HomeMy WebLinkAboutR-2024-102 Allied Universal Corp Sodium Hypochlorite PiggybackRESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF
CONTINGENCY FUNDS IN THE AMOUNT OF FORTY FIVE THOUSAND
($45,000.00) FOR THE PURCHASE OF SODIUM HYPOCHLORITE
CHEMICALS FROM ALLIED UNIVERSAL CORPORATION FOR THE
WATER TREATMENT PLANT, UNDER THE SOUTHEAST FLORIDA
GOVERNMENT PURCHASING COOPERATIVE GROUP CONTRACT BID
NO. EVENT 139, AND TO EXCEED THE ANNUAL SINGLE VENDOR
PURCHASING POLICY OF FIFTY THOUSAND DOLLARS ($50,000.00)
FOR EACH YEAR THE CONTRACT IS IN PLACE, AND FURTHER
PROVIDING THAT SUCH PURCHASES ARE TO BE MADE WITHIN THE
WATER DIVISION'S APPROVED CHEMICAL BUDGET
APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids and is authorized to do so if a
resolution is adopted in advance by the City Commission and if such purchases are made
pursuant to a competitive bid obtained in the last eighteen (18) months by other government
agencies such as the federal government, State of Florida, or a Florida municipality or county, or
multiple agencies forming a co-op; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold or limitation at Fifty Thousand Dollars ($50,000.00)
for a vendor each fiscal year that the contract is valid; and
WHEREAS, the Public Services Department utilizes Allied Universal Corporation under
the Southeast Florida Government Co-op Contract Bid No. 139 for the purchase of sodium
hypochlorite for the treatment of drinking water; and
WHEREAS, the Public Services Department has determined that the items can be
obtained at the least cost to the City without competitive bidding and without advertisement for
bids from Allied Universal Corporation under an existing Co-op Agreement with the Southeast
Florida Government Purchasing Cooperative Group Contract Bid No. Event 139 with an initial
expiration term from September 1, 2023, to August 31, 2025, with two (2) one (1) year renewal
options to be valid each year that the contract is in place, copies are attached as composite
Exhibit "A'; and
WHEREAS, the cost of sodium hypochlorite has increased from $0.78 per gallon to
$1.57 per gallon requiring additional funding in the amount of $45,000 and PSD is requesting
approval of a budget amendment to utilize Water Fund Contingency to cover this additional cost.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "WHEREAS" clauses are ratified and confirmed to be true
and correct and are made a part of and incorporated into this Resolution by this reference.
Section 2. That the City approves the purchase of water treatment plant chemicals
from Allied Universal Corporation under the existing Co-op Agreement with the Southeast
Florida Government Purchasing Cooperative Group, a copy of which is attached as Exhibit A,
exceeding the annual vendor threshold of Fifty Thousand Dollars ($50,000.00) for the term of
the contract.
Section 3. That funding in the amount of $45,000 shall be transferred from the Water
Utility Admin Contingency Fund Account No. 401-33-01-533-99-10 to the Water Treatment
Plant Chemical Account No. 401-33-03-533-52-40.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall be effective 10 days after passage.
PASSED AND ADOPTED on i 2024.
Motion by(�, d 1A i 31 a t `� ` ,second by # t t a "( 6•
FINAL VOTE ON ADOPTION: Unanimous
Commissioner Joyce L. Davis
Commissioner Tamara James
Commissioner Marco Salvino
Vice Mayor Lori Lewellen
Mayor Archibald J. Ryan IV
Yes No
2 RESOLUTION#2024- 1
ATTEST:
ELORA RIE M �geUsti
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
J�
EVE/ UTSIS
CITY ATTORNEY
RESOLUTION #2024-'
Southeast Florida Governmental Purchasing
Cooperative Group
Please complete each of the applicable boxes and submit with bid documents, award notices and tabulations to
Ipiper@myboca.us for placement on the NIGP SEFL website Cooperative contract page.
BID/RFP No. Event 139
Description/Title: Sodium Hypochlorite (Co -Op)
Initial Contract Term: Start Date: 9/1/2023 End Date: 8/31/2025
Renewal Terms of the Contract: Two (2) Renewal Options for One (1)year
(No. of Renewals) (Period of Time)
Renewal No.
Start Date:
Renewal No.
Start Date:
Renewal No.
Start Date:
SECTION#1 VENDORAWARD
Vendor Name: Allied Universal Corp
Vendor Address: 3901 NW 115th Ave Miami, FL 33178
Contact:
Phone:
Cell/Pager:
Website:
Cristhianne Mungia
305-888-2623 ext 0125 Fax:
End Date:
End Date:
End Date:
Email Address: CristhianneM@allieduniversal.com
FEIN:
SECTION #2 AWARD/BACKGROUND INFORMATION
Award Date: 8/22/2023 Resolution/Agenda Item No.: CAM# 26-0653
Insurance Required: Yes Y No
Performance Bond Required: Yes N/a No
SECTION #3
Agency Name:
Agency Address:
Agency Contact:
Telephone:
LEAD AGENCY
City Of Fort Lauderdale
100 N Andrews Ave, Fort Lauderdale, FL 33301
Stefan Mohammed Email smohammed@fortlauderdale.gov
954-326-6378 Fax:
COMMODITIES CONTRACT AWARD
CITY OF FORT LAUDERDALE
PROCUREMENT SERVICES DIVISION
Contract Name
Sodium Hypochlorite (Co -Op)
Contract No.
Initial Period Covered
Event No.
497
9/1 /2023 — 8/31 /2025
139
Awarded Vendor:
Terms:
Allied Universal Corp.
3901 NW 1151h Ave
Miami, FL 33178
P-Card Accepted? Yes
Attn: Cristhianne Mungia
Tel: 305-888-2623 ext 0125
Email: CristhianneM@allieduniversal.com
Insurance Coverage Required:
Yes
Authorized Purchases:
$499,800
Approved by City Commission:
CAM 23-0653
Extension Options:
Yes City 2 / 1 -Yr Extensions
ITEMS:
Sodium Hypochlorite (Tanker load) .................................................. $1.47 per gallon
Sodium Hypochlorite (Less than tanker load) .................. ............ $1.57 per gallon
Department Contract Coordinator: Mary Ann Walder (Johnston), 954-828-7843
Procurement Specialist: Stefan Mohammed, 954-326-6378
Approved by Commission CAM 23-0653 on 8/22/2023
Event # 139-0
Name: Sodium Hypochlorite (Co -Op)
Description: The City of Fort Lauderdale, Florida (City) is seeking bids from qualified, experienced, and licensed
firm(s), hereinafter referred to as the Contractor or Bidder, to provide Sodium hypochlorite for the
City, in accordance with the terms, conditions, and specifications contained in this Invitation to
Bid (IFB). This is a cooperative IFB issued by the City of Fort Lauderdale on behalf of the Southeast
Florida Governmental Cooperative Purchasing Group.
This is an initial two (2) year contract with two, one (1) year renewal terms.
