HomeMy WebLinkAboutR-2025-029 Kimley Horn - Additional Spaces at Ocean ParkRESOLUTION NO. 2025-029
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING DESIGN ENGINEERING AND
PROJECT MANAGEMENT SERVICES FROM KIMLEY HORN AND
ASSOCIATES, INC. FOR DESIGN AND PERMITTING WORK FOR THE
OCEAN PARK IN ORDER TO PROVIDE ADDITIONAL PARKING SPACES
FOR PUBLIC PARK USE; IN AN AMOUNT NOT TO EXCEED ONE
HUNDRED SIXTY-SEVEN THOUSAND EIGHT HUNDRED TWENTY
DOLLARS ($167,820.00) AND TO EXCEED TH ANNUAL SINGLE VENDOR
PURCASING POLICY OF FITY THOUSAND DOLLARS ($50,000.00);
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
“Monetary thresholds for certain purchases and payment disbursement authorizations”,
Subsection (a), sets the monetary threshold or limitation at Fifty Thousand Dollars ($50,000.00)
for a vendor each fiscal year; and
WHEREAS, the existing allotment of parking spaces at the south end of Ocean Park are
insufficient in consideration of the needs of beach goers and the newly constructed Lucky Fish
Restaurant; and
WHEREAS, Kimley Horn and Associates, Inc. will provide engineering, project
management, design plans, permitting, and bidding assistance services in two phases related to
this project in an amount not to exceed One Hundred Sixty-Seven Thousand Eight Hundred
Twenty Dollars ($167,820.00), which proposal is made a part of and incorporated into this
Resolution as Exhibit “A”, by this reference; and
WHEREAS, Kimley Horn was chosen as one of fifteen firms awarded a contract as an
approved engineering consultant for continuing contract services by the City Commission on
January 12, 2021, pursuant to RFQ No. 20-005, authorized under Resolution No. 2021-007; and
WHEREAS, the Public Services Department is requesting authorization to accept the
proposal for design engineering and project management services from Kimley Horn for the
additional parking spaces for Ocean Park.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above “Whereas” clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
RESOLUTION #2025-029 2
Section 2. That Kimley Horn and Associates, Inc. is authorized to provide design
engineering and project management services for the Ocean Park Additional Parking Spaces
Project in an amount not to exceed One Hundred Sixty-Seven Thousand Eight Hundred Twenty
Dollars ($167,820.00).
Section 3. That the City is authorized to exceed the annual Fifty Thousand Dollars
($50,000.00) purchase threshold for a single vendor for fiscal year 2024/25 and for all
subsequent fiscal years that the Agreement is in place.
Section 4. That funding will be transferred from the Ocean Park Fund Unrestricted
Net Assets account no. 415-276-00-00 to Ocean Park Parking Spaces account no. 415-45-25-545-
31-10. in the amount of $167,820.00.
Section 5. That the City Manager and City Attorney are authorized to make minor
revisions to the services Agreement as are deemed necessary and proper and in the best interest of
the City.
Section 6. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 7. That this Resolution shall be effective 10 days after passage.
PASSED AND ADOPTED on February 25, 2025.
Motion by Commissioner Lewellen, second by Commissioner Ryan
.
FINAL VOTE ON ADOPTION: Unanimous X
Yes No
Commissioner Lori Lewellen ____ ____
Commissioner Luis Rimoli ____ ____
Commissioner Archibald J. Ryan IV ____ ____
Vice Mayor Marco Salvino ____ ____
Mayor Joyce L. Davis ____ ____
RESOLUTION #2025-029 3
ATTEST:
ELORA RIERA, MMC JOYCE L. DAVIS
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
kimley-horn.com 8201 Peters Road, Suite 2200, Plantation, FL 33324 954 535 5100
February 19, 2025
Sean Schutten
Public Services Deputy Director
City of Dania Beach
1201 Stirling Road
Dania Beach, FL 33004
Re: Ocean Park Parking
Scope of Services for Professional Engineering Design Services
Dear Mr. Schutten:
Kimley-Horn and Associates, Inc., (hereinafter referred to as “Consultant” or “We”), in connection with the
City of Dania Beach’s “Continuing Architectural, Surveying, Landscape Architecture and Engineering
Consulting Services”; RFQ 20-005 is pleased to submit this proposal to the City of Dania Beach,
(hereinafter referred to as “City”) to provide professional services. Our project understanding, scope of
services, schedule, and fees are below.
