HomeMy WebLinkAboutR-2024-158 JAG Award MOU FY 2021R.ESoLUrroN No. 2ou- I fO
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH. FLORIDA. AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A MEMORANDUM OF LNDERSTANDING (MOU) BETWEEN
fHE CIl'Y OF DANIA BEACH AND THE BROWARD COUNTY SHERIFF'S
OFFICE FOR THE FY 2O2I EDWARD BYRNE JUSTICE ASSISTANCE
GRANT PROGRAM (JAG): PROVIDING FOR CONFLICTS: FURTHER.
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Dania Beach (City) is eligible to receive tunding from the United
States Department of Justice (DOJ) under the Edward Byme Memorial Justice Assistance Grant:
and
WHEREAS, the DOJ has identified Brou.ard County as a "disparate" county: and
WHEREAS, the DOJ awarded Broward County. as lead agency in the disparate county, a
JAG Au'ard No. I5PBJA-21-GG-0376-JAGX for FY2l. which the City as a sub-recipient was
awarded Seventeen Thousand Six Hundred Eighty-Four Dollars ($17,684.00) in funding; and
WHEREAS, on September 23, 2019. the City ol Dania Beach City Commission approved
Resolution No. 2019- l 14 authoring a subgrant agreement with Broward County fbr the distribution
of FY2l JAG iunds: and
WHEREAS, BSO has been selected through this MOU to administer the program and
serve as the fiscal agent tbr the distribution ofall funds received for the JAG Program: and
WHEREAS, the City and BSO desire to memorialize the terms under which BSO *'ill
administer the JAG Program and serve as the fiscal agent as detailed in the MOU. and which is
attached as Exhibit "A" and is incorporated into this Resolution by this reference.
NOW, THEREFORE, BE IT RESOL}'ED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section l. That the above "\*/hereas" clauses are ratified and confirmed, and they are
made a part ofand incorporated into this Resolution by this reference.
Section 2. That the City Commission of the City of Dania Beach, Florida authorizes
the proper City officials to execute an MOU between the City and BSO fbr FY2l JAG Program
and to execute any subsequent amendments to the MOU.
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent ofsuch conflict.
Section {. That this Resolution shall be eft-ective l0 days after passage.
pASsED AND ADoprEn on \tNorl\oef lB . zozq
Motion hy second bv
FINAI- VOTI: ON ADOPTION: Unanimous
Yes No
Commissioner Lori Lewellen
Commissioner Luis Rimoli
Commissioner Archibald J. Ryan
Vice Mayor Marco Salvino
Mayor Joyce L. Davis
IV
ATTE
ELO C .to E I)
CITY CLERK
APPROVED AS TO FORM AND CO
E OUTSIS
CI 1'TORNEY
SS:
RESoLUIoN #2o.r.- l5e
2O21 EDWARD BYRNE JUSTICE ASSISTANCE
LOCAL SOLICITATION GRANT
MEMORANDUM OF UNDERSTANDING (MOU)
This Memorandum of Understanding [MOU) is being executed by the following
listed participating agencies [hereinafter "participating agencies"):
Broward Sheriffs Office (BSOJ
Ciq/ of Coral Springs
City of Dania Beach
Town of Davie
City of Deerfield Beach
Ci[r of Fort Lauderdale
City of Hallandale Beach
City of Hollywood
City of Lauderdale Lakes
City of Lauderhill
City of Miramar
City of North Lauderdale
City of Oakland Park
City of Pembroke Pines
City of Plantation
City of Pompano Beach
City of Sunrise
City of Tamarac
Nothing in this M0U should be construed as limiting or impeding the basic spirit of
cooperation which exists between the participating agencies, listed above.
WHEREAS, Broward County has been identified as a "disparate" County; and
WHEREAS, the pafticipating agencies have been identified as eligible .jurisdictions
able to collectively implement the obiectives and goals of the Edward Byrne lustice
Assistance Grant [hereinafter "fAG"J; and
WHEREAS, the participating agencies have formed a working committee and
developed a course of action to achieve the goals and objectives of the JAG Program;
and
WHEREAS, Broward County has been selected as through this MOU, to receive the
grant funds, administer the program and serve as the fiscal agent for the
disbursement of all funds received for the JAG Program; and
WHEREAS, Broward County has entered into a subgrant award agreement with BSO
and subrecipients of the 2021 Edward Byrne Justice Assistance Grant. There are
various terms and conditions BSO will be requiring the participating agencies to enter
a Memorandum of Understanding agreement to properly allow BSO to take the lead
in the administration ofthis grant; and
THEREFORE, in consideration of the mutual terms, conditions, promises, and
covenants hereinafter set forth, the participating agencies agree as follows:
1
This MOU establishes the relationship between the parties for participation in the FY
2021 Edward Byrne fustice Assistance Grant [JAG) Local Solicitation Grant Program
(Award Number 15PBIA-21-GG-01376-IAGX).
Procedures
1. Broward County will serve as the grant administrator for the agencies in
Broward County, Florida participating in the IAG Program. Pursuant to the fAG
Program guidelines, funding for the IAG Program will be provided to BSO.
2. On or about J uly 28,2023, Broward County has entered into a subgrant award
agreement, with BSO which authorizes BSO to serve as the lead agency in
administering the grant on behalf of Broward County, through its Addendum
to Subgrant Award Agreement Betvveen Broward County and the Sheriff of
Broward County for Administration of the FYz1 Edward Byrne Memorial
Justice Assistance Grant, entered on May 15, 2024 and, attached hereto and
incorporated herein by reference as Exhibit A.
3. The BSO will enter into a Memorandum of Understanding with participating
agencies to allow BSO to provide the administrative services required of
Broward County and to facilitate compliance with the required conditions of
the Grant
4. The BSO will monitor implementation, reporting, and payment requests from
participating agencies. BSO shall confirm the accuracy of program activities
and expenses. Upon review of participating agencies' payment requests, BSO
shall forward approved reimbursement requests to Broward County for
payment. Broward County will disperse the funds directly to participating
agencies.
5. For participating agencies that currently contract with BSO for law
enforcement serwices, the BSO shall pay the payroll expenses and seek
reimbursement from the participating agency. The BSO shall invoice the CITY
for the cost of the Services incurred and being provided to City pursuant to the
Grant Award. The City shall pay the invoice within thirty (30) days of receipt
of SHERIFF's invoice. Payment to SHERIFF is not contingent upon COUNTY
reimbursement to CITY. BSO acknowledges that Grant funds may not, under
any circumstances, be expended prior to October l, 2020 or after September
30, 2025 ("Eligible PeriodJ or iF the Grant term is extended, through the
extension date. BSO agrees it will not seek reimbursement of any costs or
expenses other than those incurred during the Eligible Period. City shall have
no obligation to reimburse BSO for any amounts for costs or expenses not
incurred during the Eligible Period.
2
Puroose
6. Each party has submitted its own application for their individual JAG Program
to the BSO. The BSO Crants Management Office has worked, and will continue
to work, in collaboration with Broward County to prepare the single
application to include the Program Narrative and Budget Narrative, and
Broward County shall submit the application to the Department of Justice.
7. Participating agencies must submit Quarterly Project Performance and
Financial Reports to BSo within fifteen (15J days after the end ofthe reporting
period. In addition, if the performance period is extended beyond the
"original" project period, additional Prolect Performance and Financial
Reports must be submitted.
The grant award to each party is as follows
*The Broward Sheriffs Office will retain this administrative fee approved by DOI to
cover its administrative costs in acting as the fiscal agent and supplying grant
management services under this MOU.
3
CITY AWARD AMOIINT LESS 100/o FEE*ACTUAL AWARD
Broward Sheriff s Office $26,798.00 $ 2,679.80 $24,718.20
City of Coral Springs $17,765.00 $t,77 6.s0 $1s,988.50
City of Dania Beach $17,684.00 $r,768.40 $15,915.60
Town of Davie $27,492.00 $2,1+9.20 $19,342.80
City of Deerfield Beach $27,31,4.00 $2,737.40 $24,582.60
City of Fort Lauderdale $86,405.00 $8,640.s0 $77,764.50
City of Hallandale Beach $t6,922.00 $r,692.20 $15,229.80
City of Hollywood $34,388.00 $3,438.80 $30,949.20
City of Lauderdale Lakes $2s,65s.00 $2,565.50 $23,089.50
City of Lauderhill $48,589.00 $4,858.90 $43,730.10
City of Miramar $28,702.00 $2,870.20 $2s,831.80
City of North Lauderdale $19,234.00 $1923.40 $17,310.60
City of Oakland Park $23,016.00 $2,301.60 $20,71.4.40
City of Pembroke Pines $26,934.00 $2,693-40 $24,240.60
City of Plantation $18,527.00 $1,852.70 $76,674.30
City of Pompano Beach $74,380.00 $7,438.00 $66,942.00
City of Sunrise $16,133.00 $ 1,613.30 $14,519.70
City of Tamarac $14,392.00 $1,439.20 $12,952.80
Total $544,3 30.00 $54,433.00 $489,897.00
Term and Termination
1. This MOU shall remain in effect from October 1, 2020 through September 30,
2025, and, its continuation shall be subiect to the availability of necessary
funding from the fAG Program.
2. A participating agency may withdraw from this agreement at any time by
providing thirty (30) days written notice of its intent to withdraw to each
party.
3. This MOU may be terminated upon the written consent of all parties to this
MOU.
Amendments
This MOU may be modified at any time upon the written agreement of each
party.
Insurance and Indemnification
1. Each party agrees to maintain its own comprehensive general liability
insurance, professional liability insurance, automobile liability insurance and
workers compensation insurance policy or maintain a self-insuring fund for
the term of the Agreement in the amounts determined by each party to
adequately insure said party's liability assumed herein, but in no event shall
such coverage be less than the amount of statutory waiver of sovereign
immunity. The participating agencies agree to provide BSO and/or Broward
County within thirty [30) days of entering this Agreement with proof of
insurance if requested.
2. Each party shall be responsible for the negligent acts or omissions of their
respective employees in accordance with Ch. 768.28, Fla. Stat. and nothing
herein shall be deemed a waiver of those protections.
Guidelines
In performing its duties, responsibilities and obligations pursuant to this
Agreement, each party agrees to: (iJ adhere to the requirement standards set
forth in the Office of Justice Programs' Financiol Guide, as amended and
Federal OMB Circular A-133, as applicable; and (iiJ, the special conditions FY
2021 Edward Byrne Justice Assistance Grant (JAG) Local Solicitation Grant
Award issued by DOJ.
Each pargr understands that any and all records created as a result of
participating in this Program may be subject to public disclosure pursuant to
the Public Records Statute, Fla. Stat. Section 1,1,9.07 and shall be responsible
a
4
Records
C
for compliance with any public records request served upon it and any
resultant award of attorney's fees for noncompliance.
b. Each party shall maintain its own respective records and documents
associated with MOU sufficient to demonstrate compliance with the terms of
this Agreement for a period of five (5) years from the date of execution of the
MOU and shall allow BSO and/or Broward County access to such records upon
request.
Each party, its employees or agents, shall allow access to its records
concerning this MOU at reasonable times to BSO and/or Broward County, its
employees, and agents. The term "agents" shall include, but is not limited to,
auditors retained or employed by BSO and/or Broward County. The term
"reasonable" shall be construed according to the individual party
circumstances but ordinarily shall mean during normal business hours of 8:00
am to 5:00 pm, local time, Monday through Friday.
d. Upon reasonable notice, the participating agency shall provide BSO and/or
Broward County with any additional documentation, information, or reports
as may be required by BSO and/or Broward County.
