HomeMy WebLinkAboutR-2025-003 Waive Competitive Bidding and Purchase Access Control and CCTV from ER Tech Systems Group,Inc.RESOLUTION NO. 2025-003
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF AUDIO AND
VIDEO PRODUCTION AND BROADCASTING EQUIPMENT AND
PROFESSIONAL SERVICES FROM ER TECH SYSTEMS GROUP INC. (D/B/A
BROADCAST SYSTEMS), WITHOUT COMPETITIVE BIDDING AND
WITHOUT ADVERTISEMENT FOR BIDS, UTILIZING GSA CONTRACT NO.
GS07F173GA; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection (j), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he/she is authorized to do so in
advance by a resolution adopted by the City Commission and if such purchases are made pursuant
to a competitive bid obtained within the last eighteen (18) months by other government agencies,
such as the federal government, state of Florida or a Florida municipality or county; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
“Monetary thresholds for certain purchases and payment disbursement authorizations”, Subsection
(a), sets the monetary threshold or limitation at $50,000.00; and
WHEREAS, the City is seeking to replace and unify its current physical access control
and CCTV capabilities; and
WHEREAS, the IT Division has met with several vendors to obtain information and
pricing on comprehensive access control and closed-circuit television (CCTV) systems; and
WHEREAS, the City has obtained a proposal from ER Tech Systems Group Inc. (d/b/a
Broadcast Systems) for the purchase of access control and CCTV related hardware, equipment and
professional services to be installed at City owned facilities and locations throughout the City; and
WHEREAS, the proposal is through a GSA Contract and was deemed by staff to be the
most responsive and responsible, and provides for improved access control and CCTV capabilities;
and
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WHEREAS, the City Administration recommends that the City Commission waive formal
bidding and authorize the access control and CCTV System purchase in the amount of Four-
Hundred Twenty-Seven Thousand One Hundred Forty Five and Sixty-Two Cents ($427,145.62)
utilizing GSA contract pricing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing “Whereas” clauses are ratified and confirmed to be true
and correct, and they are made a part of and are incorporated into this Resolution by this reference.
Section 2. That the proper City officials are authorized to execute the necessary
documents for the purchase of an access control and CCTV system from Broadcast Systems
exceeding the annual vendor threshold of Fifty Thousand Dollars ($50,000.00) under GSA
contract no. GS07F173GA.
Section 3. That the proposal totaling Four-Hundred Twenty-Seven Thousand One
Hundred Forty-Five and Sixty-Two Cents ($427,145.62) is funded from Information Technology
Fund Account No. 507-17-04-516-64-00, which proposal is made a part of and incorporated into
this Resolution by this reference as Exhibit “A”.
Section 4. That the City is authorized to exceed the proposal amount for minor changes
to the scope or price increases, subject to the availability of funds.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
shall be repealed to the extent of such conflict.
Section 6. That this Resolution shall be effective 10 days after passage.
PASSED AND ADOPTED on January 14, 2025.
Motion by _Vice Mayor Salvino_____, second by Commissioner Rimoli_____.
FINAL VOTE ON ADOPTION: Unanimous_X
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
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ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY