HomeMy WebLinkAboutR-2024-161 Sam's Landscape Maintenance 3-Year RenewalRESOLUTToN No. 202+ iu i
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH. FLORIDA. AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A RENEWAL OF SAM'S LANDSCAPE MAINTENANCE, INC.
EXISTING AGREEMENT FOR THE CITYWIDE LANDSCAPING SERVICES
RELATED TO REQUEST FOR PROPOSALS NO. 2I-OI7 ENTITLED,*CITYWIDE LANDSCAPING SERVICES" IN AN ANNUAL AMOUNT OF
SEVEN HUNDRED FIFTY FOUR THOUSAND FIVE HUNDRED DOLLARS
($754.500.00). AN AMOUNT THAT WILL EXCEED THE CITY'S ANNUAL
VENDOR THRESHOLD TOTAL AMOUNT OF FIFTY THOUSAND
DOLLARS ($50.000.00): PROVIDING FOR CONFLICTS: FURTHER.
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article l. Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold at Fifty Thousand Dollars (S50,000.00) for a vendor
each fiscal year; and
WHEREAS, the City of Dania Beach has significant landscape maintenance requirements
throughout its nearly nine square miles, including numerous medians. swales. and building
grounds: and
WHEREAS, the City issued Request for Proposals (*RfP) No. 2l-017 on JrlJy 27,2021.
and awarded Sam's Landscaping Maintenance the bid in the amount of $719,500.00 pursuant
to Resolution No. 2021 - I 75: with an effective term of three years with the City's sole option to
renew for one additional 3-year term; and
WHEREAS, the City Commission approved a First Amendment fbr small landscape
maintenance proiects pursuant to Resolution No.2022-019 in the amount of 535,000.00: and
WHEREAS, Sam's Landscaping Maintenance will also provide additional services within
the scope of their agreement above the $754,500.00 annual cost, on iln ils needed and/or
emergency basis: and
WHEREAS, the Public Services Department (PSD) is requesting retroactive authorization
to move forw'ard with the renewal option as this Agreement will expire on November 10,2024'.
and
WHEREAS, Sam's Landscaping. Inc. has performed all maintenance services at a highly
exceptional level for the duration oftheir contract to date.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF DANIA BEACH, FLORIDA:
Section l. That the foregoing *WHEREAS" clauses are ratified and confirmed as
being true and correct, and they are made a specific part of and incorporated into this Resolution
by this reference.
Section 2, That expenditures under the agreement with Sam's Landscape
Maintenance, Inc. are authorized to exceed the annual vendor threshold amount ofFifty Thousand
Dollars ($50,000.00) for each year the contract is in effect and funding is available in the 2024-
2025 fiscal budget.
Section 3. That funding in the amount of $754,500.00 and additional services on an
as-needed basis and/or emergency basis was approved in the Fiscal Year 2024-2025 budget.
Funding was approved in various Repair and Maintenance Services Grounds Accounts (46-50)
and Repair and Maintenance Services Streets Account (46-60).
Section 4. That the proper City officials are authorized to execute a Renewal to the
Agreement with Sam's Landscape Maintenance, Inc. for Cityw-ide landscape services. uhich
Renewal is attached as Exhibit "A" and incorporated into this Resolution by this reference.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent ofsuch conflict
Section 6. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent ofsuch conflict.
Section 7. That this Resolution shall be effective l0 days after passage.
pAssED AND ADOprEo * NO,{0Vr,tl20( 0 ,2024.
SIGNATURE PAGE TO FOLLOW
RESOLUTION#20'4- IVI
M.ti." by btrnn i Ao(W BW.lVn second w (anni ssror*t' Lt gfil ;
FINAL VOTE ON ADOPTION:
Commissioner Lori Lewellen
Commissioner Luis Rimol i
Commissioner Archibald J. Ryan IV _
Vice Mayor Marco Salvino
Mayor Joyce L. Davis
lJnuni^our/
Yes No
ATTEST
ELORA
CITY CLERK
APPROVBD AS TO FORM AND CO
OUTSIS
ATTORNEY
JO A s
SS:
RESoLUToN #20241(, I
h--
AGREEMENT BETWEEN THE CITY OF DANIA BEACH, FLORIDA
AND SAM'S LANDSCAPE MAINTENANCE, INC., A FLORIDA
CORPORATION FOR SERVICES RELATED TO CITYWIDE
LANDSCAPING SERVICES AS DESCRIBED WITHIN THE CITY OF
DANIA BEACH REQUEST FOR PROPOSALS f'RFP) NO.21.0I7.
. 2024.
In consideration ol the mutual covenants, terms and conditions contained in this
Agreement, and other good and valuable consideration, the adequacy and receipt of wtich are
acknowledged and agreed upon, the parties agree to the following:
l. This Agreement between the Contractor and the City under the City of Dania Beach
Request for Proposals ('RIP') No. 2l-017 is effective lor a term of three (3) years
with the City's sole option to renew for an additional 3-year term and is effective only
upon execution by all parties. A cop;-- of RFP No. 2 I -01 7 and all addendums to it is
attached as Exhibit "A'' and made a part of and incorporated into this Agreement by
this reference and shall be considered as part olthis Agreement.
2. The Response to RFP No. 2l-0197 provided by the Contractor is attached as Exhibit.'B" and is incorporated into this Agreement by this reference.
3. That in all other respects, the terms ofExhibit "A" apply to this Agreement.
IN WITNESS OF THE FOREGOING. the parties have set their hand and seal the da1
and vear first written above.
A1'TEST:CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
AI'PROVED AS'I.() FORM AND CORITIiCTNESS
EVE A. BOUTSIS
CITY ATTORNEY
JOYCE L, DAVIS
MAYOR
ANA M- GARCIA. ICMA-CM
CITY MANAGER
-+RESoLUfloN #20 r0- lb.[
This is an Agreement ("Agreement") dated
between the City of Dania Beach. Florida. a Florida municipal corporation ("City"). with its
principal place of business located at 100 West Dania Beach Boulevard, Dania Beach. Florida
33004 and Sam's Landscape Maintenance. [nc. ("Contractor"). a Florida corporation with its
principal mailing address of 14030 SW 20 Street. Davie. Florida 33325.
ELORA RIERA. MMC
CITY CLERK
WITNESSES:CONTRACTOR:
SAM'S LANDSCAPE MAINTENANCE,
INC.
a Florida corporation
Signature Signature
PRINT Name PRINT Name
Title
Signature
Dated:2021
PRINT Nante
STATE OF FLORIDA)
COLINTY OF BROWARD)
The foregoing instrument was acklowledged before me by means of ! physical
presence or E online notarization.0n 2O24 bv
AS of Sam's Landscape
Maintenance. Inc., a Florida corporation. He/she is personally known to me or has produced -
as identification.
Ml Commission Expires:Notary Public. State of Florida
RESoLUTToN #2024-llAl
Print Name