Execution
This agreement may be executed in counterpafts each of which shall be
deemed an original and all of which together shall be considered one and the
same agreement.
IREMAINDER OF PAGE INTENTIONALLY LEFT BTANK]
5
2021 EDWARD BYRNE IUSTICE ASSISTANCE GRANT MEMORANDUM OF
UNDERSTANDING
IN WITNESS WHEREOF, the parties execute this instrument on the
date(s) shown below.
BROWARD COUNTY SHERIFF'S OFFICE
By,D atc:
Colonel Oscar Llerena, Executive Director
Department of Administration
Approved as to form and legal sufficiency
subject to the execution by the parties:
By,
Terrence Lynch, General Counsel/Executive Director
Office of the General Counsel
6
2021 EDWARD BYRNE IUSTICE ASSISTANCE GRANT MEMORANDUM OF
UNDERSTANDING
IN WITNESS WHEREOF, the parties execute this instrument on the date[sJ
shown below.
CITY of
Date:
Authorized Representative
Approved as to form and legal
sufficiency subiect to execution
by the parties:
Date:
City Attorney
By
7
Docusrgn Envebpe lD: 45613054-F814-4EF&AB7A-DS91E828DlA3
EXHIBIT A
BROWARO COUNTY STANDARD SUBGRANT AWARD AGREEMENT
This Broward County Standard Subgrant Award Agreement ("Subgrant Award
Agreement") is made and entered into by and between Broward county, a political subdivision
of the State of Florida ("County''), and the Sheriff of Broward County, Florida, a constitutional
officer of Broward County ("BSO"). county and BSO are individually referred to as a "Party" and
collectively as the "Parties."
A. County has received a grant award from the Awarding Agency and in the amount
specified in the Subgrant Award Details, pursuant to the grant attached as Exhibit A ("Grant").
B. The Grant permits County to distribute Grant funds to third parties that will
implement the Grant as described in the Program Narrative referenced in Exhibit B.
C. B5O desires to accept a subgrant from County of funds awarded under the Grant,
which shall be utilized by BSO in accordance with the Grant and this Subgrant Award Agreement.
For good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the Parties agree as follows:
1. Recitals. The recitals stated above are true and correct and are incorporated herein by
reference.
2. Standard Suberant Award Terms and Conditions. By signang this Subgrant Award
Agreement, BsO represents that it has read the G.ant (Exhibit A) and County's Standard subgrant
Award Terms and Conditions ("Subgrant Award Terms") (available online at
htto://www.browa ors/Gra erm sl and understands all obligations and requirements of the
Grant. The Subgrant Award Terms are incorporated herein as if fully set forth in this Subgrant
Award Agreement.
3. Subgrant Award. BSO will implement the program(s) described in BSO's Program
Narrative (Exhibit B) in accordance with this Subgrant Award Agreement and will comply with the
provisions stated in the Subgrant Award Details in Section 8. ln consideration for BsO's
performance and compliance with this Subgrant Award Agreement, including the Subgrant
Award Terms and the Subgrant Award Details, County will provide the Subgrant Award Amount
stated in the Subgrant Award Details.
4. Fundinq. The maximum amount payable to BSO under this Subgrant Award Agreement is
the subgrant Award Amount specified in the subgrant Award Details and more specifically
described in the Subgrant Program Budget attached as Exhibit c. BSO shall invoice County ln
accordance with the lnvoicing Schedule stated in the Subgrant Award Details.
FY21 JAG Subgrant Award Agreement Page 1of 32
.1
Re€itals
Docusign Envelope lDr 456'1305A-F814-4EF&AB7A-DSS1E828D1A3 Exhibit A (cont'd.)
5. Modifications. BSO must submit any proposed modifications to the Program Narrative or
the Subgrant Program Budget in writing to County for approval. BSO may not deviate from the
Program Narrative or Subgrant Program Budget without prior approval from County (and from
the Awarding Agency, if required by the Grant).
6. Reoortinq Obligations. BSO represents and certifies it has reviewed the requirements in
the Grant, the Subgrant Award Details, and the Subgrant Award Terms regarding the
documentation, reports, and other information that must be provided by BSO to Countv
(collectively, "Reporting Obligations"). B5O shall strictly comply with all Reporting Obligations,
including time being of the essence.
7. Term. The duration of this Subgrant Award Agreement ("Term") shall be the Project
Period stated in the Subgrant Award Details, as may be extended by the Awarding Agency.
8. Su bPrant Award Details
Federal Award ldentiflcation
Number
Subgrant Award Amount
Amount or percentage of
Subgrant Award retained by
County for administrative
expenses
Grant Program Title 2021 BJA FY 21 Edward Byrne Memorial Justice
Asslstance Grant (JAG) Program - Local Solicatation
15PBJA-21-GG-01376-IAGX
BSO's Unique Entity ldentifier ,JYJ2Y9MKA4V6
Federal Award Date to County october 8, 2021
Grant Award amount to County 5s44,330.00
s26,798.00
lo%
Total amount of Grant Funds
committed to BSO by County
524,118.20
ls any portion of the Grant
federally funded? (if yes, BSO
must comply with federal
requirements in the Subgrant
Award Terms)
nruo
I Yes: Amount: 5544,330-00
Awarding Agency: U. S. Department of
Justice, Office of Justice Programs, Bureau of
Justice Assistance
lnsurance (only applicable if box is
checked ).
! lf checked, BSO must maintain insurance coverages in
the types and amounts shown an Exhibit D for the
duration of the Term.
ls this award for research &
development?
8No
FYz1 JAG Subgrant Award Agreement Page 2 of 32
n Yes
Exhibit A (cont'd.)
Norma McGraw
Grants Manager
Broward Sheriff s office
2601 West Broward Blvd.
Fort Lauderdale, Florida 33312
Email address: Norma McGraw@sheriff.org
For Notices:
Colonel 0scar Llerena
Department of Ad ministration
2601 West Broward Boulevard
Fort Lauderdale, FL 33312
With coDies to:
Terrence Lynch, General Counsel
office of the General Counsel
Broward 5heriff's Office
2601 West Broward Blvd.
Fort Lauderdale, Florida 33312
The term "subrecipient" in the Subgrant Award Terms is replaced with "BSO."
Assistance Listings number
(the fede.al program that
provided the Grant)
16.738 Edward Byrne Memoriallustice Assistance Grant
Program
October 1, 2020 - September 30, ZO24Subgrant period of performance
start and end date ("Project
Period")
BSO must submit invoices for reimbursement no more
than once per month and within fifteen (15) days after
the end of the month when Services were performed. A
final invoice must be submitted within thirty (30) days
after the expiration or earlier termination of this
Agreement.
BSO'5 lnvoicing Schedule
3SO's address and contact
information for Notices and
payment
30 days after the end of the reporting periods, which are
June 30 and December 31, for the life of the award.
Performance Report requirements
DOI Award Conditions attached as Exhibit A, including
Grant Funds will be earmarked for the unincorporated areas of Broward county and combined
with JAG contributions from contract cities within Broward County to provide sufficient
financial support for the continuation of one (1) Crime Analyst position.
the a licable DOJ Financial GuidelinesPrram Guidelines (if any)
Additional/Subgrant Award
FY21 JAG Subgrant Award Agreement Page 3 of 32
Docusign Envelope lD 4561305A-FB1+4EF&AB7A-D991E828D1A3
Docusign Envelope lD: 4561305A-F814-4EF6-AB7A-D991E828D1A3 Exhibit A (cont'd.)
lN WITNESS WHEREOF, the Parties hereto have made and executed this Subgrant Award
Agreement: BROWARD COUNTY, through its BOARD OF COUNTY COMMISSIONERS, signing by
and through its County Administrator, authorized to execute same by Board action on December
7,20?1 and october 25, 2022, and B5O, signinB by and through Colonel Oscar Llerena, duly
a uthorized to execute same.
BROWARD COUNTY, by and through
its County m inistrato coM&,1
B
-€Prt-onrc
day of 2023
Approved as to form by
Andrew J. Meyers
Broward County Attorney
115 South Andrews Avenue, Suite 423
Fort Lauderdale, Florida 33301
Telephone: (954) 357-7500
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De'An e . Jackson (Dat
Assistant County Attor ney
DAJ/cv
FY21.lAG Subgrant Agreement
File f: 615739 v3
03/22/2021
FY21 IAG Subgrant Award Agreement Page 4 of !2
CO U NT\'
Cepero
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Docusiqn Envelope lD: 21561 305A-F814-4EF6-AB7A-D991 E828D 1A3 Exhibit A (cont'd.)
BROWARD COUNTY STANDARD SUBGRANT AWARD AGREEMEIIT
,r,W,fu*
Colonel Oscar Llerena
loth day of March 2023
G4 lroved as to form & legal sufficiency
subject to the execution by the parties:
By,3/30/2023 | 15:50 PM EDr
Terrence Lynch (Date)
General Counsel/Executive Director
Office of the General Counsel
FY2L lAG Subgrant Award Agreement Page 5 of 32
BSO
Tw\r^tL
Docusign Envelope lO 4561305A-F814-4EFGAB7A-Ogg1E82801A3 Exhibit A (cont'd. )
October 8. 2021
Dear Bertha Henry,
On behalf of Aftorney General Merrick B. Garland, it is my pleasure to inform you the Oftce of
Justice Programs (OJP) has approved the application submitted by BROWARD, COUNTY OF
for an award unde, the funding opportunity entitled 2021 BJA FY 21 Edward Byrne Memorial
Justice Assistance Grant (JAG) Program - Local Solicitation. The approved award amount is
$544,330.
Review the Award lnstrument below carefully and familiarize yourself wilh all conditions and
requirements before accepting your award. The Award Instrument includes the Award Offer
(Award lnformation, Prolect lnformation, Financial Information, and Award Conditions) and
Award Acceplance.
Please note thal award requirements include not only the conditions and limitalions set forth in
the Award Offet but also compliance wath assurances and certifications that relate to conduct
during the period of performance for the award. These requirements encompass flnancial,
administrative, and programmatic matters, as well as other important matters (e.9., specific
restrictions on use of funds). Therefore, all key stafi should receive the award conditions, the
assurances and certifrcations and the application as approved by OJP, so that they undersland
the award requiremenls. lnformation on all pertinent award requirements also must be provided
to any subrecipient of the award
Should you accept the award and then fail to comply with an a\,vard requirement, DOJ will
pursue appropriate remedies for non-compliance, which may include termination of the award
and/or a requirement to repay award funds.
To accept the award, the Authorized Representative(s) must accept all parts of the Award Ofier
in the Justice Grants System (Justcrants), including by executing the required declaration and
cefification, within 45 days from the award date.
Congratulations, and we look foMard to working with you.
Maureen Henneberg
Deputy Assistant Attorney General
Office for Ciyil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Juslice Programs (OJP), U S Oepartment of Justice
htlps /4uslgrant! usdot 90v/preb/PRAdh/app/JGTTS_/3yZ6Bra,_lpO&TOT4XnAEAXm\4lcvwlnABIHREAD3rpyAclivity=PintV\b(&Promd-tal
EXHIBIT A
6rant
FY21 JAG 5ubgrant Award Agreement Page 5 of 32
", Award Letter
Docusrgn Envelope lD: 4561 305A-F814-4EF6-AB7A-D991 E828D143 Exhibil A (cont'd. )
1012 21 157PM
(DOJ) has been delegated the responsibility for ensuring that recipients of federal financial
assistance ftom the OJP, the Ofiice of Community Oriented Policing Services (COPS), and the
Ofiice on Violence Against Women (OVW are not engaged in discrimination prohibited by law.