Buyer: Mohammed, Stefan Status: Pending Award
Event Type: IFB Currency: LSD
Sealed Bid: Yes Respond To All Lines: No
Q & A Allowed: Yes Number Of Amendments: 0
Display Bid Tabulation: Display When Event Closed For Bidding Or Canceled
Event Dates
Question
Preview:
Open: 06/22/2023 03:00:00 PM
Close: 07/06/2023 02:00:00 PM
Questions
Q & A Open: 06/22/2023 04:00:00 PM
Q & A Close: 07/05/2023 05:00:00 PM
Dispute Close:
Response Type Attachment
Did you complete all the required forms? Yes No Text Event 139- Sodium hypochlorite questions.pdf
Name
1. General Conditions - Rev 10-2022.pdf
Event 139- Sodium Hypochlorite.pdf
Attachments
Attachment
1. General Conditions - Rev 10-2022.pdf
Event 139- Sodium Hypochlorite.pdf
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CAM 23-0653
Exhibit 1
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Event # 139-0: Sodium Hypochlorite (Co -Op)
Name
Stefan Mohammed
Commodity Code
190-68
505-25
885-84
Contacts
Email Address
SMohammed@fortlauderdale.gov
Commodity Codes
Description
Oxidizing and Bleaching Agents
Chlorine and Peroxygen Bleaches
Sodium Hydroxide
Line Details
Line l: Sodium hypochlorite- Tanker Load
Description: Sodium hypochlorite-Tanker Load
Sodium hypochlorite-Tanker Load
Long Item City of Fort Lauderdale anticipated usage: 340,000 gallons over 2 years.
Description:
Based on past usage, the co-op anticipates usage of 9,214,000 gallons for the two year contract. However past
usage is not indicative of future usage.
Commodity 885-84 Sodium Hydroxide
Code:
Quantity: 340,000.0000 Unit of GA
Measure:
Require No Price Breaks No Allow Alternate No
Response: Allowed: Responses:
Add On No
Charges
Allowed:
Line 2: Sodium hypochlorite- Less than tanker load
July 11, 2023 9:49:59 AM EDT
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CAM 23-0653
Exhibit 1
Page 2 of 28
Event # 139-0: Sodium Hypochlorite (Co -Op)
Description: Sodium hypochlorite- Less than tanker load
Sodium hypochlorite- Less than tanker load
Long Item Based on past usage, the Co-op anticipates usage of 356,000 gallons for a two year term, however past usage is
Description: not indicative of future usage.
Commodity 190-68
Code:
Quantity: 1.0000
Require No
Response:
Add On No
Charges
Allowed:
Oxidizing and Bleaching Agents
Unit of GA
Measure:
Price Breaks No
Allowed:
Allow Alternate No
Responses:
July 11, 2023 9:49:59 AM EDT Page 3
CAM 23-0653
Exhibit 1
Page 3 of 28
City of Fort Lauderdale
Sodium Hypochlorite (Co -Op)
IFB# Event 139
SECTION I — INTRODUCTION AND INFORMATION
1.1 Purpose
The City of Fort Lauderdale, Florida (City) is seeking bids from qualified, experienced, and
licensed firm(s), hereinafter referred to as the Contractor or Bidder, to provide Sodium
hypochlorite for the City, in accordance with the terms, conditions, and specifications contained
in this Invitation to Bid (IFB). This is a cooperative IFB issued by the City of Fort Lauderdale on
behalf of the Southeast Florida Governmental Cooperative Purchasing Group and the
participating agencies referenced below.
1.2 Point of Contact
For information concerning procedures for responding to this solicitation, contact Procurement
Specialist, Stefan Mohammed, at (954) 828-5351or email at Smohammed(a)_fortlauderdale.gov.
Such contact shall be for clarification purposes only.
For information concerning technical specifications, please utilize the question / answer feature
provided by the City's on-line strategic sourcing platform. Questions of a material nature must be
received prior to the cut-off date specified in the ITB schedule. Material changes, if any, to the scope
of services or bidding procedures will only be transmitted by written addendum. Bidders please
note: No part of your bid can be submitted via FAX. No variation in price or conditions shall be
permitted based upon a claim of ignorance. Submission of a bid will be considered evidence that
the Bidder has familiarized themselves with the nature and extent of the work, and the equipment,
materials, and labor required. The entire bid response must be submitted in accordance with all
specifications contained in this solicitation. The questions and answers submitted in the City's on-
line strategic sourcing platform shall become part of any contract that is created from this ITB.
1.3 Pre -bid Conference and/or Site Visit
There will not be a pre -bid conference or site visit for this ITB.
It will be the sole responsibility of the Bidder to become familiar with the scope of the City's
requirements and systems prior to submitting a bid. No variation in price or conditions shall be
permitted based upon a claim of ignorance. Submission of a bid will be considered evidence that
the Bidder has familiarized themselves with the nature and extent of the work, equipment,
materials, and labor required.
1.4 CITY'S ON-LINE STRATEGIC SOURCING PLATFORM
The City of Fort Lauderdale uses its own on-line strategic sourcing platform to administer the
competitive solicitation process, including but not limited to soliciting bids, issuing addenda,
posting results, and issuing notification of an intended decision. There is no charge to register
and download the ITB from the City's on-line strategic sourcing platform. Bidders are strongly
encouraged to read the supplier tutorials available in the City's on-line strategic sourcing platform
well in advance of their intention of submitting a bid to ensure familiarity with the use of the City's
on-line strategic sourcing platform. The City shall not be responsible for a Bidder's inability to
submit a Bid by the end date and time for any reason, including issues arising from the use of the
City's on-line strategic sourcing platform.
It is the sole responsibility of the Bidder to ensure that their bid is submitted electronically
through the City's on-line strategic sourcing platform no later than the time and date specified in
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this solicitation. PAPER BID SUBMITTALS WILL NOT BE ACCEPTED. BIDS MUST BE
SUBMITTED ELECTRONICALLY VIA the City's on-line strategic sourcing platform.
IN THE EVENT OF ANY CONFLICT OR DISCREPANCY BETWEEN BID/PROPOSAL PRICE(S) SUBMITTED BY
BIDDER/PROPOSER ELECTRONICALLY INTO THE CITY'S ON-LINE STRATEGIC SOURCING PLATFORM
UNIT PRICE FIELD(S), ANY OTHER FORMS OR ATTACHMENTS (WHETHER PART OF THE CITY'S
SOLICITATION DOCUMENTS OR DOCUMENTS CREATED AND UPLOADED BY THE BIDDER/PROPOSER), OR
ANOTHER SECTION/FIELD OF THE SYSTEM, THE ONLINE UNIT PRICE(S) INPUTTED ELECTRONICALLY
INTO THE SYSTEM BY BIDDER/PROPOSER SHALL GOVERN.
1.5 Electronic Bid Openings
Please be advised that effective immediately, and until further notice, all Invitation to Bids,
Request for Proposals, Request for Qualifications, and other solicitations led by the City of Fort
Lauderdale will be opened electronically via the Citv's on-line strategic sourcing platform at the
date and time indicated on the solicitation. All openings will be held on the City's on-line strategic
sourcing platform.
Anyone requesting assistance or having further inquiry in this matter must contact the
Procurement Specialist indicated on the solicitation, via the Question -and -Answer forum on the
City's on-line strategic sourcing platform before the Last Day for Questions indicated in the
Solicitation.
END OF SECTION
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SECTION II - SPECIAL TERMS AND CONDITIONS
2.1 General Conditions
ITB General Conditions (Form G-107, Rev. 09/22) are included and made a part of this ITB.
2.2 Addenda, Changes, and Interpretations
It is the sole responsibility of each firm to notify the Procurement Specialist utilizing the question
/ answer feature provided by the City's on-line strategic sourcing platform and request modification
or clarification of any ambiguity, conflict, discrepancy, omission, or other error discovered in this
competitive solicitation. Requests for clarification, modification, interpretation, or changes must
be received prior to the Question and Answer (Q & A) Deadline. Requests received after this date
may not be addressed. Questions and requests for information that would not materially affect
the scope of services to be performed or the solicitation process will be answered within the
question / answer feature provided by the City's on-line strategic sourcing platform and shall be
for clarification purposes only. Material changes, if any, to the scope of services or the solicitation
process will only be transmitted by official written addendum issued by the City and uploaded to
the City's on-line strategic sourcing platform as a separate addendum to the ITB. Under no
circumstances shall an oral explanation given by any City official, officer, staff, or agent be binding
upon the City and should be disregarded. All addenda are a part of the competitive solicitation
documents, and each firm will be bound by such addenda. It is the responsibility of each to read
and comprehend all addenda issued.
