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HomeMy WebLinkAbout2024-02-13 Regular City Commission Agenda PacketAGENDA DANIA BEACH CITY COMMISSION REGULAR MEETING TUESDAY, FEBRUARY 13, 2024 - 7:00 PM ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES, EACH LOBBYIST SHALL FILE WITH THE CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL TWO HUNDRED FIFTY DOLLARS ($250.00) REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY WEBSITE: WWW.DANIABEACHFL.GOV. (ORDINANCE #2012-019; AMENDED BY ORDINANCE #2019-019) IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE CITY CLERK'S OFFICE, 100 W. DANIA BEACH BOULEVARD, DANIA BEACH, FL 33004, (954) 924-6800 EXTENSION 3624, AT LEAST 48 HOURS PRIOR TO THE MEETING. IN CONSIDERATION OF OTHERS, WE ASK THAT YOU: A. PLEASE TURN CELL PHONES OFF, OR PLACE ON VIBRATE. IF YOU MUST MAKE A CALL, PLEASE STEP OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING. B. IF YOU MUST SPEAK TO SOMEONE IN THE AUDIENCE, PLEASE SPEAK SOFTLY OR GO OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING. DECORUM POLICY FOR MEETINGS OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: INDIVIDUALS WHO WISH TO MAKE ANY “CITIZEN’S COMMENTS” UNDER THAT PORTION OF THE CITY COMMISSION AGENDA, OR WHO OTHERWISE WANT TO ADDRESS THE CITY COMMISSION, MUST FIRST BE REGISTERED WITH THE CITY CLERK (FORMS ARE AVAILABLE OUTSIDE OF THE CITY COMMISSION CHAMBERS AND MUST BE GIVEN TO THE CLERK BEFORE THE MEETING). OTHERS WHO WANT TO ADDRESS THE COMMISSION ON ANY MATTERS MUST FIRST BE RECOGNIZED BY THE MAYOR. ALL SUCH PERSONS MUST USE THE PODIUM IN THE COMMISSION CHAMBER. NO MORE THAN ONE PERSON AT A TIME MAY ADDRESS THE COMMISSION FROM THE PODIUM. COMMENTS ARE ONLY TO BE MADE TO THE CITY COMMISSION AND ARE NOT TO BE DIRECTED TO THE AUDIENCE OR CITY STAFF. NO INDIVIDUAL SHALL MAKE ANY SLANDEROUS OR UNDULY REPETITIVE REMARKS, OR ENGAGE IN ANY OTHER FORM OF BEHAVIOR THAT DISRUPTS OR IMPEDES THE ORDERLY CONDUCT OF THE MEETING, AS DETERMINED BY THE MAYOR. NO INDIVIDUAL MAY SPEAK DIRECTLY TO OR ADDRESS THE MAYOR, CITY COMMISSIONER OR CITY STAFF: COMMENTS ARE TO BE ONLY DIRECTED TO THE COMMISSION AS A WHOLE. NO CLAPPING, APPLAUDING, HECKLING OR VERBAL OUTBURSTS IN SUPPORT OF OR OPPOSITION TO A SPEAKER OR HIS OR HER REMARKS SHALL BE PERMITTED. NO SIGNS OR PLACARDS SHALL BE PERMITTED IN THE COMMISSION CHAMBER. IF ANY PERSON’S CONDUCT AS DETERMINED BY THE MAYOR IS FOUND TO BE DISRUPTIVE OR INTERFERES WITH THE ORDERLY CONDUCT OF THE MEETING, THE PERSON MAY BE ASKED BY THE MAYOR TO LEAVE THE COMMISSION CHAMBERS; IF THE PERSON DOES NOT LEAVE AND THE CONDUCT PERSISTS, THE CITY POLICE DEPARTMENT WILL BE REQUESTED TO ESCORT THE INDIVIDUAL FROM THE CITY COMMISSION CHAMBERS. ALL CELLULAR TELEPHONES ARE TO BE SILENCED DURING THE MEETING. ALL PERSONS EXITING THE COMMISSION CHAMBER SHALL DO SO QUIETLY. (RESOLUTION #2020-032) 1. CALL TO ORDER/ROLL CALL 2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE 3. PRESENTATIONS AND SPECIAL EVENT APPROVALS 1. Introduction of Dania Pointe Vice President, Meredith Keeler 2. Presentation to Tammie James, Community Development Department, Service Award - Sponsored by Commissioner James Agenda – Dania Beach City Commission Tuesday, February 13, 2024 - 7:00 PM Page 2 of 6 3. Presentation to Marc Aptakin, MAD Arts - Sponsored by Commissioner James 4. Introduction of Ernesto Maranja, Public Art Artist for the Parking Garage Wall - Community Development 5. NCL Service Line Warranty Program - Public Services 6. Beach Bathroom Update - Deputy City Manager Candido Sosa-Cruz 7. Special Event Request - 47th Annual Broward County Waterway Beach Clean-Up - Parks and Recreation 8. Special Event Request - Tri Rail's Rail Fun Day - Parks and Recreation 9. Mr. Green Fruit & Vegetable Stand - Fee Waiver - Parks and Recreation 10. Retroactive Approval of Proclamation - 4 Chaplains Day - 1.28.24 - Sponsored by Mayor Ryan 4. PROCLAMATIONS 1. American Heart Month -Sponsored by Mayor Ryan 2. Black History Month - Sponsored by Commissioner Davis 5. ADMINISTRATIVE REPORTS 1. City Manager 2. City Attorney 3. City Clerk - Reminders - February 27, 2024 - City Commission Workshop Re: Form 6 - 6:00 p.m. - February 27, 2024 - Regular City Commission Meeting - 7:00 p.m. 6. PUBLIC SAFETY REPORTS 7. CITIZENS' COMMENTS Addressing the Commission: A thirty (30) minute "Citizen Comments" period shall be designated on the agenda for citizens and interested persons to speak on matters whether or not scheduled on that day's agenda. Individuals wishing to speak on a matter not included on the "Public Hearing" section of the agenda, which matter pertains to an item before the City Commission which requires a decision of the City Commission, may do so by signing in and submitting a form to that effect with the City Clerk prior to the meeting. Speakers at Public Hearings shall also submit such a form. Each speaker shall be limited to 3 minutes for his or her comments. If more than ten (10) speakers express a desire to speak, the Commission shall determine on a meeting by meeting basis whether to (a) extend the time allotted for citizen comments to accommodate all speakers, or (b) whether to limit the number of speakers or amount of time per speaker. A speaker's time shall not be transferable to another speaker. 8. CONSENT AGENDA Agenda – Dania Beach City Commission Tuesday, February 13, 2024 - 7:00 PM Page 3 of 6 1. Minutes: January 23, 2024 Regular City Commission Meeting Minutes 2. Travel Requests: None. 3. RESOLUTION NO. 2024-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING AN AGREEMENT FOR PLANNING, DESIGN, AND IMPLEMENTATION SERVICES FOR AN AUTOMATED METERING INFRASTRUCTURE (AMI) WATER METER SYSTEM FROM QUANTA TECHNOLOGY, LLC, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS, BY UTILIZING THE PRICING UNDER THE CITY OF NORTH LAUDERDALE, FLORIDA REQUEST FOR PROPOSALS (RFP) 23- PW-008; FURTHER, AUTHORIZING COMPETITIVE BIDDING FOR THE PURCHASE AND INSTALLATION OF AN AMI WATER METER SYSTEM; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Finance) 4. RESOLUTION NO. 2024____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE RENEWAL OF EMERGENCY DEBRIS REMOVAL AND DISPOSAL SERVICES CONTRACTS FOR PRIMARY, SECONDARY AND TERTIARY SERVICES WITH BERGERON EMERGENCY SERVICES, CUSTOM TREE CARE, INC. AND KDF ENTERPRICES, LLC, RESPECTIVELY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 5. RESOLUTION NO. 2024-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, IN ITS CAPACITY AS THE BOARD OF TRUSTEES FOR THE MEMORIAL PARK AND WESTLAWN CEMETERIES TO AMEND THE CEMETERY RULES AND REGULATIONS; PROVIDING FOR CONFLICTS; FURTHER PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 6. RESOLUTION NO. 2024-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS FOR POLE BANNER DESIGN, FABRICATION AND INSTALLATION WITH AAA FLAG & BANNER MFG. CO., INC. (D/B/A A3 VISUAL), EXCEEDING THE ANNUAL VENDOR THRESHOLD AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE Agenda – Dania Beach City Commission Tuesday, February 13, 2024 - 7:00 PM Page 4 of 6 DATE.(Public Services) 7. RESOLUTION NO. 2024-___ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING ADDITIONAL FUNDING FOR A CHANGE ORDER RELATED TO INVITATION TO BID (“ITB”) NO. 22-024 “ACCELATOR CLEANING AND UPGRADES (RE-BID)” WITH BOROMEI CONSTRUCTION, INC. FOR AN AMOUNT NOT TO EXCEED SIXTY-FIVE THOUSAND NINE HUNDRED THIRTY-NINE DOLLARS AND FIFTY-THREE CENTS ($65,939.53); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 8. RESOLUTION NO. 2024-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AGREEMENTS BETWEEN THE CITY OF DANIA BEACH AND THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE RECEIPT OF GRANTS FUND FOR LIFT STATION REHABILITATION PROJECT IN THE AMOUNT OF FOUR MILLION ONE HUNDRED SIXTY-NINE THOUSAND FIVE HUNDRED DOLLARS ($4,169,500.00), TO PROVIDE FOR FUNDING FOR SANITARY SEWER LIFT STATIONS NO. 4 AND NO. 6; REQUESTING ADVANCE APPROVAL FROM THE CITY COMMISSION TO PROCEED WITH THE BID ADVERTISEMENT FOR BOTH PROJECTS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 9. BIDS AND REQUESTS FOR PROPOSALS: None 10. QUASI-JUDICIAL & PUBLIC HEARING ITEMS: None 11. FIRST READING ORDINANCES 1. ORDINANCE NO. 2024-______ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING CHAPTER 22, OF THE CITY CODE OF ORDINANCES, WHICH CHAPTER IS ENTITLED “STREETS AND SIDEWALKS” AT ARTICLE I, ENTITLED “IN GENERAL” BY AMENDING SECTION 22-7A IN ORDER TO MODIFY THE PETITION REQUIREMENTS, PROVIDING FOR A PENALTY FOR FALSE PETITIONS AND ELIMINATING MAILED NOTICE; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Commissioner James) Agenda – Dania Beach City Commission Tuesday, February 13, 2024 - 7:00 PM Page 5 of 6 2. ORDINANCE NO. 2024-______ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING CHAPTER 20, ENTITLED “POLICE” OF THE CITY’S CODE OF ORDINANCES, ARTICLE IV, ENTITLED “WRECKER AND TOWING SERVICES,” TO AMEND AND UPDATE THE TOW TRUCK LIST REQUIREMENT; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Commissioner James) 12. SECOND READING ORDINANCES 1. ORDINANCE NO. 2024-______ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING CHAPTER 28 “LAND DEVELOPMENT CODE”; PART 2, “SITE DEVELOPMENT REGULATIONS”; ARTICLE 205, TABULAR SUMMARY OF SITE DEVELOPMENT STANDARDS FOR ALL ZONING DISTRICTS”; TO CREATE SECTIONS 205-11 THROUGH 205-16, TO IMPLEMENT THE CITY’S LIVE LOCAL DEVELOPMENT STANDARDS PURSUANT TO SECTION 166.04151(7), FLORIDA STATUTES, UNDER THE LIVE LOCAL ACT; AMENDING ARTICLE 200. – “USER GUIDE FOR PART 2 OF THE CODE”, TO CREATE SECTION 200-60 ENTITLED "SITE PLAN REVIEW PROCEDURES FOR APPLICATIONS PURSUANT TO SECTION 166.04151(7), FLORIDA STATUTES," TO PROVIDE FOR DEVELOPMENT REGULATIONS AND ADMINISTRATIVE REVIEW OF CERTAIN AFFORDABLE HOUSING PROJECTS PURSUANT TO STATE LAW; AND CREATING SECTION 200-61 ENTITLED "IMPLEMENTATION PROCEDURES FOR SITE PLANS UTILIZING “THE LIVE LOCAL ACT"; PROVIDING FOR CODIFICATION, PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Community Development) 13. DISCUSSION AND POSSIBLE ACTION: None 14. APPOINTMENTS: None. 15. COMMISSION COMMENTS 1. Commissioner Davis 2. Commissioner James 3. Commissioner Salvino 4. Vice-Mayor Lewellen Agenda – Dania Beach City Commission Tuesday, February 13, 2024 - 7:00 PM Page 6 of 6 5. Mayor Ryan 16. ADJOURNMENT NLC Service Line Warranty Program Overview: Benefits to Cities & Residents WHY CHOOSE THE NLC SERVICE LINE PROGRAM, BY HOMESERVE? EXPERIENCE REPUTATION PARTNERSHIP “The National League of Cities is proud to partner with this highly reputable and reliable program. Their exemplary record of customer service and transparency is what has driven the success of this partnership over the years.” Clarence Anthony Executive Director National League of Cities Offering services for over 20 years 4.8 out of 5 stars customer satisfaction Endorsed by National League of Cities AGING INFRASTRUCTURE: A PROBLEM FOR MUNICIPALITIES & HOMEOWNERS •In Florida, infrastructure upgrades over the next 20 years are estimated at $21.9 billion for drinking water and $18.4 billion for wastewater •Lateral lines are subjected to the same elements as public lines •Failed lines waste thousands of gallons of water and present an environmental hazard •Common homeowner misconceptions: •the municipality/utility is responsible for maintenance of the water and sewer lines on their property •repairs are covered by their homeowner’s policy MANY HOMEOWNERS ARE UNPREPARED 40%4 out of 10 Americans can’t afford a $400 emergency expense (and would have to sell something, take out a loan, or use credit to cover it) 78%of homeowners surveyed believe the utility provider should educate them on repairs and preventative measures 59%of homeowners surveyed have had a home repair emergency in the past year NLC SERVICE LINE WARRANTY PROGRAM BENEFITS •Only service line program Endorsed by the National League of Cities •No cost for the Municipality/Utility to participate •Optional ongoing Revenue Stream for the Municipality/Utility •Free Public Awareness Campaign to educate homeowners on their lateral line responsibilities •Peace of Mind - with one toll-free call a reputable plumber is dispatched •All repairs performed to code by local licensed contractors •Contractors undergo rigorous vetting process to ensure quality service NLC Service Line Repairs Endorsed by | Page 6 HomeServe We provide peace of mind for homeowners through partnerships with utilities and municipalities | Page 7 part of the solution | Page 7 Coverage Includes: •Educating homeowners about their service line responsibilities •Up to $8,500 coverage per repair incident •Includes coverage for thawing of frozen external water lines •No annual or lifetime limits, deductibles, service fees, forms, or paperwork •24/7/365 availability •Repairs made only by licensed, local contractors •Affordable rates and multiple payment methods External Water Line and External Sewer Line Coverage SEWER/SEPTIC LATERAL COVERAGE WATER/WELL LINE COVERAGE Homeowner repair protection for leaking, clogged or broken water/well and sewer/septic lines from the point of utility connection to the home exterior HomeServe | Page 8 part of the solution | Page 8 Coverage Includes: •$3,000 coverage per repair incident. •Repair of clogged toilets •Includes coverage for broken or leaking water, sewer, or drain lines under the slab or basement floor •No annual or lifetime limits, deductibles, service fees, forms, or paperwork •24/7/365 availability •Repairs made only by licensed, local contractors •Affordable rates and multiple payment methods In-home Plumbing Coverage IN-HOME PLUMBING AND DRAINAGE COVERAGE Homeowner repair protection for in-home water supply lines and in- home sewer lines and all drain lines connected to the main sewer stack that are broken or leaking inside the home after the point of entry HomeServe | Page 9 Revenue and other benefits to Municipality/Utility •Non-tax revenue •Municipalities utilize funds for important initiatives including: ü Infrastructure improvements ü Low-income assistance/community charities ü Partially offset rate increases •Saves money for residents that can be re-invested in the local economy •Reduces calls to the Municipalities •Timely repairs reduce water loss from line breaks HomeServe We provide peace of mind for homeowners through partnerships with utilities and municipalities | Page 10 part of the solution Homeowner Education •Simple direct mail – indicating the program is optional •Must be approved by the municipality/utility •No Public Funds are used in marketing, distribution, or administration of the program •Consumers can enroll one of three ways: 1.Calling into our toll free number that is provided on the mailing; 2.Returning the bottom of the letter to us in the self addressed stamped envelope provided 3.Visiting our consumer website www.slwofa.com at any time 11 SOLUTIONS FOR MUNICIPALITIES & THEIR HOMEOWNERS •More than 1200 municipal and utility partnerships •Currently serving over 4 .8 million customers •Saved customers over $2 billion in repair costs over the past 3 years •Consistent customer satisfaction rating 4.8 out of 5 stars •9 of every 10 customers surveyed have recommended the program to friends, family and neighbors Current Florida Water Municipal/Utility Partners (29) •Town of Havana •City of Hallandale Beach •City of Riviera Beach •City of Lake Wales •Village of Pinecrest •City of Longwood •City of Sanford •Town of Pembroke Park •City of Mary Esther •City of Miramar •City of Pompano Beach •Town of Eatonville •City of Winter Haven •City of Valparaiso •City of Opa locka •City of Mount Dora •City of Lauderdale Lakes •City of Deerfield Beach •City of Lake Worth Beach •City of Wildwood •City of Haines City •Village of Biscayne Park •City of Miami Springs •Town of Hilliard •City of Bowling Green •City of Punta Gorda •Village of Indiantown •City of Fellsmere •City of Arcadia 12 FOR MORE INFORMATION CONTACT: January 2024 Ashley Shiwarski Sr. Director, Business Development 724-749-1097 (office) 412-874-9454 (cell) Ashley.Shiwarski@homeserveusa.com Visit www.NLC.org/serviceline or www.servline.com City of Dania Beach Parks & Recreation Memorandum DATE: 2/13/2024 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Cassi Waren, CPRP, Parks & Recreation Director SUBJECT: Special Events Application Request for the 47th Annual Broward County Waterway Beach Clean-Up scheduled for Saturday, March 2, 2024 Request: A Special Event is requested by Noah Dermody on behalf of Marine Industries Association of South Florida to host its 47th Annual Broward County Waterway Clean-Up on Saturday, March 2, 2024. The requested event will be held at Dania Beach Pier/Marina located at 151 North Beach Road, Dania Beach, FL 33312 from 9:00 a.m. to 1:00 p.m. Background: This event is in its 47th year in the cause to keep the beach/pier/marina clean. Efforts are continuously made by this organization to keep our waterways and beaches clean by removing trash and debris from Broward County waterways through grassroots efforts and city partnerships. Budgetary Impact The special events application fee for this event is $300.00. This applicant is requesting that all fees are waived in association with the special events request. The applicant is also requesting the waiver all parking fees for the volunteers that are participating in the event. The attached parking permit will be placed on the dashboard of all vehicles participating in the event to easily identify these vehicles. Recommendation Applicant will pay for the necessary services recommended below. It is recommended that the City Commission Approve the Special Events Application request in whole with compliance of the conditions noted below: Staff Comments/Conditions BSO Fire Dept. - Fire Prevention Officer Burton No concerns raised. BSO Police Dept. - Lt. Cooper No concerns raised. Code Compliance - Eric Walton No concerns raised. Beach Ranger – Barbara Urow No concerns raised. Building Official - Jack Fisher Building Permits are not required. No further concerns raised. Planning & Zoning – Viviana Batista Pending Response City Attorney - Eve A. Boutsis No concerns raised. HR/Risk Mgmt. – Nina Rodriguez Not applicable to Risk Management. No further concerns raised. Parks & Recreation – Cassi Waren No concerns raised. Public Services – Carl Kallacharan No concerns raised. I'm Here to Volunteer March 2, 2024 8:30am - 1:30pm I'm Here to Volunteer March 2, 2024 8:30am – 1:30pm I'm Here to Volunteer March 2, 2024 8:30am - 1:30pm 01/11/2024 The Beacon Group, Inc. 6001 Broken Sound Pkwy.,N.W. Suite 500 Boca Raton FL 33487-2730 Anna Hook (561) 994-9994 (561) 997-7087 ahook@beacongroupinc.com Marine Industries Association of South Florida, Inc 221 SW 3rd Ave Fort Lauderdale FL 33312 Evanston Insurance Co.35378 Zenith Insurance Company 13269 23/24 Liability A Y 9CE33451 03/31/2023 03/31/2024 1,000,000 50,000 Excluded 1,000,000 2,000,000 1,000,000 A 9CE33451 03/31/2023 03/31/2024 Hired/Non-Owned included A 0 9CE33461 03/31/2023 03/31/2024 4,000,000 4,000,000 B Y Z832023630 03/31/2023 03/31/2024 1,000,000 1,000,000 1,000,000 Per policy terms and conditions. Certificate holder is listed as an additional insured per Blanket AI policy form MEOM2217 RE: Waterway Cleanup event on 3-2-2024. Please note: Per the Office of Insurance Regulations and our Errors & Omissions insurance carrier, our agency is no longer allowed to “alter” the Certificates of Insurance to show the specific wording in the Description box of the certificates pertaining to policy terms and conditions. We are only allowed to provide you with a copy of the actual policy form as they apply to each policy. City of Dania Beach 100 W Dania Beach Blvd Dania Beach FL 33004 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY City of Dania Beach Parks & Recreation Memorandum DATE: 2/13/2024 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Ashley Vlasic, Manager, Special Events SUBJECT: Special Events Application Request from Goodman Public Relations to host a “Tri- Rail’s Rail Fun Day” scheduled for Saturday, February 24, 2024. Request: Goodman Public Relations is requesting Special Event approval on behalf of Tri-Rail, to host “Tri-Rail’s Rail Fun Day” Saturday, February 24, 2024, from 11:00 am – 3:00 pm, to be held at 500 Gulfstream Way (Tri-Rail Airport Station). Background: The requested event is proposed to be an interactive family-friendly event with arts and crafts, costumed characters, a talent show, face painting, and interactive booths from assorted vendors. This event has been held for the past several years in January or February with an expected sustained attendance of 2,000 people. Budgetary Impact The special events application fee for this event is $300.00. The applicant will pay for necessary services if recommended below. Recommendation It is recommended that the City Commission approve the special events application request in whole with compliance of the conditions noted below. Department Review: Comments: BSO Fire: EMS detail is required and approved with conditions. Form attached. Building Official Building permit (stage) and plumbing permit (port-a-potties) The special Permitting Office has processed permits and approved them. City Attorney No issues Code Enforcement No issues Planning & Zoning No issues Hr/ Risk Mgmt- N/A Parks & Recreation No issues Public Services No issues BSO Police Dept. 2 special detail deputies recommended Page 1 of 3 (Rev. 1.5.12) Department of Fire Rescue & Emergency Services - Fire Marshal’s Office Dania Beach District 103 West Dania Beach Blvd. • Dania Beach, Florida 33004 Office: (954)342-4262 • Fax: (954)342-4265 ___________________________________________________________________________________________ SPECIAL EVENT APPLICATION REVIEW / COMMENTS Event Name: Tri Rail, Rail Fun Day Event Date(s): Saturday February 24, 2023 Event Location: 500 Gulfstream Way (Tri-Rail Airport Station) Event Reviewed By: Candice Burton Date of Review: 1/24/2024 Event Contact Name 1: Michael Goodman Event Contact 1 Phone/Cell: 954-806-2869 Event Contact 1 Email: Michael@goodmanpr.com Event Contact Name 2: Angeline Fontaine Event Contact 2 Phone: Event Contact 2 Cell Phone: 954-802-7075 Event Contact 2 Email: angeline@goodmanpr.com EVENT IS APPROVED EVENT IS APPROVED WITH CONDITIONS (See Below) EVENT CANNOT BE APPROVED UNTIL FURTHER INFORMATION HAS BEEN PROVIDED (See Below) EVENT HAS BEEN DENIED BY THE FIRE MARSHAL Special Event Applicant must address any and all checked items below. Insurance Rider Required – Provide a legible copy of the liability insurance rider naming the Broward Sheriff’s Office/ 2601 West Broward Boulevard / Ft. Lauderdale, FL 33312. Site Plan Required - See the attached Site Plan Check List for Site Plan Submitta l Requirements. Fire extinguishers required – Must be provided in accordance with the requirements noted on the Special Event Application. Each vender that has a portable generator. Page 2 of 3 (Rev. 1.5.12) Tent/Canopy Permits Required - Obtain permits from the City of Dania Beach Building Department. (Note: Minimum spacing requirements between tents shall be 10 feet unless approved by the Fire Marshal ) not approved. Generator Permits May Be Required – Confirm with City of Dania Beach Building Department for determination. Power cords shall be sufficiently protected from water and shall not create a trip hazard for patrons and/or event workers. Gas Grills must be permitted. Obtain permits from the City of Dania Beach Building Department. LP Gas Containers must be secured in an approved method and cordoned off from patron access in an approved method. The LP Gas containers must be a minimum of 10 feet from any heat source or open flame. “NO SMOKING” signs shall be posted at all LP Gas Container locations. Fire Department Access (or additional access) required - Contact the Fire Marshal’s Office at (954)342-4262. See Notes Street Closure Conflict - Contact the Fire Marshal’s Office at (954)342-4262. Fenced Area Conflict - Contact the Fire Marshal’s Office at (954)342-4262. BSO FMO SPECIAL EVENT APPLICATION REVIEW (Continued) Stages - Identify the type of construction (Wood, Metal, Stage made from a Trailer, etc.). Plans & Permits Shall be required. Grandstands / Bleachers - Identify the type of construction (Wood, Metal, Grandstands/Bleachers made from a Trailer, etc.) (Plans & Permits may be required) Any trailer or vehicle used in the preparation of food that creates grease laden vapors must have a UL-300 compliant automatic fire suppression system. This suppression system must be tagged and currently certified by a Florida licensed, automatic fire suppression system contractor. Food Trucks that utilize cooking appliances for foods that create grease-laden vapors must be equipped with a currently certified and tagged Automatic Fire Suppression System and MUST PASS a fire inspection prior to use. This must involve a third party licensed gas contractor to perform a gas leak test. Grease Fryers are not permitted indo ors unless they are protected with an approved a UL-300 compliant automatic fire suppression system. This suppression system must be tagged and currently certified by a Florida licensed, automatic fire suppression system contractor The use of pyrotechnics and/or fireworks display shall comply with the currently adopted edition of the Florida Fire Prevention Code. The use of pyrotechnics and/or fireworks display is not permitted at this location. Page 3 of 3 (Rev. 1.5.12) Other Requirements: Notes: No vendor tents are to exceed outside of the assigned vehicle parking spaces. (Shall not hinder life safety access). Tents that are permitted to have generators must have a sufficient fire extinguisher. (10lb ABC). A Fire Inspector shall be required to inspect the site before opening of the event. A licensed gas company is required to be on site and preform a gas leak testing before the opening of the event and before any cooking begins. All food trucks and vendors must be on site and ready for the fire inspection and gas company leak testing. This inspection shall take place 1 hour or sooner before opening of the event to the public. It is the responsibility of the Event Coordinator to set up the licensed gas company at the same time that the fire inspector will be on site. (see below or after hours inspection time). Street closures, Fire department access, tent spacing and fire extinguisher inspection s along the path of egress between tents must be in compliance before the event shall be signed off. An after hour request form must be approved by The Fire Marshal’s Office. Contact: FPO Richard Brown: richard_brown@sheriff.org or Candice_burton@sheriff.org INVOICE TO FOLLOW FOR PRE-EVENT INSPECTIONS AND/OR DETAILS. Other Requirements and/or Special Notes: _Fire inspection detail required. Invoice for inspector will be provided. ______________ INSPECTION AND/OR DETAIL REQUIREMENTS (The below information must be filled out by Fire Prevention prior to releasing comments back to the applicant) N/A Pre-Event Inspections Required (Date): See top of page 1 TYPE OF INSPECTION REQUIRED: __ Normal Inspection Hours _x_ After-Hours (4-Hours or Less) __After Hours (Greater than 4 Hours) DATE(S) & TIME(S): _Saturday Feb 24,2024, 0900AM-1:00PM N/A Fire Inspector Stand-By Detail Required (Dates & Times): _______________________________________________________________________________________ N/A Operational Detail Required Type: _________________________________________________________________________________________ Dates & Times: ______________________________________________________________ N/A SEE ATTACHED FEE SCHEDULE FOR REQUIRED INSPECTIONS AND/OR DETAILS. Email: richard_brown@sheriff.org Event Applicant, Please fill out and sign below for the acknowledgment of the above said instructions and return to richard_brown@sheriff.org / or / Candice_burton@sheriff.org / or / lisa_maggeo@sheriff.org Name (Print):_______________________________ Signature:____________________________ Date:_______________ Michael Goodman 1/24/2024 10’ x 10’ Tent Portable Restrooms 5KW Generator Food Truck Main Stage Train Stop Saturday, March 4, 2023 MAP KEY 10’ x 10’ Tentwith Power TA L E N T SH O W 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 1. Choo Choo Train 2. Dunkin’ 3. Florida Children’s Theatre 4. Children‘s Diagnostic & Treatment Center 5. Dania Dermatology 6. George Green Photo Booth/Tri-Rail 6a. Costume/Dressing Area 6b. Characters’ Cool Down Tent 7. Broward County Transit 8. State of Florida Guardian ad Litem Office 9. Florida Kid Care 10. Rising Starz Music & Performance Academy 11. Abandoned Pet Rescue 12. Broward Center for the Performing Arts 13. Tooth Tales Pediatric Dentistry 14. Broward County Library 15. Cookie Decorating 16. Children’s Services Council 17. Broward MPO 18. Broward Schools Transportation 19. Broward Mom Collective 20. Arts & Crafts 21. Eating Area 22. Eating Area 23. Food Truck 