HomeMy WebLinkAbout1990-07-13 Workshop City Commission Meeting MinutesM INUTES
DANIA CITY COMMISSION
WORKSHOP MEETING
PRELIMINARY BUDGET
,luLY 13, 1990
ROLL CALL:
Present:
Mayor:Vice Mayor :
Commissioners:
City At torney :City Manager:City Clerk:
Charles McElyea
Bob Mikes
Jean Cook
Bobbie Grace
John Ber t ino
Frank Adler
Robert Flatley
wanda Mul l ik in
1. Discussion of preliminary budget for fiscal year 1990/91.
CiLy Manager Ffatley presented an overview of thecity's slow economy in the development and buildinqindustry and mentioned the extreme decrease, over thepast few years, in impact fees as a means of revenue tothe City. Mr. Flatley stated that the property valuesin the City have continued to increase by 7 to 8t andexpressed the benefits that should come wiLh the recentannexation of some 200 acres west of the City.
Mr. FIatley informed the Commission that he wilfpresenting a five-year capital program sometimeAugust for revi ew .
be
in
Mr. Flatfey mentioned that the tax increase dropped to2.5% last year and that this year, it should be 2.3tand expressed a positive future for Dania as long asspending continues to be conservaLive.
Discussion continued with the Commission regardingfuture revenue the Cj-ty can expect from the developmentof the Seafair Hotel and the new annexation area. The
Commission discussed Dania's loss of tax money due tothe loss of waterfront property taken by the Countywith the expansion of the south runway at the airportand development restrictions due to concurrency
requirements.
City Manager Flatley informed the Commission thatoperating revenue increased and non-operating revenuedecreased substantially due to water assessments beingcut from 26t to 13*. Discussion continued regardingthe need for additional technical employee positions int.he Utility and Recreation Departments.
The Commission reviewed the piojected 1990/91 revenuesin the areas Ad Valorem tax, Local Option cas Tax,Eranchise fees. utility tax, occupational Iicense fees,building permit Iicense fees, and other building &zoning fees.
Mr. Ffatley mentioned that he has applied for moniesthru the Community Development Block Grant program forthe Safe Neighborhood program and if he is unable toobtain funds, he will use capital improvement funds.
1BUDGET WORKSHOP JULY 13, 1990
Mr. Flatley informed the Commission that
Revenue Sharing tax dropped to $308,000will correct the projected amount in the
s32s, 800.
the State
and thaE he
budget of
Mr. Flatley mentioned thaE the Police Officers, who
remained in the Dania Pension Program when BSo took
over the police services for the City, have requested
to meet with the commission in an effort to request the
same pension benefits that the Fire Department
receives.
Mr. Flatley mentioned that he projected a 15t increase
in the county dumpinq fees for garbage/trash based on a
recent letter received from Seacoast Sanitation. Mr.
Flatley expects to be able to have a more fixed amount
from the county in September prior to adoption of the
final budget.
Marie Jabalee confirmed that the Pthe 1990/91 budget for cigarette t
conservative.
Discussion continued regarding
pursuing a grant to purchase a
to crush trees and branches to
loads to t.he dump.
Mr. F1a t Ie
manpower iprivate coMr. FI at le
person to
fertilizin
areas who
Commissioner Cook suggested contracting with a
to pick-up just the white good items discarded
city.
rojected amount ofax and safes tax is
City Manaqer Elatley
truck and trash chipper
minimize the amount of
pe rsonin the
y mentioned that he has not increased the
n the Public Works Department and will use
ntractors for special projects as needed.y mentioned that he has added a landscape
be responsibfe for tree trimming,g, pfanting of bushes and overseeing the park
will assist Cliff Taylor in the Public Works
Department. Mr. Flatley mentioned that this would be
an entry level position at around S20,000 a year.
Commissioner Bertino suqgested hirinq a landscaping
consultant to set up a schedule of landscaping needs
for the City and then have the Public works Department
complete the work. Mr. Flat1ey stated that this
procedure has not been productive or cost effective in
the past.