2.3 Changes and Alterations
Bidder may change or withdraw a Bid at any time prior to Bid submission deadline; however, no oral
modifications will be allowed. Modifications shall not be allowed following the Bid deadline.
2.4 Bidder's Costs
The City shall not be liable for any costs incurred by Bidders in responding to this ITB.
2.5 Pricing/Delivery
Delivery is required within two business days after receipt of purchase order. Failure to meet this
delivery date may be deemed as non -responsive.
All deliveries are to be shipped F.O.B. Destination, Freight included.
Failure to provide costs as requested in this ITB may deem your bid non -responsive
All work is to be performed during normal working hours unless requested otherwise by the
participating agency. Contractor must provide name and contact information as references for
facilities that have been provided the same or similar products and service.
Each participating agency may have special delivery instructions that they shall address on an
individual basis.
2.6 Price Validity
Prices provided in this Invitation to bid (ITB) shall be valid for at least One -Hundred and Twenty
(120) days from time of ITB opening unless otherwise extended and agreed upon by the City and
Bidder. The City shall award contract within this time period or shall request to the recommended
awarded vendor an extension to hold pricing, until products/services have been awarded.
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2.7 Invoices/Payment
Payment terms will be considered to be net 45 days after the date of satisfactory delivery at the
place of acceptance and receipt of correct invoice at the office specified, whichever occurs last,
in accordance with the Florida Local Government Prompt Payment Act. Bidder may offer cash
discounts for prompt payment, but they will not be considered in determination of award.
2.8 Related Expenses/Travel Expenses
All costs including travel are to be included in your bid. The City will not accept any additional costs.
2.9 Payment Method
The City of Fort Lauderdale has implemented a Procurement Card (P-Card) program which
changes how payments are remitted to its vendors. The City has transitioned from traditional
paper checks to payment by credit card via MasterCard or Visa. This allows you as a vendor of
the City of Fort Lauderdale to receive your payment fast and safely. No more waiting for checks
to be printed and mailed. Payments will be made utilizing the City's P-Card (MasterCard or Visa).
Accordingly, firms must presently have the ability to accept credit card payment or take whatever
steps necessary to implement acceptance of a credit card before the commencement of a
contract. See Contract Payment Method form attached.
2.10 Mistakes
The Bidder shall examine this ITB carefully. The submission of a bid shall be prima facie evidence
that the Bidder has full knowledge of the scope, nature, and quality of the work to be performed;
the detailed requirements of the specifications; and the conditions under which the work is to be
performed. Ignorance of the requirements will not relieve the Bidder from liability and obligations
under the Contract.
2.11 Acceptance of Bids / Minor Irregularities
2.11.1 The City reserves the right to accept or reject any or all bids, part of bids, and to waive
minor irregularities or variances to specifications contained in bids which do not make the
bid conditional in nature and minor irregularities in the solicitation process. A minor
irregularity shall be a variation from the solicitation that does not affect the price of the
contract or does not give a bidder an advantage or benefit not enjoyed by other bidders,
does not adversely impact the interests of other firms, or does not affect the fundamental
fairness of the solicitation process. The City also reserves the right to reissue an ITB.
2.11.2 The City reserves the right to disqualify Bidder during any phase of the competitive
solicitation process and terminate for cause any resulting contract upon evidence of
collusion with intent to defraud or other illegal practices on the part of the Bidder.
2.12 Modification of Services
2.12.1 While this contract is for services provided to the department referenced in this ITB, the
City may require similar work for other City departments. Successful Bidder agrees to take
on such work unless such work would not be considered reasonable or become an
undue burden to the Successful Bidder.
2.12.2 The City reserves the right to delete any portion of the work at any time without cause, and
if such right is exercised by the City, the total fee shall be reduced in the same ratio as
the estimated cost of the work deleted bears to the estimated cost of the work originally
planned. If work has already been accomplished and approved by the City on any portion
of a contract resulting from this ITB, the Successful Bidder shall be paid for the work
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completed on the basis of the estimated percentage of completion of such portion to the
total project cost.
2.12.3 The City may require additional items or services of a similar nature, but not specifically
listed in the contract. The Successful Bidder agrees to provide such items or services
and shall provide the City prices on such additional items or services. If the price(s)
offered are not acceptable to the City, and the situation cannot be resolved to the
satisfaction of the City, the City reserves the right to procure those items or services from
other vendors, or to cancel the contract upon giving the Successful Bidder thirty (30) days
written notice.
2.12.4 If the Successful Bidder and the City agree on modifications or revisions to the task
elements, after the City has approved work to begin on a particular task or project, and
a budget has been established for that task or project, the Successful Bidder will submit
a revised budget to the City for approval prior to proceeding with the work.
2.13 Non -Exclusive Contract
Bidder agrees and understands that the contract shall not be construed as an exclusive
arrangement and further agrees that the City may, at any time, secure similar or identical
services from another vendor at the City's sole option.
2.14 Sample Contract Agreement
A sample of the formal agreement template, which may be required to be executed by the
awarded vendor can be found at our website:
https://www,forflauderdale.gov/home/showdocument?id=1212
2.15 Responsiveness
In order to be considered responsive to the solicitation, the firm's bid shall fully conform in all material
respects to the solicitation and all of its requirements, including all form and substance.
2.16 Responsibility
In order to be considered as a responsible firm, firm shall be fully capable to meet all of the
requirements of the solicitation and subsequent contract, must possess the full capability,
including financial and technical, to perform as contractually required, and must be able to fully
document the ability to provide good faith performance.
2.17 Minimum Qualifications
To be eligible for award of a contract in response to this solicitation, the Bidder must demonstrate
that they have successfully completed services, as specified in the Technical Specifications /
Scope of Services section of this solicitation, are normally and routinely engaged in performing
such services, and are properly and legally licensed to perform such work. In addition, the Bidder
must have no conflict of interest with regard to any other work performed by the Bidder for the
City of Fort Lauderdale.
2.17.1 Firm or principals shall have no record of judgments, pending lawsuits against the City or
criminal activities involving moral turpitude and not have any conflicts of interest that have
not been waived by the City Commission.
2.17.2 Neither firm nor any principal, officer, or stockholder shall be in arrears or in default of any
debt or contract involving the City, (as a party to a contract, or otherwise); nor have failed
to perform faithfully on any previous contract with the City.
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2.18 Lobbying Activities
ALL CONTRACTORS PLEASE NOTE: Any contractor submitting a response to this solicitation
must comply, if applicable, with City of Fort Lauderdale Ordinance No. C-11-42 & Resolution No.
07-101, Lobbying Activities. Copies of Ordinance No. C-11-42 and Resolution No. 07-101 may
be obtained from the City Clerk's Office on the 7th Floor of City Hall, 100 N. Andrews Avenue,
Fort Lauderdale, Florida. The ordinance may also be viewed on the City's website at
http://www.fortlauderdale.gov/home/showdocument?id=6036.