24-25. Face Painting 26. Le P’ti Club 27. Broward Sea Turtle Conservation Program 28. Cotton Candy 29. BluePrint Strategy Team 30. Water Smart Broward 31. Food Truck 32. Food Truck 33. Food Truck 34-35. Florida Panthers Tent & Vehicle 36. CareerSource Broward 37. History Fort Lauderdale 38-39. Tri-Rail 40. Security/BSO RAIL FUN DAY EVENT MAP 20 6a 39 40 6b 1 of 6 Ordinance #2021-013 CITY OF DANIA BEACH SPECIAL EVENT APPLICATION Submit a COMPLETED APPLICATION, SITE PLAN AND SITE PLAN NARRATIVE by email. Please make sure all sections are completed and all pages are initialed by the applicant. Incomplete application will be returned to applicant. After you submit the application with your fee, you will be contacted by the Special Event Coordinator to review and further process your application. The Special Event Coordinator will contact you once the review is complete to provide conditions or comments and the next available date for City Commission approval (if required). Event Name: Type of Event: Minor Event - less than 500 people, single day event, no road closures Major Event - more than 500 people, consecutive multi-day event, road closures (major event requires Commission approval) Wedding Is your event located in a public park or City property? ____ Yes ____ No Is your event located on the beach? ____ Yes ____ No Location: Expected maximum attendance Expected sustained attendance Has this event been held in the past? ____ Yes ____ No If yes, please list the past dates, locations and attendance Detailed Description: (Activities, Vendors, Entertainment, etc.) Date and Time: DATE DAY BEGIN END Attendance SETUP: ______AM/PM ______AM/PM ________ EVENT DAY 1: ______AM/PM ______AM/PM ________ EVENT DAY 2: ______AM/PM ______AM/PM ________ EVENT DAY 3: ______AM/PM ______AM/PM ________ BREAKDOWN: ______AM/PM ______AM/PM ________ PART I: EVENT REQUEST 2 of 6 Ordinance #2021-013 Organization Name Name of Authorized Signatory For-Profit Non-Profit Private (as registered in Sunbiz) Address: City, State, Zip: Date of registration: State registered in: Federal ID # Email Address: Phone: Event Coordinator Name Phone: Title: Phone: Cell: Email address: Fax: Additional Contact Name Will you be on site? ____ Yes ____ No Title: Phone: Cell: Email address: Fax: Event Production Company (if other than applicant) Address: City, State, Zip: Contact Name: Title: Phone (day) (night) Cell: Email address: Fax: All City permits must be obtained through the City’s Building Division using the Building Permit Application form. Apply and pay for the permits at least 30 days before the event. Contact the Building Division at (954) 924-6805 with any questions. Please be advised that if an entity is sponsoring an event and/or is on City property, it is required to have present a certificate of insurance with a minimum amount of $1M general liability and with the City listed as Additional Insured. There may be other or additional insurance requirements such as worker’s compensation or auto insurance, etc., for example, depending upon the event details, and as determined by the City. Admission/Registration ____ Yes ____ No If yes, how much? $ Alcohol for Sale ____Yes ____ No Alcohol for Fee ____ Yes ____ No If yes, how will the beverages be controlled and served? (Draft truck, bar tender, beer tub, etc.) Provide State of Florida alcohol licenses and $500,000 of Liquor Liability insurance 30 days before event. Amusement Ride ____ Yes ___No If yes, name a contact of company: PART II: APPLICANT PART III: EVENT INFORMATION 3 of 6 Ordinance #2021-013 What type of rides are you planning? Florida Bureau of Fair Rides, Ron Jacobs (850) 921-1530 must be contacted 30 days before the event to schedule inspections and final approval of all vendors and rides prior to use. Electricity ____ Yes ___No Generator ____ Yes ___No Amount of Kilowatts ___________ Events requiring electricity must be permitted. Company: License #: Name of Electrician: Phone: Entertainment ____ Yes ____ No If yes, what type of entertainment will be there? Any notable documents? Fencing or Barricades ____ Yes ____ No Include proposed fences in your Site Plan & Narrative Fireworks & Flame Effects ____ Yes ____ No Name & Contact of Company conducting the show: A permit and Fire Watch is required for all pyrotechnics displays. Food Vendors _____ Yes ____ No Food Trucks _____ Yes ____ No Cooking Appliance Types (charcoal grills gas grills, deep fryers, etc.) State Health Dept. Tara Palmer at (594) 397-9366 must be notified 10 days prior to event. All Food Vendors must be inspected by BSO Fire to ensure compliance prior to serving food. A fire extinguisher is required for each food booth. If a propane tank is used for a fuel source, it must be secured on the outside of the booth. LP Gas permits may be required. Will any type of cooking appliances be used by either the Sponsor of the Event or any of its vendors? ____ Yes ____ No If so, indicate the type of appliance(s) to be used and the number of each applicant to be used: N/A Electric Grill(s) #___ Gas Grill(s) #___ Charcoal Grill(s) #___ Smoker Grill(s) #___ Grease Fryer(s) #___ Oven(s) #___ Electric Range Burner(s) #___ Gas Range Burner(s) #___ Please Note – Grease Fryers are not permitted indoors unless they are protected with an approved Hood and a UL300 Compliant Wet Chemical Automatic Fire Suppression System in accordance with NFPA 96. Does each cooking appliance have its own dedicated Fire Extinguisher? ____ Yes ____ No Please Note – Each cooking appliance must have its own dedicated fire extinguisher. Class K fire extinguishers are required for fryers. You need to demonstrate that this requirement will be met by making a note on the site plan indicating compliance with all of the above requirements or providing a letter to the fire prevention bureau. Does each cooking area have the proper clearances from all other event areas? ____ Yes ____ No Please Note – Cooking areas can be located no closer than 30 feet from any tent or canopy structure, event rides, stages, grandstands of bleachers, etc. Ensure that this measurement is demonstrated on the site plan. Food Truck and vendors that are participating at the event. 1. Fire Safety Inspection is required the day of the event. 2. Certified Gas Company to inspect the food trucks and any vendor that is cooking with gas prior to cooking for the opening of the event. (Leak detection test). 3. Food trucks that are participating must have an approved and updated fire suppression extinguishing system. 4. Food trucks are to be 10 feet apart from other food trucks. Vendors that are cooking outside in separated booths must be 10 feet apart from other vendors that are cooking. 4 of 6 Ordinance #2021-013 5. All vendors that are cooking must have the proper fire extinguisher to extinguish their product. Music ____ Yes ____ No If yes, what music format(s) will be used? (Amplified, acoustic, recorded, live, MC, DJ, etc.): List the type of equipment you will use (speakers, amplifier, drums, etc.): Stages _____ Yes ____ No Type (wood, metal, trailer stage, etc.) Stages may require permits. Days and times music will be played: How close is the event to the nearest residence? It is the responsibility of the event coordinators/promoter to reach out to businesses within proximity of the event. Parking Impact ____ Yes ____ No If yes, lot location(s)? Date(s) of Closure Time(s) of Closure All Parking Spaces that are impacted by an event will be billed to the event organizer through the City’s Parking Division and must be paid in full before the event. Road Closings _____ Yes ____ No If yes, define Closure(s) Date(s) of Closure Time(s) of Closure Sanitation & Waste Will the event encourage Recycling and Sustainability? ____ Yes ____ No Recycling must be provided at all City events, facilities & parks. All dumpsters must be removed at the end of the event. Company Name Contact Phone All grounds must be cleaned up immediately after completion of event or you will be subject to fees. You are responsible for securing recycling services. Security/Police ___ Yes ____ No Name Phone Security companies and their plans must be approved, and you may still be required to hire BSO Police. Security Company Contact Phone Tents or Canopies ____ Yes ____ No No penetration of ground spike is allowed. All structures must be water-weighted. Tents larger than 10 x 10 require a permit. Quantity and size of each? Company Name Contact Phone A detailed Site Plan showing the locations and size of each canopy or tent is required. A permit and final inspection is required if there are multiple canopies, if they are going to be used for cooking or if there are tents with walls. All tents must be flame retardant. A certificate of flame retardancy and a sample of the tent fabric for filed testing must be submitted for product approval with this application. This information can be obtained from the tent manufacturer or the tent rental company. Participating vendors must be separated by a minimum of 3 feet regardless with usage of a tent or a canopy classification. Toilets ____ Yes ____ No 5 of 6 Ordinance #2021-013 All toilets must be removed within 24 hours. Portable Toilets are regulated by Broward County. Please contact the Environmental Manager at (954) 412-7334. Transportation Plan ____ Yes ____ No Any events larger than $5,000 people must have an approved Transportation Plan. Your Event may require Security and Emergency Services which will be determined using this application, your Site Plan and Narrative. MOT, transportation plan and any additional information requested during your Special Events meeting. The hourly rate and costs for services will be quoted on the “Cost Estimate” worksheet developed at the meeting and provided to the organizer. The cost may change after the meeting. POLICE Your event may require security services based on expected attendance and other risk factors such as alcohol, time, day, location, event type of weather. Depending on your event, it may be possible to supplement some of the Police services with a private third-party security company if their security plan is approved by the BSO Police Department. If you want to use a private security company, their proposed security plan must be presented along with their business license and contact information with this event application. The Police will review the plan and inform you if it meets City requirements. BSO DETAIL REQUIREMENT Based upon anticipated attendance, site or building size, site location, and ability to assure public safety requirements, a Broward Sheriff’s Office detail may be required. FIRE WATCH REQUIREMENT A fire watch may be imposed depending on the type of event, number of persons present and/or hazards involved. The number of personnel and apparatus required may vary depending on the type of event and hazards involved. Below are the current rates charged for the presence of a fire watch detail and/or fire inspector: Off-Duty detail assignment services performed by Dania Beach Fire Rescue Personnel will be paid at their current overtime rate of pay with benefits (3 hour minimum). In addition, an administrative fee of 10% will also be charged based on the total cost of personnel and apparatus. Personnel costs are currently estimated to be $84.42 per hour, per person (3 hour minimum). The cost of apparatus is as follows: Rescue Truck - $32.00 per hour Engine (1500 gpm) - $17.00 per hour Ladder (1500 gpm) - $80.00 per hour The City of Dania Beach requires payment 14 days in advance for the detail services and fees are to be made payable to the City of Dania Beach by means of cash advance or a cashier’s check. Fees are based on individual employee’s overtime rates which vary from person to person. The amount estimated is based on the highest overtime rate currently payable in addition to fees for FICA, Medicare, Worker’s Compensation and Administrative fees. In the event that the entire estimated amount is not required for services, the City will refund the money, less the expenses incurred for the service. Should the amount of time required for the fire watch detail exceed that agreed up before the event, the Event sponsor will be required to pay for any overage based on the actual cost for the fire watch. The Event sponsor will be responsible to pay the actual service price incurred. The information I have provided on this application is true and complete to the best of my knowledge. If I have not submitted my application with the necessary plans, within the deadline and according to the rules outlined in the Special Events Ordinance, it may be denied. PART IV: SECURITY AND EMERGENCY SERVICES PART V: APPLICANT ACCEPTANCE 6 of 6 Ordinance #2021-013 Before receiving final approval from the City Commission, I understand that I (and the production company, if applicable), must furnish an original certificate of General Liability Insurance naming the City of Dania Beach as additionally insured in the amount of at least one million dollars ($1,000,000) or greater as deemed satisfactory by the City Risk Manager, and an original certificate of liquor liability insurance in the amount of five hundred thousand dollars ($500,000) if alcohol is being served. Other liability insurance and fees may also be required up to thirty (30) days in advance of the event. I understand that the City of Dania Beach sponsored activities have precedence over the event requested above and I will be notified if any conflicts arise. I understand that the BSO Police Department will determine all security requirements and that the BSO Fire Rescue will determine all fire and Emergency Medical Services requirements. I understand that any cancellations for City scheduled services must be made by phone to each department representative at least 24 hours before the scheduled event time or the organizer will be liable for any associated fees. I understand that the City has a noise ordinance that my event must follow. I agree to abide by all provisions of the noise control ordinance and understand that my failure to do so may result in a civil citation, a physical arrest, or the shutting down of the event. If at any time during the event it is determined by law enforcement personnel, code enforcement personnel, parks and recreation personnel, or any other City representative that the entertainment or music is causing a noise disturbance, I will be directed to lower the volume to an acceptable level as determined by City staff. If a second noise disturbance arises during the event, I may be directed to shut down the music or entertainment for the remainder of the event. Email application and plans to: specialeventapplication@daniabeachfl.gov Site Plan must include the following with application: 1. ALL events – Event Site Plan & Narrative – show stages, restrooms, fencing, tents, etc. 2. Closed Roads – Maintenance of Traffic Plan – show barricades, directions, cones, etc. 3. Transportation Plan – show transportation options for attendees. 4. Security needs – Security Plan – detail how event coordinator will manager security. Mail application fee (payable to the City of Dania Beach) to: Attend: Shanesa Mykoo, Special Event Coordinator 100 West Dania Beach Boulevard, Dania Beach, Florida 33004 Event Coordinator Signature Date PART VI: SUBMISSION City of Dania Beach Parks & Recreation Memorandum DATE: 2/13/2024 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Ashley Vlasic, Manager, Special Events SUBJECT: Special Event Fee Waiver for the 'Fruit & Vegetable Stand' that was approved by the Commission on December 12, 2023. Request: The approval for a Special Event was granted during the Commission meeting on December 12, 2023. However, the applicant, Leroy Green, is seeking a fee waiver from the special event application fee for his 'Fruit & Vegetable Stand.' This event is scheduled to take place every Friday and Saturday from January 2024 to December 2024. Background: The requested event is held at the Dania Beach Patch located at 1201 W Dania Beach Blvd, only utilizing, and accessing the back vacant area along NW 1 ST. The property is owned by the City of Dania Beach and the City has given authorization to Mr. Green to sell his Fruits & Vegetables at this location. The applicant has received the fee waiver in the past years, but missed requesting the waiver in this year's application, so it is being brought before the City Commission retroactively. Budgetary Impact The special event application fee for this event is $300. The applicant is asking for this fee to be waived. Recommendation It is recommended that the City Commission approve the special events application request to waive special event application fee. WHEREAS, heart disease occurs when the arteries leading to the heart become clogged, and although heart disease has been around for thousands of years, we do know that many aspects of modern life exacerbate risk factors and make people more prone to heart disease and heart failure; and WHEREAS, heart disease is the leading cause of death for men, women, and people of most racial and ethnic groups in the United States. About 695,000 people in the United States died from heart disease in 2021 – that’s 1 in every 5 deaths; and WHEREAS, heart disease affects all ages, genders, and ethnicities. Risk factors include high cholesterol, high blood pressure, smoking, diabetes, and excessive alcohol use; and WHEREAS, 83% of Americans believe that heart attacks can be prevented but aren’t motivated to do anything while 72% of Americans don’t consider themselves at risk for heart disease and 58% put no effort into improving their heart health; and WHEREAS, the good news is in most cases, heart disease is preventable when people adopt a healthy lifestyle, which includes not smoking, maintaining a healthy weight, controlling blood sugar and cholesterol, treating high blood pressure, getting at least 150 minutes of moderate-intensity physical activity a week, and getting regular checkups; and WHEREAS, American Heart Month is observed to raise awareness on the importance of a healthy heart and to encourage healthy habits that help reduce the risk of heart disease. The warning signs for heart disease have been known to appear when people are as young as 18 years old. Red flags such as high blood pressure should be taken seriously and healthy habits should be adopted like getting 30 minutes of exercise every day, and talking with your doctor to develop healthy eating habits that promote heart health; and NOW, THEREFORE, on behalf of the Dania Beach City Commission, I, Archibald J. Ryan IV, Mayor of the City of Dania Beach, Florida do hereby proclaim the month of February 2024 as: American Heart Month in the city of Dania Beach, Florida and do encourage our residents on this day before Valentine’s Day to take care of their hearts. Dated this 13th day of February 2024. ATTEST: ELORA RIERA, MMC ARCHIBALD J. RYAN, IV CITY CLERK MAYOR Requested by Commissioner Joyce L. Davis WHEREAS, Black History Month is a national observance celebrating the contributions of African American people in their struggles for freedom and equality and their part in the development of our Nation’s history; and WHEREAS, in 1926, Dr. Carter Goodwin Woodson, noted black scholar and son of former enslaved individuals, initiated the celebration of Negro History Week, which corresponded with the birthdays of Frederick Douglas and Abraham Lincoln, and in 1976, the celebration was expanded to the entire month of February; and WHEREAS, during Black History Month, we recognize the many contributions and achievements made by Black Americans to the City of Dania Beach and to the United States’ economic, cultural, spiritual, and political development; and WHEREAS, the theme for 2024 is “African Americans and the Arts”. This theme acknowledges the many impacts Black Americans have had on visual arts, music, cultural movements, and more; and WHEREAS, African American artists have used art to preserve history and for empowerment, and in celebrating African American arts we acknowledge the richness of the contributions of black artists; and WHEREAS, the City of Dania Beach honors its two currently serving African American elected officials, Commissioner Joyce L. Davis, a Ph.D. candidate in Human Services who founded the first research-based girl bullying prevention program in Dania Beach, and Commissioner Tamara James, the youngest mayor elected to the City of Dania Beach and previously a professional athlete; and WHEREAS, we recognize that Black history is American history, not only during the month of February, but throughout the year. It is important that we know our history to beneficially meet the challenges of now, and, into the future. NOW, THEREFORE, on behalf of the Dania Beach City Commission, I, Archibald J. Ryan, IV, Mayor of the City of Dania Beach, Florida, do hereby proclaim February 2024 as: Black History Month in the City of Dania Beach and encourage all citizens of Dania Beach to recommit themselves to an ideal America where equality and justice will always prevail, and to the principles of love, wisdom, and compassion toward one another. ATTEST: ELORA RIERA, MMC ARCHIBALD J. RYAN, IV CITY CLERK MAYOR CITY OF DANIA BEACH OFFICE OF THE CITY MANGER 100 West Dania Beach Blvd ∙ Dania Beach, FL 33004 ∙ (954) 924-6800 ∙ (954) 921-2604 (fax) MEMORANDUM Date: February 13, 2024 To: Mayor A. J. Ryan IV Vice Mayor Lori Lewellen Commissioner Joyce L. Davis Commissioner Tamara James Commissioner Marco A. Salvino, Sr. From: Ana M. Garcia, ICMA-CM, City Manager Subject: Manager’s Report At the �me of this report on Tuesday, February 6th, our Dania A�er Dark event for Saturday, February 10th, is officially sold out! We are extremely proud of the unique experience planned and executed by our Community Events Manager and Director of Parks and Recrea�on! Tickets for the Dania A�er Dark edi�on of our Wine and Seafood Fes�val are selling quickly. This event scheduled for March 9th, from 4:00 p.m. – 9:00 p.m. will have 20 plus wines available for tas�ng, 6 Breweries par�cipa�ng and 20 food trucks and restaurants! Live music and a kid zone are all part of what will truly be a remarkable �me for our community and visitors to enjoy! As we have men�oned, the City is enhancing exis�ng partnerships with organiza�ons such as the MLK Renaissance Corpora�on, Ignite Broward/ MAD Arts, and the Vintage Motorcycle Show group, to name a few, with a goal to enhance events and augment par�cipa�on. The weekend of January 27th and 28th is an example of what the City Team accomplished providing support to Ignite Broward at MAD Arts, Vintage Motorcycle Show (next year the City will sponsor a stage and will work with the Commitee to add a Food Village) and the Four Chaplains event all occurring on that very busy weekend. We will con�nue the dialogue throughout the year to ensure that together we can posi�vely impact our citywide events and foster the best rela�onships we can have for the benefit of our community! With safety being a top priority, our Public Services Team has ini�ated addi�onal proac�ve measures in the areas of our city parks. Included in this report, you will see our newly installed flashing lights at key stop signs in the area of NW 1st Street adjacent to CW Park. We will con�nue to add these to other designated areas citywide. Our 120th banners are up as scheduled and were installed this past Friday, February 2nd. All addi�onal banners for this year, from our Patrio�c banners that go up in May for Memorial Day and our Holiday banners, will all feature our 120th anniversary. All of our city’s special events will feature a 120th historical and celebratory component and/or theme. More details to come, including a calendar of events that will be provided no later than the 1st mee�ng in March. Our grand event and last event of this 120th year will be the Dania A�er Dark birthday celebra�on and light up Dania Beach that will occur on Saturday, November 16th. Our State of the City event will celebrate the 12 Decades of Dania Beach and this event is scheduled for October 17th. We have seven new BSO law enforcement officers and 5 more posi�ons that we will be filling within the next couple of months. The quality of individuals is a top priority for our Chief and I, hence our ongoing recruitment efforts. On January 30th, we held our kickoff mee�ng with architects, Charles Michelson and Jessica Weatherspoon, who worked with us on the “West Wing” as we commenced the “dra�” design for our EOC Building. We have seized federal funding for phase 1/ design. Friday, February 2nd, the Mayor and I were invited to par�cipate in a round table discussion with the newly appointed Superintendent of Broward County Schools, Dr. Licata. Not only were we in atendance, but we were also very vocal about what our expecta�ons are and how we can work together in partnership for the greater good of our schools and our youth. I have invited Dr. Licata to atend an upcoming Commission mee�ng to speak briefly on the “vision” for redefining our schools. Our Deputy City Manager atended a Broward County MPO mee�ng on January 31st. We will be upda�ng you on the details at the February 27th mee�ng. On Monday, February 5th, we commenced the demoli�on of the interior of the IT Parker Center! This fall, we plan comple�on and are hopeful we don’t face any delays in construc�on. This will be a premier waterfront event space and Community Center in Dania Beach! City of Dania Beach 100 West Dania Beach Blvd Dania Beach, Florida 33004 February 15, 2024 Special Magistrate Hearing Page 1 of 6 Case # Status Hearing Type Property Address Cited Party Default Inspector 2023-00001391 Active H-FIRST HEARING - First Hearing 3549 FOREST VIEW CIR MARK & ALIZA ARONIN Alberto Chavarria 2023-00001403 Active H-FIRST HEARING - First Hearing 4709 SW 28 AVE NEW BHNV DANIA 2 LLC Alberto Chavarria 2023-00001451 Active H-FIRST HEARING - First Hearing 414 SW 2 TER JAMES BRAD Alberto Chavarria 2023-00001553 Active H-FIRST HEARING - First Hearing 208 SW 2 PL WHITE ROSE HOMES LLC Alberto Chavarria 2024-00000051 Active H-FIRST HEARING - First Hearing 754 SW 3 PL CD FLORIDA PROPERTIES LLC Alberto Chavarria 2024-00000081 Active H-FIRST HEARING - First Hearing 754 SW 3 PL CD FLORIDA PROPERTIES LLC Alberto Chavarria 2021-00000579 Active H-ABATEMENT - Abatement Hearing 248 SW 16 ST NASRIN HOMES INC Anson Westberry 2022-00000317 Active H-EXTENSION - Extension Hearing 101 SE 2 ST POROKU LLC Anson Westberry 2022-00000368 Active H-ABATEMENT - Abatement Hearing 405 SE 4 ST FERNANDEZ, ANGELA FERNANDEZ, TERESA Anson Westberry 2022-00000560 Active H-ABATEMENT - Abatement Hearing 1500 FLORIAN DR 1500 FLORIAN DRIVE LLC Anson Westberry 2023-00000703 Active H-ABATEMENT - Abatement Hearing 405 SE 4 ST FERNANDEZ, ANGELA / FERNANDEZ, TERESA Anson Westberry 2023-00001048 Active H-EXTENSION - Extension Hearing 690 NE 1 ST SCHANDL, EMIL KEN III Anson Westberry 2023-00001160 Active H-FIRST HEARING - First Hearing 133 NE 2 AVE BERONES-MULDER, AIDA ARCENA H/E & MULDER, ROBERT Anson Westberry 2023-00001279 Active H-FIRST HEARING - First Hearing 205 SE 11 TER 101 ALAIN ST LOUIS Anson Westberry 2023-00001295 Active H-FIRST HEARING - First Hearing 101 SE 1 AVE EUREKA NORTH SHORE LODGE #269 FREE AND ACCEPTED MASONS OF FL Anson Westberry 2023-00001318 Active H-FIRST HEARING - First Hearing 201 NE 2 AVE 203 NE 2 AVE LLC Anson Westberry 2023-00001353 Active H-FIRST HEARING - First Hearing 222 SE 1 ST MUSCHUCWASI INC Anson Westberry City of Dania Beach 100 West Dania Beach Blvd Dania Beach, Florida 33004 February 15, 2024 Special Magistrate Hearing Page 2 of 6 2023-00001357 Active H-FIRST HEARING - First Hearing 15 SE 1 AVE SIGNATURE INVESTMENT HOLDINGS LLC Anson Westberry 2023-00001385 Active H-FIRST HEARING - First Hearing 230 SE 3 ST ANDREA ELISA TORRES Anson Westberry 2023-00001386 Active H-FIRST HEARING - First Hearing 146 NE 1 AVE ANITA MIGNONE Anson Westberry 2023-00001422 Active H-FIRST HEARING - First Hearing 414 SE 5 ST EUGENIA MORALES & RANDOLPH GARAY Anson Westberry 2023-00001479 Active H-FIRST HEARING - First Hearing NW 5 AVE TREVI CAPITAL LLC Anson Westberry 2022-00000270 Active H-CONFIRMATION - Confirmation Hearing 238 SW 1 CT BELLERA, INGRID Christina Caserta 2022-00000718 Active H-CONFIRMATION - Confirmation Hearing 238 SW 1 CT BELLERA, INGRID Christina Caserta 2023-00000111 Active H-ABATEMENT - Abatement Hearing 128 NW 5 AVE 128 NW 5TH AVE LLC Christina Caserta 2023-00001071 Active H-CONFIRMATION - Confirmation Hearing 22 SW 6 AVE SABA FL PROPERTIES LLC Christina Caserta 2023-00001073 Active H-CONFIRMATION - Confirmation Hearing 22 SW 6 AVE SABA FL PROPERTIES LLC Christina Caserta 2023-00001317 Active H-FIRST HEARING - 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First Hearing 3265 GRIFFIN RD 104 READYSET MIRANDA LLC Ricky Ali 2023-00001406 Active H-FIRST HEARING - First Hearing 3265 GRIFFIN RD 104 READYSET MIRANDA LLC Ricky Ali 2023-00001510 Active H-FIRST HEARING - First Hearing 4248 SW 52 ST CHRISTOPHER RAY WEEKS Ricky Ali City of Dania Beach 100 West Dania Beach Blvd Dania Beach, Florida 33004 February 15, 2024 Special Magistrate Hearing Page 6 of 6 2024-00000111 Active H-FIRST HEARING - First Hearing 202 SE 10 ST MEADOBROOK LAKES SEC A RECREATION CENTER INC Ricky Ali 2020-00000061 Active H-FIRST HEARING - First Hearing 702 SE 3 CT JASON KIRKCALDY JAMIE L DIMAURO Windy Damis 2021-00000198 Active H-CONFIRMATION - Confirmation Hearing 5220 SW 28 AVE THOMAS WHITE JR Windy Damis 2021-00001837 Active H-ABATEMENT - Abatement Hearing 128 NW 5 AVE 1285 NW 5TH AVE LLC Windy Damis 2022-00000526 Active H-EXTENSION - Extension Hearing 3181 SW 44 ST 3181 SW 44 STREET LLC Windy Damis 2022-00000834 Active H-ABATEMENT - Abatement Hearing 5210 SW 28 AVE AXXON RENT REV LAND TR AXXON RENT LLC TRSTEE Windy Damis 2022-00001476 Active H-EXTENSION - Extension Hearing 2871 W MARINA DR ZAPP, JULIE Windy Damis 2022-00001481 Active H-ABATEMENT - Abatement Hearing 2604 SW 55 ST LEVY, BETTY Windy Damis 2023-00000750 Active H-EXTENSION - Extension Hearing 4885 SW 24 AVE MARTINEZ, ALEJANDRO Windy Damis 2023-00000835 Active H-CONFIRMATION - Confirmation Hearing 5220 SW 28 AVE WHITE, THOMAS JR Windy Damis 2023-00001144 Active H-ABATEMENT - Abatement Hearing 4861 SW 26 AVE IBCR LLC Windy Damis 2023-00001307 Active H-FIRST HEARING - First Hearing 1LOT SW 32 AVE OAKBRIDGE POA Oakbridge Property owners assn inc Windy Damis 2023-00001393 Active H-FIRST HEARING - First Hearing 4837 SW 28 AVE JAMES & KAREN LLC Windy Damis 2023-00001423 Active H-FIRST HEARING - First Hearing 5140 SW 26 AVE L & Z SERVICES INC Windy Damis 2024-00000069 Active H-FIRST HEARING - First Hearing 4900 SW 31 AVE AG EHC II LEN MULTI STATE 4 LLC % ESSENTIAL HOUSING ASSET MGT LLC Windy Damis MINUTES OF REGULAR MEETING DANIA BEACH CITY COMMISSION TUESDAY, JANUARY 23, 2024 – 7:00 P.M. 1.CALL TO ORDER/ROLL CALL Mayor Ryan called the meeting to order at 7:07 p.m. Present: Mayor: A. J. Ryan IV Vice-Mayor: Lori Lewellen Commissioners: Joyce L. Davis Tamara James Marco A. Salvino, Sr. City Manager: Ana M. Garcia, ICMA-CM City Attorney: Eve Boutsis City Clerk: Elora Riera, MMC 2.MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE Mayor Ryan called for a moment of silence followed by the Pledge of Allegiance to the United States Flag. 3.PRESENTATIONS AND SPECIAL EVENT APPROVALS 3.1 Presentation - Jacob McKaig - Eagle Scout Project - Sponsored by Vice Mayor Lewellen Vice Mayor Lewellen introduced the item. Jacob McKaig presented his Eagle Scout Project, a Flag Retirement Box at City Hall, to the Commission. Each Commission member agreed to donate $100.00 from their contingency accounts for a total of $500.00 towards the construction of the box. Commission consensus was received. Vice Mayor Lewellen made a motion to approve the project presented by Jacob McKaig. Commissioner Salvino seconded the motion which carried unanimously on voice vote. Minutes of Regular Meeting Dania Beach City Commission Tuesday, January 23, 2024 – 7:00 p.m. 2 3.2 Introduction of Dania Pointe Vice President, Meredith Keeler This item was rescheduled to the next meeting in February. 