Several federal civil rights laws, such as .l-rtle M of the Civil Rights Act of 1964 and Section 504
of the Rehabilitation Act of 1973, require recipients of federal Iinancial assistance to give
assurances that they will comply with those laws. Taken together, these civil rights laws prohibit
recipients of federal financial assistance from DOJ from discriminating in services and
employment because of race, color. national or,gin, religion, disabili!v, sex, and, for gr.ants
authorized under the Violence Against Women Act, sexual orientation and gender identity.
Recipients are also prohibited from discriminating in services because of age. For a complete
review of lhese crvil rights laws and nondiscrimination requirements. in connection with DOJ
awards see https://ojp.gov/funding/ExplorelLegalOvervia,t/icivilRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against
recipients from individuals, entities, or groups. ln addition, the OCR conducts Iimited compliance
reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to
evaluate whether recipients of financial assistance from the Deparlment are providing services
in a nondiscriminatory manner to their service population or have employmenl practices that
meet equal-opportunity standards.
lf you are a recipient of grant awards under the Omnibus Crime Conkol and Safe Streets Act or
the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal
justice system, there are two addrtional obligations hat may apply in connection with the
awards: (1) complying with the regulation relatrng to Equal Employment Opportunity Programs
(EEOPs); and (2) submitting findings of discrimination to OCR. For additional information
regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information
regarding requiremenls when there is an adverse finding, see 28 C.ER. SS 42.204(c), .205(c)
(5).
The OCR rs available to help you and your organization meet the civil rights requirements that
are associated with DOJ grant funding. lf you would like the OCR to assist you in fulfilling your
organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial
assistance, please do not hesitate to contact the OCR at askocR@ojp.usdoj.gov.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Ongoing NEPA Compliance lncorporated into Further Developmental Stages
NEPA Letter
The Edward Eyrne Me morial justice Assistance Grant Pro8ram (JAG) allows states and local
Sovernments to support a broad range of actlvitles to prevent and control crime and to improve the
criminal justce system, some of which could have environmental impacts. All recipients of .,AG funding
must assist BrA in complying with NEPA and other related federal environmental impact analYses
requarements in the use of trant funds, whether the funds are used directlv by the Erantee or bv a
subgrantee or third partv. Accordingly, prior to obligatng funds for anv of the specified achvides, the
Erantee must first determine if anY of the specified acnvities will be funded by the grant
The specified activities requiring environmental analysis are:
a. New aonstrudion;
rutss /4us1gr.rtu."5do, gov/plrleh/pF"Aui apCJGlTS_/3yZ68xi_lpDE(TOTaXnA,zi X VtlwWlTAaIHREAD3tPyT€tMry-Pnnw\b.k6,t\onp(=ta
FY21 JAG Subgrant Award Agreement Page 7 of 32
Docusign Envelope lD: 4561 305A-F814-4EF&AB7A-D991E828D1A3
1at?9t21
Exhibit A (cont'd.)
4 57 PM Adive FLrn.Ld AYrard
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive
area, inc{uding properhes located within a 1oo-year flood plain, a wetland, or habilat for endangered
species, or a property listed on or eligible for lastrn€ on the National ReBister of Historic Places;
c. A renovatron, lease, or any proposed use of a building or facility that will either (a) result in a change
in its basic prior use or (b) significantly chanBe its size;
d. lmplementation ofa new progGm involving the use of.hemicals other than cher icalsthatare(a)
purchased as an incidental component of a funded activity ,nd lb) tradationally used, for exanrFle, in
office, household, recreahonal, or educaton environments; and
e- lmplementation ofa pro8ram .elating to clandestrne methamphetarnine laboaatory operations,
including the idenfification, seizure, or closure of clandestine methamphetamine iaboratories.
Complying with NEPA may require the preparatron of an Environmental As5e55ment andlor an
Environmental lmpact Statement, as directed by BJA. Further, for programs relattng to
methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be
required. For more information about Mitigation Plan requirements, please see
EEp!7uulLbj a. gov/F u n dinglrcp:.btm].
Please be sure to carefullv review the grant condihons on your award document, as it may contain
[4rdd e Name Last Name
Terry
., Award lnformation
This award is offered subiect to the conditions or limitations set forth in the Aryard
lnformation, Project lnformation, Financial lnformation, and Award Conditions.
I Recipient lnformation
Recipient Name
BROWARD, COUNTY OF
DUNS Number
066938358
NEPA Coo.dinator
First Name
Orbin
Street I
115 S ANDREWS AVE RM 409
Street 2
htlps /4ustgranls usdoj.gov/pMeb/PRAdiL/app/JGTTS_/3yz68Er_rpDEXTOT4Xn4zjAxmvNevw.lrTAETHREAD3?pyAcrivty=P i irwo.k8P rompt=lar 3!?a
FY21 JAG Subgrant Award Agreement Page 8 of 32
Exhibit A (cont'd.)
10t29!21 1 57 Ptn
City
FORT LAUDERDALE
Adive Fln.led Arard
Stateru.S. Territory
Florida
Cou ntry
United States
Province
flAward Details
Federal Award Date
10t8t21
Award Numbgr
15PBJA-2,I-GG-01 375-JAGX
Federal Award Amount
$544,330.00
Award Type
lnitial
Supplement Number
00
Funding lnstrumont Type
Grant
Assistance Listing Number Assistance Listings Program Title
16 738
Statutory Authority
Itlelof Pub. L. No.90-351 (gene.ally codrfied at34U.S C 10151-10726), including subpart'! of
pa.t E (codified at34 U.S.C. 10151-10158),seealso28U.SC 530C(a).
a
I have read and understand the information presented in this section of the Federal Award
lnstrument
- Project lnformation
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FY21 JAG Subgrant Award Agreement Page 9 of 32
Docusign Envelope lD: 45613O5A-F814-4EF6-A87A-D991E828O1A3
ZiplPostal Code
33301
GountyrParish
Docusign Envelope lD 4561305A-FB1.I-4EF6-AB7A-D991E828D1A3 Exhibit A (cont'd.)
10Q9t21.157 Ptt
This award is offered subject to the conditions or limitations sat forth in the Award
lnformation, Project lntormation, Financial lnformation, and Award Conditions.
Solicitation Title
2021 BJA FY 21 Edward Byrne Memorial
Justice Assistance Grant (JAG) Program -
Local Solicitation
Application Number
GR4NT13428997
Awarding Agency
OJP
Program Office
BJA
Grant M.n.ger Name Phone l{omber
202-598-7548
Tamaro Vvhite
E-rnail Addre3a
Tamaro.White@oi p. usdoj. gov
Project Title
2O2O BROWARD COUNTY'S ED\MRD BYRNE JAG PROJECT
Performanco Period
Start Date
10t01t2020
Budget Period Start
Date
10to1t2020
Peito riance Period End
Date
09t30t2024
Budget Period End Date
ogt30t2024
Project Descrip(ion
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states
and units of local government, including tribes to support a broad range of actvities to
prevent and control crime based on their own state and local needs and conditions.
Grant funds can be used for slale and local initiatives, technical assrstance, training,
personnel, equipment, supplies, contractual support, and inlormation systems for
criminal justice, including for any one or more of the following program areas: 1) law
enforcement programs, 2) prosecution and court programs 3) prevention and
educ€tion programs; 4) corrections and community corrections programs; 5) drug
treatmenl and enforcement programs, 6) planning, evaluation, and technology
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FY21 JAG Subgrant Award Agreement Page 10 of 32
Exhibit A (cont'd.)
1'n9n1.4 57 PM AcWe Fun&d A{ard
improvement programs; and 7) crime victim and witness programs (other than
compensation) and 8) mental health programs and related law enforcement and
corrections programs, including behavioral programs and crisis intervention teams.
This JAG award $/ill be used to support criminal justice initiatives that fall under one or
more of the allowable program areas above. Funded programs or initiatives rnay
include multijurisdictional drug and gang task forces, crime prevention and domestic
violence programs, courts, corrections, treatment. justice information sharing
initaatives, or other programs aimed at reducing crime and/or enhancing publidofficer
safety.
EI
I have read and understand the informalion presented in this section of the Federal Awad
lnstrument.
.- Financial lnformation
This award is offorod subject to the conditions or limitations set forth in the Award
lnformation, Project lnlormation, Financial lnformation, and Award Conditions.
Z
I have read and understand the information presented in this section ol the Federal Awad
!nstrument
.-. Award Conditions
This award is offerad subject to the conditions or limitations set forth in the Award
lnrormation, Project lnformation, Financial lnformation, and Award Conditions.
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FYz1 JAG Subgrant Award Agreement Page 11 of 32
Docusign Envebpe lD: 45613O5A-F814-4EF6-AB7A-D991E828D1A3
Oocusign Envelope lD: 4561305,{-F814-4EF&AB7A-D991E828D1A3 Exhibit A (cont'd.)
Er
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2
C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Pan 2800 (togethe( the
"Parl 200 Uniform Requirements") apply to this FY 202'l award from oJP
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. li this
FY 2021 award supplements funds previously awarded by OJP unoer the same award number
(e.9., funds awarded during or before Oecember 2014), the Part 200 Uniform Requiremenls
apply with respect to all funds under that award number (regardless of the award date, and
regardless of,rrhether derived ftom the initial award or a supplemental award) that are
obligated on or afler the acceptance date of this FY 2021 a,vard.
For more information and resources on the Part 200 Uniform Requirements as they relate to
OJP awards and subawards (''subgrants"), see the OJP website at
https://ojp. gov/fundin g/Part200Uniform Req uirements htm.
Record retention and access: Records pertinent to the award that the recipient (and any
subrecipient ("subgrantee") at any tier) must retain - typically for a period of 3 years from the
date of submission of the final expenditure report (SF 425), unless a different retention period
applies - and to which the recipient (and any subrecipient ("subgrantee") at any tier) must
provide access, include performance measurement information, in addition to the financial
records, supporting documents, statistical records, and other pertinent records indicated at 2
c F. R. 200.333.
ln the event that an award-related question arises from documents or other materials prepared
or distributed by OJP that may appear to conflict with, or differ in some way from, the
provisions of the Part 200 Uniform Requirements the recipient is to contact OJP promptly for
clarilication
Ez
Requirement to report actual or imminent breach of personally identifiable information (Pll)
The recipient (and any "subrecipient" at any taer) musl have written procedures in place to
respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -
- ('1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes
of "Personally ldentitiable lnformation (Pll)' (2 CFR 200.1) within the scope of an OJP granl
funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-'130). The recipient's breach procedures must include a requrrement to report actual
or imminent breach of Pll to an OJP Program Manager no later than 24 hours after an
occurrence of an actual breach, or the detection of an imminent breach
E3
Required training ior Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have
successfully completed an "OJP financial management and grant administration training" by
120 days after the date of the recipient's acceptance of the award. Successful completion of
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FY21 IAG Subgrant Award ABreement Page 12 of 32
Docusign Envelope lD 4561305A-F814-4EF6-AB7A-D991E828D1A3
A list of OJP trainings that OJP will consider "OJP financaal management and grant
administralion lraining" for purposes of this condition is available at
httpsr/ ^/ww.ojp.gov^raining/fmts.htm. All trainings that satisry this condition include a session
on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the
recipient fails to comply with this mndition. The recipient's failure to comply also may lead OJP
to impose additional appropriate conditions on this award.
