HomeMy WebLinkAbout2023-09-20 City Commission Final Budget Hearing Agenda PacketAGENDA
DANIA BEACH CITY COMMISSION
BUDGET PUBLIC HEARING
WEDNESDAY, SEPTEMBER 20, 2023 - 5:05 PM
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS
MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED.
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COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES, EACH LOBBYIST SHALL FILE WITH THE
CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL TWO HUNDRED FIFTY DOLLARS ($250.00)
REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY WEBSITE:
WWW.DANIABEACHFL.GOV. (ORDINANCE #2012-019; AMENDED BY ORDINANCE #2019-019)
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ANY OF THESE PROCEEDINGS SHOULD CONTACT THE CITY CLERK'S OFFICE, 100 W. DANIA BEACH BOULEVARD, DANIA
BEACH, FL 33004, (954) 924-6800 EXTENSION 3624, AT LEAST 48 HOURS PRIOR TO THE MEETING.
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ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING.
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ORDER NOT TO INTERRUPT THE MEETING.
DECORUM POLICY FOR MEETINGS OF THE CITY COMMISSION
OF THE CITY OF DANIA BEACH, FLORIDA:
INDIVIDUALS WHO WISH TO MAKE ANY “CITIZEN’S COMMENTS” UNDER THAT PORTION OF THE CITY COMMISSION
AGENDA, OR WHO OTHERWISE WANT TO ADDRESS THE CITY COMMISSION, MUST FIRST BE REGISTERED WITH THE CITY
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BEFORE THE MEETING). OTHERS WHO WANT TO ADDRESS THE COMMISSION ON ANY MATTERS MUST FIRST BE
RECOGNIZED BY THE MAYOR. ALL SUCH PERSONS MUST USE THE PODIUM IN THE COMMISSION CHAMBER. NO MORE
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TO THE CITY COMMISSION AND ARE NOT TO BE DIRECTED TO THE AUDIENCE OR CITY STAFF.
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FORM OF BEHAVIOR THAT DISRUPTS OR IMPEDES THE ORDERLY CONDUCT OF THE MEETING, AS DETERMINED BY THE
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VERBAL OUTBURSTS IN SUPPORT OF OR OPPOSITION TO A SPEAKER OR HIS OR HER REMARKS SHALL BE PERMITTED. NO
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IF ANY PERSON’S CONDUCT AS DETERMINED BY THE MAYOR IS FOUND TO BE DISRUPTIVE OR INTERFERES WITH
THE ORDERLY CONDUCT OF THE MEETING, THE PERSON MAY BE ASKED BY THE MAYOR TO LEAVE THE COMMISSION
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REQUESTED TO ESCORT THE INDIVIDUAL FROM THE CITY COMMISSION CHAMBERS.
ALL CELLULAR TELEPHONES ARE TO BE SILENCED DURING THE MEETING. ALL PERSONS EXITING THE COMMISSION
CHAMBER SHALL DO SO QUIETLY. (RESOLUTION #2020-032)
1. CALL TO ORDER/ROLL CALL
2. BUDGET PUBLIC HEARING ITEMS
1. RESOLUTION NO. 2023-______
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065,
FLORIDA STATUTES, APPROVING THE MILLAGE RATE NECESSARY TO BE
LEVIED FOR THE FISCAL YEAR 2023-2024 FOR OPERATING PURPOSES;
ESTABLISHING THE DEBT MILLAGE APPROVED BY THE ELECTORATE;
PROVIDING FOR A PUBLIC HEARING WHEN AND WHERE OBJECTIONS
Agenda – Dania Beach City Commission
Budget Public Hearing
Wednesday, September 20, 2023 - 5:05 PM
Page 2 of 2
MAY BE HEARD AND QUESTIONS CONCERNING THE SAME WILL BE
ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE. (Finance)
2. RESOLUTION NO. 2023-______
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065,
FLORIDA STATUTES, APPROVING THE CITY’S FINAL ANNUAL BUDGET
FOR THE FISCAL YEAR 2023-2024; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE. (Finance)
3. PUBLIC COMMENTS
4. ADJOURNMENT
City of Dania Beach
Finance Memorandum
DATE: 9/20/2023
TO: Mayor and Commissioners
FROM: Ana Garcia ICMA-CM, City Manager
VIA: Frank DiPaolo, Chief Financial Officer
SUBJECT: Approval of the Final Millage Rate for Fiscal year 2023-2024 for operating
purposes.