3.3 Special Event Application - Dolphins Challenge Cancer XIV - Parks & Recreation City Manager Garcia commented that these have been reviewed and approved by all departments. Commissioner James made a motion to approve the application. The motion was seconded by Vice Mayor Lewellen which carried unanimously on voice vote. 3.4 Special Event Application - Marina84 Bike Night - Parks & Recreation City Manager Garcia commented that these have been reviewed and approved by all departments. Vice Mayor Lewellen made a motion to approve the application. The motion was seconded by Commissioner James which carried unanimously on voice vote. 3.5 Presentation on Community Grants Program and Discretionary Use Funds - Finance Chief Financial Officer DiPaolo introduced the item. He discussed the community grants program, eligibility, disallowed expenditures, restrictions, the review process, the discretionary use policy, and the City Commission expense allowance. Commissioner James asked if the discretionary use is only for non-profits and projects and Chief Financial Officer DiPaolo responded that anything that applies to the community grant program applies to the discretionary use policy. He suggested amending the policy in order to have more flexibility. Commissioner Davis requested a copy of the presentation and Chief Financial Officer DiPaolo said he would provide a copy to each of the Commission members. 3.6 Olsen Middle School Conceptual Design - Parks & Recreation Parks and Recreation Director Cassi Waren introduced the item and presented the conceptual design for Olsen Middle School. Commissioner James stated for the record that this design may or may not be the final design. Commissioner James made a motion to approve the item as presented. Commissioner Davis asked if there was any community input and Parks and Recreation Director Waren said there was previous community buy-in that was taken into account when the agreement was put together with the school board. Minutes of Regular Meeting Dania Beach City Commission Tuesday, January 23, 2024 – 7:00 p.m. 3 Commissioner Davis commented that the concept she previously received is different than the one being presented. She would like to get community input. Vice Mayor Lewellen stated that this was discussed with the residents for many years and speaking with the community this satisfies both the students and the needs of the community. Vice Mayor Lewellen seconded the motion. Commissioner Davis stated that she would still like to have a community workshop and is asking for that to be included in the motion. Commissioner James amended her motion to approve the item and to accept the request by Commissioner Davis to have a community workshop to hear from the community. The amendment was accepted by Vice Mayor Lewellen which carried 5-0 on roll call vote. 4.PROCLAMATIONS None. 5.ADMINISTRATIVE REPORTS 5.1 City Manager City Manager Garcia spoke about ARPA funding, Dania After Dark and Dania Pointe. She congratulated the MLK Renaissance Corporation on the planning and execution of the Martin Luther King day events and noted the City will be working together with Dania Pointe to augment, enhance and better schedule events to avoid conflicts. She touched on her visit to Tallahassee and said she anticipates this being another successful year. On January 17th the City had an extensive meeting with Calvin Giordano and Associates regarding the Arts & Entertainment District. The City is looking to extend signage and way-finding signs beyond the CRA. The City will be bringing forward a mid-year budget adjustment to allow for additional license plate readers within the City. 5.2 City Attorney None. 5.3 City Clerk - Reminders City Clerk Riera reminded the Commission of the following upcoming meetings: - February 5, 2024 - CRA/City Workshop Re: PATCH - 4:00 p.m. - February 13, 2024 - CRA Meeting - 5:30 p.m. - February 13, 2024 - Regular City Commission Meeting - 7:00 p.m. - February 27, 2024 - City Commission Workshop Re: Form 6 - 6:00 p.m. - February 27, 2024 - Regular City Commission Meeting - 7:00 p.m. Minutes of Regular Meeting Dania Beach City Commission Tuesday, January 23, 2024 – 7:00 p.m. 4 6.PUBLIC SAFETY REPORTS Captain Tarala spoke about recent arrests in the City and homeless outreach. He stated the Sheriff’s office is continuing their high visibility patrols at the religious institutions and spoke about the upcoming event at the Holocaust Museum. He explained that the Sheriff’s office has a Burglary Operational Plan in place targeting auto thefts and burglaries and an ongoing operation in the northwest section of the City in reference to the recent shooting and they were able to determine that the suspects are from Hallandale. Sergeant Sepot from the Crime Suppression Team gave a further update on the operation in the northwest section of the City and said that they have partnered with ATF, DEA, Hollywood Police and Hallandale Police and have found that the shootings are tied to the Hollywood Beach Broadwalk shooting on Memorial Day weekend. The department has increased their presence in the area to deter and apprehend people who are there with malicious intent. Fire Chief Pellecer gave an update on call volumes within the City and tool maintenance for all tools and extricating equipment. He explained that the department inspects tools daily and once a year, the TNT company comes out to the station and inspects all tools to ensure they meet the qualifications if they are ever needed to save someone’s life. He has been in touch with Grant Administrator Donnelly, and they are monitoring grants. He said the department participated in the Martin Luther King Parade and this weekend they have the vintage motorcycle event coming up. Mayor Ryan moved up item 13.1. 7.CITIZENS’ COMMENTS The following spoke under citizens’ comments: - David Reich – 4161 SW 22nd Avenue - Conrad Taylor – 3135 SW 50th Street - Robert Mikes – 601 NW 7th Street - Paul Citro – 254 SW 7th Street - Vivek Golikeri – 301SE 3rd Street - Christopher Moore – 750 NE 7th Avenue - Glenn Straub – 760 Taylor Lane 8.CONSENT AGENDA Commissioner Davis made a motion to approve the consent agenda minus item 8.9. The motion was seconded by Vice Mayor Lewellen which carried unanimously on voice vote. 8.1 Minutes: January 9, 2023 City Commission Meeting Approved under consent agenda. 8.2 Travel Requests: None. Minutes of Regular Meeting Dania Beach City Commission Tuesday, January 23, 2024 – 7:00 p.m. 5 8.3 RESOLUTION NO. 2023-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO WAIVE COMPETITIVE BIDDING FOR CONCRETE, ASPHALT, RESURFACING, AND STRIPING SERVICES UTILIZING MIAMI BEACH (ITB) NO. 2023-422-DF ENTITLED, “CONCRETE, CURBING/SIDEWALK CONSTRUCTION, MILLING AND RESURFACING OF ASPHALT CONCRETE, STRIPING OF CITY STREETS AND PARKING LOTS AND LAND DELINEATORS”, VALID FROM OCTOBER 18, 2023 THROUGH OCTOBER 17, 2026, IN AN AMOUNT THAT WILL EXCEED THE ANNUAL VENDOR THRESHOLD AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00) EACH YEAR THE CONTRACT IS IN PLACE AND AUTHORIZING SUCH PURCHASES THAT ARE TO BE MADE WITHIN THE DEPARTMENTS’ APPROVED ANNUAL BUDGET APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Public Services) Approved under consent agenda. 8.4 RESOLUTION NO. 2023-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY TO DECLARE A GROUP OF 22 VEHICLES AND PIECES OF EQUIPMENT AS SURPLUS PROPERTY AND TO AUTHORIZE THEM TO BE SOLD AT AUCTION UTILIZING AN APPROVED VENDOR, THE ROYAL AUCTION GROUP; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Public Services) Approved under consent agenda. 8.5 RESOLUTION NO. 2023-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF MOBILE COLUMN LIFTS FOR THE FLEET DIVISION IN THE AMOUNT OF SEVENTY-EIGHT THOUSAND ONE HUNDRED EIGHTY-ONE DOLLARS AND SIXTY-EIGHT CENTS ($78,181.68) FROM UNIVERSAL DISTRIBUTION GROUP UTILIZING THE NORTH CAROLINA SHERIFFS ASSOCIATION CONTRACT NUMBER 24-08-0421, PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Public Services) Approved under consent agenda. 8.6 RESOLUTION NO. 2023-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A REVISED AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR GRANT FUNDS IN THE AMOUNT OF THREE HUNDRED FIFTY THOUSAND DOLLARS ($350,000.00) FOR THE Minutes of Regular Meeting Dania Beach City Commission Tuesday, January 23, 2024 – 7:00 p.m. 6 SW 54TH COURT STORMWATER IMPROVEMENT PROJECT; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Public Services) Approved under consent agenda. 8.7 RESOLUTION NO. 2023-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A REVISED AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR GRANT FUNDS IN THE AMOUNT OF THREE HUNDRED SEVENTY-FIVE THOUSAND DOLLARS ($375,000.00) FOR THE SW 37TH TERRACE STORMWATER IMPROVEMENT PROJECT; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Public Services) Approved under consent agenda. 8.8 RESOLUTION NO. 2023-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING MODIFICATIONS TO THE AMERICAN RESCUE PLAN ACT STATE AND LOCAL FISCAL RECOVERY FUND PROJECT LIST AND FUNDING ALLOCATIONS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Finance) Approved under consent agenda. 8.9 RESOLUTION NO. 2023-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH ALPINE TOWING, INC. FOR TOWING SERVICES IN THE CITY OF DANIA BEACH; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (City Attorney) This item was pulled from consent for discussion. City Attorney Boutsis read the title of the resolution into the record. Commissioner James commented that she had concerns with this item being under consent and asked why it is being brought forward. City Attorney Boutsis commented that in 2021 the code was changed and per the code, it provides that there be a rotating list for towing services. Discussion ensued regarding the application and the code. Commissioner James suggested postponing this item and any future applicants to review and possibly amend the code. Minutes of Regular Meeting Dania Beach City Commission Tuesday, January 23, 2024 – 7:00 p.m. 7 Commissioner Davis agreed with Commissioner James and added that this company can remove derelict vehicles and Max Towing could not. Deputy City Manager Sosa-Cruz clarified that the City was looking for a company to remove the boat from the water and the City was told that was not possible. The City worked with BSO’s Marine Unit, and they were able to bring the boat from the canal to Griffin Marine boat ramp at which time Mac’s Towing was able to pull the boat up the ramp and the City’s Public Services team was able to break up the boat and dispose of it. Alpine Towing has the capabilities to remove the boat with a crane and underwater equipment directly from the water. He explained that the reason the code was changed in 2021 was because the City’s expectations were not being met. The second company that the City was going to bring in did not pass the criteria and the City removed them. This new company applied under the code that the City has and meets the criteria. Commissioner Salvino said he understands the administration wanting to have a backup and understands there were issues in the past, but he would like to pass on this item for tonight and do a little more background and inquire of Captain Tarala how many times Mac’s Towing has been called and they failed them. If the City must go to rotation, they could be used as necessary if Mac’s does not show up. He is asking the Commission to reconsider this item and investigate it a bit more. Vice Mayor Lewellen requested legal clarification and City Attorney Boutsis suggested the item be tabled and she will get back to the Commission. Commissioner James made a motion to deny the resolution and to amend the current code. The motion was seconded by Commissioner Davis. The motion carried 4-1 on roll call vote with Vice Mayor Lewellen voting no. 9.BIDS AND REQUESTS FOR PROPOSALS None. 10.QUASI-JUDICIAL HEARINGS 10.1 RESOLUTION NO. 2023-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING THE SITE PLAN (SP-052-23), AND WAIVERS (OT-89-23) PURSUANT TO SECTION 700-190 OF THE CITY’S LDC FOR PROPERTY OWNER CITY OF DANIA BEACH, FOR PROPERTY LOCATED AT 100 NW 8TH AVENUE, IN THE CITY OF DANIA BEACH, FLORIDA; PROVIDING FOR CONDITIONS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Community Development) City Attorney Boutsis read the title of the ordinance into the record. Community Development Deputy Director Corinne Lajoie presented the item. Mayor Ryan opened the floor to public comments, there being none, public hearing was closed. Minutes of Regular Meeting Dania Beach City Commission Tuesday, January 23, 2024 – 7:00 p.m. 8 Commissioner James made a motion to approve the resolution. The motion was seconded by Commissioner Davis which carried unanimously on voice vote. 10.2 RESOLUTION NO. 2023-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING THE SITE PLAN MODIFICATION (SP-069-21MOD3), OF APPLICANT, LENNAR HOMES, LLC, FOR THE PROPERTY LOCATED AT 4900 SOUTHWEST 31ST AVENUE IN THE CITY OF DANIA BEACH, FLORIDA, PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Community Development) City Attorney Boutsis read the title of the ordinance into the record. Mayor Ryan opened the floor to public comments. The following spoke on the item: - Conrad Taylor – 3135 SW 50th Street Vice Mayor Lewellen made a motion to continue the item to March 26, 2024 Commission meeting. The motion was seconded by Commissioner James which carried unanimously on voice vote. 10.3 RESOLUTION NO. 2023-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING THE REQUEST MADE BY VICE MAYOR LORI LEWELLEN TO RENAME THE PARK PROPERTY LOCATED AT SOUTHEAST 5TH AVENUE FROM SOUTHEAST 10TH TO SOUTHEAST 14TH STREET DANIA BEACH, FLORIDA, AS LEGALLY DESCRIBED IN EXHIBIT “A”: CHANGING THE CURRENT PARK NAME FROM LINEAR PARK TO WILLIAM “BILL” HARRIS LINEAR PARK; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Parks & Recreation) City Attorney Boutsis read the title of the ordinance into the record. Vice Mayor Lewellen presented the item. Mayor Ryan opened the floor to public comments. The following spoke on the item: - Robert Mikes – 601 NW 7th Street Commissioner James made a motion to approve the resolution. The motion was seconded by Commissioner Salvino which carried 5-0 on roll call vote. 11.FIRST READING ORDINANCES None. 12.SECOND READING ORDINANCES Minutes of Regular Meeting Dania Beach City Commission Tuesday, January 23, 2024 – 7:00 p.m. 9 None. 13.DISCUSSION AND POSSIBLE ACTION 13.1 Born Learning Trails - Sponsored by Commissioner Davis This item was heard after item #6. Commissioner Davis introduced the item. Emilia Vilaire-Monchery of United Way of Broward County provided a presentation on Born Learning Trails. Mayor Ryan asked if the image of the signs can be edited to match the scenery and Ms. Vilaire- Monchery explained that the signs are already created but she can ask if there can be further edits. Commissioner James asked about maintenance and Ms. Vilaire-Monchery explained that the United Way has a team of volunteers that can help with regular maintenance as needed. Commissioner Davis made a motion to approve the item. The motion was seconded by Vice Mayor Lewellen which carried unanimously on voice vote. 13.2 Citywide Business Recruitment Incentives/Initiatives - Sponsored by Commissioner Salvino Commissioner Salvino introduced the item. There was consensus from the Commission to move forward and allow City staff to come back with information to be provided to the Commission. 13.3 Charter Review Board Recommendations - City Attorney City Attorney Boutsis introduced the item. Mayor Ryan suggested that the Commission review the recommendations individually and speak with Eve if necessary and to bring it back to the Commission on first reading. There was consensus from the Commission. 13.4 Call to Artist for the City Hall Garage - Community Development Community Development Director Eleanor Norena introduced the item. Mayor Ryan requested to add an alligator. Commissioner James would like to add the City logo. Minutes of Regular Meeting Dania Beach City Commission Tuesday, January 23, 2024 – 7:00 p.m. 10 Commissioner Davis would like consensus to work with the artist to have more elements related to the City. Commissioner Davis made a motion to approve the item. The motion was seconded by Commissioner James which carried unanimously on voice vote. 14.APPOINTMENTS None. 15.COMMISSION COMMENTS 15.1 Commissioner Davis Commissioner Davis gave her condolences to the Nuby family on the loss of David Nuby Sr. She spoke about the trip to Tallahassee and said it was very successful. She thanked Senator Pizzo for the presentation on Form 6 and she is seeking to make the workshop optional as she does not want to duplicate efforts. She encouraged her colleagues to watch the presentation by Senator Pizzo. On behalf of Michelle Hastings, she requests a proclamation for Paula, the host of the Sunday Morning Joy radio show for her 45 years on the radio. Commission consensus was received for the proclamation. Further she is requesting commission consensus to utilize her contingency funds for an ad to celebrate Lori Baer in the MPO Region Awards for her program. There was commission consensus for $250.00 for a ½ page ad. 15.2 Commissioner James Commissioner James gave her condolences to the Nuby family on the loss of David Nuby Sr. She expressed her gratitude to Parks & Recreation for going above and beyond to ensure successful events for the Martin Luther King Day events. She thanked the City of Hollywood for their support in purchasing a table at the gala and putting a float in the parade. She thanked Marc at Mad Arts for the use of their facility for the gala and noted she will be submitting a budget to the City Manager and Commission as an increase in funding will be needed to continue to make the event successful. She requested to partner with the Florida Justice Institute to host an Informational Fair on Civil Rights issues next month at C.W. Thomas Park. The cost would be approximately $3,500.00 to $4,000.00 from her commission contingency to educate the community in poverty, homelessness, and disability access. Commission consensus was received. 15.3 Commissioner Salvino Commissioner Salvino gave his condolences to the Nuby family. He encouraged everyone to come out and attend the Vintage Motorcycle Show on Saturday. He gave his condolences to Tamara DeMassis and her family on the passing of her mother-in-law Kathy, who was one of his good friends. He noted the Prestige Club will be holding their etiquette training tomorrow for Dania Beach Elementary and he encouraged his colleagues to come out. He said the Prestige Club will also be holding a fundraising gala in October and the Commission may want to consider purchasing a table. Minutes of Regular Meeting Dania Beach City Commission Tuesday, January 23, 2024 – 7:00 p.m. 11 15.4 Vice-Mayor Lewellen Vice Mayor Lewellen gave her condolences to the Nuby family. She reminded everyone of the Celebration of Life for Bill Harris on Thursday and thanked her colleagues for approving the renaming of Linear Park. She wished Jimmy Peterman a Happy Birthday and asked the City to look into contacting FDOT regarding the street signs. She mentioned many of the street names are peeling off and look terrible. She wished her husband a Happy Birthday. 15.5 Mayor Ryan Mayor Ryan is requesting funds from his contingency to cover the cost to send 2 boys and 2 girls from Post 209 and Post 304 to Tallahassee for Boys State and Girls State. The funds shall not exceed $6,000.00. Consensus was received from the commission to utilize $6,000.00 from the commission contingency account. He noted, it if is too late, the funds will go back to the commission contingency. He noted the City has Bill Harris’s Celebration of Life on Thursday, the Vintage Motorcycle Show on Saturday, and Four Chaplains Day on Sunday. He encouraged everyone to attend. He gave his condolences to the Nuby family and spoke of the passing of his uncle, Jeffrey Thomas Ryan. Community Development Director Eleanor Norena reminded everyone of the IGNITE Art and Light Festival at Mad Arts in Dania Beach and Esplanade Park in Fort Lauderdale, the event runs 10:00 a.m. to 10:00 p.m. Wednesday through Sunday. 16.ADJOURNMENT Mayor Ryan adjourned the meeting at 10:08 p.m. ATTEST: CITY OF DANIA BEACH ELORA RIERA, MMC ARCHIBALD J. RYAN IV CITY CLERK MAYOR Approved: City of Dania Beach Finance Memorandum DATE: 2/13/2024 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Frank L. DiPaolo, Chief Financial Officer Adam Segal, Deputy Finance Director SUBJECT: A Resolution authorizing an agreement for planning, design, and implementation services for an Automated Metering Infrastructure (AMI) water meter system, and authorizing competitive bidding for the purchase and installation of an AMI water meter system. Request: The Finance Department requests approval of a Resolution authorizing an agreement for planning, design, and implementation services for an Automated Metering Infrastructure (AMI) water meter system from Quanta Technology, LLC, without competitive bidding and without advertisement for bids, and authorizing competitive bidding for the purchase and installation of an AMI water meter system. Background: The City currently has an outdated water meter system that requires the reading of the City's water meters on a manual basis, which is both labor-intensive and time-consuming. Finance had previously sought funding through the State Revolving Fund through the Florida Department of Environmental Protection, which had approved a $100,000 loan, to carry out planning for a new Advanced Meter Reading and Automated Meter Infrastructure Project. However, on January 23, 2024, the City Commission authorized the use of American rescue Plan Act (ARPA) funds in the amount of $1.5m to facilitate the planning and construction of this project. The City of North Lauderdale recently awarded a bid for such services to Quanta Technology, whom the City wishes to utilize this contract and waive competitive bidding. Quanta Technology has submitted a proposal to the City for the amount of $263,015 to plan, design, and oversee implementation of such a system once it is awarded for the construction phase. Budgetary Impact Proposal from Quanta - $263,015 Funding provided by ARPA Funds - $263,015 to be split between the water and sewer Finance Distribution Divisions AMI system is estimated to cost $1,500,000; funding is provided by ARPA and Water and Sewer Fund Reserves. Recommendation Approve the Resolution authorizing an agreement for planning, design, and implementation services for an Automated Metering Infrastructure (AMI) water meter system, and authorize competitive bidding for the purchase and installation of an AMI water meter system. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING AN AGREEMENT FOR PLANNING, DESIGN, AND IMPLEMENTATION SERVICES FOR AN AUTOMATED METERING INFRASTRUCTURE (AMI) WATER METER SYSTEM FROM QUANTA TECHNOLOGY, LLC, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS, BY UTILIZING THE PRICING UNDER THE CITY OF NORTH LAUDERDALE, FLORIDA REQUEST FOR PROPOSALS (RFP) 23-PW-008; FURTHER, AUTHORIZING COMPETITIVE BIDDING FOR THE PURCHASE AND INSTALLATION OF AN AMI WATER METER SYSTEM; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection (j), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of the established monetary threshold without competitive bidding and without advertisement for bids if he/she is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained within the last eighteen (18) months by other government agencies, such as the federal government, state of Florida or a Florida municipality or county; and WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, “Monetary thresholds for certain purchases and payment disbursement authorizations”, Subsection (a), sets the monetary threshold or limitation at $50,000.00; and WHEREAS, the City Commission of the City of Dania Beach has previously authorized State Revolving Loan funding for the planning and design of an Advanced Metering Infrastructure (AMI) water meter system; and WHEREAS, the City Administration is requesting approval to waive competitive bidding for the procurement of AMI Consulting Services from Quanta Technology, LLC (Quanta) utilizing the City of North Lauderdale’s (RFP) No. 23-PW-008, entitled “Automated Meter Reading and Advanced Metering Infrastructure Consulting Services”, exceeding the City’s annual vendor threshold of Fifty Thousand Dollars ($50,000.00); and 2 RESOLUTION #2024-______ WHEREAS, the City has obtained a proposal from Quanta in the total amount of Two Hundred Forty-Five Thousand Five Hundred and Forty Dollars ($245,540.00) for planning, design, bidding assistance, and implementation services, plus travel costs estimated at approximately Twenty Thousand Dollars ($20,000.00), which proposal and piggy back agreement are incorporated by reference and attached as “Exhibit A; and WHEREAS, on January 23, 2024, the City Commission approved Resolution 2024-011 to utilize American Rescue Plan Act (ARPA) funding in the amount of One Million Five Hundred Thousand Dollars ($1,500,000.00) towards the planning and construction of an AMI water meter system and therefore, the City will forego the previously authorize State Revolving Fund loan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the foregoing “Whereas” clauses are ratified and confirmed to be true and correct and they are made a part of and are incorporated into this Resolution by this reference. Section 2.That the proper City officials are authorized to execute a final agreement with Quanta under the City of North Lauderdale (RFP) No. 23-PW-008, which agreement is attached and incorporated by reference as Exhibit A. Section 3.That the proposal amount of Two Hundred Forty-Five Thousand Five Hundred and Forty Dollars ($245,540.00) plus travel costs shall be transferred from the 150 Fund (ARPA-SLFRF) in an even split to the Water and Sewer Fund, Finance Distribution Division’s account No’s. 401-17-05-533-31-10 and 402-17-05-535-31-10 exceeding the annual vendor threshold of Fifty Thousand Dollars ($50,000.00). Section 4.Following completion of planning and design, the City is authorized to competitively bid the implementation phase of the project. Section 5.That all resolutions or parts of resolutions in conflict with this Resolution shall be repealed to the extent of such conflict. Section 6.That this Resolution shall be effective 10 days after passage. 