Et4
Safe policing and law enforcement subrecipaents
lf this award is a discretionary award, the recipient agrees that it will not make any subar/ards
to State, local, college, or university law enforcement agencies unless such agencies have
been certified by an approved independent credentialing body or have started the certllcalion
process. To become certified, law enforcement agencies must meet two mandatory conditions:
(1) the agency's use of force policies adhere to all applicable federal, slate, and local laws; and
(2) the agency's use of force policies prohib( chokeholds except in situalions where use of
deadty force is allowed by law For detailed information on lhis certification requirement, see
https://cops. usdoj. gov/SafePolicingEO
Es
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as
appropriate) may withhold award funds, or may impose other related requirements, if (as
determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly
address outstanding issues from audits required by the Part 200 Uniform Requirements (or by
the terms of this award). or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
E6
Requirements of the award; remedies for non-compliance or for malerially false statements
The conditions of this award are material requirements of the award. Compliance with any
assurances or certifications submitted by or on behalf of the recipient that relate to conduct
during the period of performance also is a material requirement of this award
Limited Exceptions ln certain special circumstances, the U S DePartment of Justice ("DOJ")
FYz1 JAG Subgrant Award Agreement Page 13 of 32
Exhibit A (cont'd.)
1a129121 4 57 Pll AcIo6 Fundcd Araftl
such a training on or after January 1, 2019, will satisry this condition.
ln the event that either the Grant Award Administrator or a Financial Manager for this award
changes during the period of performance, lhe new Granl Award Adminiskator or Financial
Manager must have successfully completed an "OJP financial management and grant
administration training" by 120 calendar days after the date the Entity Administrator enters
updated Grant Award Administrator or Financial Manager information in Justcrants.
Successful completion of such a training on or after January 1, 2019, will satsry this condition.
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Docusign Envelope lD: 4561305A-F814-4EF6-AB7A-D991E828D1A3 Exhibit A (cont'd.)
10129!21 4 57 PM Adive Funded AE.d
may determine that it will not enforce, or enforce only in part, one or more requiremeits
othenvise applicable to the award. Any such exceptions regarding enforcement, ancluding any
such exceptions made during the period of performance, are (or will be during the peliod of
performance) set out through the Office of Justice Programs ("OJP") webpage entitled ''Legal
Notices: Special circumstances as to particular award conditions"
(ojp.gov/fundinglExplorellegalNotices-AwardReqts.htm), and incorporated by reference into
the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official
accepts all material requirements of the award, and specifically adopls, a:; if personally
executed by the authorized recipient official, all assurances or certilications submitted by or on
behalf of the recipient that relate to conduct during the period of performance.
Failure to comply with one or more award requirements -- whether a condition set out in full
below, a condition incorporated by reference below, or an assurance or certification related to
conduct during the award period - may result in OJP taking appropriate aclion with respect to
the recipient and the award. Among olher things, the OJP may withhold award funds, disallow
costs, or suspend or terminale the award. DOJ, including OJe also may take other legal action
as appropriate.
Any mate.ially false, frctitious, oI fraudulent slatement to the federal govemment related to this
award (or concealment or omission of a material fact) may be the subiect of criminal
prosecution (including under 18 U.S.C. 1001 and/or 1621, andior 34 U.S.C. 10271-10273),
and also may lead to imposition of civil penalties and administrative remedies for false claims
or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by
its terms, that provision shall flrsl be applied with 3 limited construction so as to give it the
maximum effect permitted by Iaw. Should it be held, instead, that the provision is utterly invalid
or -unenforceable, such provision shall be deemed severable from this award.
E7
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R
Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 38 (as may b€ applicable from time to time), specifically
including any applacable requirements regarding written notice to prog.am beneficiaries and
prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of
discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or
refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and
requirements that pertain to recipient and subrecipient ("subgrantee") organizations that
engage in or conduct explicitly religious actavities, as well as rules and .equirements that
pertain to recipients and subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations
(currently accessible at hftps://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title
28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data.
https/4ustgranisusdo,gov/pMebrPRAdh/apprJG'TS_/3yZ6Bui_lpDEXTOT4XnAFAmVNevV\a/ITABTHREAO3?pyAclislFPnni\to(&PromF=ial..9/25
FY21 JAG Subgrant Award Agreement Page 14 of 32
Docusit n Envebpe lD: 4561305A-FB'14-4EF6-AB7A-D9g1 E828D1A3 Exhibit A (cont'd. )
10'129121,1.57 PM Active Fuhr!€d Asald
E8
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply \,vith all applicable
requirements of 28 C F.R. Part 42, specifically including any applicable requirements in
Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program.
Elg
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 54
The recipient, and any subrecipient ("sub9rantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in
certain "education programs."
Et{o
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisali notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all
applicable provisions of41 U.S.C. 4712, including all applicable provisions that prohibit, under
specified circumstances, discrimination against an employee as reprisal for the employee's
disclosure of information related to gross mismanagement of a federal grant, a gross waste of
federal funds, an abuse of authority relating to a federal grant, a substantial and speciflc
danger to public health or safev, or a violation of law, rule, or regulation related to a federal
grant.
The recipient also must inform its employees, in writing (and in the predominant native
language of the workforce), of employee rights and remedies under4l U S.C 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this
award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for
guidance.
Err
Compliance with applicable rules regarding approval, planning, and reporting of conferences,
meetings, trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must cornply with all applicable
laws. regulations, policies, and ofiicial DOJ guidance (including specific cost limits, prior
approval and reporting requirements, where applicable) goveming the use of federal funds for
expenses related to conferences (as that term is defined by DoJ), including the provision of
food and/or beverages at such conferences, and costs of attendance at such conferences.
lnformation on the pertinent DOJ definition of conferences and the rules applacable to this
award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward
Requirements" in the "DOJ Grants Financial Guide").
hflp6 /4usrgrants. usdq.gov/prweb/PRAdl",/app/JGITS_/3yZ6Bsi_lPO€XTOT4XnAl.jAX'iVNSyw/ITAATHREAD3?pyActivny=P.nttlblk&P.ompt=la 10125
FY21 JAG Subgrant Award Agreement Page 15 of 32
Docusign Envelope lD: 4561305A-F814-4EFSAB7A-D991E8280'!A3 Exhibit A (cont'd.)
1ot29u . 4 57 Ptl Adive Fun.!€d A$rard
Etz
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the perbrmance and effectiveness
of work under this award. The data must be provided to OJP in the manner (including within
the timeframes) specified by OJP in the program solicitation or other applicable written
guidance. Data collection supports compliance with the Government Performance and Results
Act (GPRA) and the GPRA Modernization Act of 20'10, and other applicable laws.
tsr3
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 uniform Requirements and other applicable law
to use the "de minimis" jndirect cost rate described in 2 C.F.R. 200.414(f), and that elects to
use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its
election, and must comply with all associated requirements in the Part 200 Uniform
Requirements. The "de minimis" rate may be applied only to modified total direct costs
(MTDC) as defined by the Part 200 Uniform Requirements.
Ere
Determination of suitability to interact with padicipating minors
EI{5
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making
agency outside of DOJ
lf the recipient is designated "high risk" by a federal grant-making agency outside of DOJ,
currently or at any time during the course of the period of performance under this award, the
recipient must disclose thal fact and certain related information to OJP by email at
OJPComplianceReporting@ojp. usdoj.gov. For purposes of this disclosure, high risk includes
any status under which a federal awarding agency provides additional oversight due to the
recipient's past performance, or other programmatic or financial concerns with the recipient.
The recipient's disclosure must include the following: 1. The federal awarding agency that
tltps /jungranls sdoj gov/preb/PRAuituapp/JcITS_/3yz6Bxx_rpDErTOT4XnAjzAXmVNevVr/iTABTHREAO3?pyAclivrty=Pflntwo(&PromB=fa 11/25
FY21 JAG Subgrant Award Agreement Page 16 of 32
SCOPE. This condition applies to this award if it is indicated - in the application for the award
(as approved by DOJXoT in the application for any subaward, at any tier), the OOJ funding
announcement (solicitation), or an associated federal statute - that a purpose of some or all of
the activities to be carried out under the award (whether by the recipient, or a subrecipient at
any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before
certain individuals may interact with participating minors. This requirement applies regardless
of an individual's employment status.
The details oi this requirement are posted on the OJP web site at
https:/iojp.govffundinglExplore/lnteract-Minors. htm (Award condition: Determination of
suitability required, in advance, for certiain individuals who may interact with participating
minors), and are incorporated by reference here.
Docusign Envelope l0: 4561305A-F814-4EF6-AB7A-D991E828O1A3 Exhibit A (cont'd.)
1oQ9n1- 4 57 PM Aciive Funded As,zd
currently designates the recipient high risk, 2. The date the recipient was designated high risk,
3. The high-risk point of mntact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding
agency
Ers
Compliance with OOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as
posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at
https://qp.govffinancialguidelDOJ/index. htm), in€luding any updated version that may be
posted during the period of performance. The recipient agrees to comply with the DOJ Grants
Financial Guide.
Erz
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While
Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients
("subgrantees") to adopt and enforce policies banning employees from text messaging while
driving any vehicle during the course of performing work funded by this award, and to establish
workplace safety policies and conduct education, awareness, and other oulreach to decrease
crashes caused by distracted drivers.
Ere
Compliance with general appropriations-law restrictions on the use offederal funds (FY 2021)
The recipient, and any subrecipient ("subgrantee'') at any tier, must comply with all applicable
restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent
restrictions, including from various "general provrsions" in the Consolidated Appropriations Act,
2021, are set out at https://oip.govffundinglExplore/FY2l AppropriationsReskictions. htm, and
are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a
subrecipient) would or might fall within the scope ofan appropriationslaw restriclion, the
recipient is to contact OJP fcr guidance, and may not proceed without the express prior written
approval of OJP
Ett9
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the
DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this
award, if the recipient is designated as "high-risk" for purposes of the DOJ high-risk grantee
list.
inps l4 lnqranls. usdoj gov/p.web/PRAdt app/JGTTS_/3yZ6Br)(_!pOEXTOT4XnAlz,AXmVNev!^TITABTHREAD3?pyActivity=Pintwoft&Ptomp{:ra 12rs
FY21 IAG Subgrant Award Agreement Page 17 of 32
Docusign Envelope lD: 4561305A-F814-4EF6-AB7A-D9SlE828D1A3 Exhibit A (cont'd.)
ts:lo
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tieo must--
A. Ensure that, as part of the hiring process for any position within the United States that is or
will be funded (in whole or in part) with award funds, the recipient (or any subrecipient)
properly verifies the qmployment eiigibilily of the individual who is being hired, consistent with
the provisions of I U.S.C. 1324a(axl ).
B. Notify all persons associated with the recipient (or any subrecipient) who are ot will be
involved in activilies under this award of both-
('l ) this award requirement for verification of employment eligibility, and
(2) the assocaated provisions in 8 U.S.C. 1324a(ax1) that, generally speaking, make it
unlawful, in the United States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the exlent necessary) to those persons required by this condition to be
notified of the award requirement for employment eligibility verification and of the associated
provisions of SUSC 1324a(ax1).