2.19 Local Business Preference — N/A
2.20 Disadvantaged Business Enterprise Preference — N/A
2.21 Protest Procedure
2.21.1 Any Bidder who is not recommended for award of a contract and who alleges a failure by
the city to follow the city's procurement ordinance or any applicable law, may follow the
protest procedure as found in the city's procurement ordinance within five (5) days after a
notice of intent to award is posted on the city's web site at the following link.
https://www.fortlauderdale.goy/government/departments-a-h/finance/procurement-
services/notices-of-intent-to-award
2.21.2 The complete protest ordinance may be found on the city's web site at the following link:
2.22 Public Entity Crimes
Bidder, by submitting a bid, certifies that neither the Bidder nor any of the Bidder's principals
has been placed on the convicted vendor list as defined in Section 287.133, Florida Statutes
(2018), as may be amended or revised. A person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime may not submit a bid,
proposal, or reply on a contract to provide any goods or services to a public entity; may not
submit a bid, proposal, or reply on a contract with a public entity for the construction or repair
of a public building or public work; may not submit bids, proposals, or replies on leases of real
property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity; and may not transact
business with any public entity in excess of the threshold amount provided in s. 287.017 for
CATEGORY TWO for a period of 36 months following the date of being placed on the
convicted vendor list.
2.23 Subcontractors
2.23.1 If the Contractor proposes to use subcontractors in the course of providing these services
to the City, this information shall be a part of the bid/proposal response. Such information
shall be subject to review, acceptance, and approval of the City, prior to any contract
award. The City reserves the right to approve or disapprove of any subcontractor
candidate in its best interest and to require Contractor to replace subcontractor with one
that meets City approval.
2.23.2 Contractor shall ensure that all of Contractor's subcontractors perform in accordance with
the terms and conditions of this Contract. Contractor shall be fully responsible for all of
Contractor's subcontractors' performance, and liable for any of Contractor's subcontractors'
non-performance and all of Contractor's subcontractors' acts and omissions. Contractor
shall defend, at Contractor's expense, counsel being subject to the City's approval or
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disapproval, and indemnify and hold harmless the City and the City's officers, employees,
and agents from and against any claim, lawsuit, third -party action, or judgment, including
any award of attorney fees and any award of costs, by or in favor of any Contractor's
subcontractors for payment for work performed for the City.
2.23.3 Contractor shall require all its subcontractors to provide the required insurance coverage
as well as any other coverage that the contractor may consider necessary, and any
deficiency in the coverage or policy limits of said subcontractors will be the sole
responsibility of the contractor.
2.24 Bid Security — N/A
2.25 Payment and Performance Bond — N/A
2.26 Insurance Requirements
2.26.1 As a condition precedent to the effectiveness of this Agreement, during the term of this
Agreement and during any renewal or extension term of this Agreement, the Contractor,
at its sole expense, shall provide insurance of such types and with such terms and limits
as noted below. Providing proof of and maintaining adequate insurance coverage are
material obligations of the Contractor. The Contractor shall provide the City a certificate of
insurance evidencing such coverage. The Contractor's insurance coverage shall be
primary insurance for all applicable policies. The limits of coverage under each policy
maintained by the Contractor shall not be interpreted as limiting the Contractor's liability
and obligations under this Agreement. All insurance policies shall be through insurers
authorized or eligible to write policies in the State of Florida and possess an A.M. Best
rating of A-, VII or better, subject to approval by the City's Risk Manager.
2.26.2 The coverages, limits, and endorsements required herein protect the interests of the City,
and these coverages, limits, and/or endorsements shall in no way be relied upon by the
Contractor for assessing the extent or determining appropriate types and limits of
coverage to protect the Contractor against any loss exposures, whether as a result of this
Agreement or otherwise. The requirements contained herein, as well as the City's review
or acknowledgement, are not intended to and shall not in any manner limit or qualify the
liabilities and obligations assumed by the Contractor under this Agreement.
2.26.3 The following insurance policies and coverages are required
Commercial General Liability
Coverage must be afforded under a Commercial General Liability policy with limits not less than:
• $1,000,000 each occurrence and $2,000,000 aggregate for Bodily Injury, Property Damage,
and Personal and Advertising Injury
• $1,000,000 each occurrence and $2,000,000 aggregate for Products and Completed
Operations
Policy must include coverage for contractual liability and independent contractors.
The City, a Florida municipal corporation, its officials, employees, and volunteers are to be
covered as an additional insured with a CG 20 26 04 13 Additional Insured — Designated Person
or Organization Endorsement or similar endorsement providing equal or broader Additional
Insured Coverage with respect to liability arising out of activities performed by or on behalf of the
Contractor. The coverage shall contain no special limitation on the scope of protection afforded
to the City, its officials, employees, and volunteers.
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Business Automobile Liabilitv
Coverage must be afforded for all Owned, Hired, Scheduled, and Non -Owned vehicles for Bodily
Injury and Property Damage in an amount not less than $1,000,000 combined single limit each
accident.
If the Contractor does not own vehicles, the Contractor shall maintain coverage for Hired and
Non -Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial
General Liability policy or separate Business Auto Liability policy.
Workers' Compensation and Employer's Liability
Coverage must be afforded per Chapter 440, Florida Statutes. Any person or entity performing work
for or on behalf of the City must provide Workers' Compensation insurance. Exceptions and
exemptions will be allowed by the City's Risk Manager, if they are in accordance with Florida Statute.
The Contractor waives, and the Contractor shall ensure that the Contractor's insurance carrier
waives, all subrogation rights against the City, its officials, employees, and volunteers for all
losses or damages. The City requires the policy to be endorsed with WC 00 03 13 Waiver of our
Right to Recover from Others or equivalent.
The Contractor must be in compliance with all applicable State and federal workers' compensation
laws, including the U.S. Longshore Harbor Workers' Act and the Jones Act, if applicable.
2.26.4 Insurance Certificate Requirements
a. The Contractor shall provide the City with valid Certificates of Insurance (binders are
unacceptable) no later than ten (10) days prior to the start of work contemplated in this
Agreement.
b. The Contractor shall provide to the City a Certificate of Insurance having a thirty (30)
day notice of cancellation; ten (10) days' notice if cancellation is for nonpayment of
premium.
c. In the event that the insurer is unable to accommodate the cancellation notice
requirement, it shall be the responsibility of the Contractor to provide the proper notice.
Such notification will be in writing by registered mail, return receipt requested, and
addressed to the certificate holder.
d. In the event the Agreement term or any surviving obligation of the Contractor following
expiration or early termination of the Agreement goes beyond the expiration date of
the insurance policy, the Contractor shall provide the City with an updated Certificate
of Insurance no later than ten (10) days prior to the expiration of the insurance currently
in effect. The City reserves the right to suspend the Agreement until this requirement
is met.
e. The Certificate of Insurance shall indicate whether coverage is provided under a
claims -made or occurrence form. If any coverage is provided on a claims -made form,
the Certificate of Insurance must show a retroactive date, which shall be the effective
date of the initial contract or prior.
f. The City shall be named as an Additional Insured on all liability policies, with the
exception of Workers' Compensation.
g. The City shall be granted a Waiver of Subrogation on the Contractor's Workers'
Compensation insurance policy.
h. The title of the Agreement, Bid/Proposal/Contract number, event dates, or other
identifying reference must be listed on the Certificate of Insurance.
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The Certificate Holder should read as follows:
City of Fort Lauderdale
Procurement Services Division
100 N. Andrews Avenue, Suite 619
Fort Lauderdale, FL 33301
2.26.5 The Contractor has the sole responsibility for all insurance premiums and shall be fully
and solely responsible for any costs or expenses as a result of a coverage deductible, co-
insurance penalty, or self -insured retention; including any loss not covered because of the
operation of such deductible, co-insurance penalty, self -insured retention, or coverage
exclusion or limitation. Any costs for adding the City as an Additional Insured shall be at
the Contractor's expense.