3 RESOLUTION #2024-______ PASSED AND ADOPTED on , 2024. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Joyce L. Davis ____ ____ Commissioner Tamara James ____ ____ Commissioner Marco Salvino ____ ____ Vice Mayor Lori Lewellen ____ ____ Mayor Archibald J. Ryan IV ____ ____ ATTEST: ELORA RIERA, MMC ARCHIBALD J. RYAN IV CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY L O C A T I O N S Raleigh (HQ) | Toronto | San Francisco Bay Area | Southern California | Chicago P H O N E 919.334.3000 W E B Quanta-Technology.com A D DR E SS 4020 Westchase Boulevard, Suite 200 Raleigh, NC 27607 PROPOSAL PREPARED FOR City of Dania Beach DATE January 12, 2024 PREPARED BY Jesus Gonzalez, PMP JGonzalez@Quanta-Technology.com 919.428.9332 Lou Santilli LSantilli@Quanta-Technology.com 919.903.2207 24G001 Advanced Metering Infrastructure (AMI) Consulting Services PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | i CONFIDENTIAL/PROPRIETARY This document contains trade secrets and/or proprietary, commercial, or financial information not generally available to the public. It is considered privileged and proprietary to the Offeror, and it is submitted by Quanta Technology, LLC, in confidence with the understanding that its contents are specifically exempted from disclosure under the Freedom of Information Act [5 USC Section 552 (b) (4)] and shall not be disclosed by the recipient (whether it be Government [local, state, federal, or foreign], private industry, or non-profit organization) except with the written permission of Quanta Technology and shall not be duplicated, used, or disclosed, in whole or in part, for any purpose except to the extent in which portions of the information contained in this document are required to permit evaluation of this document. If a contract is awarded to this Offeror as a result of, or in connection with, the submission of this data, the right to duplicate, use, or disclose the data is granted to the extent provided in the contract. VERSION HISTORY VERSION DATE DESCRIPTION 1.0 January 12, 2024 Initial submission PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | ii Executive Summary Quanta Technology welcomes the opportunity to work with the City of Dania Beach (the City) to support adopting an advanced metering infrastructure (AMI) solution for its approximately 4,800 water accounts. We are an independent and diverse consulting company with more than 300 experienced consultants and industry experts. We are headquartered in Raleigh, North Carolina, with supporting offices in Illinois, California, and Canada. Over the years, we have helped many clients with AMI deployments and smart grid roadmap creation and implementation. Our experts can help you select an AMI solution to meet your needs and provide various services to leverage your investment. These benefits enable future initiatives and technologies, such as automated meter reading, customer portal, enhanced events/alarms notifications, advanced analytics, service disconnect/reconnect, pressure and leak detection, water balance, and more. Our dedicated team of experts has decades of direct AMI project implementation experience. The team has collectively deployed more than 130 systems ranging from several thousand metering endpoints to millions of endpoints spanning large geographic footprints. Many of these projects have water and electric services and water-only areas. Because of this experience, we understand what it takes to fully adopt new technology into your workplace, business processes, and community. We have similar projects in your area as part of our work with Florida Municipal Power Agency (FMPA) members and municipalities, which we believe can bring significant synergies for you to leverage. We encourage you to contact our references to understand better their project journeys and how we have supported them by delivering quality and effective services. (Our references are listed in Section 4.) Quanta Technology employs a native three-phase delivery approach tailored to meet your needs. Based on our discussions, we have included a full set of services through all three project phases, providing you with business process readiness reviews, a technology roadmap, solution costing/indicative pricing, customer communication planning, RFP technical specification and bid package, vendor selection, contracting, and implementation support. We believe this package will maximize your project success and provide a holistic approach to new technology adoption, including considerations for people, processes, end customers, and technology. Thank you again for the opportunity to respond to your needs, and we hope you will find that our proposal meets your requirements. Our team members are equipped and available to provide dedicated, ongoing technical support as required. Feel free to reach out with any questions you may have. My email address is jgonzalez@quanta- technology.com, and my telephone number is (919) 428-9332. Sincerely, Jesus Gonzalez, PMP Principal Advisor PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | iii TABLE OF CONTENTS EXECUTIVE SUMMARY ............................................................................................................ II 1 PROPOSED WORK PLAN AND METHODOLOGY ................................................................. 6 1.1 Project Methodology .......................................................................................................................... 7 1.2 Phase 1: Requirements and Readiness .............................................................................................. 8 1.2.1 Project Initiation ........................................................................................................................... 8 1.2.2 Business Process Review .............................................................................................................. 8 1.2.3 Cost Analysis/Indicative Pricing ................................................................................................. 12 1.2.4 Customer Outreach and Education Planning ............................................................................ 13 1.2.5 RFP Technical Specification Development ................................................................................ 13 1.2.6 Qualified Vendor List .................................................................................................................. 15 1.2.7 City Council Presentation Support............................................................................................. 15 1.2.8 Phase 1 Service Task Summary .................................................................................................. 16 1.3 Phase 2: Vendor Selection ................................................................................................................ 16 1.3.1 Issue RFP/Respond to Vendor Questions.................................................................................. 16 1.3.2 Proposal Evaluation/Rankings ................................................................................................... 16 1.3.3 Shortlisted Vendor Presentations ............................................................................................. 18 1.3.4 Vendor Recommendation/Support for City Selection .............................................................. 18 1.3.5 City Council Presentation Support............................................................................................. 18 1.3.6 Contract Development/Negotiation ......................................................................................... 18 1.3.7 Phase 2 Service Task Summary .................................................................................................. 19 1.4 Phase 3: AMI System Implementation ............................................................................................. 20 1.4.1 Vendor Kickoff Meeting ............................................................................................................. 20 1.4.2 Project Management Support ................................................................................................... 20 1.4.3 Development of System Test Fixture ........................................................................................ 21 1.4.4 System Integration and Functional System Acceptance Test Support .................................... 21 1.4.5 Limited Deployment Evaluation ................................................................................................ 22 1.4.6 AMI Mass Deployment Readiness Assessment ........................................................................ 22 1.4.7 Field Rollout/Implementation Support ..................................................................................... 23 1.4.8 Business Readiness Evaluation .................................................................................................. 24 1.4.9 Project Closure ........................................................................................................................... 24 1.4.10 Phase 3 Service Task Summary .................................................................................................. 24 1.4.11 Optional Project Services ........................................................................................................... 24 2 QUALIFICATIONS AND EXPERIENCE .............................................................................. 26 2.1 Firm Overview ................................................................................................................................... 26 2.2 Company Profile ................................................................................................................................ 27 PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | iv 2.3 Project Personnel .............................................................................................................................. 27 2.3.1 Project Organization .................................................................................................................. 28 2.3.2 Staff Resumes ............................................................................................................................. 29 2.4 Experience with Municipality Deployments .................................................................................... 36 3 PROPOSED PRICING ..................................................................................................... 37 3.1 Travel ................................................................................................................................................. 38 3.2 Assumptions ...................................................................................................................................... 38 3.3 Expiration Date ................................................................................................................................. 39 4 REFERENCES/PAST PROJECTS ....................................................................................... 40 PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | v LIST OF FIGURES Figure 1-1. Quanta Technology’s New Technology Adoption Philosophy ......................................................... 6 Figure 1-2. Quanta Technology’s Three-Phase Project Approach...................................................................... 7 Figure 1-3. AWWA Water Balance ...................................................................................................................... 9 Figure 1-4. Example of AMI Implementation Hierarchy ................................................................................... 12 Figure 1-5. Example Cost Payback Chart ........................................................................................................... 13 Figure 1-6. RFP Technical Specification Example .............................................................................................. 14 Figure 1-7. Examples of GIS Maps ..................................................................................................................... 15 Figure 1-8. Example of Weighted Input for the Quanta Technology Evaluation Tool ..................................... 17 Figure 1-9. Evaluation Matrix and Report ......................................................................................................... 18 Figure 1-10. Example of Water System Test Fixture ......................................................................................... 21 Figure 1-11. Grant Assistance Process Overview .............................................................................................. 25 Figure 2-1. Project Organization Chart .............................................................................................................. 28 LIST OF TABLES Table 1-1. Process Examples That Will Be Mapped During Interviews ............................................................ 10 Table 1-2. Important Contractual Topics .......................................................................................................... 19 Table 1-3. Phase 2 Service Task Summary ........................................................................................................ 19 Table 1-4. Phase 3 Service Task Summary ........................................................................................................ 24 Table 1-5. Optional Project Services .................................................................................................................. 25 Table 2-1. Proposed Staff Qualifications Summary .......................................................................................... 28 Table 2-2. Quanta Technology Example Experience with Water End Points................................................... 36 Table 3-1. Fixed Price Advisory Services (Milestone Payment Schedule) ........................................................ 37 Table 3-2. Proposed Travel Expense Cost Estimate .......................................................................................... 38 Table 3-3. Project Assumptions ......................................................................................................................... 38 PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 6 1 Proposed Work Plan and Methodology Through years of past advanced metering infrastructure (AMI) deployment experience and talking to various utility customers, we have seen system deployments minimized or fail—not for technical reasons but due to a lack of support within the utility, the implementation vendor, and/or the community. Successful system implementations involve business, organizational, and technical collaboration. We offer a big-picture approach founded upon four focus areas as pillars for project success (Figure 1-1):  People: The keys to successful new technology adoption involve forming a cross-departmental project team, actively participating throughout the deployment, properly training staff in AMI operations, and supporting business processes.  Processes: We will conduct a comprehensive business readiness assessment with key City of Dania Beach (the City) stakeholders to fully define the City’s needs, ensuring the solution can meet those needs. Also, we will conduct a business readiness assessment before going live to ensure operational success.  Customer engagement: Community outreach and involvement are keys to successful deployments. So, we use community events, such as AMI Day, and provide advice regarding proper and consistent customer communication/messaging throughout the deployment.  Technology: Finding the right technology fit and vendor is key to a successful AMI deployment. The vendor must provide the right proven technology and deliver services reliably and efficiently to ensure the technology is deployed successfully. We focus on reliable vendors with proven technology on deployed systems backed by customer references that can evolve to meet future needs. Figure 1-1. Quanta Technology’s New Technology Adoption Philosophy PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 7 1.1 Project Methodology Our municipal clients have well received Quanta Technology’s proven three-phase project approach. The municipality council can fund each phase incrementally if desired, and we can adjust future phases to meet your specific project needs. Per our discussion, we have adapted our phase content to reflect your stated needs (Figure 1-2) and provided a few optional services that may bring additional value to the project. Figure 1-2. Quanta Technology’s Three-Phase Project Approach PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 8 1.2 Phase 1: Requirements and Readiness Phase 1 of the project involves business readiness workshops and artifacts, request for proposal (RFP) specification development, vendor pre-qualification, and support for a subsequent city council presentation. Careful planning is essential to the success of an AMI project. Many utilities neglect this phase in their rush to deploy the technology and discover later that they have missed some important opportunities for operational enhancements, leaving them unable to realize many of AMI’s potential benefits. Quanta Technology believes in heavy upfront investment to secure downstream success. 1.2.1 Project Initiation The project will begin with a kickoff meeting in person or via a conference call. The kickoff meeting is expected to do the following: 1. Introduce project personnel 2. Ensure the scope of work (SOW) is clear to all team members 3. Update the SOW, if needed, based on detailed discussions 4. Ensure responsibilities for all project members are understood 5. Identify subject matter experts and stakeholders 6. Develop a communication plan for internal project communications 7. Review and update the schedule as needed 8. Discuss project expectations of all parties In addition, to make it as easy on you as possible, we will provide you with an information request packet detailing general information to help us better prepare for the meeting and forthcoming RFP specification development effort. Typical information requested includes the following: 1. The City’s organization chart (indicating the team members who will be working on the project) 2. Customer Information System (CIS) account data for water metering endpoints, including the number of metering endpoints and relevant information (location, water meter sizes, types [compound, displacement, etc.], potable vs. reclaimed, models, etc.) 3. A service territory map indicating metering endpoint placement 4. Topology of the area to be covered 5. Predicted growth patterns 6. External constraints, requirements, and regulations 1.2.2 Business Process Review Shortly after the project’s kickoff, we will work with you to schedule an AMI business process readiness assessment. This typically involves one or two conference calls where we obtain the items requested in the information request packet and ask clarifying questions. These calls help better define the agenda for a follow-up three-day onsite meeting and workshop designed primarily for information gathering. Onsite workshops typically involve a series of staff interviews and group sessions to understand better customers’ needs, challenges, related capabilities status, and areas of interest. It may also involve a review of field assets and points of interest. The information-gathering workshop aims to understand the City’s current business practices, priorities, needs, gaps, and future desires. This information will help us customize our extensive RFP specification to tailor an AMI solution for the City. Typical topics that are covered include the following: PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 9  Local area network (LAN) and potential solution topologies (e.g., Mesh, Star [point to multi-point])  Wide area network (WAN) infrastructure (e.g., cellular, fiber)  Basic billing functions (including handling compound water meters)  Remote connect/disconnect  Customer engagement plans  Customer portal  Leak detection  Backflow prevention  Non-pay and move-in/out  Tamper and other losses  Water mass balance  Customer event notification options  Billing schedule flexibility  Pre-payment  Data analytics For example, we may discuss water mass balance based on the American Water Works Association (AWWA) Water Balance Model shown in Figure 1-3, what may need to be considered for computing a water balance, and the benefits of pursuing this computation (AMI influences yellow items, and red items are loss-related). Figure 1-3. AWWA Water Balance As part of the onsite workshops, we will walk through a comprehensive list of operational processes and discuss how these are performed today and how the adoption of AMI technology impacts them. The typical processes covered are listed in Table 1-1. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 10 Table 1-1. Process Examples That Will Be Mapped During Interviews ITEM PROCESS 1 Calibration/Testing 2 Meter Repair/Return Process 3 Periodic Testing 4 New Installation 5 Replacement Installation 6 Indoor/Outdoor Installation Considerations 7 Leak: Customer Side 8 Leak: Utility Side 9 Leak: Septic Forgiveness 10 Bulk Sales (Temporary Meter) 11 Stopped Meter 12 Damaged Meter 13 Tamper/Theft Shutoff 14 Non-Pay Shutoff 15 Move-In/Move-Out Turn On/Shutoff 16 Billing Name/Address Change 17 Billing Dispute Re-Read 18 Read-to-Billing Process 19 Inventory Process 20 Inadvertent Meter Swap New AMI-Only 1 Opt-Out 2 Event Management 3 Firmware Updates 4 Customer Portal and Other New Interfaces 5 Medical Do Not Disconnect 6 Tri-State Water Meters (On, Off, Restricted Flow) 7 Others, Depending on the Utility The information gathered from the onsite meetings and subsequent discussions will be used to develop a Phase 1 Requirements and Readiness Findings document, which will include the following:  Key findings and notes  AMI priorities that define the City’s needs across all departments and stakeholders  A pitfall avoidance report  Dataflows (“as is” and “as will be”)  CIS data meter summary (quantities, types, etc.) These elements are further described in the sections below and serve as the main deliverables of the assessment. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 11 1.2.2.1 Key Findings and Notes After carefully reviewing and studying all the information gathered at the workshops and through the request packet, we will provide you with our key findings. We will note strengths, gaps, and areas to consider to successfully adopt an AMI solution that will meet the City’s current needs and support future growth areas. The findings will be presented as part of the Phase 1 findings document that forms the Business Readiness Assessment Deliverable. 1.2.2.2 Pitfall Avoidance Report Quanta Technology will leverage its industry and previous project deployment implementation experiences (more than 130 AMI systems) to guide possible project pitfalls that may arise and actions that can be taken to avoid these challenges. These recommendations will be included as part of a business readiness assessment packet. This will help you avoid some of the common mistakes traditionally seen in AMI deployments. 1.2.2.3 Smart Grid Strategy The business readiness assessment includes an effort to help the City develop a smart grid strategy that assesses the current state, gaps, and both short-term and long-term objectives in line with the City’s strategic objectives. As part of this effort, we will develop an AMI Priorities Model similar to the hierarchy in Figure 1-4, where smart-grid needs are shown in order of priority. The interviews conducted during the onsite workshops will develop high-level and short- and long-term strategic priorities. The starting point will be a broad list of available AMI functionality. During discussions with the City, we will document the priorities and justify the functionality. A more specific definition of the functionality will be developed. Finally, the foundational components necessary to support the functionality will be defined. Based on the City’s priorities and well-defined functionality, the RFP technical specification will be written to address these requirements. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 12 Figure 1-4. Example of AMI Implementation Hierarchy 1.2.3 Cost Analysis/Indicative Pricing After completing the business process readiness assessment, we will take the information gathered for the City’s specific processes, goals, and vision and combine that with our industry knowledge to provide a cost analysis with indicative pricing. This effort is not a full cost-benefit analysis but will provide indicative costs to expect, key costing parameters, along with indicative pricing on potential AMI solutions. We will use our costing model and run it with high-level costing factors pertaining to your operations to provide a cost/savings break-even analysis. The information will be compiled and presented in the Phase 1 Findings Report. Advanced Analytics Billing, Work Order Management, Customer Portal Field-Metering Devices, Local LAN Support Infrastructure, WAN Infrastructure (Fiber, Towers, Cell, etc.) Water Balance, Customer Event Notification PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 13 Figure 1-5. Example Cost Payback Chart 1.2.4 Customer Outreach and Education Planning Customer outreach and engagement is one of Quanta Technology’s pillars of project success. We will lead and coordinate customer outreach, education, and communication planning activities. Typically, this involves communication via multiple means (e.g., digital, web presentation, educational videos, and printed materials) leading to mass deployment. Special emphasis is placed on communicating benefits and the reasoning behind the AMI investment and addressing typical customer concerns around privacy, billing, and health impacts. Our communication planning also includes scripting for customer touch points (such as customer services representatives and field installers), ensuring consistent communication throughout the deployment. We have also seen success using a community outreach AMI Day event performed with the solution provider. The event exposes the community to the technology and provides a public forum for presentations and meaningful conversation, dialogue, and question/answer exchanges. 1.2.5 RFP Technical Specification Development We will take the information gathered as part of the business process assessment to tailor our RFP technical specification to reflect the features and functionality needed in an AMI system that will be foundational to improving the City’s business and meeting its project implementation goals. Our AMI specification is a comprehensive document. It defines a complete turnkey solution, including hosted services, system integrations, field installation, a work order management system (WOMS), training, acceptance testing, contractual obligations, warranties, supporting services, and very detailed product requirements necessary PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 14 to deliver your needed capabilities. The resulting specification is typically over 100 pages and contains over 250 system requirements. See an example in Figure 1-6. Examples of topics covered in the specification include the following:  Background and overview of the City’s current installed metering base and back-office systems  The City’s program objectives and desired features  Supplier’s firm experience and references  Scope of services  Communications infrastructure  Comprehensive requirements for water meters, including ratings/standards, functionality, performance, warranty considerations, and more  Software systems and IT integrations  Security  Field installation and WOMS requirements  Vendor training of the City’s employees  System performance requirements  Supporting services  Contractual obligations and warranties  Pricing Figure 1-6. RFP Technical Specification Example We will provide the RFP technical specification and advise the City and its contracts group to incorporate commercial terms into the RFP bid package. We will also review the final RFP bid package. The City is responsible for issuing the RFP bid package to the pre-qualified list of vendors. 