Mr. Flatley mentioned that he expects to make $40,000in capital improvements to the cemeteries in the City.
Mr. Flatley stated that the funds are covered under the
cemetery line item amount and that he ui1l not have to
add it as part of his capital improvement program.
Commissioner Bertino informed the Commlssion that the
I.T. Parker Advisory Board has increased the schedule
of fees to be charged to use the Civic Center that he
BUDGET WORKSHOP ,ruLY 13, 1990
Marie Jabalee explained the change to the BSO Pension
Reimbursement Has due to BSO fixing their contract fee
for police officers at the FRS rate. Marie informed
the Commission that Dani-a gets reinbursed by BSO the
difference between the 20t FRs rate and Dania's 15*
rate. Marie explained that in the past, Dania was
given a credit against the contract amount. but now the
County wishes to return a monthly check for the
difference.
lrill be presenting shortly. Conmissioner Bertino
suggested placing any profits over and above the
operation costs for the I.T. Parker Civic Center beallocated back into the Replacement and Rehabilitation
Fund to cover future repairs.
After the Commission reviewed the budget, Mr. Flatleystated that the projected general fund budget amount of
$10,417.105 will be reduced by $17,000 due to the
change being made to the State Revenue Sharing for an
estimated amount of 510,399,000.
Commissioner Bertino mentioned tha t
surplus is 5310,000 but he doesn't
budgeted for 9O/9L and only S25,00089/90.
The Commission reduced Consul t ing
and Contingency by S17,000 due to
Revenue Sharing.
the
see
was
prior years
anything
appropriated in
Marie ,fabalee responded by stating that prior years
surplus is not normalfy projected under revenue. She
mentioned that this year, funds were used from prj-oryears surplus to tile the atrium area. Marie statedthat it is not listed as a line item in the budgetunless funds are going to be used or the budget wouldnot balance. Marie mentioned that it is shown as anasset on the balance sheet. Marie also mentioned thatfunds from the prior years surplus HilI be used as partof the capital improvement budget to be presented byMr. Flatley in August.
City Manager Flatley stated that a resofution must
adopted by the Commission setting up this capitaland, at that time, it will appear in the budget asline item called Capital Eund.
Engineers bythe decrease
be
fund
a
ss, 000in State
City Manager E1atley advised the Commission of a needto set up an emergency trust fund in the event ofdisaster. Mr. Flatley suggested takinq 560.000 fromthe prior years surplus for this fund.
Commissioner Bertino suggested setting up a Replacement
and Rehabilitation Eund to assist in the replacement ofcity vehicles.
01OO COMMISSION OPERATIONS
The Commission generally agreed to increase the Expense
Account by $5,000.
O2OO CITY MANAGER OPERATIONS
No changes were made to the City Manager Budget
O 210 ADMINI STRATION
O24O CITY ADMTNISTRATION CENTER
City Manager Flatley mentioned the need for a
computerized card system for security purpose.
O3OO CTTY CLERK OPERATIONS
City Manager Flatley recommended the SecretaryCity Clerk Department be promoted to Secretaryto add an additional Secretary I ln the FinanceDepartment Budget, Mr. Flatley explained that
f in the
II and
there is
3BUDGET WORKSHOP JULY 13, 1990
a need for an account cferk in the Utility Departmentto be cross-trained as a back-up for Gail Eondo.
O4OO FINANCE OPERATIONS
CiLy Manager Flatley recommended to pronote MarieJabalee from Deputy City Clerk/Finance Manager to
Deputy City Cferk/Finance Director at a 10t increase.
After further dj.scussion. the Commission generally
agreed that Marie should be promoted to Director as she
has been assuming all responsibilities in the past
without the proper title.
At this time, Commissioner Bertino requested MikeSmith, Personnel Director, to research furtherinformation on a possible 25* reduction of Worker's
Compensat ion .
O 410 DATA PROCESSING OPERATIONS
City Manager Flatley recommended to purchase software
and computer equipment for Code Enforcement and Growth
Management to digitize maps and assist in the building
department functions at an estimated cost of 516.500.