2.26.6 If the Contractor's primary insurance policy/policies do not meet the minimum
requirements, as set forth in this Agreement, the Contractor may provide evidence of an
Umbrella/Excess insurance policy to comply with this requirement.
2.26.7 The Contractor's insurance coverage shall be primary insurance as respects to the City,
a Florida municipal corporation, its officials, employees, and volunteers. Any insurance or
self-insurance maintained by the City, a Florida municipal corporation, its officials,
employees, or volunteers shall be non-contributory.
2.26.8 Any exclusion or provision in any insurance policy maintained by the Contractor that
excludes coverage required in this Agreement shall be deemed unacceptable and shall
be considered breach of contract.
2.26.9 All required insurance policies must be maintained until the contract work has been
accepted by the City, or until this Agreement is terminated, whichever is later. Any lapse
in coverage shall be considered breach of contract. In addition, Contractor must provide
to the City confirmation of coverage renewal via an updated certificate should any policies
expire prior to the expiration of this Agreement. The City reserves the right to review, at
any time, coverage forms and limits of Contractor's insurance policies.
2.26.10 The Contractor shall provide notice of any and all claims, accidents, and any other
occurrences associated with this Agreement shall be provided to the Contractor's insurance
company or companies and the City's Risk Management office as soon as practical.
2.26.11 It is the Contractor's responsibility to ensure that any and all of the Contractor's
independent contractors and subcontractors comply with these insurance requirements.
All coverages for independent contractors and subcontractors shall be subject to all of
the applicable requirements stated herein. Any and all deficiencies are the responsibility
of the Contractor.
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SPECIALIZED COVERAGES
Pollution and Remediation Legal Liability (Hazardous Materials)
For the purpose of this section, the term "hazardous materials" includes all materials
and substances that are designated or defined as hazardous by Florida or federal law
or by the rules or regulations of Florida or any federal agency. If work being performed
involves hazardous materials, the Contractor shall procure and maintain any or all of the
following coverage, which will be specifically addressed upon review of exposure.
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Contractors Pollution Liability Coverage
For sudden and gradual occurrences and in an amount not less than $1,000,000 per
claim arising out of this Agreement, including but not limited to, all hazardous materials
identified under the Agreement.
Hazardous Waste Transportation Coverage
The Contractor shall designate the hauler and furnish a Certificate of Insurance from the
hauler for Automobile Liability insurance with Endorsement MCS90 for liability arising
out of the transportation of hazardous materials in an amount not less than $1,000,000
per claim limit and provide a valid EPA identification number.
2.27 Insurance — Sub -Contractors
Contractor shall require all its Sub -Contractors to provide the aforementioned coverage as well as
any other coverage that the Contractor may consider necessary, and any deficiency in the coverage
or policy limits of said Sub -Contractors will be the sole responsibility of the Contractor.
2.28 Insurance for Collection of Credit Card Payments
The successful Contractor will need to provide proof that they maintain insurance coverage in an
amount of not less than $1,000,000 specifically for cyber related crimes relating to the
transmission of credit card information over their website that can include but are not limited to
criminal activity involving the information technology infrastructure, including illegal access
(unauthorized access), illegal interception (by technical means of non-public transmissions of
computer data to, from or within a computer system), data interference (unauthorized damaging,
deletion, deterioration, alteration or suppression of computer data), systems interference
(interfering with the functioning of a computer system by inputting, transmitting, damaging,
deleting, deteriorating, altering or suppressing computer data), misuse of devices, forgery (ID
theft), and electronic fraud.
2.29 Award of Contract
Contractor must bid on all items. Partial bids will not be considered.
The City also reserves the right to accept or reject any or all bids, part of bids, and to waive minor
irregularities or variations to specifications contained in bids, and minor irregularities in the bidding
process. The City also reserves the right to award the contract on a split order basis, lump sum
basis, individual item basis, or such combination as shall best serve the interest of the City.
A Contract (the "Agreement") may be awarded by the City Commission. The City reserves the
right to execute or not execute, as applicable, a contract with the Bidder(s) that is determined to
be in the City's best interests. The City reserves the right to award a contract to more than one
Bidder, at the sole and absolute discretion of the in the City.
2.30 Damage to Public or Private Property
Extreme care shall be taken to safeguard all existing facilities, site amenities, irrigation systems,
vehicles, etc. on or around the job site. Damage to public and/or private property shall be the
responsibility of the Contractor and shall be repaired and/or replaced at no additional cost
to the City.
2.31 Safety
The Contractor(s) shall adhere to the Florida Department of Transportation's Uniform manual on
Traffic Control for construction and maintenance work zones when working on or near a
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roadway. It will be the sole responsibility of the Contractor to make themselves and their
employees fully aware of these provisions, especially those applicable to safety.
2.32 Uncontrollable Circumstances ("Force Majeure")
The City and Contractor will be excused from the performance of their respective obligations under
this agreement when and to the extent that their performance is delayed or prevented by any
circumstances beyond their control including, fire, flood, explosion, strikes or other labor disputes,
act of God or public emergency, war, riot, civil commotion, malicious damage, act or omission of
any governmental authority, delay or failure or shortage of any type of transportation, equipment, or
service from a public utility needed for their performance, provided that:
2.32.1 The non -performing party gives the other party prompt written notice describing the
particulars of the Force Majeure including, but not limited to, the nature of the occurrence
and its expected duration, and continues to furnish timely reports with respect thereto
during the period of the Force Majeure;
2.32.2 The excuse of performance is of no greater scope and of no longer duration than is
required by the Force Majeure;
2.32.3 No obligations of either party that arose before the Force Majeure causing the excuse of
performance are excused as a result of the Force Majeure; and
2.32.4 The non -performing party uses its best efforts to remedy its inability to perform.
Notwithstanding the above, performance shall not be excused under this Section for a period
in excess of two (2) months, provided that in extenuating circumstances, the City may
excuse performance for a longer term. Economic hardship of the Contractor will not
constitute Force Majeure. The term of the agreement shall be extended by a period equal to
that during which either party's performance is suspended under this Section.
2.33 Canadian Companies
In the event Contractor is a corporation organized under the laws of any province of Canada or
is a Canadian federal corporation, the City may enforce in the United States of America or in
Canada or in both countries a judgment entered against the Contractor. The Contractor waives
any and all defenses to the City's enforcement in Canada, of a judgment entered by a court
in the United States of America. All monetary amounts set forth in this Contract are in United
States dollars.
2.34 News Releases/Publicity
News releases, publicity releases, or advertisements relating to this contract, or the tasks or
projects associated with the project shall not be made without prior City approval.
2.35 Approved Equal or Alternative Product Bids — N/A
Manufacturer/Brand/Model Specific Request
This is a manufacturer/brand/model specification. No substitutions will be allowed.
2.36 Contract Period
The initial contract term shall commence upon the date of award by the City and shall expire two
years from that date. The City reserves the right to extend the contract for two, additional one
year terms, providing all terms conditions and specifications remain the same, both parties agree
to the extension, and such extension is approved by the City.
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In the event services are scheduled to end because of the expiration of this contract, the
Contractor shall continue the service upon the request of the City as authorized by the awarding
authority. The extension period shall not extend for more than 270 days beyond the expiration
date of the existing contract. The Contractor shall be compensated for the service at the rate in
effect when this extension clause is invoked by the City.