1.2.5.1 Meter Geospatial Mapping When issuing an RFP technical specification for a communicating AMI system, meter, and asset location data are critical for an AMI vendor to provide firm pricing because the distribution of these assets will drive communication’s infrastructure needs. For this effort, we will use the City’s existing location data and our standard geocoding approach for locating meters and assets based on postal addresses if needed. This effort will generate location data tables and geographic information system (GIS) maps (Figure 1-7) to be included in the RFP for the following:  Water meters  Assets that may be potential locations for communications infrastructure PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 15 Figure 1-7. Examples of GIS Maps 1.2.6 Qualified Vendor List We will work with the City to develop a list of qualified AMI vendors by vetting potential prospects using qualifying questions that we have developed and reflecting key qualifiers that, based on our deployment experience, are necessary to increase project success. For example, we seek vendors that are owners of the technology (not a distributor), have a proven field-deployed solution with reference customers, and more. These questions are designed to produce qualified vendors who can deliver the solution that meets the needs described in the RFP specification. We will evaluate the vendor responses and recommend that three vendors receive the bid package with the RFP specification. We will provide a table list supporting Quanta Technology’s recommendations and summarize responses and rationale for selecting the qualified vendors. 1.2.7 City Council Presentation Support Quanta Technology will support the City’s team as needed to present findings and recommendations to council members at scheduled board meetings or events as needed. We will have our team representation on site to present and answer any follow-up questions if required. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 16 1.2.8 Phase 1 Service Task Summary # SERVICE ITEMS ESTIMATED HOURS DELIVERABLES CITY NEEDS 1 Project Initiation 6 Project workbook (Excel):  Kickoff meeting notes  Information request packet  CIS account data 2 Business Process Review 119 Phase 1 Findings Report (Word):  Key findings and notes  Process impacts/gaps  Avoiding pitfalls report  Process/data flows  CIS meter data summary  Stakeholder participation (Billing, Finance, Operations, etc.) 3 Smart Grid Strategy 7 Phase 1 Findings Report (Word):  AMI strategic roadmap  Stakeholder participation 4 Cost Analysis/Indicative Pricing 16 Phase 1 Findings Report (Word):  Cost and break-even findings  Stakeholder participation 5 Customer Outreach and Education 8 Phase 1 Findings Report (Word):  Customer outreach strategy/plan  Stakeholder participation 6 RFP Technical Specification Development 76  RFP technical specification document (Word)  Stakeholder participation 7 Qualified Vendor List 8  Qualified vendor list  Issuance of pre-qualification questionnaire to vendors 8 City Council Presentation Support 13  Council presentation material (PowerPoint)  Stakeholder participation 1.3 Phase 2: Vendor Selection Phase 2 of the project involves issuing the RFP, responding to vendor questions, conducting vendor conference interviews, evaluating proposals, ranking and selecting vendors, conducting shortlist interviews, and compiling all findings into a comprehensive recommendation presented to the City team and project stakeholders. Essentially, this phase focuses on issuing a comprehensive RFP bid specification and narrowing down the vendors to arrive at a recommended qualified vendor with a proven technology solution that can deliver the required services to deploy the solution successfully. 1.3.1 Issue RFP/Respond to Vendor Questions After aligning the City’s standard bid terms and conditions with the RFP technical specification, we will create and issue the RFP bid package on behalf of the City using our standard proven processes and tools. The RFP respondents will be allowed to ask questions regarding the content of the RFP. We will work with the City to prepare responses to any questions from vendors regarding the RFP. All questions and responses will be distributed to all vendors, with any information identifying the vendor removed. 1.3.2 Proposal Evaluation/Rankings The proposal evaluation typically includes the following:  High-level compliance review to ensure bids are compliant before evaluation (up to three bids)  Obtaining evaluation tool input from the City stakeholders for the bid process PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 17  Conducting a detailed proposal review and ranking based on the City’s evaluation tool input  Developing a report or presentation summarizing the proposals and the question/answer results to define a recommended shortlist (maximum of two vendors) This approach offers a blended approach where the City provides input into the relative importance of AMI RFP Specification requirements with guidance from Quanta Technology. Our team leverages its industry experience to rank the proposals. Requirement weightings for each major category (technical, pricing, and commercial) are collected. An example is shown below in Figure 1-8. Figure 1-8. Example of Weighted Input for the Quanta Technology Evaluation Tool Once the input is collected, we will evaluate each vendor proposal and generate a summary report. An example is provided in Figure 1-9. We also offer an expanded evaluation service, available upon request, where the City fully participates in the proposal rankings or, should the City desire, ranks more than the recommended three vendors. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 18 Figure 1-9. Evaluation Matrix and Report The Vendor Recommendation Report will list the top two vendors with the best solution fit (technology solution and deployment services), which will be considered the shortlist candidate recommendation. 1.3.3 Shortlisted Vendor Presentations Once the two shortlisted vendors are determined, we will coordinate one or more web conference meetings to allow them to clarify their proposals further and discuss any other information that will assist the City’s evaluation. Vendors can then provide their best and final offer (BAFO). 1.3.4 Vendor Recommendation/Support for City Selection Quanta Technology will collect all the previous information gathered through the RFP process and develop the Final Vendor Recommendation Report. The report will detail the selection process, rationale, and why the final vendor was recommended. This report will be a PowerPoint presentation that can be presented to the City’s team to support their final vendor selection. Quanta Technology will provide a final recommendation to help the City make the final selection. 1.3.5 City Council Presentation Support Quanta Technology will support the City’s team as needed to present findings and recommendations to council members at scheduled board meetings or events as needed. We will have our team representation on site to present and answer any follow-up questions if required. 1.3.6 Contract Development/Negotiation Once the vendor of choice is selected, the contract negotiation process begins. Normally, the City’s and vendors’ attorneys handle most of the contract work, with Quanta Technology facilitating to ensure the task remains on track. We will also advise on AMI-specific elements of the contract, such as appropriate performance standards and AMI-specific processes. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 19 The City will be responsible for providing Quanta Technology with its standard contract modified by the selected AMI vendor. The contract will include all the City’s commercial and legal requirements. We will work with the City and suggest updates to the contract to cover important AMI contractual topics. We will provide two turns of the contract with conference calls as needed. Table 1-2 below highlights some critical items Quanta Technology will ensure are covered in the contract(s). Table 1-2. Important Contractual Topics MAIN CUSTOMER ENGAGEMENT AMI SYSTEM METER INSTALLATION  Warranty (particularly in the water meter water ingress area)  Indemnity  Limitation of liability  Damages (liquidated or actual)  Cancellation  System acceptance  Ease of use  Door hangers  Call center  Customer portal  System availability percentage  Scheduled maintenance  Disaster recovery  Recovery times  System security  Customer data protection  Licensing  Maintenance and support  Alternate meter supplier  System training  Insurance  Background checks and drug testing  WOMS system  Safety and protective equipment requirements  Vehicle signage  Personnel dress code and behavior  Right to remove personnel  Temporary stand-down provisions We will lead the subsequent negotiations once the contract starting point has been established. These negotiations will typically involve several rounds of redline edits between the parties and will be accompanied by phone conferences with vendor contract personnel. Ultimately, this process will finalize and execute the contract for the City and vendors. Quanta Technology will support the City during the approval process, including onsite representation if required and technical advisement as needed. 1.3.7 Phase 2 Service Task Summary Table 1-3. Phase 2 Service Task Summary # SERVICE ITEMS ESTIMATED HOURS DELIVERABLES CITY NEEDS 1 Issue RFP/Responses to Vendor Questions 18  Issued RFP bid package to pre- qualified vendors  Consolidated questions/ responses sent to all Bidders  City to issue the RFP bid package through preferred means  Response input to applicable bidder questions 2 Bid Evaluation and Ranking 77  Compliance Review Report  Evaluation tool parameter input 3 Vendor Shortlist Interviews/ Presentation 13  Shortlist meeting for two vendors  Stakeholder participation 4 Final Recommendation to Support City Selection 13  Evaluation Results Report  Evaluation Tool Matrix with vendor bid rankings  Final vendor selection 5 Contract Development/ Negotiation Support 62  Technical advisement and review  Legal contract and support 6 City Council Presentation Support 9  PowerPoint package with a final recommendation and supporting documentation  Stakeholder participation PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 20 1.4 Phase 3: AMI System Implementation This phase covers the execution of the AMI system deployment project. In this phase, Quanta Technology provides a utility-experienced PMP-certified project management prime, fully responsible for end-to-end implementation from start-up planning and preparation to final acceptance (Phase 1–Phase 3). Our technical advisors will support the project manager using our innovative approaches to key functions such as system integrations and our extensive experience with field deployments—positioning your project for maximum success. 1.4.1 Vendor Kickoff Meeting A typical kickoff meeting would cover the following:  Introducing project personnel  Discussing project expectations of all parties  Ensuring the scope of work is clear to all team members  Updating the scope of work, if needed, based on detailed discussions  Ensuring responsibilities for all project members are understood  Developing a communication plan for internal project communication  Reviewing and updating the scheduling information as needed  Reviewing the deployment/implementation, test, and customer marketing/communications plans 1.4.2 Project Management Support Quanta Technology will assign Rick Garvin, an experienced PMP-certified AMI project manager located in Raleigh, North Carolina, to provide oversight and technical guidance, working closely with a City-appointed Project Manager or Team Lead and the vendor’s Project Manager to manage project implementation from start to finish. Rick will work closely with Jesus Gonzalez as the Program Manager and the City’s team off- site and onsite as needed to manage the project’s implementation carefully. He will work through all the required tasks during the deployment, including project planning, risk management, communication, action tracking, status reporting, and project oversight. He will also be responsible for escalating issues during the project to the appropriate City team members and driving those issues to a conclusion. Shortly after the kickoff meeting, Rick will work with the City team to develop a comprehensive project plan and schedule that includes a detailed work breakdown structure for tasks, project dependencies, and responsible parties. It will serve as a living plan updated weekly throughout the deployment. In addition, he will develop an action register to track ongoing actions and a communications plan detailing methods of information collection and distribution to ensure consistent communication to proper stakeholders throughout the project. Project risks will be proactively evaluated and documented in the Project Risk Register. Rick will hold regular status calls (typically weekly) with all key City stakeholders, the vendor, and supporting partners (distributors, installation vendors, etc.) to review tasks, acquire status, assign and drive project action items, and review upcoming scheduled items. He will provide a meeting agenda ahead of the meeting and meeting notes shortly after the conclusion of each call. Additional follow-up working meetings are planned and needed to address specific items. Rick will be supported by Quanta technology subject matter experts (SME) and executive staff as needed. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 21 It is important to note that the City-appointed Project Manager or Team Lead position is key to project success, and it is recommended that the appointed resource have experience in City functions and have some background in project management or coordination/planning activities. 1.4.3 Development of System Test Fixture To increase project success and reduce implementation risks, we have introduced an innovative approach of using a System Test Fixture to ensure that all integrations are in place and tested before deploying any meters to the field (see Figure 1-10). The fixture will contain one of each water meter type and any other purchased products the vendor provides. Quanta Technology will monitor the design and suggest developing the fixture design and test plan. This fixture can be used for functionality testing, training, and demonstrations. Figure 1-10. Example of Water System Test Fixture 1.4.4 System Integration and Functional System Acceptance Test Support We will provide oversight and support with the implementation and AMI rollout, including the critical integration area with the City’s existing information technology (IT) systems. These integrations are the vendor’s responsibility, with support from the City. Quanta Technology will monitor this integration work and work with the vendor to ensure a successful implementation. Key areas of support include the following:  Integration scope of work (SOW) with systems: The installation vendor will own the system integration effort. However, we provide oversight in creating SOW specifications with each system provider to integrate their existing system with the AMI solution. Typical integrations can involve multi-speak, web services, or flat file integrations.  System test fixture delivery: We will work with the implementation vendor to deliver a system test fixture for the purchased water metering endpoint to support integration development and FSAT testing. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 22  Functional system acceptance test (FSAT) creation: We will provide oversight in creating an FSAT test specification that defines the tests to be executed to validate successful integrations. The approach we have found most successful is to have the system vendor develop the initial draft of the test plan with a detailed review from the client and Quanta Technology to ensure that all functionality and systems integrations follow the specifications. FSAT will prove this in all system integrations, including the installation vendor’s WOMS system.  FSAT testing support: We will provide oversight during the FSAT testing phase using the system test fixture and augmented with friendly field installations. This will provide some real field installations as the final step of FSAT before mass deployment. Once FSAT is complete and the integrations are proven operational, a go-ahead for the limited deployment evaluation can be granted. Our team has worked with over 30 suppliers in the system integration effort across various deployment projects and understands the elements necessary for successful integrations. 1.4.4.1 Incorporation of Meter Data Management ( MDM) Functionality Quanta Technology recommends that the City explore the AMI vendor’s MDM-lite capabilities to assess if these capabilities are sufficient to meet the City’s needs. Vendor MDM-lite and analytics capabilities can include smart water application packages that can provide valuable information such as billing access, operational dashboards, alert and alarm management, water loss analysis, and more. We recommend leveraging the limited deployment evaluation to include trialing vendor capabilities in this area. Exposure to the vendor’s analytics capabilities will also better formulate the City’s understanding of these features, thus building a better foundation upon which to solicit a full MDM system if deemed necessary. We also recommend that the City decouple the MDM incorporation as a separate project phase and not attempt to integrate an MDM in parallel with adopting an AMI solution. 1.4.5 Limited Deployment Evaluation Shortly after FSAT completion, we will work with the City and the AMI vendor to conduct a limited deployment of approximately 300 total water meters, ensuring a good representation of accounts is reflected in the deployment area, including support for compound water meters (if applicable) to test billing use cases, vendor analytics, etc. The limited deployment should be run for a minimum of two to three billing cycles and will prove end-to-end system integrations. Limited deployment test scenarios will be run to ensure the City is comfortable proceeding with mass deployment. 1.4.6 AMI Mass Deployment Readiness Assessment We will work with the City—and ultimately the selected vendor—to develop detailed implementation plans, including project schedules, communications plans, testing plans, and more. As we approach the start of mass deployment, we will conduct a comprehensive deployment readiness assessment and work with the City, the solution vendor, and the installation contractor to ensure these items have been addressed to facilitate a successful start to mass deployment. Typical items covered include the following:  Installer and customer safety considerations  Work release and dispatching strategy  Customer communications  Customer marketing (e.g., billing inserts, door hangers, web notices, AMI day, etc.)  Call center and installer scripting for consistent messaging  Billing blackout handling PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 23  Special account handling (VIP, medical, etc.)  Installation production targets and working hours  Successful installation definition  Handling of meter access issues and Cannot Locate accounts  Handling of water plumbing issues  Return to utility (RTU) accounts/conditions  Legacy meter disposal  Meter exchange documentation (including installation photos, last read, etc.)  Back-office last read validation for water reads  Return Material Authorization (RMA) product return procedures  Customer claims process  Receipt of shipment procedures  Inventory management  New hire onboarding and training  Field installation audits  Supporting materials (access keys, meter pit lids if applicable, etc.) 1.4.7 Field Rollout/Implementation Support Once the mass deployment commences, we will provide ongoing support for the meter exchange activities throughout the deployment, primarily led by the Project Manager. We will also provide a technical advisor who will be available to address project and technology-related issues throughout the deployment. This task typically includes the following activities during field rollout:  Vendor meetings  Schedule management  Contract administration and change orders (if required)  Weekly calls and periodic onsite meetings  Field install oversight, including tracking and reporting of  Pre-deployment initial testing, including all system integrations  Return material authorization activities  Install progress (plan vs. actual)  Return to utility non-install resolutions  Customer complaint resolutions  Safety issues and reporting  Daily/weekly install plans  Quality assurance activities PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 24 1.4.8 Business Readiness Evaluation We will conduct a business readiness evaluation assessment before going live and system turnover toward the tail end of mass deployment. This activity is designed to identify any process modifications or gaps in training with staff and allow time to correct and adjust before going live. Quanta Technology will lead the assessment using a predefined checklist of items to be reviewed with City staff. We will support and guide any final adjustments made. 1.4.9 Project Closure After the project, Quanta Technology will assist the City staff with any project closure activities, typically involving final financials, lessons learned events, and other items required to complete the project. 1.4.10 Phase 3 Service Task Summary Table 1-4. Phase 3 Service Task Summary # SERVICE ITEMS ESTIMATED HOURS DELIVERABLES CITY NEEDS 1 Vendor Kickoff 13  Meeting notes  Stakeholder participation 2 System Test Fixture Development 13  Technical advisement to ensure the functioning test board  Stakeholder participation 3 System Integration and FSAT Support 50  Technical advisement supporting the system integration and FSAT test plan  Stakeholder participation 4 Limited Deployment Evaluation 21  Evaluation results summary  Stakeholder participation 5 Mass Deployment Preparation 13  Mass deployment checklist  Stakeholder participation 6 Field Rollout/ Commissioning Support 36  Technical advisement during field rollout  Stakeholder participation 7 Business Readiness Evaluation 15  Readiness assessment summary  Stakeholder participation 8 Project Close 14  Administrative closure  Stakeholder participation 9 Project Management Support Phase 3 250  Project management support and oversight (over eight months)  City PM counterpart support to coordinate City internal activities 1.4.11 Optional Project Services The following optional services can be offered upon request. These services are designed to provide additional support as deemed necessary by our clients. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 25 Table 1-5. Optional Project Services # SERVICE ITEM DESCRIPTION 1 Data Cleansing Support We will provide one of our data analysts to work alongside City staff to support data corrections to obtain a good representation of the meter population and proposed AMI replacements or retrofits. Typical data that are used include the following:  Water meter sizes  Water meter types (compound, etc.)  Water services classes (e.g., potable, reclaimed, etc.)  GIS coordinates (latitude/longitude) for all metering endpoints  GIS coordinates for any mounting assets for network infrastructure 2 Reference Customer Visits Should the City deem it useful, Quanta Technology would assist with reference customer site visits to obtain firsthand knowledge of the AMI system’s capabilities and performance. Before the visits, we would develop a list of questions with the City and assist in developing the meeting agenda, accompany the City during the visits, and facilitate discussions as needed. We assume there will be one visit per shortlisted bidder for no more than two visits. 3 AWWA Water Balance Computation Support We can work with the City to set up the AMI system to enable AWWA water balance assessments and water audits to determine the efficiency of the water distribution system and City accounting/operational practices. Typical activities include the following:  Advisory consultation of placement of metering non-revenue system boundaries to enable water audit computations  Set up the AMI system to obtain measurements  AWWA M36 Water balance audit computations  Identification of apparent (nonphysical) and real (physical losses) 1.4.11.1 Grant Assistance Quanta Technology actively works with clients through a full lifecycle of grant assistance processes, from providing eligibility assessments to helping develop a strategic roadmap, prioritization, and partnering with our clients on funding proposals and applications. An overview of the process is shown in Figure 1-11. Figure 1-11. Grant Assistance Process Overview Specific services beyond general insights and recommendations included in the financial analysis can be discussed and offered separately per request. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 26 2 Qualifications and Experience 2.1 Firm Overview Founded in 2006, Quanta Technology is an independent technology, consulting, and testing company providing business and technical expertise, along with advanced methodologies and processes, to utilities and others in the power and energy industries. Our corporate headquarters is in Raleigh, North Carolina, and we have supporting offices in Illinois, California, and Canada. Our mission is to provide unparalleled value to our clients in every engagement across the value chain by using advanced software and hardware, laboratories, and custom tools for a holistic approach to practical service and the most insightful thought leadership in the industry. Quanta Technology's client base is well-established in North America and numerous international markets. Our clients include energy-delivery utility companies (investor-owned utilities, municipalities, cooperatives), large industrial companies, energy suppliers, regional transmission organizations/independent system operators (RTOs/ISOs), and energy industry research and support organizations. Quanta Technology is a wholly owned subsidiary of Quanta Services, Inc. (NYSE: PWR). Quanta Services safely provides engineering, procurement, and construction (EPC) services for comprehensive infrastructure needs in the electric power, oil, and natural gas industries. With a workforce tens-of-thousands strong and offices across North America and abroad, Quanta is the premier provider in the industries it serves. As part of the Quanta family of companies, Quanta Technology has the manpower, resources, and expertise to complete projects that are local, regional, national, or international in scope. For more information about Quanta Technology, visit our website at https://quanta-technology.com. We want to highlight a few key points when considering Quanta Technology: 7. Quanta Technology is a fully independent consulting firm that is vendor-neutral. We have no associations with any vendor or product distributor and do not derive revenue from any technology sale or resale for any product or service. While independent of any vendor, we have extensive background and experience deploying systems with all major AMI vendors and know and understand their systems and methods. By being independent, we can leverage our rich background to advise you on the best solution for your business needs. 