PROJECT UNDERSTANDING
We understand that the City intends to add additional parking spaces, as generally outlined in “Exhibit A”
as shown below. The northern parking spaces, located within the City of Dania Beach right-of-way limits,
will be designated as Phase 1. The proposed parking spaces on the south side, within the right-of-way
limits of the City of Hollywood and the Florida Department of Transportation, will be designated as Phase
2. The City of Dania Beach will coordinate with the City of Hollywood and the Florida Department of
Transportation (FDOT) to facilitate the installation of the proposed parking spaces.
Although the City of Dania Beach will bid both Phase 1 and Phase 2 separately, the consultant will
prepare the construction documents for both phases and provide regulatory agency assistance
simultaneously.
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“Exhibit A”
SCOPE OF SERVICES
Kimley-Horn will provide the services specifically set forth below.
Task 1 – Site Investigation Task
Although the City of Dania Beach will bid both Phase 1 and Phase 2 separately, the consultant will
prepare the items as listed in Task 1 simultaneously.
Task 1.1 – Topographic Survey
The Consultant will engage a sub-consultant (licensed surveyor) to prepare a Topographic Survey
meeting the Standards of Practice established by The Board of Prefessional Surveyors and Mappers
within the State of Florida. The survey will include the following:
· Obtain horizontal and vertical control points to support the survey efforts
· Vertical control (elevations) will be based on North American Vertical Datum of 1988 (NAVD88)
· Horizontal control will be based on the Florida State Plan Coordinates System, East Zone, North
American Datum of 89/90
· Spot elevation will be measured approximately every 50 feet and at the high and low spots.
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· Measure the finish floor elevation of buildings
· Locate surface features within the survey limits as follows: buildings, pavement, driveways, paved
swales, sidewalks, slabs, curbs, walls, fences, and signage.
· Locate visible surface evidence of utilities as follows: utility poles, guy wires, street lighting, storm
sewer structures, sanitary sewer structures, wire pull boxes, cable enclosures, utility cabinets,
valves, valve boxes, meter boxes, backflow preventers, fire hydrants, and overhead utilities.
· Measure the rim and invert elevation of sanitary and storm sewer structures that are accessible.
Determine pipe sizes, size, and flow direction, when possible. Structures located within active
roadways will be as-built at the field crew’s direction, based on safety considerations.
· Locate road pavement and parking striping.
· Locate hedge and trees 3 inch in diameter or larger. Denote diameter and common tree name
only. Prepare a Tree Table which lists each tree species by common name, survey point number,
and trunk diameter.
· Description of Parcels and right-of-way lines on the survey for informational purposes only, said
lines will be based on Broward County Property Appraiser’s GIS Map.
· The drafting scale of the survey will be 1” = 20’ unless otherwise specified.
· The proposal does not include a Boundary Survey of Roads Right of Way Survey.
· Calculation of Digital Terrain Model (DTM) surface/Object Surface or Contour are not included.
The Consultant will coordinate directly with the surveyor to ensure the appropriate data is gathered during
the completion of the topographic survey. Consultant will review topographic data upon completion of the
survey and provide the comments to the surveyor, if necessary. Consultant will utilize the AutoCAD
version of the topographic survey and establish the base plans for the project. All work under this task will
be billed on a lump sum basis.
Task 1.2 – Geotechnical Investigation
The Consultant will retain a geotechnical engineering firm to acquire the soil information to estimate
subsurface soil conditions, soil infiltration rates, and soil permeability. This task includes the completion of
seven (7) Standard Penetration Test (SPT) soil borings with a depth of 10 feet to verify the subsurface
soil conditions and two (2) borehole permeability tests within the project area. All work under this task will
be billed on a lump sum basis.
Task 1.3 – Subsurface Utility Verification
The Consultant will retain a subsurface utility engineering consultant to perform subsurface services
including air vacuum excavation test holes. The scope of work will include the following.
· Utility Designation and Survey- Utility targeting will be performed to provide horizontal locations of
utilities within the project limits. The project limits include the area outlined in Exhibit A.
· Electronic Sweep/Targeting – An electronic sweep of the project site will be conducted. This
sweep will verify the location of utilities that were identified during record review and to search for
utilities that were not identified during record review and to search for utilities that were not
identified during records review.
· Field Drawings/Notes – Designators will draft field sheets that show the location, trend, and
configuration of utilities detected.
· The survey data will be processed into an existing utility file in AutoCAD format.
Exclusions/Assumptions
The targeting of subsurface utilities, although highly reliable, is expressly understood to represent an
approximate location of the target facility as marked on the ground surface. The electronic equipment
cannot locate non-conductive pipe systems and or fiber optic line without tracer wire. Concrete pavement
with reinforcement, as well as guide rails and chain link fence, could interfere with the electronic
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equipment at time to locate utilities. Overhead utilities, irrigation systems, septic drain fields,
residential/commercial services, and confined space entry are not included in the scope of work. In
addition, gravity structure investigations including stormwater and sanitary sewer are not included. Large
stones, shale, coral, construction debris, or other subsurface conditions including a high groundwater
table may limit the ability to verify the utilities encountered.