D As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform
Requirements), maintain records of all employment eligibility verifications pertinent to
compliance with this award condition in accordance with Form l-9 record retention
requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with
this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award
funds may be obligated ior the reasonable, necessary, and allocable costs (if any) of actions
designed to ensure compliance with this condition
4 Rules of construction
A. Stafi involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities uide r this
award" specifically includes (without limitation) any and all recipient (or any subrecrpient)
officials or other staff who are or will be involved in the hi,ing process with respect to a position
that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation wilh E-Verify
For purposes of satisrying the requirement of this condition regarding veritication of
employment eligibility, the recipient (or any subrecipient) may choose to participate in, and
use, E-Veriry (www.e-verify gov), provided an appropriate person authorized to act on behalf of
the recipient (or subrecipient) uses E-Veriry (and follows the proper E-Verify procedures,
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FY21 JAG Subgrant Award Agreement Page 18 of 32
Docusign Envelope lD: 45613054-FB]4-4EF6-AB7A-D99'1 E828D143 Exhibit A (cont'd.)
1qt29t2 t . 4 57 PM Aclive Fun.led Amd
including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded
(in whole or in part) with award funds
C. ''United States" specifically includes the Oistrict of Columbia, Puerto Rico, Guam, the Virgin
lslands of the United States. and the Commonwealth of the Northern Mariana lslands.
D. Nothing in this condition shall be understood to authorize or require any recipienl, any
sub.ecipient at any lier, or any person or other entity, to violate any federal law, including any
applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.8., shall be understood to relieve any
recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise
imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions aboul E-Verify should be directed to DHS. For more information about E-Verify visit
the E-Verify website (https:/ ,vww.e-verify.gov4 or email E-Verify at E-Veriry@dhs.gov. E-Verify
employer agents can email E-Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJq before
award acceptance.
Et2t
Restrictions and cerlifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under thjs award, or entity that receives a
procurement contract or subcontract with any funds under this award, may require any
employee or contraclor to sign an internal confidentiality agreement or statement that prohibits
or otheMise restricts, or purports to prohibit or restrict, the reporting (in accordance with law)
of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award,
to contravene requirements applicable to Standard Form 312 (which relates to classified
information), Fotm 4414 (which relates to sensitive compartmenled information), or any other
form tssued by a federal department or agency governing the nondisclosure of classified
information.
I ln accepting this awad. the recipient--
a. represents that it neither requires nor has required internal confldentiality agreements or
statements from employees or contractors that currently prohibit or olherwise currently restrict
(or purport tc prohabit or restrict) employees or contractors ftom reporting waste, fraud, or
abuse as described above: and
hfils /4ustqrads.usdotgov/p earPRAdrapprJcrTs_r3yz6Bici_lpoExToT4xnABlAxmvNev!!'l'IAgTHREAD3?pyActivry:Ptnlwork&Ptompl:la 14t2s
FY21 JAG Subgrant Award Agreement
b. certilles that, if it learns or is notifled that it is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or purport
to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds, will provide prompt written notificttio n
to the federal agency making this award, and will resume (or permit resumption o0 such
obligations only if expressly authorized to do so by that agency.
Page 19 of 32
Docusign Envelope lD: 4561305A-FB1,F4EF6-AB7A-D991E828D1A3 Exhibit A (cont'd.)
10t29121.1 57 Pll Aclive Funded Aead
2. lf the recipient does or is authorized under this award to make subawards ("subgrants"),
procurement contracts, or both-
a it represents that-
(1) it has determined that no other entity that the recipient's application proposes may or will
receive award funds (whether through a subaward ("subgrant"), procurement contract, or
subcontract under a procurement contract) either requires or has required inlernal
confidentiality agreements or statements from employees or contractors that cunently prohibit
or otherwise currently restrict (or purport to prohib( or restrict) employees or contractors from
reporting waste, fraud, or abuse as descnbed above; and
(2) it has made appropriate inquiry. or otheMise has an adequate factual basis, to support this
representation; and
b. it certites that, if it learns or is notified that any subrecipient, contractor, or subcontractor
entity that receives funds under this award is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or othenvise restrict (or purport
to prohibit or restrict), reporting of waste, taud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt
written notification to the federal agency making this award, and will resume (or permit
resumption of) such obligations only if expressly authorized to do so by that agency.
Ei22
Reclassification of various slatutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various slatutory provisions previously codified elsewhere in the U.S
Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled
"Crime Control and Law Enforcement." The reclassification encompassed a number of
statutory provisions pertinent to OJP awards (that is, OJP grants and cooperatve
agreements), including many provisions previously codilied in Title 42 of the U.S. Code.
Effective as of September 1,2017 , any reference in this award document to a statutory
provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a
reference to that statutory provision as reclassified to Title 34. This rule of construction
specifically includes references set out in award conditions, references set out in material
incorporated by reference through award conditions. and references set out in other award
requirements.
Hl3
OJP Training Guiding Principles
Any training or training materials that the recipient - or any subrecipient ("subgrantee'') at any
tier - develops or delivers with OJP award funds must adhere to the OJP Training Guiding
Principles tor Grantees and Subgrantees, available at
httpsri/ojp.gov/funding/lmplemenUTrainingPrinciplesForcrantees-Subgrantees.htm.
H24
All subawards ("subgrants") must have specific federal authorization
hnF /4uslgrant usdq gov/pDGt PRA4n/.pplJGITS_/3tZ68x.r_TpOExIOT4X.AziAXmVNevW|IAATBREAD3?pyActivriy=Pinrwb(&Plm6=ra 15125
FY21 JAG Subgrant Award Agreement Page 20 of 32
Docusign Envelope lD: 4561305A-F814-4EFGAB7A-D9S1 E828D1A3 Exhibit A (cont'd. )
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements for authorization of any subaward. This condition applies to agreements that -
for purposes of federal grants administrative requirements - OJP considers a "subaward" (and
therefore does not consider a procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP web
sile at hftps://ojp.govlfundinglExpiorelsubawardAuthorization.htm (Award condition: All
subawards ("subgrants") must have specific federal aLlthorization), and are incorporated by
reterence here.
EtilS
Requirements related to System for Award Management and Universal ldentifier
Requirements
The recipient must mmply with applicable requirements regarding the System for Award
Management (SAM), cunently accessible at https://www sam.gov/. This includes applicable
requirements regarding registration r,t/ith SAM, as well as maintaining the currency of
information in SAM.
The recipient also must comply with applicable restrictions on suba\,vards ("subgrants") to first-
tier subrecipients (flrst-tier "subgrantees"), including restrictions on subawards to entilies that
do not acquire and provide (to the recipient) the unique entity identifler required for SAM
registration.
The details of the recipient's obligations related to SAM and to unique entity identirlers are
posted on the OJP web site at https://ojp.gov/funding/Explore/SAM. htm (Award condition:
System for Award Management (SAM) and Universal ldentitler Requirements), and are
incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural
person (i.e., unrelated to any business or non-profit organization that he or she may own or
operate in his or her name).
tsi26
Restrictions on "lobbying"
ln general, as a matter of federal law, lederal funds awarded by OJP may not be used by the
recipient. or any subrecipient ("subgrantee") at any tiet either directly or indireclly, to sr+p ort
or oppose the enactment, repeal, modification, or adoptlon ol any law, regulation, or pol'riy, at
any level of government. See 18 U.S.C. 1913. (There may be exceptions it an applicable
federal statute specifically aulhorizes certain activities that otherwise would be barred by law )
Another federal law generally prohibits federal funds awarded by OJP from being used by the
recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to
influence) a federal agency, a Member of Congress, or Congress (or an official or employee of
any of them) with respect to the awarding of a federal grant or cooperative agreement,
subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award See 31 U.S C 1352. Certain exceptions to this law
apply, including an exception that applies to lndian trrbes and tribal organizations.
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FYz1 JAG Subgrant Award Agreement Page 21 of 32
Docusign Envelope lD: 4561305A-F814-4EF6-AB7A-D9918828D1A3 Exhibit A (cont'd. )
1aD9121.4 57 Pll, Aclive Funded A*ard
Should any question arise as to whether a particular use of federal funds by a recipient (or
subrecipient) would or might fall within the scope of these prohibitions, the recipient is to
contact OJP for guidance, and may not proceed without the express prior written approval of
OJP
H27
Specific post-award approval required to use a noncompetitive approach in any procurement
contract that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements to obtain sp€cific advance approval to use a noncompetitive approach in any
procurement contract that would exceed the Simplified Acquisition Thteshold (currently,
5250,000). This condition applies to agreements that - for purposes of federal gtants
administrative requirements - OJP considers a procurement "contracf' (and therefore does
not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a
procurement contract under an OJP award are posted on the OJP web site at
https:/iojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specilic
post-award approval required to use a noncompetitive approach in a procurement contract (if
contract would exceed 5250,000)), and are incorporated by reference here.
EitS
Requirements pertainrng to prohibited conduct related to trafficking in persons (including
reporting requirements and OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tiet must comply with all applicable
requirements (including requirements to report allegations) pertaining to prohibited conduct
related to the trafficking of persons, whether on the part of recipients, subrecipients
(''subgrantees''), or individuals defned (for purposes of this condition) as "empioyees" of the
recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in
persons are posted on the OJP web site at httpsrllolp.gov/funding/Explore/ProhibitedConduct-
Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to
kafiicking in persons (including reporting requirements and OJP authority to terminate award)),
and are incorporated by reference here.
Bzs
Requirement to report potentially duplicative funding
lf the recipient currently has other active awards of federal funds, or if the recipient receives
any other award of federal funds during the period of performance for this a\ivard, the recipient
promptly must determine whether funds from any of those olher federal awards have been, are
being, or are to be used (in whole or in part) for one or more of the identical cost items for
which funds are provided under this award. lf so, the recipient must promptly notify the DOJ
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication. and, if so
requested by the DOJ awarding agency, must seek a budgelmodification or change-of-
t!$5 //iuslgrants usdoj.gov/pM€rrPRAl,wapp/JGlTS,/3yZ6Axrr_rpDExTOr4XnAlziAXmVNevW |TABTSREAD3rpyAcliv y=Pnd! ,bd&P6md=ia 17125
FY21 JAG Subgrant Award A8reement Page 22 of 32
Docusrgo Envelope lD: 4561305A-F814-4EF6-AB7A-OSS1 8828D1A3 Exhibit A (cont'd.)
10129121 , 1 57 PM Adiva Fund€d Award
proieclscope Grant Award Modification (GAM) to eliminate any inappropriate duplication of
funding.
Eso
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipienis ("subgrantees'') at any tier, must promptly refer to the
DOJ Office of the Inspector General (OlG) any credible evidence that a principal, employee,
agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds
under this award- (1) submitted a claim that violates the False Claims Act, or (2) committed a
criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award
should be reported to the OIG by-(1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotlinelcontact-grants. htm (select "Submit Report Online"): (2) mail
directed to: U S. Department of Justice, Office of the lnspector General, lnvestigations
Division. ATTN: Grantee Reporling, 950 Pennsylvania Ave., NW, Washington, DC 20530;
and/or (3) by facsimile directed to the DOJ OIG lnvestigations Division (Attn: Grantee
Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig Justice.gov/hotline.