Request:
The City Administration requests approval of a Resolution adopting the final millage rates for
the Fiscal Year beginning October 1, 2023 and ending September 30, 2024.
Background:
The City Manager has presented to the City Commission detailed information supporting such
estimates, affording the City Commission a comprehensive understanding of the City
Government for the ensuing period identified above, including expenditures for corresponding
items during the last two fiscal years and increased and decreased demands for the ensuing year
as compared with corresponding appropriations for the last fiscal year.
The City Commission has met and carefully considered the annual report and estimate and has
determined and fixed the amount necessary to carry on the government of the City for the
ensuing year, has prepared a final budget setting forth the amounts necessary to be raised for the
various departments of the City, and has appropriated such amounts to the various departments
of the City considering the applicable funds on hand and the estimated departmental revenues.
The City Commission has determined that in order to produce a sufficient sum to fund thefinal
proposed budget, it is necessary that an operating millage of 5.9998 be levied against ad valorem
valuation of property subject to taxation in the City and the “rolled back rate” is 5.4243 mills,
and the final millage reflects a 10.61% increase over the rolled-back rate. The City Commission
has further determined that, in order to sufficiently fund its debt obligations, the voted debt
service millage rate shall be 0.1070 mills.
Budgetary Impact
Adoption of the following final millage rates will provide the required funding for the operations
and debt service of the City of Dania Beach for the Fiscal Year ending September 30, 2024:
Operating: 5.9998 (no change)
Debt Service: 0.1070 (0.026 decrease)
Total combined millage levy: 6.1068
This results in a gross combined ad valorem levy of $39,229,044 and net budgeted revenue of
$37,461,600.
Recommendation
Approve the Resolution adopting the final millage rates for the Fiscal Year beginning October 1,
2023 and ending September 30, 2024.
RESOLUTION NO. 2023-______
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION
200.065, FLORIDA STATUTES, APPROVING THE MILLAGE RATE
NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 2023-2024 FOR
OPERATING PURPOSES; ESTABLISHING THE DEBT MILLAGE
APPROVED BY THE ELECTORATE; PROVIDING FOR A PUBLIC
HEARING WHEN AND WHERE OBJECTIONS MAY BE HEARD AND
QUESTIONS CONCERNING THE SAME WILL BE ANSWERED;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Dania Beach, Florida, requires that the City
Commission shall, by Resolution, adopt an annual budget, determine the amount of millage
necessary to be levied and publish the budget so adopted, together with a notice stating the time
and place where objections may be be heard and questions concerning the objections may be
answered; and
WHEREAS, the City Manager of the City of Dania Beach, Florida, has prepared and
submitted to the City Commission an annual report covering the operation of the City and has set
forth in it an estimate of the expenditures and revenues of the City for the ensuing year beginning
October 1, 2023 and ending September 30, 2024, with sufficient copies of such report and estimate
being on file in the office of the City Clerk, so that any interested parties may obtain copies upon
request; and
WHEREAS, pursuant to the referendum approved by the voters of the City in the March
2005 General Election, the issuance of General Obligation Bonds in an amount not to exceed
$10,300,000.00 was authorized; and
WHEREAS, the City has issued an initial General Obligation Bond in the amount of
$10,300,000.00 and the City will be levying a debt millage equal to 0.1070 mills toward the
payment of principal and interest on the Bond; and
WHEREAS, the City Manager has presented to the City Commission detailed information
supporting such estimate, affording the City Commission a comprehensive understanding of the
City Government for the ensuing period identified above, including expenditures for
corresponding items during the last two fiscal years and increase and decrease demands for the