Consultant will review the subsurface utility engineering scope of work upon completion and provide any
comments to the subsurface utility engineering consultant, if necessary. Consultant will incorporate the
existing underground utilities into the base plans for the project based on the information included. All
work under this task will be billed on a lump sum basis.
Task 1.4 – Document Research/Review
The Consultant will review readily available topographic surveys, atlas/as-built drawings, design
drawings, record drawings, permit documents and/or master plans relevant to the project limits.
CONSULTANT will use this information to determine and verify the configuration of existing conditions
along with limitations on the proposed improvements. Consultant will also review plat maps for the project
areas to confirm the presence of utility easements. Consultant will contact the Sunshine State One Call
Service to determine the existing utilities which are located in the project area. As necessary, Consultant
will coordinate directly with the utility providers with existing infrastructure within the project area to obtain
any available system maps. Consultant will incorporate the approximate location of the existing
underground utilities into the design plans based on readily available drawings. All work under this task
will be billed on a lump sum basis.
Task 1.5 – Project Site Visits
Consultant will perform two (2) site visits to the project area to verify the impact of the existing conditions
on the configuration of the proposed improvements. Consultant will walk the entire site within the project
limits and obtain photographs of potential obstruction and encroachments that may impact the proposed
improvements. Consultant will conduct one (1) additional site visit to confirm the accuracy of the
topographic survey and to identify potential impacts on the proposed improvements. All work under this
task will be billed on a lump sum basis.
Task 1.6– Arboricultural Services
The following services will be performed by a sub-consultant to Kimley-Horn:
An arborist report verifying tree and palm species (botanical and common name), size (diameter/height),
condition rating, appraisal method, photo documentation and accompanying written report compliant with
City of Dania Beach will be provided for the trees and palms with the area identified impacted area. The
appraisal will be in accordance with the newest edition of the Guide for Plant Appraisal published by the
Council of Tree and Landscape Appraisers and will be used as the basis for mitigation values required for
permitting.
Task 2 - 75% Design Documents
Consultant will prepare and submit 75% design documents to a level suitable for permitting purposes:
Although the City of Dania Beach will bid both Phase 1 and Phase 2 separately, the consultant will
prepare the documents for both phases simultaneously.
The design documents for this task will include the following items:
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· Cover Sheet
· General Notes
· Existing Condition Plan, Details, and Notes
· Demolition Plan, Notes, and Details
· Paving, Grading, and Drainage Plan
· Electrical Plan & Fixture schedule for light poles (
· Paving and Grading Plans
· Cross-Sections Plans
· Pavement Markings and Signage Plans
· Tree Disposition Plan
· Planting Plans & Details/Notes
· Irrigation Plans/Notes
· Colored Landscape Plan
1. Prepare drainage calculations for submittal to Broward County Environmental Engineering and
Permitting Division- Surface Water Management Program.
2. Submit the 75% documents to the City for review and distribution to the County for comments.
Once comments are received, Kimley-Horn will meet with the City one (1) time to discuss. After
meeting with the City, Kimley-Horn will address reasonable review comments as part of the Final
Constructions Documents.
3. Earthwork Dredge and Fill calculations for the environmental CCCL permit
4. Provide a preliminary Opinion of Probable Construction Costs at the 75% submittals for proposed
improvements.
Task 3: Regulatory Agency Assistance
Although the City of Dania Beach will bid both Phase 1 and Phase 2 separately, the consultant will
provide regulatory agency assistance simultaneously.
The Consultant will prepare and submit applications, calculations, supporting documents and plans for
review by the following agencies:
o Broward County Environmental Engineering and Permitting Division - Surface Water
Management Program (If Applicable)
o City of Dania Beach Administrative Review
o City Building Permit - As part of this permit, Kimley-Horn will assist the City and the selected
Contractor in completing the necessary applications and plans for a City of Dania Beach building
permit submittal.
No other agency approvals are anticipated or included in this scope of services other than those identified
above.
All permitting fees will be the responsibility of the City.
No other agency approvals are included in this scope of services other than those identified above.
Consultant does not guarantee the issuance of permits or approvals. If permits are issued for this project,
the conditions and expiration dates are the sole responsibility of the City. Consultant is not responsible for
extending time limited entitlements or permits. Consultant can provide hourly additional services to file for
extensions, if applicable, provided the City issues a direct written request for each requested entitlement,
prior to the dates of expiration. The City shall provide all permit fees.