The recipient must comply with applacable requirements to report firsltier subawards
("subgrants") of $30,000 or more and, in cerlain circumstances, to report the names and total
compensation of the five most highly compensated executives of the recipient and firsltier
subrecipients (flrst-tier "subgrantees") of award funds. The details of recipient obligations,
which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA),
are posted on the OJP web site at https:rolp.gov/funding/Explore/FFATA.htm (Award
condition: Reporting Subawards and Executive Compensation), and are incorporated by
reference here.
This condition, including its reporting requirement, does not apply to- (1)an award of less than
$30,000, or (2) an award made to an individual who received the award as a natural person
(i.e., unrelated to any business or non-profit organization that he or she may own or operate in
his or her name).
Esz
Cooperating with OJP Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP'S
guidelines, protocols, and procedures, and to cooperate with OJP (including the grant
manager for this award and the Office of Chief Financial Officer (OCFO)) requests related to
such monitoring, ancluding requests related to desk reviews and/or site visits. The recipient
agrees to provide lo OJP all documentation necessary for OJP to complete its monitoring
tasks, including documentation related to any subawards made under this award. Furlher, the
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FY21 JAG Subgrant Award Agreement Page 23 of 32
Hi{
FFATA reporting: Subawards and executive compensation
Docusiqn Envelope lDr 4561305A-F814-4EFGAB7A-Dgg1E828D1A3 Exhibit A (cont'd.)
Eae
Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable
slalutes, regulalions, award conditions, and the DOJ Granls Financia! Guide, and must include
the applicable condilions of this award in any subaward. Among other things, the recipient is
responsible for oversight of subrecipient spending and monitoring of specifc outcomes and
beneflts attributable to use of award funds by subrecipients. The recipient agrees to submit,
upon request, documentation of its policies and procedures for monitoring of subawards under
this award.
E34
Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in
accordance with the provisions of the Part 200 Uniform Requirements. Program income
earnings and expenditures both must be reported on the quarterly Federal Financial Report,
SF 425
E:!5
Justice I nformation Sharing
lnformation sharing proiects funded under this award must comply with DOJ's Global Justice
lnformation Sharing lnitiative (Global) guidelines. The recipient (and any subrecipient at any
lier) musl conform to lhe Global Standards Package (GSP) and all constituent elements,
where applicab!e, as described at: https:/ / it.oip.gov/ gsp_Srantcondition. The recipient (and
any subrecipient at any tieo must document planned approaches to information sharing and
describe compliance with the GSP and appropriate privacy policy that protects shared
information, or provide detailed justificalion for why an alternative approach is .ecommended
ts:t6
Avoidance of duplication of networks
To avoid duplicating existing networks or lT systems in any initiatives funded by BJA for law
enforcement information sharing systems which involve interstate connectivity between
jurisdictions, such systems shall employ, to the extent possible, existing networks as the
communicalion backbone to achieve interstate connectivily, unless the recipienl can
demonstrate to the satisfactioo of BJA that this requirement would not be cost effective or
would impair the funclionality of an existing or proposed lT system.
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FY21 JAG Subgrant Award Agreement Page 24 of 32
10129121 a 37 Pltt Aclive Fsned Awad
recipient agrees to abide by reasonable deadlines set by OJP for providing the requested
documents. Failure to cooperate with OJP's monitoring activities may result in actions that
affect the recipient's DOJ awards, including, but not limited to: withholdings andlor other
restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review;
designation of the recipient as a DOJ High Risk grantee; or termination of an award(s).
Docusign Envelope lD: 4561305A-F814-4EF6-AB7A-D9SlE828D1A3
14t29t21 4'57 PM
Exhibit A (cont'd.)
Eaz
Compliance with 28 C.F.R. Part 23
Wth respect to any information technology system funded or supported by funds under this
award, the recipient (and any subrecipient at any tier) must comply with 28 C.F.R Part 23,
Criminal lntelligence Systems Operating Policies, if OJP determines this regulation to be
applicable. Should OJP determine 28 C.F.R. Pa.t 23 to be applicable, OJP may, at its
discretion, perform audits of the system, as per the regulation. Should any violation of 28
C.ER. Part 23 occur, the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient
may not satisry such a flne with federal funds.
Ht8
Protection of human research subjects
The recipient (aod any subrecipient at any tieo must comply with the requirements of 28 C.F.R
Part 46 and all OJP policies and procedures regarding the protection of human research
subjects, including obtainment of lnstitutional Review Board approval, if appropriate, and
subiect informed consent.
ts40
Law enforcement task forces - required training
Vvlthin 120 days of award acceptance, each current member of a law enforcement task force
funded with award funds who is a task force commande( agency executive, task force officer,
or other task force member of equivalent rank, must complete required online (internelbased)
task force training. Additionally, all future task lorce members must complete this training once
during the period of performance for this award, or once every four years if multiple OJP
awards include this requirement.
The required kaining is available free of charge online through the BJA-funded Center for Task
Force lntegrity and Leadership (www.ctfli.org). The training addresses task force effectiveness,
as well as other key issues including privacy and civil liberties/rights, task force performance
measurement, personnel selection, and task force oversight and accountability. lf award funds
are used to support a task force, the recipient must compile and maintain a task force
personnel roster, along with course completion certifcates.
Additional information regarding the training is available through BJA'S web site and the Center
for Task Force lntegrity and Leadership (www.ctfli.org).
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FY21 JAG SubBrant Award Agreement Page 25 of 32
EA9
Conidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality
requirements of 34U.S.C. 10231 and28C.ER. Part 22 that are applicable to collection, use,
and revelation of data or inrormation. The recipient further agrees, as a condition of award
approval, to submit a Privacy Certincate that is in accord with requirements of 28 C.F.R. Part
22 and, rn particulat 28 C.F.R.22.23.
Docusign Envelope lD: 4561305A-FB1+4EFSAB7A-OSg1E828D1A3 Exhibit A (cont'd.)
Approval of this award does not indicate approval of any consultant rate in excess of $650 per
day. A detailed iustification must be submitted to and approved by the OJP program ofnce prior
to obligation or expenditure of such funds.
42
"Methods of Adminislration'' - monitoring compliance with civil rights laws and
nondiscrimination provisions
The recipient's monitoring responsibilities include monitoring of subreeipient compliance with
applicable federal civil rights laws and nondiscrimination provisions. Wthin 90 days of the date
of award acceptance, the recipient must submit lo OJP's Ofiice for Civil Rights (at
CivilRightsMOA@usdoj.gov) wrilten Methods of Administration ("MOA") for subrecipient
monitoring with respect to civil rights requirements. ln addition, upon request by OJP (or by
another authorized federal agency), the recipient must make associated documentation
available for review.
The details of the recipient's obligations related to Methods of Admanistration are posted on the
OJP web site at https:l/o.ip gov/fundinglExplorei StateMethodsAdmin-FY2017update.htm
(Award condition: "Melhods of Adminislration" - Requirements applicable to States (FY 2017
Update)), and are incorporated by reference here.
ElrUl
The recipient understands thal, in accepting this award, the Authorized Representative
declares and certifles, among other things, that he or she possesses the requisite legal
authority to accept the award on behalf of the recipient entity and, in so doing, accepts (or
adopts) all material requirements that relate to conduct throughout the period of performance
under this award. The recipient further understands, and agrees, that it will not assign anyone
to the role of Aulhorized Representative during the period of performance under the award
without first ensuring that the individual has the requisite legal authority.
fu4
Compliance with National Environmental Policy Act and related statutes
Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying
with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and
other re{ated federal environmental impact analyses requirements in the use of these award
funds, either directly by the recipient or by a subrecipient. Accordingly, the recipient agrees to
first determine if any of the following activities will be funded by the grant, prior to obligating
funds for any of these purposes. lf it is determined that any of the following activities will be
funded by the award, the recipient agrees to contact BJA.
The recipient underslands that this condition applies to new activities as set out below,
whether or not they are being specifically funded with these award funds. That is, as long as
the activity is being conducted by the recipient, a subrecipient, or any third party, and the
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FYz1 JAG Subgrant Award Agreement Page 26 of 32
Adrve F\rnded Awad
E4{
Justification of consultant rate
DocuSign Envelope lD: 456130sA-FBl4-4EF6-AB7A-D991E828D1A3 Exhibit A (cont'd.)
10t29121.4:a7 PM Active Fu.ded A€rd
activity needs to be undertaken in order to use these award funds, this condition must first be
met. The activities covered by this condition are:
a. New construction,
b. Minor renovation or remodeling of a property located in an environmentally or historically
sensitive area, including properties located within a 1oo-year flood plain. a wetland. or habitat
for endangered species, or a properfy listed on or eligible for listing on the National Register of
Histo,ic Place3,
c. A renovation, Iease, or any proposed use of a building or facility that will eithe. (a) result in a
change in its basic prior use or (b) significantly change ils size;
d. lmplementation of a new program involving the use of chemicals other than chemicals that
are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for
example, in office, household, recrealional, or education environments, and
e. lmplementation of a program relating to clandestine methamphetamine laboratory
operations, including the identilication, seizure, or closure of clandesline methamphetamine
laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation
of an Environmental Assessment and/or an Environmental lmpact Statement, as directed by
BJA. The recipient further understands and agrees to the requirements for implementation of a
Mitigation Plan, as detailed at httgs:rbja.gov/Fundinglnepa. html, for programs relating to
methamphetamine laboratory operations.
Application of This Condition to Recipient's Existing Programs or Activities: For any of the
recipient's or its subrecipients' existing programs or activities that will be funded by these
award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in
any preparation by BJA of a national or program environmental assessment of that funded
program or activity.
2!25
Et46
All State and Local JAG recipients must submit quarterly Federal Financial Reports (SF425).
Additionally, State JAG and Local JAG Category Two ($25K or more) must submit semi-annual
performance reports through Justcrants and Local JAG Category One (Less than $25K) must
submit annual performance reports through Justcrants. Consistent with the Department's
hnpslriuslgranrs !sdot gEv/pr*et/pRAdh/applJGTTS_/3yZOB)c(-rpOEXTOT4xnAjzlA-XmVN€vwr ITABTHRE lO3?pyActivny=P nntworl&P romd=ia
?age 27 of 32
E45
Establishment of trust fund
lf award funds are being drawn dourn in advance, the recipient (or a subrecipient, with respect
to a subaward) is required to establish a trust fund account. Recipients (and subrecipients)
must maintain advance paymenls oi federal awards in interest-bearing accounts, unless
regulatory exclusions apply (2 C.F.R. 200.305(bXB)). The trust fund, including any interest,
may not be used to pay debts or expenses incurred by other activities beyond the scope of the
Edward Byme Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to
obligate the award funds in the trust fund (including any interest earned) during the period of
performance for the award and expend within 90 days thereafter. Any unobligated or
unexpended funds, including interest eamed, must be returned to OJP at the time of closeout
FY21 .lAG Subgrant Award ABreement
Docusign Envelope lD. 4561305A-FB1+4EF6-AB7A-D991E828D t43 Exhibit A (cont'd.)
10129121,4 57 Pll AdNe Fund€d A*a.d
responsibilities under the Government Performance and Results Act (GPRA) and the GPRA
Modernization Act of 2010, the recipient must provide data that measure the results of its work
The recipaent must submit quarterly pertomance metrics reports through BJA's Performance
Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements
webpage. Failure to submit required JAG reports by establashed deadlines may result in the
freezing of grant funds and future High Risk designation.