ensuing year as compared with corresponding appropriations for the last fiscal year; and
2
RESOLUTION # 2023-______
WHEREAS, the City Commission has met and carefully considered the annual report and
estimate and has determined and fixed the amount necessary to carry on the government of the
City for the ensuing year, has prepared a budget setting forth the amounts necessary to be raised
for the various departments of the City, and has appropriated such amounts to the various
departments of the City considering the applicable funds on hand and the estimated departmental
revenues; and
WHEREAS, the City Commission has determined that in order to produce a sufficient
sum to fund the proposed budget, it is necessary that an operating millage of 5.9998 mills be levied
against ad valorem valuation of property subject to taxation in the City of Dania Beach; and
WHEREAS, the “rolled back rate” as computed in accordance with the provisions of
Section 200.065(1), Florida Statutes, is 5.4243 mills; and
WHEREAS, the proposed millage reflects an 10.61% increase from the rolled-back rate.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1.That the operating millage necessary to be levied against ad valorem
valuation of property subject to taxation in the City of Dania Beach to produce a sufficient sum,
which, together with departmental revenue will be adequate to pay the appropriations made in the
budget, is as follows:
FOR OPERATING BUDGET:
(GENERAL MUNICIPAL MILLAGE)5.9998 MILLS
Section 2.That the millage rate is a 10.61% increase from the rolled back of 5.4243
mills as computed in accordance with the provisions of Section 200.065(1), Florida Statutes.
Section 3.That the voted debt service millage rate is 0.1070 mills in accordance with
the provisions of law pursuant to Chapter 200, Florida Statutes.
Section 4.That the City’s aggregate millage rate is 6.1068 Mills (5.9998 Mills for
operating and 0.1070 Mills for debt service).
Section 5.That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6.That this Resolution shall take effect and be in force immediately upon its
passage and adoption.
3
RESOLUTION # 2023-______
PASSED AND ADOPTED on September 20, 2023.
Motion by ______________________, second by ________________________.
FINAL VOTE ON ADOPTION:
Commissioner Joyce Davis ______
Commissioner Tamara James ______
Commissioner Marco Salvino ______
Vice Mayor Lori Lewellen ______
Mayor Archibald J. Ryan IV ______
ATTEST:
ELORA REIRA, MMC ARCHIBALD J. RYAN IV
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
City of Dania Beach
Finance Memorandum
DATE: 9/20/2023
TO: Mayor and Commissioners
FROM: Ana M. Garcia, ICMA-CM, City Manager
VIA: Frank DiPaolo, Chief Financial Officer
SUBJECT: Approval of the Final Annual Budget for the City for Fiscal Year 2023-2024
Request:
The City Administration requests that the City Commission approve the final Annual Budget for
the City for the Fiscal Year 2023-2024.
Background:
The City Manager has prepared and submitted to the City Commission an annual report covering
the operation of the City and has set forth in it an estimate of the expenditures and revenues of
the City for the ensuing year, beginning October 1, 2023 and ending September 30, 2024.
The City Manager has presented to the City Commission detailed information supporting such
estimate, affording the City Commission a comprehensive understanding of the City Government
for the ensuing period, including expenditures for corresponding items during the last two fiscal
years and increased and decreased demands for the ensuing year as compared with
corresponding appropriations for the last fiscal year;.
The City Commission has met and carefully considered such annual report and estimate for the
ensuing year, has prepared a final budget setting forth the amounts necessary to be raised for the
various departments of the City and has appropriated the amounts to the various departments of
the City considering the applicable funds on hand and the estimated departmental revenues.
Budgetary Impact
The total budgeted revenues and expenditures across all budgeted funds equals $130,170,811.
Recommendation
Approve the Resolution adopting the final Annual Budget for the Fiscal Year beginning October
1, 2023 and ending September 30, 2024.