2.37 COST ADJUSTMENTS (Fixed Price with Economic Price Adjustment: Escalator/De-
escalator)-
The prices offered shall be firm and fixed price for the initial contract term of two years. The City,
at its sole discretion, may conduct industry or market research to determine whether
economic/market conditions support an increase or decrease price adjustment during the renewal
term of the contract. Such adjustment, as determined by the City, shall be based on the latest
yearly percentage increase or decrease in the All -Urban Consumers Price Index (CPI-U) as
published by the Bureau of Labor Statistics, U.S. Department of Labor, and shall not exceed five
percent (5%). The yearly increase or decrease in the CPI shall be the latest Index published and
available for the calendar year ending 12/31, prior to the end of the contract year then in effect,
as compared to the index for the comparable month, one-year prior. The City's designated Senior
Procurement Specialist/Procurement Specialist will fully document its economic/market analysis
to support its recommendation to make a price adjustment upward or downward to the
contract. The Chief Procurement Officer may, after reviewing the recommendation, refuse to
accept the adjusted costs if they are excessive, or if decreases are considered insufficient.
The City's price adjustment determination will be communicated to the supplier at least ninety (90)
days prior to the contract anniversary date of contract renewal. If said communication is not
received by the supplier by the above stated timeframe, it shall be construed that no price
adjustment will occur during the renewal period. Any approved cost adjustments shall become
effective on the beginning date of the approved contract renewal period.
2.38 Service Test Period
If the Contractor has not previously performed the services to the city, the City reserves the right
to require a test period to determine if the Contractor can perform in accordance with the
requirements of the contact, and to the City's satisfaction. Such test period can be from thirty to
ninety days, and will be conducted under all specifications, terms and conditions contained in the
contract. This trial period will then become part of the initial contract period.
A performance evaluation will be conducted prior to the end of the test period and that evaluation
will be the basis for the City's decision to continue with the Contractor or to select another
Contractor (if applicable).
2.39 Contract Coordinator
The City may designate a Contract Coordinator whose principal duties shall be:
• Liaison with Contractor.
• Coordinate and approve all work under the contract.
• Resolve any disputes.
• Assure consistency and quality of Contractor's performance.
• Schedule and conduct Contractor performance evaluations and document findings.
• Review and approve for payment all invoices for work performed or items delivered.
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2.40 Contractor Performance Reviews and Ratings
The City Contract Coordinator may develop a Contractor performance evaluation report. This
report shall be used to periodically review and rate the Contractor's performance under the
contract with performance rating as follows:
Excellent Far exceeds requirements.
Good Exceeds requirements
Fair Just meets requirements.
Poor Does not meet all requirements and contractor is subject to penalty
provisions under the contact.
Non-compliance Either continued poor performance after notice or a performance level that
does not meet a significant portion of the requirements.
This rating makes the Contractor subject to the default or cancellation for
cause provisions of the contract.
The report shall also list all discrepancies found during the review period. The Contractor shall be
provided with a copy of the report and may respond in writing if he takes exception to the report
or wishes to comment on the report. Contractor performance reviews and subsequent reports will
be used in determining the suitability of contract extension.
2.41 Substitution of Personnel — N/A
2.42 Ownership of Work— N/A
2.43 Condition of Trade -In Equipment — N/A
2.44 Conditions of Trade -In Shipment and Purchase Payment— N/A
2.45 Verification of Employment Status
Any Contractor/Consultant assigned to perform responsibilities under its contract with a State
agency is required to utilize the US Department of Homeland Security's E-Verify system (per
Executive Order Number 11-02) to verify the employment eligibility of: (a) all persons employed
during the contract term by the Contractor to perform employment duties within Florida; and (b)
all persons (including subcontractors) assigned by the Contractor to perform work pursuant to the
contract with the State agency.
E-VERIFY Affirmation Statement must be completed and submitted with Bidder's response to
this ITB.
2.46 Service Organization Controls
The Contactor should provide a current SSAE 18, SOC 2, Type I report with their bid. Awarded
Contractor will be required to provide an SSAE 18, SOC 2, Type II report annually during the term
of this contract. If the Contractor cannot provide the SSAE 18, SOC 2, Type I report at time of
bid submittal, a current SOC 3 report will be accepted.
2.47 Warranties of Usage
Any estimated quantities listed are for information and tabulation purposes only. No warranty or
guarantee of quantities needed is given or implied. It is understood that the Contractor will furnish
the City's needs as they arise.
2.48 Rules and Submittals of Bids
The signer of the bid must declare that the only person(s), company or parties interested in the bid as
principals are named therein; that the bid is made without collusion with any other person(s), company
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or parties submitting a bid; that it is in all respects fair and in good faith, without collusion or fraud; and
that the signer of the bid has full authority to bind the principal bidder.
2.49 Bid Tabulations/Intent to Award
Notice of Intent to Award Contract/Bid, resulting from the City's Formal solicitation process may be
found at: https://www.fortlauderdale.qov/governmenVdepartments-a-h/finance/procurement-
services/notices-of-intent-to-award. Tabulations of receipt of those parties responding to a formal
solicitation may be found at: https:/Iwww.fortlauderdale.qov/government/departments-a-
h/finance/procurement-services/bid-resuIts, or any interested party may call the Procurement
Services Division at 954-828-5933.
2.50 Public Records
All bids will become the property of the City. The Bidder's response to the ITB is a public record
pursuant to Florida law, which is subject to disclosure by the City under the State of Florida Public
Records Law, Florida Statutes Chapter 119.07 ("Public Records Law"), The City shall permit
public access to all documents, papers, letters, or other material submitted in connection with this
ITB and any resulting Contract to be executed for this ITB, subject to the provisions of Chapter
119.07 of the Florida Statutes. Any language contained in the Bidder's response to the ITB
purporting to require confidentiality of any portion of the Bidder's response to the ITB, except to
the extent that certain information is in the City's opinion a Trade Secret pursuant to Florida law,
shall be void. If a Bidder submits any documents or other information to the City which the Bidder
claims is Trade Secret information and exempt from Florida Statutes Chapter 119.07 ("Public
Records Laws"), the Bidder shall clearly designate that it is a Trade Secret and that it is asserting
that the document or information is exempt. The Bidder must specifically identify the exemption
being claimed under Florida Statutes 119.07. The City shall be the final arbiter of whether any
information contained in the Bidder's response to the ITB constitutes a Trade Secret. The city's
determination of whether an exemption applies shall be final, and the Bidder agrees to defend,
indemnify, and hold harmless the city and the city's officers, employees, and agent, against any
loss or damages incurred by any person or entity as a result of the city's treatment of records as
public records. In the event of Contract award, all documentation produced as part of the Contract
shall become the exclusive property of the City.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT PRRCONTRACT(cDFORTLAUDERDALE.GOV, 954-828-5002, CITY
CLERK'S OFFICE, 100 N. ANDREWS AVENUE, FORT LAUDERDALE,
FLORIDA 33301.
Contractor shall:
1. Keep and maintain public records required by the City in order to perform the service.
2. Upon request from the City's custodian of public records, provide the City with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time at
a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2022), as may
be amended or revised, or as otherwise provided by law.
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3. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of this contract if the Contractor does not transfer the
records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession
of the Contractor or keep and maintain public records required by the City to perform the service.
If the Contractor transfers all public records to the City upon completion of this Contract, the
Contractor shall destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the Contractor keeps and maintains public
records upon completion of this Contract, the Contractor shall meet all applicable requirements
for retaining public records. All records stored electronically must be provided to the City, upon
request from the City's custodian of public records, in a format that is compatible with the
information technology systems of the City.
2.51 PCI (Payment Card Industry) Compliance
Contractor agrees to comply with all applicable state, federal and international laws, as well as
industry best practices, governing the collection, access, use, disclosure, safeguarding and
destruction of protected information.
Contractor and/or any subcontractor that handles credit card data must be, and remain, PCI
compliant under the current standards and will provide documentation confirming compliance
upon request by the City of Fort Lauderdale, failure to produce documentation could result in
termination of the contract.