H7
Required data on law enforcement agency training
Any law enforcement agency receiving direct or sub-awarded funding from this JAG award
must submit quarterly accountability metrics data related to training that offcers have received
on the use of force, racial and ethnic bias, de-escalation of conflict, and construclive
engagement with the public.
E4a
Expenditures prohibited without waiver
No funds under this award may be expended on the purchase of items prohibited by the JAG
program stalute. unless, as set forth at 34 U. S C. 10152, the BJA Director certifies that
extraordinary and exigent circumstances exist, making such expendilures essential to the
maintenance of publac safety and good order.
Et49
Authorization to obligate (federal) award funds to reimburse certain pro.iect costs incurred on or
afier October 1, 2020
The recipient may obligate (federal) award funds only after the recipient makes a valid
acceptance of the award. As of the first day of the period of performance for the award
(October 1, 2020), ho,vever, the recipient may choose to ircur prolect costs using non-federal
funds. but any such prolect costs are incurred at the recipient's risk until, al a manimum- (1)
the recipient makes a valid acceptance of the award, and (2) all applicable withholding
conditions are removed by OJP (via an Award Condition Modification (ACM)). (A withholding
condition is a condition in the award documenl that precludes the recipient from obligating,
expending, or drawing down all or a portion of the award funds untal the condition is removed.)
E50
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FY21 JAG Subgrant Award Agreement Page 28 of 32
Except to the extent (if any) that an award condition expressly precludes reimbursement of
project costs incurred "at-risk," if and \rvhen the recipient makes a valid acceptance of this
award and OJP removes each applicable withholding condition through an Award Condition
Modification (ACM), the recipient is authorized to obligate (federal) award funds to reimburse
itself for prolect costs incurred "at-risk" earlier during the period oI performance (such as
project costs incurred prior to award acceptance or prior to removal of an applicable
\rvithholding condition), provided that those pOect cosis olheMise are allowable costs under
the award.
Docusign Envelope lD: 4561305A-F814-4EF6-AB7A-DS91E828D1A3 Exhibit A (cont'd.)
10129121 4:51 PIA Actve Funded Award
lf award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA
profiles must be uploaded to the Combined DNA lndex System ("COD|S," the DNA database
operated by the FBI) by a government DNA laboratory with access to CODIS. No profiles
generated under this award may be entered or uploaded into any non-governmental DNA
database without prior express written approval from BJA. Award funds may not be used for
the purchase of DNA equipmenl and supplies unless the resulting DNA profiles may be
accepted for entry into CODIS. Booking agencies should work with their state CODIS agency
to ensure all requirements are met for participation in Rapid DNA (see National Rapid DNA
Booking Operational Procedures Manual).
Load More
a
I have read and understand the information presented in this section of the Federal Awad
lnstrument
.., Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to
Acceptance
By checking the declaration and cerlification box below, l-
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I
have authority lo make this declaration and certilication on behalf of the applicanl.
B. Cerlify to DOJ, under penalty of perjury, on behalf of myself and the applicant,
to the best of my knowledge and belief, that the following are true as of the date of
this award acceptance: (1) I have conducted or there was conducted (including by
applicant's legal counsel as appropriate and made available to me) a diligent review
of all terms and conditions of, and all supporting malerials submitted in connection
with, this award, including any assurances and certifications (including anything
submitted in connection therewith by a person on behalf of the applicant before,
after, or at the time of the application submi$ion and any materials that accompany
this acceptance and certification); and (2) I have the legal authority to accept this
award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and
the applicanl: (1) I understand that, in taking (or not taking) any action pursuant to
this declaration and certification, DOJ will rely upon this declaration and certification
as a material representation; and (2) I understand that any materially false, fictitious,
or fraudulent information or siatement in this declaration and certiication (or
concealment or omission of a material fact as to eithe0 may be the subiect of
htp6:rruslgranis usdoj g6v/pr*e!,/pRAdh/app/JG[S_/3yZ6BDa_rpOEXTOT4xnapjAxn1vNevw/rTAtsTHREAD3?pyAdivny=Pn^lwbrt&Prcmi=fa
FY21 JAG Subgrant Award Agreement Page 29 oI 32
Agency Approval
Jitle of Approving Official
Deputy Assistant Attorney
General
Exhibit A (cont'd. )
1inq21 4:51 ?li Actle Funded A\vard
criminal proseculion (including under 18 U.S.C. SS 1001 and/or 1621, a dlot 34
U.S.C. SS 10271-10273],, and also may subject me and the applicant to civil
penalties and adminislrative remedies under the federal False Claims Act (including
under 31 U.S.C. SS 3729-3730 and/or SS 3801-3812) or otheMise
IJName of Approving Officral
Maureen Henneberg
Signed Date And Tlme
9/16/21 3:31 PM
Authorized Representative
I Declaration and Certificataon
Entity Acceptance
Title of Authonzed Entity Offloal
County Adminislrator
Name of Authorized Entity Officral
Bertha Henry
Slgned Date And Ime
1O129f2021 11:14 AM
hnps r/,uslgrads us@.9ov/p.w€tlPRAurrVapp/JGITS_r3yZ6Bx:r_lpDErtOI4XnAJzlAXmvN*ff/lTAETHREAO3tpyA.lrvity=Pnntw6t&Promdja 251?5
FY21 JAG Subgrant Award ABreement Page 30 of 32
Docusign Envelope lD: 4561305A-F814-4EF6-AB7A-D9S1E828D1A3
Docusign Envebpe lDr 4561305A-F814-4EFSAB7A-D991E828D1A3 Exhibit A (cont'd.)
EXHIBIT B
Program Narrative
Please refer to BSO'S FY21 JAG Program Narrative that was submitted to the Awarding Agency in
response to the solicitation for this Grant, which is available in the Awarding Agency's Justcrants
System.
FY2l JAG Subgrant Award Agreement Page 31 of 32
Docusign Envelope lD: 4561305A-FB1,I-4EF&AB7A-D991E828D143
s24,118.20
Exhibit A (cont'd.)
EXHIBIT C
Sub8rant Program Budget
BrA FY 21 Edward Byrne Memorial Justice Assistance Grant ProSram
Federal award identification number - 15PBJA-z1-GG-01376.JAGX
Category Budget
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Construction
Subawards
Procu rement Contracts
Other
lndirect Cost
s15,000
57,314.25
So
So
So
So
So
So
S803.94
5o
Total Project Cost
FY21 .lAG SubBrant Award Agreement Page 32 of 32
DocuSEn Envolop€ lD: 3F6724E6-BBD5-43EE-A399J 5C872E70874
Exhibit A (cont'd.)
ADDENDUM TO SUBGRANT AWARD AGREEMENT BETWEEN BROWARD COUNTY AND THE
SHERIFF OF BROWARD COUNTY FOR ADMINISTRATION OF THE FY21 EDWARD BYRI{E
MEMORIAT JUSTICE ASSISTANCE GRANT
This Addendum ("Addendum") to the Subgrant Award Agreement for FY21 Edward Byrne
Memorial Justice Assistance Grant ("subgrant Award Agreement") is between Eroward County,
a political subdivision of the State of Florida ("County''), and the Sheriff of Broward county, a
constitutional officer of Broward County ("BSO") (each a "Party" and collectively referred to as
the "Parties").
RECITATS
A. County received the FY21 Edward Byrne MemorialJustice Assistance Grant, Award
Number 15PBJA-21-GG-01376-IAGX ("Grant"), from the Department of lustice ("Awarding
Agency"). Pursuant to a separate agreement between County and 17 municipalities, County
agreed to serye as the nonfederal pass-through entity and to distribute the Grant Funds in
accordance with individual subgrant award agreements between County and each such entity.
B. As a nonfederal pass-through entity, County is permitted to retain up to ten
percent (10%) of the Grant Funds (as that term is defined in the Subgrant Award Agreement)
distributed to each municipality for administrative services that are provided.
C. BSO has experience in administering federal grant programs and the ability to
perform the administrative functions required of County under the Grant.
D. To facilitate compliance with the required conditions of the Grant, County desires
to engage the services of BSO to provide administrative services required of the nonfederal pass-
through entity as detailed herein, with BSO to receive certain administrative fees from the Grant
Funds as stated herein and as permitted by the Grant.
Now, therefore, for good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, the Parties agree as follows:
ARTICTE 1. SCOPE OF SERVICES
8SO shall perform the necessary services of a nonfederal pass-through entity relating to
administration of the Grant in accordance with applicable rules, regulations, and guidelines,
including, but not limited to, terms and conditions of the Grant, the office of lustice Programs
Financial Guide, OMB Circular 4-102 (the "Common Rule"), and OMB Uniform Grant Guidance (2
C.F.R. 5 2OO) (collectively, "Applicable Requirements"), and as further detailed in Exhibit A hereto
(collectively, "services"), unless otherwise expressly stated herein. The term "Services" is
deemed to include all prelrminary considerations and prerequisites, as well as all labor, materials,
equipment, and tasks, that are such an inseparable part of the work described that exclusion
would render performance by BSo impractical, illogical, or unconscionable' Nothing in this
FY21 JAG Grant Addendum Page 1 of 9
OoqJSrgn Envelop€ lD: 3F6724E6-BBD5-43EE.A399-1 5CE72870874
Exhibit A (cont'd.)
Addendum shall be construed to mean that BSO will monitor BSO's own compliance with the
Grant.
ARTICTE 2. TERM
This Addendum begins on the date it is fully executed by the Parties, and ends on september 30,
2024 ('.term,'1. tf the Grant performance and/or reporting period is extended by the Awarding
Agency, the Term of this Addendum shall automatically extend to include such extended period
unless the Parties otherwise expressly agree in writing. The continuation of this Addendum
beyond the end of any County fiscal year is subject to the appropriation and availability of
necessary funding from the Grant.
ARTICLE 3. COMPENSATION AND METHOD OF BITLING AND REIMBURSEMENT
3.1. ComDensation. As full and complete consideration for the services required to be
provided under this Addendum, BSO shall be entitled to receive an amount equaIto the
maximum administrative fee permitted to be retained under the Grant, which is ten percent
(10%) of the Grant Funds actually received ("Administrative Fee"), and is calculated as of the
Effective Date of this Addendum to be 554433.00. lf the amount of Grant Funds actually paid by
the Awarding Agency increases or decreases during the Term of this Addendum, the
Administrative Fee amount shall automatically ad.iust in an equal portion so that the total
Administrative Fee equals ten percent (10%) of the Grant Funds actually received.
3.2.Maximu m Amount. BSO acknowledges that the amounts set forth in this Addendum are
the maximum amounts payable and constitute a limitation upon County's obligation to
compensate B5O for work under this Addendum. These maximum amounts, however, do not
constitute a limitation of any sort upon BSO's obligation to perform all Services. BSO
acknowledges and understands that countys obliSation to pay BSO under this Addendum for
any Services provided is sub.iect to the availability of the Grant Funds.
3.3.Method Pavment. Payment of the Administrative Fee shall occur as set forth in the
scope of services, unless otherwise agreed in writing by the county Administrator and BSO. All
expenditures and cost accounting shall conform to the Applicable Requirements'
ARTICTE 4. MISCETTANEOUS
4.I. Capitalized Terms. Except as expressly defined in this Addendum, all capitalized terms in
this AddendUm shall have the same meaning ascribed to them in the Subgrant Award Agreement
and SubBrant Award Terms incorporated therein.