All work under this task will be billed on a lump sum basis.
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Task 3.1: Coastal Construction Control Line (CCCL) Permitting
The Consultant will provide coordination and consultation relating to the CCCL permitting, as is
customary in the industry, during the project. This task generally includes coordination conference
calls, which will vary in frequency, with the City, to monitor the status of the project and
coordinate project details with the City and project team as appropriate. Coordination will occur
via telephone conversations, mail and/or email. The City will be encouraged to participate in
meetings with the agencies. The City will receive copies of agency correspondence.
In preparation for the proposed Florida Department of Environmental Protection (FDEP) CCCL
permit application, Kimley-Horn will review previously prepared environmental documentation (if
available) and conduct one (1) site visit to verify the existing environmental site conditions,
including existing dune habitat, if any.
During the site visit, Kimley-Horn will characterize the existing wetlands and surface waters (if
any) and upland habitats (including potential sensitive habitats) on-site and will evaluate the
potential for usage by listed species. The information collected during this site visit will be used
as supplemental information during the application process. Kimley-Horn will request information
from the Florida Natural Areas Inventory (FNAI), the Florida Fish and Wildlife Conservation
Commission (FWC) and the US Fish and Wildlife Service (FWS) regarding known occurrences of
listed species on and in the vicinity of the subject property.
Upon completion of the above-described task and utilizing materials to be provided to Kimley-
Horn by the project team, including site surveys and plans, the Consultant will prepare a CCCL
permit application based upon the previous work and the City’s direction. The application will
include the following documents:
1. Project description and construction methodology/sequence assessment which addresses
the seasonal conditions to be considered with regard to sea turtle nesting.
2. Project permit drawings and support documentation, as provided by others, which may
include:
Special purpose CCCL survey
Plan depicting the proposed dune and beach profile seaward of the CCCL, and
corresponding typical sections
Architectural plans & Foundation Plans
The projected fees associated with this task are dependent upon the permitting agency’s posture
regarding the project and the City’s direction. The Consultant will coordinate with the FDEP in an
attempt to reduce additional information and for clarification. The Consultant will assist the City
with responses to FDEP’s requests for additional information and/or clarification regarding the
proposed improvements. Kimley-Horn anticipates two (2) rounds of reasonable comments from
the FDEP.
All work under this task will be billed on a lump sum basis.
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Task 4 – Final Plans Preparation
Once the 75% construction drawings have been approved by the City, these will be used as the basis for
preparing the final construction drawings. Technical specifications will not be completed as part of this
scope of services. Design requirements will be reflected on the construction plans as notes and details
according to City of Dania Beach requirements. Contract or “Front End” documents will be provided by
the City and reviewed by the Consultant for conformance with the specifications and design plans.
Although the City of Dania Beach will bid both Phase 1 and Phase 2 separately, the consultant will
prepare the documents for both phases simultaneously.
During this task, the Consultant will perform the following:
· Revise the drawings listed in Task 3 per the City and permitting agency comments
· Determine anticipated construction time for contract purposes
· Update the engineer’s opinion of probable construction costs
· Prepare a bid form that will list the separate pay items, estimated quantities, and units
Task 5: Limited Bidding Assistance
It is our understanding that the City will use a competitive bidding process to award the contract to a
qualified contractor to construct the improvements in two separate phases. Kimley-Horn shall consult with
and advise the City for the proposed improvements during the bidding process. This task is limited to
attendance of one (1) pre-bid meeting and issuance of addenda in response to interested contractor
questions or requests for information during the bid process. All responses by the Consultant will be
approved by the City prior to issuance. Once bids are received, the Consultant will review the bids and
provide a recommendation to the City of the apparent low bidder’s price proposal. The City will be
responsible in making the award.
Task 6 – Limited Construction Phase Services
Kimley-Horn will be available to provide construction phase services as requested by the Client or as-
needed to provide substantial certifications to the applicable agencies having jurisdiction up to the budget
allocated for the task in two separate phases. Further coordination and support can be provided as hourly
basis beyond estimated budget. These services may consist of the following and will be provided in
accordance with the general construction phase services scope below:
1. Attend up to four (4) in-person construction meetings.
2. Review and approval of shop drawings and submittals required for the site improvements
controlled by our design documents. It is assumed ten (10) total reviews are anticipated in total
for both phases combined.
3. Review and reply to Contractor’s requests for information during construction phase, up to eight
(8) RFI’s per phase.