END OF SECTION
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SECTION III - TECHNICAL SPECIFICATIONS/SCOPE OF SERVICES
1. SCOPE
The City of Fort Lauderdale, as the lead agency for the Southeast Florida Governmental
Purchasing Cooperative Group (Co -OP) is requesting bids to provide a firm fixed price for the
purchase and delivery of Sodium Hypochlorite in bulk and less than tanker loads as specified
herein.
2. SPECIFICATIONS AND REQUIREMENTS
Product specifications'(as per ANSI/AWWA B300 standard for Hypochlorite latest revision):
Trade name: Hypochlorite Solution, Bleach
Chemical formula: NaOCI
• Specific gravity: at 20C -U -1,2
• Molecular weight 7 4.5
• Appearance: Light -yellow to green clear liquid solution Solubility in water: Complete
• Freezing Temperature: minus 7C to minus 10C
12% Solution Strength and pH range of 11 to 13
3. Standards
Hypochlorite supplied under this contract shall be tested and certified as meeting these
specifications and those of the American National Standards Institute/National Sanitation
Foundation Standard 60 (ANSI/NSF Standard 60), Drinking Water Treatment Chemicals Health
Effects, It is the responsibility of the Contractor to inform the participating agency that NSF or UL
certification has been revoked or lapsed within 24 hours of the time the supplier receives verbal
or written notification. Loss of certification may constitute sufficient grounds for immediate
termination of the contract between the participating agency and the Contractor.
Hypochlorite delivered under this contract shall have a minimum of 120 Grams per Liter (GPL)
available chlorine (i.e., 12.0 Trade Percent).
Hypochlorite delivered under this contract shall have a minimum of 0.15 percent by weight sodium
hydroxide and a maximum of 0.45 weight percent sodium hydroxide.
Sampling and testing shall be in accordance with EPA and AWWA B300 standards and NSF
certification must be provided with every delivery.
4. Clean Tank Guarantee
At any time during the performance of this Agreement, if any participating agency has any sort of
sludge or other impurity buildup in any of its sodium hypochlorite tanks, the Contractor shall clean
out the tank at no charge to the participating agency within seven (7) days, unless such timeframe
is extended by the participating agency. The cleanout should be done in such a manner so that it
is done safely with no Joss of disinfection to the affected plant and the contents disposed of in
accordance with current regulations on disposal of hazardous wastes. The Contractor shall
submit a procedure to the participating agency for the approval prior to this work being completed.
The determination of whether there is any such sludge or impurity buildup in the tanks will be at
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the sole discretion of the participating agency. When the tank has been properly cleaned, the
Contractor shall refill the tank with clean, fresh sodium hypochlorite at no cost to the participating
agency. Failure of the Contractor to clean out the tank and replace the sodium hypochlorite within
seven (7) days after being served notice (or within any extension of this timeframe specified by
the participating agency) shall be cause for immediate termination of the sodium hypochlorite
supply Agreement between the participating agency and the Contractor.
5. DELIVERY LOCATIONS, SIZE OF TANKS AND ESTIMATED ANNUAL USAGE FOR EACH
PARTICIPATING AGENCY.
6. SODIUM HYPOCHLORITE- TANKER LOAD- TOTAL ESTIMATED GALLONS PER YEAR
4,607,000 Two-year Co-op estimated usage: 9,214,000 gallons.
SODIUM HYPOCHLORITE- LESS THAN A TANKER LOAD- TOTAL ESTIMATED GALLONS
PER YEAR: 178,000 Two-year Co -Op estimated usage: 356,000 gallons.
Number
Estimated
Agency/ Delivery Location
of
Tank Size (Gal)
Annual
Usage;
Special Note
Tanks
Gallons
City of Fort Lauderdale
3
11,459
170,000
1500 South State Road 7
Fort Lauderdale, FL 33317
City of Cooper City
4
3,000
58,000
11791 SW 49 Street
Cooper City, FL 33330
City of Coral Springs
2
8,000
200,000
2" male, plastic Cam-
3800 NW 85th Avenue
lock tank fitting
Coral Springs, FL 33065
City of Dania Beach
3
1,500
55,000
Plastic cam lock tank
1201 Stirling Road
(LTFL)
fitting
Dania Beach, FL 33004
Coral Springs Improvement
3
5,925
106,000
2" cam lock female tank
District
fitting.
10300 NW 11th Manor
Coral Springs, FL 33071
Requires full safety gear
when offloading
chemicals.
Broward County Water and Wastewater Services
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3701 North State Road 7
4
7,300
400,000
2" (poly) cam lock tank
Lauderdale Lakes, FL 33316
fitting
3598 West Prospect Road
2
450
12,000
Fort Lauderdale, FL 33309
(LTFL)
Partial loads
3901 NW 66th Street
2
250
Fort Lauderdale, FL
to stations
300 NW 66th Street
2
450
Fort Lauderdale, FL 33309
1390 NE 50th Street
6
14,000
800,000
Pompano Beach, FL 33064
4980 SW 40th Avenue
2
500
Dania Beach, FL 33312
60,000(LTFL)
These will be
4550 SW 38th Street
1
350
West Park, FL 33023
partial loads
to stations
3B, 13B9,
1600 South Park Road
2
450
Hollywood, FL 33021
13B8
and 3C
1751 SW 57th Avenue
2
450
Hollywood, FL 33023
2400 SW 67th Avenue
1
1,100
Miramar, FL 33023
2401 North Powerline Road
1
2,000
1,000,000
Pompano Beach, FL 33069
1
5,000
6
6,000
City of Boynton Beach
5469 W Boynton Beach Blvd
2
21,000
520,000
3" cam lock male tank
Boynton Beach, FL 33437
fitting
1620 South Seacrest Blvd
1
21,000
3" cam lock male tank
Boynton Beach, FL 33435
fitting
City of Margate
980 NW 66th Avenue
2
7,000
25,000
2" Bonjo female tank
Margate, FL 33063
fitting
6630 NW 9th Street
2
8,100
30,000
2" PVC Cam lock male
Margate, FL 33063
1
3,000
tank fitting
Town of Davie
1
15,000
260,000
2" male cam lock fitting
7351 Sw 301 st
Davie, FL 33314
3500 Nw 76 ave
2
7,800
Total above
2" male cam lock fitting
Hollywood, FL 33324
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City of Sunrise Utilities
Sawgrass Utility Complex
4
12,500
366,000
1450 NW 81b Street
2
3,200
Sunrise, FL 33325
1
10,000
1
600
Springtree Utility Complex
4
15,000
302,000
4350 Springtree Drive
2
8,100
Sunrise, FL 33351
1
Southwest WTP
2
2,500
33,000 (LTFL)
15400 Watermill Road
Davie, FL 33331
Southwest WWTP
2
2,000
1.8,000 (LTFL)
15400 Slydgemill Road
Davie, FL 33331
City of Margate
3
8100
30,000
6630 NW 9th St
8100
Marmite F133063
_
3000
City of Miramar
5
3500
340,000
13900 Pembroke rd
Miramar, FL 33027
END OF SECTION
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ZI
NON -COLLUSION STATEMENT
By signing this offer, the vendor/contractor certifies that this offer is made independently and free
from collusion. Vendor shall disclose below any City of Fort Lauderdale, FL officer or employee, or
any relative of any such officer or employee who is an officer or director of, or has a material
interest in, the vendor's business, who is in a position to influence this procurement.
Any City of Fort Lauderdale, FL officer or employee who has any input into the writing of
specifications or requirements, solicitation of offers, decision to award, evaluation of offers, or any
other activity pertinent to this procurement is presumed, for purposes hereof, to be in a position to
influence this procurement.