RESOLUTION NO. 2023-______
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND
SECTION 200.065, FLORIDA STATUTES, APPROVING THE CITY’S FINAL
ANNUAL BUDGET FOR THE FISCAL YEAR 2023-2024; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Dania Beach, Florida, requires that the City
Commission shall, by Resolution, adopt an annual budget, determine the amount of millage
necessary to be levied and publish the budget so adopted, together with a notice stating the time
and place where objections to it may be heard; and
WHEREAS, the City Manager of the City of Dania Beach, Florida, has prepared and
submitted to the City Commission an annual report covering the operation of the City and has set
forth in it an estimate of the expenditures and revenues of the City for the ensuing year,
beginning October 1, 2023 and ending September 30, 2024, with a copy of the report and
estimate being on file in the office of the City Clerk so that any interested parties may view such
copy upon request; and
WHEREAS, the City Manager has presented to the City Commission detailed
information supporting such estimate, affording the City Commission a comprehensive
understanding of the City Government for the ensuing period, including expenditures for
corresponding items during the last two fiscal years with increased and decreased demands for
the ensuing year as compared with corresponding appropriations for the last fiscal year; and
WHEREAS, the City Commission has met and carefully considered such annual report
and estimates for the ensuing year, has prepared a tentative budget setting forth the amounts
necessary to be raised for the various departments of the City and has appropriated the amounts
to the various departments of the City considering the applicable funds on hand and the
estimated departmental revenues; and
WHEREAS, the City Commission considered public input at its first public hearing on
September 13, 2023, reviewing the proposed annual budget and approved adjustments to the
proposed budget for the coming fiscal year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1.That a final approved budget, as adjusted, for the City of Dania Beach,
Florida, for the fiscal year beginning October 1, 2023, and ending September 30, 2024, is
adopted. A copy of the budget summary is attached as Exhibit “A” to this Resolution and is
RESOLUTION #2023-______2
made a part of it by this reference, and the appropriations set out in it are made for the
maintenance and carrying on of the government of the City of Dania Beach, Florida, and for the
purpose of paying debt service requirements, if any, of the City for the fiscal year beginning
October 1, 2023 and ending September 30, 2024.
Section 2.That all delinquent taxes, collected as proceeds from levies of operating
millages for former years are specifically appropriated for the use and benefit of the “General
Fund”.
Section 3.Automatic Amendment: That Fiscal Year 2023-2024 budget is
automatically amended to reappropriate open encumbrances that the Finance Department has not
closed during its normal and appropriate annual fiscal year-end review of open purchase orders, to
fund outstanding contracts and fund capital projects reserved or unexpended from Fiscal Year 2022-
2023 and before, such appropriations having been previously approved by the City Commission.
Section 4.Contingency Funds: That department heads or their designee shall only be
allowed to transfer funds from their designated contingency accounts below an aggregate amount of
Fifty thousand dollars ($50,000.00) with City Manager approval. Aggregate amounts above the
Fifty thousand dollars ($50,000.00) threshold that are requested to be transferred from Contingency
must be approved by the City Commission.
Section 5.Reserve Funds: That individual disbursements of fund balance reserves
below Twenty-Five Thousand Dollars ($25,000.00) may be authorized by the City Manager from
time to time for a single purpose/initiative, until the aggregate total of all such disbursements has
exceeded One Hundred Thousand Dollars ($100,000.00) within a single fiscal year, upon which
all disbursements, regardless of amount, shall be authorized by a resolution of the City
Commission.
Section 6.That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 7.That this Resolution shall take effect and be in force immediately upon its
passage and adoption.
RESOLUTION #2023-______3
PASSED AND ADOPTED on September 20, 2023
Motion by ______________________, second by ________________________.
FINAL VOTE ON ADOPTION:
Commissioner Joyce Davis ______
Commissioner Tamara James ______
Commissioner Marco Salvino ______
Vice Mayor Lori Lewellen ______
Mayor Archibald J. Ryan IV ______
ATTEST:
ELORA REIRA, MMC ARCHIBALD J. RYAN IV
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY