck1PY t Lf W!5; , second by Ce 1—tuT��x1�i� �Yl
FINAL VOTE ON ADOPTION: Unanimous ✓
Yes No
Commissioner Joyce L. Davis
Commissioner Tamara James
Commissioner Marco Salvino
Vice Mayor Lori Lewellen
Mayor Archibald J. Ryan IV
APPROVED AS TO FORM AND CORRECTNESS:
ARCIIIBALD
MAYOR
FW
RESOLUTION #2024-0&-Z—