8. Quanta Technology offers exceptional industry experience and technology consulting services. Each staff member has more than 40 years of experience and collectively more than 120 years of experience as a team. It is not just the years of experience but also the relevance and quality of experiences. We have worked for most major AMI vendors and have direct experience deploying and adopting systems. We know and understand what you need to deploy systems successfully. - Grid Modernization & Business Strategy - Regulatory Compliance - Transmission & Distribution - Advanced Metering Infrastructure (AMI) - Smart Water Solutions - Non-revenue water solutions - Leak detection, pressure monitoring - Automation & Testing - Asset Operations - Protection & Control - Asset Management - Electrical Transportation - Enterprise Integration - Smart Grid Strategies - Applied R&D - Renewables Integration We offer a full spectrum of services in the following: WE PROVIDE A FULL SPECTRUM OF SERVICES  Grid modernization and business strategy  Regulatory compliance  Transmission and distribution  Automation and testing  Asset operations  Protection and control  Asset management  Electrical transportation  Advanced metering infrastructure  Enterprise integration  Smart grid strategies  Applied research and development  Renewables integration  Energy storage  Microgrids  Workforce training and augmentation PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 27 9. Quanta Technology is your trusted advisor, leveraging our experiences to protect your project investment and success. Our vast industry and direct project deployment experience is key to protecting you from experiencing some of the common pitfalls that negatively affect project deployments. We understand the importance of aligning stakeholder expectations, addressing organizational readiness gaps, preventing underutilizing of system value through critical integrations, and ensuring the wrong technology/service is not selected to meet your current and future needs. We also understand how to leverage your investment to derive future benefits by improving customer engagement through customer portals, improving operations with advanced analytics, and reducing non-revenue water loss through active water balance computations. 10. Quanta Technology offers a holistic approach to technology adoption that considers people, processes, end customers, and technology. Many consulting services focus on technology and technology adoption. We step back and take a broader, more comprehensive approach. 11. Quanta Technology truly adopts a partnership mindset when engaging customers. We focus on the customers’ needs and develop relationships built on trust, listening to customers, and looking out for our clients’ interests as part of an integrated team. A significant amount of our business comes from repeat customers. We encourage you to contact our references to see how our philosophy builds good experiences. 2.2 Company Profile ITEM QUANTA TECHNOLOGY, LLC Years in Operation 17 (Since 2006) Ownership Wholly owned subsidiary of Quanta Services, Inc. Headquarters 4020 Westchase Blvd, Suite 200, Raleigh, NC 27607 Contact Information (919) 334-3000 Total Employees 334+ Outstanding Legal claims (last 5 yrs.) Quanta Technology has no outstanding legal claims. Financial Stability Quanta Technology is not authorized to disclose financial information as a wholly owned subsidiary of Quanta Services, Inc., a publicly owned company. For financial information, refer to Quanta Services’ 2022 annual report: https://investors.quantaservices.com/financial-information/annual-reports Website Quanta-Technology.com Main Contact Jesus Gonzalez jgonzalez@quanta-technology.com 919-428-9332 2.3 Project Personnel Our assigned project team comprises experts who have previously worked together on similar projects. This section details their qualifications, how they will be organized, and who will work on what aspects of the City’s project. Our team is led by Jesus Gonzalez, a certified Project Management Professional (PMP), who serves as the Program Manager. Jesus has more than 11 years of utility deployment experience and 24+ years of project management experience. He is supported by David Hart, the Vice President of Protection, Control, and Automation, and the team detailed below. The proposed personnel for this project and their roles and responsibilities are shown in Table 2-1. The Project Manager’s resource allocation is anticipated to vary from 20%–50% throughout the project, with peaks of 100% during needed timeframes. The remainder of the team will be dedicated to the project as required. The project’s scope will determine the level of involvement in any given phase. This involvement PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 28 can increase or decrease as needed by the City, but the resource allocation will always be appropriate for the level of effort required on the project. Quanta Technology has sufficient resources to meet the need. Table 2-1. Proposed Staff Qualifications Summary NAME TITLE RELEVANT EXPERIENCE ROLE INVOLVEMENT LEVEL PROJECT CONTRIBUTION Jesus Gonzalez, PMP Principal Advisor 11+ years utility 24+ years PM Electric/water Program Manager Heavy Project Management, Team Lead, Customer Prime Robert Dumas, PhD, PE Principal Advisor 40+ years utility Electric/water Subject Matter Expert Heavy Technical Prime, Advisement, Process Development Rick Garvin, PMP Senior Advisor 10+ years utility 15+ years PM Electric/water Project Management Project Support Heavy Project Management, Project Support Lou Santilli Principal Advisor 38+ years utility Electric/water Subject Matter Expert Support Costing and Project Support, Advisement David Uy, PE Principal Engineer 27+ years utility Electric Engineering and Project Support Support Data Analysis, Project Support Steven Ellis Consultant III 10+ yrs. industry Geospatial Analysis Support Geospatial Data Analysis, MAP Generation David Hart, PhD Vice President 35+ years utility Executive Sponsor, Project Sponsor Support Executive Oversight, Resource Support 2.3.1 Project Organization Figure 2-1. Project Organization Chart PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 29 2.3.2 Staff Resumes JESUS GONZALEZ, PMP JESUS GONZALEZ, PRINCIPAL ADVISOR, has over 30 years of professional experience spanning the utility and telecommunications sectors and 24 years of project management experience. His utility experience includes over 11 years of advanced metering infrastructure (AMI) deployments with Honeywell (formerly Elster Solutions and ABB), where he led and managed numerous deployment projects across a broad customer base consisting of municipalities, cooperatives, and IOUs in North America and Mexico. He holds a master’s degree in Information and Computer Science from the Georgia Institute of Technology in Atlanta and has been a certified Project Management Professional for 15 years. AREAS OF EXPERTISE  Advanced metering infrastructure (AMI) electric, water, and gas system deployments  Project Management planning and governance, risk analysis/management, cost control  Project Management Office Portfolio Management, Clarity PPM EXPERIENCE AND BACKGROUND  Years of experience in the utility industry ............................................................................. 2011–Present  Principal Advisor, Quanta Technology ................................................................................... 2022–Present  Manager Customer Delivery, Honeywell/Elster Solutions ........................................................ 2015–2021  Senior Project Manager, Customer Delivery, Elster Solutions .................................................. 2011–2015  Years of experience in the telecommunications industry ......................................................... 1987–2011  Clarity Program Manager, PMO Office, Tekelec ........................................................................ 2011–2007  Senior Technical Manager, Lucent Technologies ....................................................................... 1996–2003  Member of Technical Staff, AT&T Bell Laboratories .................................................................. 1987–1996 RELEVANT FIELD DEPLOYMENT PROJECTS  City of Newberry: Water 2.1 K, Electric 1.9 K, AMI deployment (Quanta Technology)  City of Clewiston: Water 4 K, Electric 4 K, AMI deployment (Quanta Technology)  City of Tallahassee: Water 87 K, Electric 113 K, Gas 24K, AMI deployment (Honeywell)  City of Fort Collins: Water 31 K, Electric 68 K, AMI deployment (Honeywell)  Lafayette Utilities System: Water 56 K, Electric 65 K, AMI deployment (Honeywell) SELECT INDUSTRY ACCOMPLISHMENTS AND RECOGNITION  Project Management Professional (PMP), 2007–Present  Six Sigma Green Belt, Villanova University EDUCATION  MS, Information and Computer Science, Georgia Institute of Technology, 1988  BS, Electrical and Computer Engineering, University of Miami, 1987 PRINCIPAL ADVISOR PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 30 LOUIS A. SANTILLI LOUIS A. SANTILLI, PRINCIPAL ADVISOR, has over 38 years of professional experience in all aspects of electric, water, gas, smart city, and smart grid distribution systems, generation, customer service, and financial management. His investor- owned utility experience includes over 24 years in operations, engineering, and management roles in nuclear and fossil generation, transmission and distribution, and electric metering. He has over 14 years of system integrator and manufacturer experience. He led and managed numerous gas, water, and electric projects across a broad customer base consisting of municipalities, cooperatives, and IOUs in North America. AREAS OF EXPERTISE  Advanced metering infrastructure (AMI) electric, water, and gas system deployments  Smart city and smart grid systems  Program management planning and governance, risk analysis/management, and cost control  Renewables (battery storage, electric vehicles, solar, and wind) EXPERIENCE AND BACKGROUND  Years of experience in the utility industry ............................................................................. 1979–Present  Principal Advisor, Quanta Technology ................................................................................... 2022–Present  Consultant, Harbourfront Group ................................................................................................ 2021–2022  Chief Operating Officer / Equity Partner, Eplis2 ......................................................................... 2021–2022  Vice President of Business Development, Bloom Energy .................................................................... 2021  Area Vice President Enterprise Projects, Sales and Services, Itron, Inc. ................................... 2007–2021  Operations, Engineering, and Management, Progress Energy Corp (Duke Energy Corp.) ....... 1983–2007  Salem/Hope Creek Nuclear Maintenance, PSEG Nuclear LLC ................................................... 1998–2000 SELECT INDUSTRY ACCOMPLISHMENTS AND RECOGNITION  Certified Energy Manager (CEM), Association of Energy Engineers (Inactive)  Certified Power Quality Professional (CPO), Association of Energy Engineers (Inactive)  Reactor Operator Training (Technical Nonlicenced), Florida Power Corp. EDUCATION  BS, Electrical Engineering, University of South Florida, 1997 PRINCIPAL ADVISOR PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 31 ROBERT DUMAS, PHD ROBERT DUMAS, PHD, PRINCIPAL ADVISOR, AMI Manager, has over 40 years of experience with increasing levels of organizational responsibility in electrical, nuclear, mechanical, and environmental engineering positions associated with electric utility generation, transmission operations, and advanced metering infrastructure (AMI) smart-grid solutions for some of the largest utilities in the US and internationally. This experience includes over 17 years with Virginia Power Nuclear Design Engineering and 17 years in the AMI industry with Elster Solutions (formerly ABB) and Itron Inc. With Quanta Technology, he has executed the multimillion-dollar Wide-Area Protection project for National Grid Saudi Arabia and ongoing AMI consulting projects. AREAS OF EXPERTISE  Utility operations  Resource planning  Nuclear plant instrumentation and control  Nuclear and energy management system (EMS) supervisory control and data acquisition (SCADA) systems  Project and program management  AMI  Smart metering  Meter data management systems  GIS system application EXPERIENCE AND BACKGROUND  Years of experience in the electric power industry ............................................................... 1977–Present  Principal Advisor and AMI Manager, Quanta Technology .......................................... 2016, 2018–Present  Director, Solution Delivery, Itron Inc. ......................................................................................... 2017–2018  Managing Partner, Smart Grid Consulting Associates, LLC ........................................................ 2015–2016  Vice President, Program Implementation, Elster Solutions (formerly ABB) ............................. 1999–2014  Senior Researcher and Doctoral Student, Environmental Engineering, NCSU ......................... 1995–1999  Senior Staff Engineer, Nuclear Design and Power Supply, Virginia Power ............................... 1977–1994 RELEVANT FIELD DEPLOYMENT PROJECTS  City of Newberry: Water 2.1 K, Electric 1.9 K, AMI deployment (Quanta Technology)  City of Clewiston: Water 4 K, Electric 4 K, AMI deployment (Quanta Technology)  City of Tallahassee: Water 87 K, Electric 113 K, Gas 24 K, AMI deployment (Honeywell)  City of Fort Collins: Water 31 K, Electric 68 K, AMI deployment (Honeywell)  Kansas City BPU: Water 54 K, Electric 67 K, AMI deployment (Honeywell)  Peterborough: Water 22 K, Electric 37 K, AMI deployment (Honeywell) EDUCATION  PhD, Environmental Engineering, North Carolina State University, 1999  MS, Environmental Engineering, North Carolina State University, 1996  BS, Nuclear Engineering, North Carolina State University, 1977 PRINCIPAL ADVISOR PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 32 RICK GARVIN, PMP RICK GARVIN, SENIOR ADVISOR, has over 35 years of professional experience spanning the utility and telecommunications industries and over 15 years of project management experience. Rick has notable success with software, product, and integrated solutions directly supporting customer needs and business objectives. His utility experience includes over ten years of advanced metering infrastructure (AMI) deployments with Honeywell (formerly Elster Solutions and ABB), where he led and managed deployment projects across a broad customer base, including municipalities, cooperatives, and IOUs in North America. He holds a bachelor’s degree in electrical engineering from Virginia Tech and has been a certified Project Management Professional for over 10 years. AREAS OF EXPERTISE  AMI electric, water, and gas system deployments  Project management planning, communications, governance, risk analysis/management, cost control  Designing and implementing software, product, and integrated solutions EXPERIENCE AND BACKGROUND  Years of experience in the utility industry ............................................................................. 2013–Present  Senior Advisor, Quanta Technology ...................................................................................... 2023–Present  Senior Program and Project Manager, Honeywell/Elster Solutions .......................................... 2016–2023  Senior Project Manager, Customer Delivery, Elster Solutions .................................................. 2013–2016  Years of experience in the telecommunications industry ......................................................... 1988–2013  Hosted Solutions Planner and Systems Engineer, Nortel/Avaya ............................................... 2008–2013  Senior Software Designer, Architect and Lab Manager, Nortel ................................................ 1996–2008  Software Designer North America, Bell Northern Research ...................................................... 1993–1996  Member of Scientific Staff, Northern Telecom .......................................................................... 1988–1993 RELEVANT FIELD DEPLOYMENT PROJECTS  Entergy: Electric 3 M, Gas 200 K, AMI deployment (Honeywell)  Orlando Utilities Commission: Water 145 K, Electric 230 K, AMI, and AMR deployment (Honeywell)  Ross County Water Company: Water 14 K, AMR deployment (Honeywell)  Brookings Municipal Utility: Water 7.8 K, Electric 10 K, AMR deployment (Honeywell)  Barron Light and Water: Water 1.3 K, Electric 1.8 K, AMR deployment (Honeywell) ACCOMPLISHMENTS AND INDUSTRY RECOGNITION  Certified Project Management Professional (PMP), 2013–Present  Commonwealth of Virginia Board Certified Engineering Intern, 1988 EDUCATION  BS, Electrical Engineering, Virginia Polytechnic Institute and State University, 1988  Pre-Engineering, Electrical Engineering and Computer Science, West Virginia University at Parkersburg SENIOR ADVISOR PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 33 DAVID UY, PE DAVID UY, PE, ADVISOR, is an accomplished engineer with expertise in designing and developing customer-focused solutions using customer requirements, system specifications, test and field data, and root cause analysis. He has expertise in developing, producing, and supporting power system protection, automation, energy measurement, and control products. David is also adept at managing projects and deploying efficient customer solutions. AREAS OF EXPERTISE  Advanced metering infrastructure (AMI)  Advanced meter reading (AMR)  ANSI C12.18/21/22, DNP 3.0, Modbus, TCP/IP  Power system protection  Process management  Data analysis  Root cause analysis  Project management  Testing EXPERIENCE AND BACKGROUND  Years of experience in the electric power industry ............................................................... 1995–Present  Senior Engineer (Associate), Quanta Technology ................................................................. 2020–Present  Sr. Advanced Embedded Engineer, Honeywell International .................................................... 2016–2019  Principal Engineer, Elster Solutions ............................................................................................ 2001–2016  Senior R&D Engineer, ABB Electric Systems Technology Institute ............................................ 1997–2001  R&D Engineer, ABB Transmission Technology Institute ............................................................ 1995–1997 SELECT INDUSTRY ACCOMPLISHMENTS AND RECOGNITION  Licensed Professional Engineer, North Carolina (No. 027004)  Member, IEEE, 1983¬Present  Seven patents (four in AMI and three in distribution system protection and monitoring) EDUCATION  MS, Electrical Engineering (Power System Reliability), Missouri University of Science and Technology (University of Missouri-Rolla), 1991  BS, Electrical Engineering, Michigan Technological University, 1988 ADVISOR PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 34 STEVEN ELLIS STEVEN ELLIS, PRINCIPAL GIS SOLUTION ARCHITECT, is a geospatial analyst with over 13 years of military leadership, business management, financial accounting, and analytics experience. During his career, Steven has performed in roles such as Operations Manager, Distribution Manager, and Mutual Fund Analyst. In this role, he works on distribution and transmission planning projects, system maintenance, electrification, big data analytics, and substation impact. AREAS OF EXPERTISE  Database design and data management  Econometrics and demographic analysis  Electrification and electric vehicle (EV) adoption modeling  Geocoding  Georeferencing  High-granularity spatial load forecasting  Hosting capacity web app development  Post-storm health assessments  Process automation through Python scripting  Renewable energy site selection and suitability analysis  Spatial statistics and clustering analysis  Supervised/unsupervised image classification  Transmission health assessments EXPERIENCE AND BACKGROUND  Years of experience in the electric power industry ............................................................... 2019–Present  Principal GIS Solution Architect, Quanta Technology ........................................................... 2019–Present  Senior Geospatial Analyst, Asset Management, LUMA Energy ............................................ 2020–Present  Distribution Manager, Bond Brothers Brewing Company ......................................................... 2016–2019  Leadership Experience, United States Coast Guard ................................................................... 2012–2016  Professional Management, Operations Manager, Lyons Detailing ........................................... 2011–2012  Mutual Fund Analyst, SEI Investments Company ...................................................................... 2007–2011 SELECT INDUSTRY ACCOMPLISHMENTS AND RECOGNITION  Member, IEEE, 2019–Present  Member, IEEE PES, 2019–Present  Geospatial Graduate Student Organization, 2017–Present  North Carolina ArcGIS Users Group, 2017–Present  United States Veterans Corps, 2016–Present EDUCATION  MS, Geospatial Information Science and Technology, North Carolina State University, 2018  BS, Economics, Pennsylvania State University, 2006 PRINCIPAL GIS SOLUTION ARCHITECT PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 35 DAVID G. HART, PHD DAVID G. HART, PHD, EXECUTIVE ADVISOR, Senior Vice President, has over 30 years of experience in the power industry, including protection and control, power system automation, smart metering, and AMI systems. Before his work at Quanta Technology, he developed numerous protection and control products. David held senior management positions at ABB, where he developed AMI- related products and systems. At Elster, he was responsible for AMI engineering, product management, and quality organizations. At Quanta Technology, David and his team provide consulting support to utilities on AMI systems, feeder automation, coordination studies, IEC 61850, and advanced protection applications. As the direct head of Protection and control, he guides the overall business strategy, client and program proposals, and project execution. David holds a doctorate in electrical engineering from Clemson University and is a senior member of IEEE/PES. His work has earned significant recognition throughout his career, including over 30 technical patents and numerous published articles. AREAS OF EXPERTISE  Protection and control  Substation automation  Feeder automation  Advanced metering infrastructure/smart metering EXPERIENCE AND BACKGROUND  Years of experience in the electric power industry ............................................................... 1992–Present  Senior Vice President and Executive Advisor, Quanta Technology ...................................... 2015–Present  Vice President, Automation Solutions, ABB ............................................................................... 2014–2015  Executive Director Solutions, ABB .............................................................................................. 2013–2014  Senior Vice President Solutions (PM, Engineering, Quality, Support), Elster Electricity .......... 2006–2013  Vice President of Engineering and Quality, Elster Electricity ..................................................... 2001–2006  Automation Program Manager, ABB .......................................................................................... 1999–2001  Automation Technology Center Manager, ABB ......................................................................... 1997–1999  Technology Team Leader, ABB ................................................................................................... 1996–1997 SELECT INDUSTRY ACCOMPLISHMENTS AND RECOGNITION  ABB Achievement Award  Numerous technical disclosures in metering, power system protection, control, and automation  Numerous patents issued  Numerous industry publications  Senior Member, IEEE PES EDUCATION  PhD, Electrical Engineering (Power Systems), Clemson University, 1991  MS, Electrical Engineering (Power Systems), Clemson University, 1987  BS, Mathematics and Physics, Wofford College, 1985 EXECUTIVE ADVISOR PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 36 2.4 Experience with Municipality Deployments Collectively, team members have deployed more than 130 systems, ranging in size from a few thousand to more than a million AMI endpoints. A significant majority of these systems (more than 100) involved municipal clients, with the remaining comprising investor-owned utilities (IOU) and some cooperatives. Many of these systems have water and electric meter endpoints with water-only areas. Our team is experienced in all project phases, including business process assessments, business case analysis, system requirements definition, network technology evaluation, vendor selection, contract support/negotiations, and project implementation. We partner with clients to help them fully adopt AMI systems and leverage their investment to realize operational efficiencies, reduce system losses, and improve customer service. Below is a sample list of projects that deployed water endpoints. Table 2-2. Quanta Technology Example Experience with Water End Points We are working on numerous projects in the Florida area, primarily through FMPA. These projects have water and electric metering endpoints with some water-only areas. Section 4 contains more information on these projects. We are also working with Coconut Creek, a nearby water-only Florida utility, on an AMI project and the City of Burleson, Texas, on an AMI feasibility study, both being similar in scope to the requested project scope. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 37 3 Proposed Pricing Quanta Technology offers the scope of work, deliverable items, and project team described in this proposal on a fixed price basis to deliver proposed advisory services. The project price is calculated based on the scope of work and the assumptions outlined in this proposal. Billing will be on a milestone basis, as shown in Table 3-1. Travel will be expensed at cost (no markup) as incurred on a monthly basis, all net 30 days. The quotation excludes taxes, which are the sole responsibility of the customer. Table 3-1. Fixed Price Advisory Services (Milestone Payment Schedule) # MILESTONE PAYMENT SCHEDULE COST PER MILESTONE M1 Phase 1: Completion of project kickoff 10% $24,554 M2 Phase 1: Completion of long-term smart grid strategy and business process reviews 10% $24,554 M3 Phase 1: Completion of RFP technical specification draft and presentation for options on upgrades/replacements 15% $36,831 M4 Phase 1: Completion of remaining items, RFP specification, vendor pre-qualification, and research on current product and service offerings/present to the City 15% $36,831 M5 Phase 2: Completion of vendor selection and recommendation 15% $36,831 M6 Phase 2: Completion of remaining activities (including contract negotiation) 15% $36,831 M7 Phase 3: Completion of system integration, FSAT, and limited deployment evaluation (ready for mass deployment) 10% $24,554 M8 Phase 3: Completion of full deployment and final system acceptance test 10% $24,554 Grand Total 100% $245,540 PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 38 3.1 Travel Travel, lodging, and materials will be billed at cost with no markup. Typical travel trips required to support the project implementation are shown below. All other travel tied to provided services will be rendered as required by the project and billable at cost as well. Table 3-2. Proposed Travel Expense Cost Estimate ITEM TRIPS DAYS STAFF COST ESTIMATE PH1: Business process workflows 1 4 3 $4,260 PH1: RFP technical specification reviews 1 2 2 $1,870 PH1: Council presentation 1 2 1 $1,010 PH2: Shortlist presentations meeting 1 2 1 $1,010 PH2: Council presentation 1 2 1 $1,010 PH3: Vendor kickoff meeting 1 2 1 $1,010 PH3: Integration FSAT testing 1 3 2 $2,405 PH3: Added travel during mass deployment 3 2 1 $3,030 PH3: Final acceptance/business readiness 1 2 2 $1,870 Total $17,475 3.2 Assumptions The following assumptions have been made in developing the cost and schedule for this proposal. Table 3-3. Project Assumptions ITEM ASSUMPTIONS General 1 There is a fixed start date within 14 days of contract signing. 2 If the project scope or duration changes, we will work with the City team to assess impacts and work through a documented change order process accordingly. 3 Travel is estimated at 11 trips, deemed sufficient for the project. Additional travel beyond what is included must be mutually agreed upon and approved and is billable at cost with no markup. 4 The City will provide contact points to answer or approve general day-to-day inquiries that may arise as work progresses. These contact points may be one person from each key function or department (e.g., IT, finance, billing, water meter shop, etc.). 5 The City project stakeholders will participate in scheduled weekly status calls and work on assigned action items in a reasonable timeframe. 6 The City’s finance/billing manager and IT staff will also be available as needed. 7 The required City CIS account data, including meter and location data, will be provided to Quanta Technology in a reasonable timeframe and be of reasonable quality. It is assumed that the data provided will be able to be incorporated into the GIS maps and RFP technical specifications. Additional data cleansing and delivery rounds may involve unplanned efforts to update the RFP/GIS maps. 8 Quanta Technology’s project manager will work with the City to develop a mutually agreeable schedule with tasks and milestones at the start of the project. The project manager will report progress against the schedule at the regular project status meetings. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 39 ITEM ASSUMPTIONS Phase 1 9 During the business review process, Quanta Technology team members will review existing City operations, data, and assets onsite. The City will provide requested data items in support of the workshops, and additional travel/time will not be required to complete the workshops due to incomplete information. 10 The City will be available for interviews during the onsite operations review and other tasks as required. 11 The presentation of onsite meeting findings will be via a web conference. 12 The City will, at a minimum, provide addresses for each water metering endpoint. 13 Two review cycles for the AMI RFP technical specification are considered in scope. Additional review cycles after the first two are not in scope. 14 All information required for the RFP will be provided (meter types, sizes, location, etc.). 15 Quanta Technology will provide an RFP technical specification and associated pricing tables. The City will add legal and commercial terms to create the final bid package. Quanta Technology can guide on resolving conflicts between the bid terms and conditions and the RFP technical specification. Phase 2 18 Up to three approved vendors will be identified. Additional hours will be required and priced separately should more vendors be requested. 19 Quanta Technology will score up to three approved bidder RFP response packages using weight input values provided by City stakeholders (representing customer importance). Bid evaluations scored by City stakeholders can be priced separately if desired. 20 Quanta Technology will make the final vendor recommendation under standard services. The City will make the final vendor selection. 21 The City’s legal and contracts staff will cover legal and commercial aspects (non-technical or pricing) in negotiations and contract development. 22 Quanta Technology will follow and support the City’s required procurement process. Quanta Technology recommends using its SharePoint approach to bid management if allowed by the procurement process. Phase 3 23 Quanta Technology will provide Project Management (PM) oversight and management during the project implementation period, estimated to be 8 months (3 months of integration/planning and 5 months of mass deployment). A total of 250 PM hours have been allotted to this activity. While not anticipated, additional PM hours, if required, would be provided on a T&M basis using Quanta’s Senior PM discounted rate of $216/hour. Quanta Technology will provide technical oversight over the entire project implementation period. A total of 36 hours have been allocated. While not anticipated, additional technical consulting, if required, would be provided on a T&M basis using Quanta Technology’s discounted Principal Advisor rate of $303/hour. 24 Integration support and FSAT development are scoped solely for integration into the City’s billing system, supervisory control and data acquisition (SCADA), and GIS system. Additional systems, such as an MDM, can be included but must be estimated separately once these systems are identified or applied and not included in the provided pricing. 25 Quanta Technology recommends the evaluation of the AMI vendor’s MDM-lite capabilities, which may fulfill the City’s data analytics needs. Following a full understanding of the AMI vendor’s capabilities in this area, Quanta Technology can assist the City in selecting a full MDM provider if deemed necessary. It can scope that effort once a further understanding of system requirements is understood. 3.3 Expiration Date This offer is valid for 90 days from the date of issue. For information about offer extensions, contact Jesus Gonzalez at jgonzalez@Quanta-Technology.com or 919.428-9332. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 40 4 References/Past Projects CITY OF NEWBERRY, FLORIDA PHASES 1 AND 2: AMI REQUIREMENTS AND BUSINESS READINESS, VENDOR SELECTION 2019–2021 PHASE 3: AMI SYSTEM IMPLEMENTATION 2021–2024 (Expected Completion) Customer Name: Mike New, City Manager Address: 25440 W. Newberry Rd, Newberry, FL 32669 Email: MNew@NewberryFL.gov Phone Number: (352) 472-2161 Fax Number: (352) 472-7026 Project Value Drivers: Community involvement, improved customer service Project Profile: 2.1 K water endpoints, 1.9 K electric endpoints, water-only areas, Sensus solution, ADG billing system Project Costs, Change Orders, Amendments, and Final Costs: Confidential Scope of Services: Phase 1—AMI Requirements and Business Readiness: Quanta Technology provided business readiness and gap analysis, assessment of AMI readiness, business process mappings, AMI priorities, cost-benefit analysis, system requirement definition, RFP development, vendor pre-qualification, and project stakeholder/City Council presentations. Phase 2—Vendor Selection: Quanta Technology provided support for vendor selection and procurement, including RFP issuance, vendor Q/A support, bidder response compliance reviews, vendor scoring/ranking, final vendor recommendation, contract development/negotiation support, and project stakeholder/City Council presentations. Phase 3–AMI System Implementation: This is currently in the end stages of the final acceptance testing phase to validate key requirements and KPI performance metrics. The project is on track to be completed as scheduled and per the approved budget. Quanta Technology provided the following services:  Oversight for SOW development with integrating systems  System integration  FSAT development and execution  Community outreach, including AMI Day event  System test fixture setup/oversight for system integration testing  Field deployment readiness planning and preparation The project also meters system boundaries in preparation for conducting an AWWA water balance to categorize non-revenue water losses. Testimonial: “Like most small cities that operate utilities, Newberry’s elected officials are very much in tune with the sentiments of our customer base. Our staff presented the concept of automated metering infrastructure to our city commission to address some meter reading deficiencies. The city commission quickly realized the value of providing daily and hourly utility consumption data to our customers and the opportunities it would provide in making decisions related to utility consumption. The commission directed staff to initiate a project implementing AMI technology in Newberry. Our team recognized the complexity of deploying AMI. While all are experts in their area of operation, they wisely recommended that we partner with a third-party consultant to ensure we realized the benefit of a consultant’s experience. We selected Quanta Technology after a thorough evaluation of several firms. Their expertise and experience in successful AMI deployment projects was key to their selection as our project partner.” – Mike New, City Manager PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 41 CITY OF CLEWISTON, FLORIDA PHASES 1 AND 2: AMI REQUIREMENTS AND BUSINESS READINESS, VENDOR SELECTION 2019–2021 PHASE 3: AMI SYSTEM IMPLEMENTATION 2021–2024 (Expected Completion) Customer Name: Randy Martin, City Manager Address: 115 W Ventura Ave., Clewiston, FL 33440 Email: Randy.Martin@Clewiston-FL.gov Phone Number: (863) 983-1454 Ext. 5 Project Value Drivers: Non-revenue water loss reduction, customer pre-pay Project Profile: 4.1 K water endpoints, 4.5 K electric endpoints, water-only areas, Sensus solution, Tyler CIS billing Project Costs, Change Orders, Amendments, and Final Costs: Confidential Scope of Services: Phase 1—AMI Requirements and Business Readiness: Quanta Technology provided business readiness and gap analysis, assessment of AMI readiness, business process mappings, AMI priorities, cost-benefit analysis, system requirement definition, RFP development, vendor pre-qualification, and project stakeholder/City Council presentations. Phase 2—Vendor Selection: Quanta Technology provided support for vendor selection and procurement, including RFP issuance, vendor Q/A support, bidder response compliance reviews, vendor scoring/ranking, final vendor recommendation, contract development/negotiation support, and project stakeholder/City Council presentations. Phase 3—AMI System Implementation: The project is currently in mass deployment. Quanta Technology provided the following services:  Deployment readiness preparation  FSAT development  Oversight for SOW development with integrating systems  System integration  System test fixture setup and oversight to support system integration testing  Deployment and data integrity support Testimonial: “The City of Clewiston had been interested in updating its utility metering with an AMI system for some time to modernize our utility operations. Through the Florida Municipal Power Association (FMPA), we were introduced to Quanta Technology, which has been a valuable resource in helping the City navigate the complexities and costs associated with a procurement of this nature. Quanta Technology’s expertise and professionalism have been extremely valuable in assisting Clewiston in the process. I am glad they will continue to be working closely with our team on the deployment of the much-anticipated AMI system in our community.” – Randy Martin, City Manager PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 42 NEW SMYRNA BEACH UTILITIES GRID MODERNIZATION STRATEGY/ROADMAP AND PHASE 1: AMI REQUIREMENTS AND BUSINESS READINESS 2019–2021 PHASE 2: AMI VENDOR SELECTION 2022–2023 Customer Name: Joe Bunch, GM/CEO Address: 200 Canal St, PO Box 100, New Smyrna Beach, FL 32168 Email: jbunch@nsbufl.com Phone Number: (386) 424-3000 Project Value Drivers: Grid modernization, system operation improvements Project Profile: 21 K water endpoints, 29 K electric endpoints, Sensus solution, Cogsdale CIS system Project Costs, Change Orders, Amendments, and Final Costs: Confidential Scope of Services: Quanta Technology was hired in March 2019 to develop a grid modernization strategy and roadmap for New Smyrna Beach Utilities (NSBU). NSBU had recently defined its vision, mission, and value statement, which was used as the basis for the roadmap development. The roadmap was aimed at modernizing their planning and operating capabilities to enhance and strengthen grid operations and to prioritize infrastructure capital investment plans. After the roadmap creation, Quanta Technology was hired to implement its AMI program, specifically Phase 1—AMI Requirements and Business Readiness. As part of that effort, Quanta Technology provided business readiness and gap analysis, assessment of AMI readiness, business process mappings, AMI priorities, cost- benefit analysis, system requirement definition, RFP development, vendor pre-qualification, and project stakeholder/City Council presentations. The project has recently been completed, and the contract terms have been finalized. Quanta Technology provided the following services:  RFP bid packet preparation and commercial term incorporation  RFP issuance  Response to vendor questions (Q&A support)  Vendor presentations and shortlist meetings  Contract negotiation support  Project stakeholder/City Council presentations Testimonial: “Our utility saw a strategic benefit in working with Quanta Technology to develop a coordinated modernization roadmap as part of a long-term plan to modernize core operational systems and technology. It is critical to appropriately select an order of these investments to maximize operation benefits and improve the customer experience at an effective cost and in a planned manner.” – Joe Bunch, GM/CEO PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 43 CITY OF COCONUT CREEK AMR/AMI SOLUTION IMPLEMENTATION (PHASE 1–PHASE 3) 2023–2024 PHASE 1: REQUIREMENTS AND READINESS 2023–2024 (Expected Completion) Customer Name: Veronica Munoz, Budget and Grants Manager Address: 4800 West Copans Road, Coconut Creek, FL 33063 Email: vmunoz@coconutcreek.net Phone Number: (954) 956-1529 Project Value Drivers: automated meter reading, operational improvements, non-revenue water loss reduction Project Profile: 12K water endpoints, AMR/AMI solution TBD, Central Square Community Plus CIS system Project Costs, Change Orders, Amendments, and Final Costs: Confidential Scope of Services: Quanta Technology was hired in July 2023 to provide consulting services in support of the adoption of an AMR or AMI solution. Quanta Technology is providing full project support from requirements definition, business process support, strategic roadmap creation, RFP technical specification and bid package, vendor selection, contracting, and implementation. Quanta Technology has provided the following services to date:  Business process readiness workshops  RFP technical specification (in progress)  Process workflow mapping  Costing analysis/indicative pricing (in progress)  Field audit and findings presentation  Bid package creation (in progress) Testimonial: “Selecting a consultant is a big decision with far-reaching implications. After completing the business process workshops, I can confirm that we made a great selection. I appreciate your professionalism, dedication, and attention to detail” – Veronica Munoz, Budget and Grants Manager Dania Beach and Quanta Technology, LLC Exhibit A INSURANCE REQUIREMENTS I. Commercial General Liability A. Limits of Liability • Bodily Injury & Property Damage Liability • Each Occurrence $1,000,000 • Policy Aggregate $2,000,000 • Personal & Advertising Injury $1,000,000 • Products & Completed Operations $1,000,000 B. Endorsements Required – Include in body of COI and/or Description of Operations • Annual Aggregate shall apply “Per Project/Job” • Waiver of Subrogation in favor of the City o Waiver of subrogation by Quanta and/or its insurers shall be provided to the extent permitted by law, and except to the extent any loss, claim, damage, etc. is caused by the negligence, recklessness or willful misconduct of any party indemnified hereunder by Quanta. • Insurance shall apply on a primary and non-contributory basis • “The City of Dania Beach, Florida” added as named “Additional Insured” o Additional Insured status required by and/or provided under this Agreement of Quanta and/or its insurers is provided pursuant and subject to ISO Endorsement Form CG 20 10 12 19 and/or CG 20 37 12 19 for Commercial General Liability, and standard forms for policies other than Commercial General Liability, but only to the extent of Quanta’s expressly assumed indemnification obligations under this Agreement. II. Business Automobile Liability A. Limits of Liability • Bodily Injury and Property Damage • Combined Single Limit $1,000,000 • Any Auto/Owned Autos or Scheduled Autos • Including Hired and Non- Owned Autos • Any One Accident $1,000,000 B. Endorsements Required - Include in body of COI and/or Description of Operations • City of Dania Beach included as an Additional Insured o Additional Insured status required by and/or provided under this Agreement of Quanta and/or its insurers is provided pursuant and subject to ISO Endorsement Form CG 20 10 12 19 and/or CG 20 Page | 2 37 12 19 for Commercial General Liability, and standard forms for policies other than Commercial General Liability, but only to the extent of Quanta’s expressly assumed indemnification obligations under this Agreement. III. Workers’ Compensation / Employers’ Liability A. Workers Compensation Limits: Statutory - State of Florida • Waiver of Subrogation in favor of City o Waiver of subrogation by Quanta and/or its insurers shall be provided to the extent permitted by law, and except to the extent any loss, claim, damage, etc. is caused by the negligence, recklessness or willful misconduct of any party indemnified hereunder by Quanta. B. Employers Liability Limits: • $100,000 for bodily injury caused by an accident, each accident • $100,000 for bodily injury caused by disease, each employee • $500,000 for bodily injury caused by disease, policy limit Workers Compensation must be provided for all persons fulfilling this contract, whether employed, contracted, temporary or subcontracted. Contractor(s) must be in compliance with all applicable state and federal workers’ compensation laws, including US Longshore and Harbor Workers Compensation Act, Jones Act (maritime), Federal Employers Liability Act (railroad), etc. In no event shall Vendor be permitted to utilize in the execution of this agreement, the following: i) any employee, subcontractor or subcontractor employee that is exempted or purported to be exempt from Workers’ Compensation insurance coverage; or ii) any employee, subcontractor or subcontractor employees who will be covered by an employee leasing arrangement. IV. Umbrella/Excess Liability (Excess Follow Form) can be utilized to provide the required limits. Coverage shall be “following form” and shall not be more restrictive than the underlying insurance policy coverages, including all special endorsements and City as Additional Insured status. Umbrella should include Employer’s Liability. A. Additional Insured status required by and/or provided under this Agreement of Quanta and/or its insurers is provided pursuant and subject to ISO Endorsement Form CG 20 10 12 19 and/or CG 20 37 12 19 for Commercial General Liability, and standard forms for policies other than Commercial General Liability, but only to the extent of Quanta's expressly assumed indemnification obligations under this Agreement. Page | 3 V. Professional Liability/Errors & Omissions Limits of Liability Each Claim $1,000,000 Policy Aggregate $1,000,000 Retro Date- Prior to commencement of job. Coverage is to be maintained and applicable for a minimum of 3 years following contract completion. Other Conditions Required: Subcontractors’ Compliance: It is the responsibility of the contractor to ensure that all subcontractors comply with all insurance requirements. Cancellation Requirements: Required insurance shall always be maintained during which the vendor is on City premises. The above policies shall provide the City of Dania Beach with 10 days’ written notice of cancellation or material change from the insurer. If the policies do not contain such a provision, it is the responsibility of the Contractor to provide such notice. Notice Requirements: If an insurable incident occurs while vendor is engaged in a City project, notification to the City is required. Insurance Carrier Financial Stability Requirements: Insurance must be provided by companies authorized to do business in the State of Florida. City reserves the right but not the obligation to reject any insurer providing coverage due to poor or deteriorating financial condition. The Company must be rated no less than “A-” as to management, and no less than “Class VII” as to financial strength, by the latest edition of Best Insurance Guide published by A.M. best Company, or its equivalent. All policies or certificates of insurance are subject to review and verification by Risk Management. If a company is downgraded during the agreement term, Vendor shall notify the City. Certificates of Insurance/Verification of Coverage: Proof of the required insurance must reflect all required insurance above will be furnished by Vendor to the City of Dania Beach Human Resources Department by Certificate of Insurance within 5 days of notification of award. All certificates (and any required documents) must be received and approved by Human Resources before any work commences to permit Vendor time to remedy any deficiencies. Valid Certificates verifying coverage is in force as required above must be on file with the City at all times during contract. If the policies renew during the term of the Contract, updated Certificates verifying coverage is in force shall be submitted to the City within 10 days of Page | 4 expiration. Contractor and/or any Subcontractor shall not perform or continue to work pursuant to this agreement, unless all coverages remain in full force and effect; work delay is subject to provisions in this agreement. If vendor fails to provide proof of insurance within 7 days of City’s receipt of notice at any time during this agreement, the City shall have the right to consider the agreement breached, and therefore terminated. A copy of Additional Insured Endorsement or other endorsements may be attached to the Certificate. Notices/ Certificate Holder: City of Dania Beach 100 West Dania Beach Boulevard Dania Beach, FL 33004 Email: Nina Rodriguez NRodriguez@danibeachfl.gov The City of Dania Beach, Florida reserves the right to review/revise, reject or accept any required policies of insurance, including limits, coverages or endorsements, herein at the time of the insurance submission. L O C A T I O N S Raleigh (HQ) | Toronto | San Francisco Bay Area | Southern California | Chicago P H O N E 919.334.3000 W E B Quanta-Technology.com A D DR E SS 4020 Westchase Boulevard, Suite 200 Raleigh, NC 27607 PROPOSAL PREPARED FOR City of Dania Beach DATE January 12, 2024 PREPARED BY Jesus Gonzalez, PMP JGonzalez@Quanta-Technology.com 919.428.9332 Lou Santilli LSantilli@Quanta-Technology.com 919.903.2207 24G001 Advanced Metering Infrastructure (AMI) Consulting Services PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | i CONFIDENTIAL/PROPRIETARY This document contains trade secrets and/or proprietary, commercial, or financial information not generally available to the public. It is considered privileged and proprietary to the Offeror, and it is submitted by Quanta Technology, LLC, in confidence with the understanding that its contents are specifically exempted from disclosure under the Freedom of Information Act [5 USC Section 552 (b) (4)] and shall not be disclosed by the recipient (whether it be Government [local, state, federal, or foreign], private industry, or non-profit organization) except with the written permission of Quanta Technology and shall not be duplicated, used, or disclosed, in whole or in part, for any purpose except to the extent in which portions of the information contained in this document are required to permit evaluation of this document. If a contract is awarded to this Offeror as a result of, or in connection with, the submission of this data, the right to duplicate, use, or disclose the data is granted to the extent provided in the contract. VERSION HISTORY VERSION DATE DESCRIPTION 1.0 January 12, 2024 Initial submission PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | ii Executive Summary Quanta Technology welcomes the opportunity to work with the City of Dania Beach (the City) to support adopting an advanced metering infrastructure (AMI) solution for its approximately 4,800 water accounts. We are an independent and diverse consulting company with more than 300 experienced consultants and industry experts. We are headquartered in Raleigh, North Carolina, with supporting offices in Illinois, California, and Canada. Over the years, we have helped many clients with AMI deployments and smart grid roadmap creation and implementation. Our experts can help you select an AMI solution to meet your needs and provide various services to leverage your investment. These benefits enable future initiatives and technologies, such as automated meter reading, customer portal, enhanced events/alarms notifications, advanced analytics, service disconnect/reconnect, pressure and leak detection, water balance, and more. Our dedicated team of experts has decades of direct AMI project implementation experience. The team has collectively deployed more than 130 systems ranging from several thousand metering endpoints to millions of endpoints spanning large geographic footprints. Many of these projects have water and electric services and water-only areas. Because of this experience, we understand what it takes to fully adopt new technology into your workplace, business processes, and community. We have similar projects in your area as part of our work with Florida Municipal Power Agency (FMPA) members and municipalities, which we believe can bring significant synergies for you to leverage. We encourage you to contact our references to understand better their project journeys and how we have supported them by delivering quality and effective services. (Our references are listed in Section 4.) Quanta Technology employs a native three-phase delivery approach tailored to meet your needs. Based on our discussions, we have included a full set of services through all three project phases, providing you with business process readiness reviews, a technology roadmap, solution costing/indicative pricing, customer communication planning, RFP technical specification and bid package, vendor selection, contracting, and implementation support. We believe this package will maximize your project success and provide a holistic approach to new technology adoption, including considerations for people, processes, end customers, and technology. Thank you again for the opportunity to respond to your needs, and we hope you will find that our proposal meets your requirements. Our team members are equipped and available to provide dedicated, ongoing technical support as required. Feel free to reach out with any questions you may have. My email address is jgonzalez@quanta- technology.com, and my telephone number is (919) 428-9332. Sincerely, Jesus Gonzalez, PMP Principal Advisor PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | iii TABLE OF CONTENTS EXECUTIVE SUMMARY ............................................................................................................ II 1 PROPOSED WORK PLAN AND METHODOLOGY ................................................................. 6 1.1 Project Methodology .......................................................................................................................... 7 1.2 Phase 1: Requirements and Readiness .............................................................................................. 8 1.2.1 Project Initiation ........................................................................................................................... 8 1.2.2 Business Process Review .............................................................................................................. 8 1.2.3 Cost Analysis/Indicative Pricing ................................................................................................. 12 1.2.4 Customer Outreach and Education Planning ............................................................................ 13 1.2.5 RFP Technical Specification Development ................................................................................ 13 1.2.6 Qualified Vendor List .................................................................................................................. 15 1.2.7 City Council Presentation Support............................................................................................. 15 1.2.8 Phase 1 Service Task Summary .................................................................................................. 16 1.3 Phase 2: Vendor Selection ................................................................................................................ 16 1.3.1 Issue RFP/Respond to Vendor Questions.................................................................................. 16 1.3.2 Proposal Evaluation/Rankings ................................................................................................... 16 1.3.3 Shortlisted Vendor Presentations ............................................................................................. 18 1.3.4 Vendor Recommendation/Support for City Selection .............................................................. 18 1.3.5 City Council Presentation Support............................................................................................. 18 1.3.6 Contract Development/Negotiation ......................................................................................... 18 1.3.7 Phase 2 Service Task Summary .................................................................................................. 19 1.4 Phase 3: AMI System Implementation ............................................................................................. 20 1.4.1 Vendor Kickoff Meeting ............................................................................................................. 20 1.4.2 Project Management Support ................................................................................................... 20 1.4.3 Development of System Test Fixture ........................................................................................ 21 1.4.4 System Integration and Functional System Acceptance Test Support .................................... 21 1.4.5 Limited Deployment Evaluation ................................................................................................ 