For purposes hereof, a person has a material interest if they directly or indirectly own more than 5
percent of the total assets or capital stock of any business entity, or if they otherwise stand to
personally gain if the contract is awarded to this vendor.
In accordance with City of Fort Lauderdale, FL Policy and Standards Manual, 6.10.8.3,
3.3. City employees may not contract with the City through any corporation or business entity
in which they or their immediate family members hold a controlling financial interest (e.g.,
ownership of five (5) percent or more).
3.4. Immediate family members (spouse, parents, and children) are also prohibited from
contracting with the City subject to the same general rules.
Failure of a vendor to disclose any relationship described herein shall be reason for
debarment in accordance with the provisions of the City Procurement Code.
NAME
RELATIONSHIPS
In the event the vendor does not indicate any names, the City shall interpret this to mean that
the vendor has indicated that no such relationships exist.
Authorized Signature
Name (Printed)
Title
Date
Rev 09-2022
CAM 23-0653
Exhibit 1
Page 23 of 28
CONTRACTOR'S CERTIFICATE OF COMPLIANCE WITH
NON-DISCRIMINATION PROVISIONS OF THE CONTRACT
The completed and signed form should be returned with the Contractor's submittal. If not provided with submittal,
the Contractor must submit within three business days of City's request. Contractor may be deemed non-
responsive for failure to fully comply within stated timeframes.
Pursuant to City Ordinance Sec. 2-17(a)(i)(ii), bidders must certify compliance with the Non -Discrimination
provision of the ordinance.
A. Contractors doing business with the City shall not discriminate against their employees based on the
employee's race, color, religion, gender (including identity or expression), marital status, sexual orientation,
national origin, age, disability, or any other protected classification as defined by applicable law.
Contracts. Every Contract exceeding $100,000, or otherwise exempt from this section shall contain
language that obligates the Contractor to comply with the applicable provisions of this section.
The Contract shall include provisions for the following:
(i) The Contractor certifies and represents that it will comply with this section during the entire term
of the contract.
(ii) The failure of the Contractor to comply with this section shall be deemed to be a material breach
of the contract, entitling the City to pursue any remedy stated below or any remedy provided
under applicable law.
Authorized Signature Print Name and Title
Date
F..m Non -[SO 092022
CAM 23-0653
Exhibit 1
Page 24 of 28
CONTRACT PAYMENT METHOD
The City of Fort Lauderdale has implemented a Procurement Card (P-Card) program
which changes how payments are remitted to its vendors. The City has transitioned
from traditional paper checks to credit card payments via MasterCard or Visa as part of
this program.
This allows you as a vendor of the City of Fort Lauderdale to receive your payments fast
and safely. No more waiting for checks to be printed and mailed.
In accordance with the contract, payments on this contract will be made utilizing the
City's P-Card (MasterCard or Visa). Accordingly, bidders must presently have the ability
to accept the credit card or take whatever steps necessary to implement acceptance of
a card before the start of the contract term, or contract award by the City.
All costs associated with the Contractor's participation in this purchasing program shall be
borne by the Contractor. The City reserves the right to revise this program as necessary.
By signing below, you agree with these terms.
Please indicate which credit card payment you prefer:
MasterCard
Visa
Company Name
Name (Printed)
Title
Signature
m
Rev. 09/2022_Ip
CAM 23-0653
Exhibit 1
Page 25 of 28
lzlwfflI'/_umsiT7r'L'tgroamrtti:llrlei tY
Solicitation/Bid /Contract No:
Project Description:
Contractor/Proposer/Bidder acknowledges and agrees to utilize the U.S. Department of
Homeland Security's E-Verify System to verify the employment eligibility of,
A. all persons employed by Contractor/Proposer/Bidder to perform employment duties
within Florida during the term of the Contract, and,
B. all persons (including subcontractors/vendors) assigned by Contractor/Proposer/Bidder
to perform work pursuant to the Contract.
The Contractor/Proposer/Bidder acknowledges and agrees that use of the U.S. Department of
Homeland Security's E-Verify System during the term of the Contract is a condition of the Contract.
Contractor/Proposer/ Bidder Company Name:
Authorized Company Person's Signature:
Authorized Company Person's Title:
Date:
CAM 23-0653
Exhibit 1
Page 26 of 28
A minimum of three (3) references shall be provided. It is the responsibility of the Bidder/ Proposer
to ensure that the information provided is accurate and current. The City may find your firm non-
responsive for providing wrong and or outdated information. Additional references may be
provided on a separate page.
Company Name:
Address:
Contact Person:
Title:
Phone #:
Email:
Contract Value:
Year(s):
Description:
Company Name:
Address:
Contact Person:
Title:
Phone #:
Email:
Contract Value:
Year(s):
Description:
Company Name:
Address:
Contact Person:
Title:
Phone #:
Email:
Contract Value:
Year(s):
Description:
CAM 23-0653
Exhibit 1
Page 27 of 28
CITY OF FORT LAUDERDALE BID/PROPOSAL CERTIFICATION
Please Note: It is the sole responsibility of the bidder/proposer to ensure that their response is submitted electronically
through the City's on-line strategic sourcing platform prior to the bid opening date and time listed. Paper bid
submittals will not be accepted. All fields below must be completed. If the field does not apply to you, please note N/A in
that field.
If you are a foreign corporation, you may be required to obtain a certificate of authority from the department of state,
in accordance with Florida Statute §607.1501 (visit http://www.dos.state.fl.us/).
Company: (Legal Registration)
Address:
City:
Telephone No.:
EIN (Optional):
Zip:
FAX No.: Email: smohammed@fortlauderdale.gov
Delivery: Calendar days after receipt of Purchase Order (section 1.02 of General Conditions):
Total Bid Discount (section 1.05 of General Conditions):
Check box if your firm qualifies for DBE (section 1.09 of General Conditions): ❑
ADDENDUM ACKNOWLEDGEMENT - Proposer acknowledges that the following addenda have been received and are
included in the proposal:
Addendum No. Date Issued Addendum No. Date Issued Addendum No. Date Issued Addendum No. Date Issued
VARIANCES: If you take exception or have variances to any term, condition, specification, scope of service, or
requirement in this competitive solicitation you must specify such exception or variance in the space provided below or
reference in the space provided below all variances contained on other pages within your response. Additional pages
may be attached if necessary. No exceptions or variances will be deemed to be part of the response submitted unless
such is listed and contained in the space provided below. The City does not, by virtue of submitting a variance,
necessarily accept any variances. If no statement is contained in the below space, it is hereby implied that your response
is in full compliance with this competitive solicitation. If you do not have variances, simply mark N/A.
The below signatory hereby agrees to furnish the following article(s) or services at the price(s) and terms stated subject to
all instructions, conditions, specifications addenda, legal advertisement, and conditions contained in the bid/proposal.
I have read all attachments including the specifications and fully understand what is required. By submitting this signed
proposal, I will accept a contract if approved by the City and such acceptance covers all terms, conditions, and
specifications of this bid/proposal. The below signatory also hereby agrees, by virtue of submitting or attempting to submit
a response, that in no event shall the City's liability for respondent's direct, indirect, incidental, consequential, special or
exemplary damages, expenses, or lost profits arising out of this competitive solicitation process, including but not limited
to public advertisement, bid conferences, site visits, evaluations, oral presentations, or award proceedings exceed the
amount of Five Hundred Dollars ($500.00). This limitation shall not apply to claims arising under any provision of
indemnification or the City's protest ordinance contained in this competitive solicitation.
Submitted by:
Name (printed)
Signature
Title
CAM 23-0653
Page4%oV-2022