O5OO PERSONNEIJ OPERATIONS
City Manager Flatley recommended to promote the
Secretary f in the Personnel Department toAdministrative Assistant.
0600 CITY ATTORNEY OPERATIONS
City Attorney Adler mentioned the only change was to
show the fu11 salary for the Administrative AssistantII in his budget instead of just half.
OTOO POL,ICE OPERATTONS
City Manager Flatley informed the Commission that the
Law Enforcement Trust fund has an estimated S60,000 init and that the Broward Sheriff's Office will be paying
back $26,000 that Dania spent for computers. Mr.Flatley mentioned that the fund will be brought back upto 596.000 and should remain at that balance.
Discussion involved the need to look into fundsback to Dania for confiscated goods from BSO to
added to the Law Enforcement Trust Fund and the
decrease in revenue from parking tickets.
com 1ng
be
Mr. FIatIey mentioned that an additional patrolman r.,i11be added to cover police services in the newly annexedarea and that the revenue to cover this service willstart October 1.
Mr. Flatley mentioned that he will advise the
Comnission on the outcome of the counteroffer made to
BSO regarding contract negotiations.
OSOO FTRE OPERATIONS
Discussion involved the contract with BroHard Countyfor additional fire protection and emergency medicalservices in the newly annexation area and Dania,s back-up support.
IBUDGET WORKSHOP JULY 13, 1990
The Commission and City l*lanager discussed the l,age
reopener in the Firefiqhter's Contract and the need for
a study to be conducted on the need for overtime costs
in the fire department.
1OO O GROWTH MANAGEMENT OPERATIONS
city Manager Flat1ey recommended an additional
Typist I and one Planner position to be added
crowth Management Department. Discussion then
the salary increases in the Department.
Clerk
to the
i nvol ved
Mr. Flatley stated that there is an extreme need for
two more vehicfes for the Growth Management Department
and mentioned that he has included thls addition in his
proposed Capital Eund Program.
11OO PUBI.,,IC WORKS ADMINISTRATION
City Manager Flatley mentioned that the Clerk Typist I
has been promoted to Clerk Typist II and the only other
change was to add a landscape superintendent to assist
Cliff Taylor .
vice Mayor Mikes requested a report to show the
breakdown of costs for the trash removal in the City
and the chipper equipment that may be purchased.
150O RECREATION ADMINISTRATION
City Manager Flatley commented on the need for the
Recreation Director to oversee the City parks. beach
and pier. Mr. Flatley mentioned that the additiona]
annexation area will also include additional
recreational responsibilities.
The Commission discussed the need to cut the two
recreation coordinators salaries by 10t and move some
of their responsibilities over to the new Recreation
Director.
The salary for the Recreation Director was reduced from
S39,000 to $35,000.
1514 CIVIC CENTER
The Commission discussed the use of the I.T' Parker
Community Center by non-profit. non-resident and
resident groups and the need Eo increase fees-
]"820 WATER ACCOUNTING AND BII.,,LING
city Manager Flatley restated that Gail Fondo has been
moved up to Account C1erk 1.
19OO SEWER COLLECTION
City Manager Flatley restated that sharon Prentice will
be promoted to Account CIerk to cross-train uith Gail
Fondo in the Water Department.
city Manager Flatley informed the Commission that part
of the settlement monies from the lawsuit with
Hollywood will have to be used to balance the Sewer
budget.
5BUDGET WORKSHOP JULY 13 , 1990
At the request of Conmissioner Bertino, Mr. Flatley
stated that he will include the request to purchase(2) vehicles for the Planning & Building Department
one (1) meter vehicle, prior to submissj"on of the
proposed Capital Program, to the .IuIy 24th regular
meeting agenda.
two
and
wanda Mullikin, City Clerk. advised the Commission that
she will certify to the county Assessor's office that
the public hearing for the budget will be held
september 10, 1990 and the millage rate will be 5.78.
The Commission agreed.
This budget workshop meeting was then adjourned.
o MMI ONE
zA--"A/*.zr/-*
CITY CLERK_AUDITOR
6BUDGET I{ORKSHOP JULY 13, L990