4.2. Warrantv of Performance. BSO represents and warrants that it possesses the knowledge,
skill, experience, and financial capability required to perform and provide the Services in
accordance with the Applicable Requirements, and that each person that will provide Services in
accordance with this Addendum is duly qualified to perform the Services and is sufficiently
experienced and skilled in the area(s) for which such person will render such services. BSO
FY21 JAG Grant Addendum Page 2 of 9
Exhibit A (cont'd.)
acknowledges that County is materially relying on the representations and warranties of BSO
stated herein.
4.3. Hold Harmless. BSO shall ensure that the Services are performed in full compliance with
all Applicable Requirements, and shall hold County harmless if and to the extent any Applicable
Requirement is not met due to an action or omission by BSO in its performance of Services under
this Addendum.
4.4. Termination. This Addendum may be terminated by written agreement of the Parties, or
by either Party upon at least 90 days' prior written notice to the other Party. lf terminated, the
obligations of this Addendum shall continue to bind the Parties with respect to Grant Funds that
were disbursed or received prior to the effective date of termination.
4.5. Sovereisn lmmunitv. Nothing herein is intended to serve as a waiver of sovereign
immunity by County or BSO nor shall anything included herein be construed as consent by County
or BSO to be sued by third parties in any matter arising out of this Addendum.
4.6. Third-ParW Beneficiaries. Neither County nor BSO intend to primarily or directly benefit a
third party by this Addendum. Therefore, the Parties acknowledge that there are no third-party
beneficiaries to this Addendum and that no third party shall be entitled to assert a right or claim
against either of them based upon this Addendum.
4.7. Assignment. Neither this Addendum nor any right or interest in it may be assigned,
transferred, subcontracted, or encumbered by either Party without the prior written consent of
the other Party.
4.8. Prioritv of Provisions . ln the event of any conflict or ambiguity between this Addendum
and the Subgrant Award Agreement, the Parties agree that this Addendum shall control. The
Subgrant Award Agreement, including as amended herein by this Addendum, incorporates, and
includes all agreements and understandings applicable to the matters contained herein, and the
Parties agree that there are no agreements or understandings concerning the subject matter
hereof that are not contained in the Subgrant Award Agreement, including as amended in this
Addendum. Accordingly, the Parties agree that no deviation from the terms hereof shall be
predicated upon any prior representations or agreements, whether oral or written.
4.9, Amendments. Unless expressly authorized herein, no modification, amendment, or
alteration of any portion of this Agreement is effective unless contained in a written document
executed with the same or similar formality as this Addendum and by duly authorized
ret'resentatives of County and BSO.
4.10. lncorooration bv Reference. Any and all Recital clauses stated above are true and correct
and are incorporated in this Addendum by reference. The attached exhibit is incorporated into
and made a part of this Addendum.
FY21 JAG Grant Addendum Page 3 of 9
OoorS€n Envelop6 lD: 3F6724EffiBD5-43EE.4399-'15C672670874
Doc{rSqn Env6lopo lD: 3F6724ESBBD5-43EE-A399-1 5C872670874
Exhibit A (cont'd.)
4.11. Counterparts and Multiple Originals. This Addendum may be executed in multiple
originals, and may be executed in counterparts, whether signed physically or electronically, each
of which shall be deemed to be an original, but all of which, taken together, shall constitute one
and the same agreement.
FY21 JAG Grant Addendum Page 4 of 9
DoorSqn Envslop6 lDr 3F6724E6-BB05-43EE-A399-1 5C872670874
Exhibit A (cont'd. )
lN WITNESS WHEREOF, the Parties hereto have made and executed this
Addendum: BROWARD COUNTY, through its BOARD OF COUNTY COMMISSIONERS, signing by
and through its County Administrator, authorized to execute same by Board action on
tt'" 1f aay ot O1(lmDlL 2flf and the sheriff of Broward county, Florida, signing bv
and through Colonel Oscar Llerena, duly authorized to execute same.
BROWARD COUNTY
BROWARD COUNTY, by and through
its County Administrator
By:
County ministrator
d-'I,r" tT\rtt
-.....-,roai{
By Claudia Capdesuner ff*
-...:'$..uiO
:---t,' cnEnreO i "o?
=dis ocriu 6! 3=Z-O r.oa 19 15 oe.. _:
*:Iiji.;.sApproved as to form by
Andrew J. Meyers
Broward county Attorney
115 South Andrews Avenue, Suite 423
Fort Lauderdale, Florida 33301
Telephone: {954) 357-7500
ClaudiaCapdesuner (Date)
Assistant County Attorney
By
Annika E. tuhton (Date)
Deputy County Attorney
Annika E. Ashton ::"J*#*1#ljiffi:'"
FY2l JAG Grant Addendum Page 5 of 9
CC/sr
FY 21JAG Grant Admin
ou2612024
f1054485v6
OodISEn Envolop€ lDr 3F6 724E6-BBD5-43EE-A399-l 5C672670874
Exhibit A (cont'd.)
AODENDUM TO AGREEMENT BETWEEN BROWARD COUNTY AND THE SHERIFF OF BROWARD
COUNTY FOR ADMINISTRATION OF THE FY21 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT
BSO
0s
,r,Wfu*
Colonel Oscar Llerena
Gr*"'".r"
Title: Executive Dir
14 th day of March , 29 24
r,proved as to form & legal sufficiency
subject to the execution by the parties
ks^r
By
Terrence Lynch, General Counsel
Broward Sheriff s Office
FY21 JAG Grant Addendum Page 6 of 9
DocuSOn Envelorr€ lD: 3F6724E6-aBD5-43EE-A399-1 5C872870874
Exhibit A (cont'd. )
EXHIBlT A
Scope of Services
A. BSO's resoonsibilities. BSO shall monitor the implementation with respect to the
Grant by the following entities (each a "Municipality'' or collectively, the "Municipalities") in
accordance with this Addendum:
City of Coral Springs
City of Dania Beach
Town of Davie
City of Deerfield Beach
City of Fort Lauderdale
City of Hallandale Beach
City of Hollywood
City of Lauderdale Lakes
City of Lauderhill
City of Miramar
City of North Lauderdale
City of Oakland Park
City of Pembroke Pines
City of Plantation
City of Pompano Beach
City of Sunrise
City of Tamarac
B. Reoorting. BSO shall monitor and ensure proper reporting by each Municipality in
compliance with the Grant and the Applicable Requirements. lf any Municipality fails to comply
with any of the reporting requirements, BSO shall promptly notify the Contract Administrator in
writing for appropriate action. ln addltion, BSO shall provide written status reports to County at
least quarterly and at such additional intervals as may be requested by County, in form and
content as agreed upon by the Parties, regarding the actual monitoring activities undertaken by
BSO pursuant to this Addendum.
C. Municioalitv Pavment Requests . BSO shall receive and review invoices from each
Municipality once per month, but only after the activities for which the invoices are submitted
have been completed. BSO shall ensure such invoices are in accordance with the terms of the
County's subgrant award agreement for the Grant with that entity. Unless another procedure is
approved in advance in writing by the County Administrator or the Contract Administrator, upon
receipt of a request for reimbursement/payment from the Grant ("Payment Request"), BSO will
approve or reject the Payment Request within fifteen (15) days after receipt. lf BSO approves the
Payment Request, BSO shall transmit the Payment Request to County for review and payment
within thirty (30) days from receipt of the Payment Request, along with any appropriate
supporting documents. County shall make payment directly to the applicable Municipality, with
a proof of payment sent by County to BSO. lf BSO rejects a Payment Request for any reason, BSO
shall inform the Municipality of the reason for the rejection (with a copy to the Contract
Administrator) and allow the Municipality to correct the defect within a stated timeframe (e,g.,
ten (10) days) and resubmit.
BSO shall not approve any Payment Request that does not conform to the Grant and the
Applicable Requirements. BSO shall ensure that all Payment Requests approved by BSO and
submitted for payment by County are in full compliance with the terms and requirements of the
Grant and the Applicable Requirements and that use of Grant Funds for the particular
expenditure(s) is permissible under the Grant.
FY21 JAG Grant Addendum Prge 7 ol5
DocuSig. Envelope lD: 3F6724E6-BBD5-43EE-A399-15C872670t}74
Exhibit A (cont'd.)
county may at any time conduct additional reviews of any Payment Request and shall have the
right to require that BSO provide any additional information that County reasonably determines
is necessary to confirm the item is proper for payment; if County conducts such review or
requests such additional documents, 8SO shall fully cooperate. Any additional review by County
shall not diminish or modify the obligations of BSO under this Addendum. Notwithstanding the
foregoing, County will at all times be the sole and ultimate arbitrator and decision maker
regarding whether Payment Requests are proper pursuant to the Grant.
This Addendum should not be interpreted as relieving, assigning, or delegating County's duties
under the Grant's terms and conditions and/or County's responsibilities as the lead agency for
the Grant in Broward County's disparate jurisdiction.
D. Administrative Fee. BSO will receive the full Administrative Fee at the inception of
the grant. Should 8SO not spend the full amount of the administrative fee within any given fiscal
year, BSO will return the unspent amount to County within (30) days after the end of each fiscal
year. BSO will receive the prior year unspent amount at the beginning of the subsequent fiscal
year. Within (30) days after the end of each fiscal year, BSO will submit invoices documenting
how BSO spent the administrative fee. Should this agreement be terminated in accordance with
the provisions of this addendum, BSO will return the prorated portion of the Administrative Fee
to County within thirty (30) days.
E. Svstem for Award Management {SAM}. The Parties shall mutually cooperate and
collaborate to maintain current information in SAM until all financial reports required under the
Grant have been submitted, the final reimbursement to the Municipality is made, and all
accounting has completed.
F. Personnel Changes. Each Party shall promptly notify the other Party in writing of
any change in the Party's primary contact information (e.g., contact person, mailing address,
phone number, email, or title change) for notices and communications under this Addendum.
The Parties shall cooperate to update such information with the Awarding Agency through the
.,ustcrants website and/or GAM, if applicable or necessary.
G. Conferences and lnspection of \ryork. Conferences ma y be held at the request of
any Party to this Addendum. At any time, a representative of County and/or BSO, the DOJ, or the
County Auditor, has the right to visit any Municipality's project site to monitor, inspect, and
assess activities performed under the respective Municipality's subgrant award agreement with
the County.
H.Fiscal Control and Fu Accountins Procedures. BSO shall monitor the
performance of each Municipality to the extent necessary to ensure compliance with the Grant
and the Applicable Requirements relative to their fiscal controls and fund accounting procedures,
includlng to ensure compliance with the following:
FY21 JAG Grant Addendum Page 8 of 9
Doc]]Srgn Env6lop€ lD: 3F6724E6-BBD5-43EE-A399-1 5C872870874
Exhibit A (cont'd.)
1. All Municipalities must have written procedures for procurement transactions.
Procedures must ensure that all solicitations follow 2 C.F.R. S 200.319, Competition. All
Municipalities are required to establish and maintain adequate accounting systems and
financial records and to accurately account for funds awarded to them. All Municipalities
must have financial management systems in place that are able to record and report on
the receipt, obligation, and expenditure of Grant Funds. An adequate accounting system
for a Municipality must be able to accommodate a fund and account structure to
separately track receipts, expenditures, assets, and liabilities for awards, programs.
2. All Grant Funds spent on any Municipality's approved project will be disbursed
according to provisions of the project budget as approved in the Grant's terms and
conditions.
FY21 JAG Grant Addendum Page 9 of 9