4. Site observation visits which shall include preparation of a ‘site report’ to be issued to the Client,
as requested. Site visits shall be coordinated with the Client and General Contractor which may
include pre-construction meeting with the General Contractor, punch list walk-through, and close-
out review. It is assumed eight (8) total reviews are anticipated in total for both phases combined.
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5. Review of ‘as-built’ documents, prepared by Client’s surveyor, and assist with obtaining final
inspections and Certifications of Completion, as required for approval of the project.
6. Submit closeout packages (bills of sale, as-builts, certifications) to appropriate agencies.
If the Consultant provides construction phase services, Kimley-Horn shall have no responsibility for any
contractor’s means, methods, techniques, equipment choice and usage, sequence, schedule, safety
programs, or safety practices, nor shall we have any authority or responsibility to stop or direct the work of
any contractor. Kimley-Horn’s visits shall be for the purpose of providing the Client a greater degree of
confidence that the completed work of its contractors will generally conform to the construction
documents prepared by Kimley-Horn. Kimley-Horn neither guarantees the performance of contractors,
nor assumes responsibility for any contractor’s failure to perform their work in accordance with the
contract documents.
Limitation of Responsibilities: Consultant shall not be responsible for the acts or omissions of any
Contractor, or of any of their subcontractors, suppliers, or of any other individual or entity performing or
furnishing the Work. Consultant shall not have the authority or responsibility to stop the work of any
Contractor.
Task 7 – Reimbursable Expenses
Reimbursable expenses will be invoiced based upon expenses incurred. Direct reimbursable expenses
such as express delivery services, courier services, in-house reproduction, and permit fees. This task also
includes fees for permit applications and any additional miscellaneous design, if authorized by the City.
PROJECT ASSUMPTIONS
· The City will provide all available topographic surveys, atlas/as-builts, record drawings, permit
documents, reports and/or master plans relevant to the project area. Consultant will obtain a survey
as part of Task 1.1, however historical information may be necessary.
· This scope does not include any services required for easement or right-of-way acquisitions.
· Drainage Well (Gravity or Pressurized) or stormwater pump station design is not included in scope
of services. Scope anticipated utilizing exfiltration trench to mitigation for addition of parking areas.
· Drainage calculations will only be provided for the areas within the Project limits.
· The City will provide all required permit fees.
· The selected contractor will be responsible for obtaining any City of Dania Beach Building Permit
required for this project along with all related coordination and preparation of any backup
documentation required for the City of Dania Beach Building Permit. Consultant will only be
responsible for reasonable revisions requested by the City of Dania Beach Building Department.
· The City will provide timely responses to information included within each submittal.
· The City shall be responsible for bid advertisement, distribution of bid documents to interested
bidders, processing all bid submittals, and verification that each bid submittal meets all Purchasing
related requirements.
· Consultant will submit monthly invoices, which will be payable by City within 25 days.
· The City will reimburse Consultant for any document reproduction costs for all submittals to
regulatory agencies.
· Reimbursable expenses for mileage for any site visits have been included in the lump sum fees.
· Additional reimbursable expense requested by the City outside of the items defined within scope,
such as additional land surveying, geotechnical testing, utility testholes, laboratory testing, permit
fees, shall be invoices as defined in our contract agreement with the City.
· All walls and steps will be for aesthetic purposes only and will include finishing work. All functional,
mechanical, and structural drawings will be prepared by others.
· Detailed listed species surveys and/or permitting is not included in the scope of services.
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· FDOT permitting not included in the scope of services.
· Additional environmental services as requested by FDEP or the US Army Corp of Engineers is not
included in scope of services.
PROJECT SCHEDULE
Consultant will start work immediately upon receipt of Notice to Proceed and an official
authorization from the City of Dania Beach.
METHOD OF COMPENSATION
Task Task Description Lump Sum Fees
1 Site Investigation Task $61,535
2 75% Design Documents $38,075
3 Regulatory Agency Assistance $21,315
4 Final Plans Preparation $20,790
5 Limited Bidding Assistance $6,205
6 Limited Construction Phase Services $16,400
7 Reimbursable Expenses $3,500
Total $167,820
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CLOSURE
The terms and conditions of the City of Dania Beach Request for Qualifications (RFQ) No. 20-005, City of
Dania Beach’s “Continuing Architectural, Surveying, Landscape Architecture and Engineering Consulting
Services”; shall govern this scope of services.
If you concur with the foregoing and wish to direct us to proceed with the aforementioned services, please
issue a Notice to Proceed in writing to the Consultant. Fees and time stated in this agreement are valid
for sixty (60) days after the date of issuance by the Consultant.
We appreciate the opportunity to propose these services to you.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
George Balaban, P.E.
Vice President