22 1.4.6 AMI Mass Deployment Readiness Assessment ........................................................................ 22 1.4.7 Field Rollout/Implementation Support ..................................................................................... 23 1.4.8 Business Readiness Evaluation .................................................................................................. 24 1.4.9 Project Closure ........................................................................................................................... 24 1.4.10 Phase 3 Service Task Summary .................................................................................................. 24 1.4.11 Optional Project Services ........................................................................................................... 24 2 QUALIFICATIONS AND EXPERIENCE .............................................................................. 26 2.1 Firm Overview ................................................................................................................................... 26 2.2 Company Profile ................................................................................................................................ 27 PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | iv 2.3 Project Personnel .............................................................................................................................. 27 2.3.1 Project Organization .................................................................................................................. 28 2.3.2 Staff Resumes ............................................................................................................................. 29 2.4 Experience with Municipality Deployments .................................................................................... 36 3 PROPOSED PRICING ..................................................................................................... 37 3.1 Travel ................................................................................................................................................. 38 3.2 Assumptions ...................................................................................................................................... 38 3.3 Expiration Date ................................................................................................................................. 39 4 REFERENCES/PAST PROJECTS ....................................................................................... 40 PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | v LIST OF FIGURES Figure 1-1. Quanta Technology’s New Technology Adoption Philosophy ......................................................... 6 Figure 1-2. Quanta Technology’s Three-Phase Project Approach...................................................................... 7 Figure 1-3. AWWA Water Balance ...................................................................................................................... 9 Figure 1-4. Example of AMI Implementation Hierarchy ................................................................................... 12 Figure 1-5. Example Cost Payback Chart ........................................................................................................... 13 Figure 1-6. RFP Technical Specification Example .............................................................................................. 14 Figure 1-7. Examples of GIS Maps ..................................................................................................................... 15 Figure 1-8. Example of Weighted Input for the Quanta Technology Evaluation Tool ..................................... 17 Figure 1-9. Evaluation Matrix and Report ......................................................................................................... 18 Figure 1-10. Example of Water System Test Fixture ......................................................................................... 21 Figure 1-11. Grant Assistance Process Overview .............................................................................................. 25 Figure 2-1. Project Organization Chart .............................................................................................................. 28 LIST OF TABLES Table 1-1. Process Examples That Will Be Mapped During Interviews ............................................................ 10 Table 1-2. Important Contractual Topics .......................................................................................................... 19 Table 1-3. Phase 2 Service Task Summary ........................................................................................................ 19 Table 1-4. Phase 3 Service Task Summary ........................................................................................................ 24 Table 1-5. Optional Project Services .................................................................................................................. 25 Table 2-1. Proposed Staff Qualifications Summary .......................................................................................... 28 Table 2-2. Quanta Technology Example Experience with Water End Points................................................... 36 Table 3-1. Fixed Price Advisory Services (Milestone Payment Schedule) ........................................................ 37 Table 3-2. Proposed Travel Expense Cost Estimate .......................................................................................... 38 Table 3-3. Project Assumptions ......................................................................................................................... 38 PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 6 1 Proposed Work Plan and Methodology Through years of past advanced metering infrastructure (AMI) deployment experience and talking to various utility customers, we have seen system deployments minimized or fail—not for technical reasons but due to a lack of support within the utility, the implementation vendor, and/or the community. Successful system implementations involve business, organizational, and technical collaboration. We offer a big-picture approach founded upon four focus areas as pillars for project success (Figure 1-1):  People: The keys to successful new technology adoption involve forming a cross-departmental project team, actively participating throughout the deployment, properly training staff in AMI operations, and supporting business processes.  Processes: We will conduct a comprehensive business readiness assessment with key City of Dania Beach (the City) stakeholders to fully define the City’s needs, ensuring the solution can meet those needs. Also, we will conduct a business readiness assessment before going live to ensure operational success.  Customer engagement: Community outreach and involvement are keys to successful deployments. So, we use community events, such as AMI Day, and provide advice regarding proper and consistent customer communication/messaging throughout the deployment.  Technology: Finding the right technology fit and vendor is key to a successful AMI deployment. The vendor must provide the right proven technology and deliver services reliably and efficiently to ensure the technology is deployed successfully. We focus on reliable vendors with proven technology on deployed systems backed by customer references that can evolve to meet future needs. Figure 1-1. Quanta Technology’s New Technology Adoption Philosophy PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 7 1.1 Project Methodology Our municipal clients have well received Quanta Technology’s proven three-phase project approach. The municipality council can fund each phase incrementally if desired, and we can adjust future phases to meet your specific project needs. Per our discussion, we have adapted our phase content to reflect your stated needs (Figure 1-2) and provided a few optional services that may bring additional value to the project. Figure 1-2. Quanta Technology’s Three-Phase Project Approach PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 8 1.2 Phase 1: Requirements and Readiness Phase 1 of the project involves business readiness workshops and artifacts, request for proposal (RFP) specification development, vendor pre-qualification, and support for a subsequent city council presentation. Careful planning is essential to the success of an AMI project. Many utilities neglect this phase in their rush to deploy the technology and discover later that they have missed some important opportunities for operational enhancements, leaving them unable to realize many of AMI’s potential benefits. Quanta Technology believes in heavy upfront investment to secure downstream success. 1.2.1 Project Initiation The project will begin with a kickoff meeting in person or via a conference call. The kickoff meeting is expected to do the following: 1. Introduce project personnel 2. Ensure the scope of work (SOW) is clear to all team members 3. Update the SOW, if needed, based on detailed discussions 4. Ensure responsibilities for all project members are understood 5. Identify subject matter experts and stakeholders 6. Develop a communication plan for internal project communications 7. Review and update the schedule as needed 8. Discuss project expectations of all parties In addition, to make it as easy on you as possible, we will provide you with an information request packet detailing general information to help us better prepare for the meeting and forthcoming RFP specification development effort. Typical information requested includes the following: 1. The City’s organization chart (indicating the team members who will be working on the project) 2. Customer Information System (CIS) account data for water metering endpoints, including the number of metering endpoints and relevant information (location, water meter sizes, types [compound, displacement, etc.], potable vs. reclaimed, models, etc.) 3. A service territory map indicating metering endpoint placement 4. Topology of the area to be covered 5. Predicted growth patterns 6. External constraints, requirements, and regulations 1.2.2 Business Process Review Shortly after the project’s kickoff, we will work with you to schedule an AMI business process readiness assessment. This typically involves one or two conference calls where we obtain the items requested in the information request packet and ask clarifying questions. These calls help better define the agenda for a follow-up three-day onsite meeting and workshop designed primarily for information gathering. Onsite workshops typically involve a series of staff interviews and group sessions to understand better customers’ needs, challenges, related capabilities status, and areas of interest. It may also involve a review of field assets and points of interest. The information-gathering workshop aims to understand the City’s current business practices, priorities, needs, gaps, and future desires. This information will help us customize our extensive RFP specification to tailor an AMI solution for the City. Typical topics that are covered include the following: PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 9  Local area network (LAN) and potential solution topologies (e.g., Mesh, Star [point to multi-point])  Wide area network (WAN) infrastructure (e.g., cellular, fiber)  Basic billing functions (including handling compound water meters)  Remote connect/disconnect  Customer engagement plans  Customer portal  Leak detection  Backflow prevention  Non-pay and move-in/out  Tamper and other losses  Water mass balance  Customer event notification options  Billing schedule flexibility  Pre-payment  Data analytics For example, we may discuss water mass balance based on the American Water Works Association (AWWA) Water Balance Model shown in Figure 1-3, what may need to be considered for computing a water balance, and the benefits of pursuing this computation (AMI influences yellow items, and red items are loss-related). Figure 1-3. AWWA Water Balance As part of the onsite workshops, we will walk through a comprehensive list of operational processes and discuss how these are performed today and how the adoption of AMI technology impacts them. The typical processes covered are listed in Table 1-1. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 10 Table 1-1. Process Examples That Will Be Mapped During Interviews ITEM PROCESS 1 Calibration/Testing 2 Meter Repair/Return Process 3 Periodic Testing 4 New Installation 5 Replacement Installation 6 Indoor/Outdoor Installation Considerations 7 Leak: Customer Side 8 Leak: Utility Side 9 Leak: Septic Forgiveness 10 Bulk Sales (Temporary Meter) 11 Stopped Meter 12 Damaged Meter 13 Tamper/Theft Shutoff 14 Non-Pay Shutoff 15 Move-In/Move-Out Turn On/Shutoff 16 Billing Name/Address Change 17 Billing Dispute Re-Read 18 Read-to-Billing Process 19 Inventory Process 20 Inadvertent Meter Swap New AMI-Only 1 Opt-Out 2 Event Management 3 Firmware Updates 4 Customer Portal and Other New Interfaces 5 Medical Do Not Disconnect 6 Tri-State Water Meters (On, Off, Restricted Flow) 7 Others, Depending on the Utility The information gathered from the onsite meetings and subsequent discussions will be used to develop a Phase 1 Requirements and Readiness Findings document, which will include the following:  Key findings and notes  AMI priorities that define the City’s needs across all departments and stakeholders  A pitfall avoidance report  Dataflows (“as is” and “as will be”)  CIS data meter summary (quantities, types, etc.) These elements are further described in the sections below and serve as the main deliverables of the assessment. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 11 1.2.2.1 Key Findings and Notes After carefully reviewing and studying all the information gathered at the workshops and through the request packet, we will provide you with our key findings. We will note strengths, gaps, and areas to consider to successfully adopt an AMI solution that will meet the City’s current needs and support future growth areas. The findings will be presented as part of the Phase 1 findings document that forms the Business Readiness Assessment Deliverable. 1.2.2.2 Pitfall Avoidance Report Quanta Technology will leverage its industry and previous project deployment implementation experiences (more than 130 AMI systems) to guide possible project pitfalls that may arise and actions that can be taken to avoid these challenges. These recommendations will be included as part of a business readiness assessment packet. This will help you avoid some of the common mistakes traditionally seen in AMI deployments. 1.2.2.3 Smart Grid Strategy The business readiness assessment includes an effort to help the City develop a smart grid strategy that assesses the current state, gaps, and both short-term and long-term objectives in line with the City’s strategic objectives. As part of this effort, we will develop an AMI Priorities Model similar to the hierarchy in Figure 1-4, where smart-grid needs are shown in order of priority. The interviews conducted during the onsite workshops will develop high-level and short- and long-term strategic priorities. The starting point will be a broad list of available AMI functionality. During discussions with the City, we will document the priorities and justify the functionality. A more specific definition of the functionality will be developed. Finally, the foundational components necessary to support the functionality will be defined. Based on the City’s priorities and well-defined functionality, the RFP technical specification will be written to address these requirements. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 12 Figure 1-4. Example of AMI Implementation Hierarchy 1.2.3 Cost Analysis/Indicative Pricing After completing the business process readiness assessment, we will take the information gathered for the City’s specific processes, goals, and vision and combine that with our industry knowledge to provide a cost analysis with indicative pricing. This effort is not a full cost-benefit analysis but will provide indicative costs to expect, key costing parameters, along with indicative pricing on potential AMI solutions. We will use our costing model and run it with high-level costing factors pertaining to your operations to provide a cost/savings break-even analysis. The information will be compiled and presented in the Phase 1 Findings Report. Advanced Analytics Billing, Work Order Management, Customer Portal Field-Metering Devices, Local LAN Support Infrastructure, WAN Infrastructure (Fiber, Towers, Cell, etc.) Water Balance, Customer Event Notification PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 13 Figure 1-5. Example Cost Payback Chart 1.2.4 Customer Outreach and Education Planning Customer outreach and engagement is one of Quanta Technology’s pillars of project success. We will lead and coordinate customer outreach, education, and communication planning activities. Typically, this involves communication via multiple means (e.g., digital, web presentation, educational videos, and printed materials) leading to mass deployment. Special emphasis is placed on communicating benefits and the reasoning behind the AMI investment and addressing typical customer concerns around privacy, billing, and health impacts. Our communication planning also includes scripting for customer touch points (such as customer services representatives and field installers), ensuring consistent communication throughout the deployment. We have also seen success using a community outreach AMI Day event performed with the solution provider. The event exposes the community to the technology and provides a public forum for presentations and meaningful conversation, dialogue, and question/answer exchanges. 1.2.5 RFP Technical Specification Development We will take the information gathered as part of the business process assessment to tailor our RFP technical specification to reflect the features and functionality needed in an AMI system that will be foundational to improving the City’s business and meeting its project implementation goals. Our AMI specification is a comprehensive document. It defines a complete turnkey solution, including hosted services, system integrations, field installation, a work order management system (WOMS), training, acceptance testing, contractual obligations, warranties, supporting services, and very detailed product requirements necessary PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 14 to deliver your needed capabilities. The resulting specification is typically over 100 pages and contains over 250 system requirements. See an example in Figure 1-6. Examples of topics covered in the specification include the following:  Background and overview of the City’s current installed metering base and back-office systems  The City’s program objectives and desired features  Supplier’s firm experience and references  Scope of services  Communications infrastructure  Comprehensive requirements for water meters, including ratings/standards, functionality, performance, warranty considerations, and more  Software systems and IT integrations  Security  Field installation and WOMS requirements  Vendor training of the City’s employees  System performance requirements  Supporting services  Contractual obligations and warranties  Pricing Figure 1-6. RFP Technical Specification Example We will provide the RFP technical specification and advise the City and its contracts group to incorporate commercial terms into the RFP bid package. We will also review the final RFP bid package. The City is responsible for issuing the RFP bid package to the pre-qualified list of vendors. 1.2.5.1 Meter Geospatial Mapping When issuing an RFP technical specification for a communicating AMI system, meter, and asset location data are critical for an AMI vendor to provide firm pricing because the distribution of these assets will drive communication’s infrastructure needs. For this effort, we will use the City’s existing location data and our standard geocoding approach for locating meters and assets based on postal addresses if needed. This effort will generate location data tables and geographic information system (GIS) maps (Figure 1-7) to be included in the RFP for the following:  Water meters  Assets that may be potential locations for communications infrastructure PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 15 Figure 1-7. Examples of GIS Maps 1.2.6 Qualified Vendor List We will work with the City to develop a list of qualified AMI vendors by vetting potential prospects using qualifying questions that we have developed and reflecting key qualifiers that, based on our deployment experience, are necessary to increase project success. For example, we seek vendors that are owners of the technology (not a distributor), have a proven field-deployed solution with reference customers, and more. These questions are designed to produce qualified vendors who can deliver the solution that meets the needs described in the RFP specification. We will evaluate the vendor responses and recommend that three vendors receive the bid package with the RFP specification. We will provide a table list supporting Quanta Technology’s recommendations and summarize responses and rationale for selecting the qualified vendors. 1.2.7 City Council Presentation Support Quanta Technology will support the City’s team as needed to present findings and recommendations to council members at scheduled board meetings or events as needed. We will have our team representation on site to present and answer any follow-up questions if required. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 16 1.2.8 Phase 1 Service Task Summary # SERVICE ITEMS ESTIMATED HOURS DELIVERABLES CITY NEEDS 1 Project Initiation 6 Project workbook (Excel):  Kickoff meeting notes  Information request packet  CIS account data 2 Business Process Review 119 Phase 1 Findings Report (Word):  Key findings and notes  Process impacts/gaps  Avoiding pitfalls report  Process/data flows  CIS meter data summary  Stakeholder participation (Billing, Finance, Operations, etc.) 3 Smart Grid Strategy 7 Phase 1 Findings Report (Word):  AMI strategic roadmap  Stakeholder participation 4 Cost Analysis/Indicative Pricing 16 Phase 1 Findings Report (Word):  Cost and break-even findings  Stakeholder participation 5 Customer Outreach and Education 8 Phase 1 Findings Report (Word):  Customer outreach strategy/plan  Stakeholder participation 6 RFP Technical Specification Development 76  RFP technical specification document (Word)  Stakeholder participation 7 Qualified Vendor List 8  Qualified vendor list  Issuance of pre-qualification questionnaire to vendors 8 City Council Presentation Support 13  Council presentation material (PowerPoint)  Stakeholder participation 1.3 Phase 2: Vendor Selection Phase 2 of the project involves issuing the RFP, responding to vendor questions, conducting vendor conference interviews, evaluating proposals, ranking and selecting vendors, conducting shortlist interviews, and compiling all findings into a comprehensive recommendation presented to the City team and project stakeholders. Essentially, this phase focuses on issuing a comprehensive RFP bid specification and narrowing down the vendors to arrive at a recommended qualified vendor with a proven technology solution that can deliver the required services to deploy the solution successfully. 1.3.1 Issue RFP/Respond to Vendor Questions After aligning the City’s standard bid terms and conditions with the RFP technical specification, we will create and issue the RFP bid package on behalf of the City using our standard proven processes and tools. The RFP respondents will be allowed to ask questions regarding the content of the RFP. We will work with the City to prepare responses to any questions from vendors regarding the RFP. All questions and responses will be distributed to all vendors, with any information identifying the vendor removed. 1.3.2 Proposal Evaluation/Rankings The proposal evaluation typically includes the following:  High-level compliance review to ensure bids are compliant before evaluation (up to three bids)  Obtaining evaluation tool input from the City stakeholders for the bid process PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 17  Conducting a detailed proposal review and ranking based on the City’s evaluation tool input  Developing a report or presentation summarizing the proposals and the question/answer results to define a recommended shortlist (maximum of two vendors) This approach offers a blended approach where the City provides input into the relative importance of AMI RFP Specification requirements with guidance from Quanta Technology. Our team leverages its industry experience to rank the proposals. Requirement weightings for each major category (technical, pricing, and commercial) are collected. An example is shown below in Figure 1-8. Figure 1-8. Example of Weighted Input for the Quanta Technology Evaluation Tool Once the input is collected, we will evaluate each vendor proposal and generate a summary report. An example is provided in Figure 1-9. We also offer an expanded evaluation service, available upon request, where the City fully participates in the proposal rankings or, should the City desire, ranks more than the recommended three vendors. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 18 Figure 1-9. Evaluation Matrix and Report The Vendor Recommendation Report will list the top two vendors with the best solution fit (technology solution and deployment services), which will be considered the shortlist candidate recommendation. 1.3.3 Shortlisted Vendor Presentations Once the two shortlisted vendors are determined, we will coordinate one or more web conference meetings to allow them to clarify their proposals further and discuss any other information that will assist the City’s evaluation. Vendors can then provide their best and final offer (BAFO). 1.3.4 Vendor Recommendation/Support for City Selection Quanta Technology will collect all the previous information gathered through the RFP process and develop the Final Vendor Recommendation Report. The report will detail the selection process, rationale, and why the final vendor was recommended. This report will be a PowerPoint presentation that can be presented to the City’s team to support their final vendor selection. Quanta Technology will provide a final recommendation to help the City make the final selection. 1.3.5 City Council Presentation Support Quanta Technology will support the City’s team as needed to present findings and recommendations to council members at scheduled board meetings or events as needed. We will have our team representation on site to present and answer any follow-up questions if required. 1.3.6 Contract Development/Negotiation Once the vendor of choice is selected, the contract negotiation process begins. Normally, the City’s and vendors’ attorneys handle most of the contract work, with Quanta Technology facilitating to ensure the task remains on track. We will also advise on AMI-specific elements of the contract, such as appropriate performance standards and AMI-specific processes. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 19 The City will be responsible for providing Quanta Technology with its standard contract modified by the selected AMI vendor. The contract will include all the City’s commercial and legal requirements. We will work with the City and suggest updates to the contract to cover important AMI contractual topics. We will provide two turns of the contract with conference calls as needed. Table 1-2 below highlights some critical items Quanta Technology will ensure are covered in the contract(s). Table 1-2. Important Contractual Topics MAIN CUSTOMER ENGAGEMENT AMI SYSTEM METER INSTALLATION  Warranty (particularly in the water meter water ingress area)  Indemnity  Limitation of liability  Damages (liquidated or actual)  Cancellation  System acceptance  Ease of use  Door hangers  Call center  Customer portal  System availability percentage  Scheduled maintenance  Disaster recovery  Recovery times  System security  Customer data protection  Licensing  Maintenance and support  Alternate meter supplier  System training  Insurance  Background checks and drug testing  WOMS system  Safety and protective equipment requirements  Vehicle signage  Personnel dress code and behavior  Right to remove personnel  Temporary stand-down provisions We will lead the subsequent negotiations once the contract starting point has been established. These negotiations will typically involve several rounds of redline edits between the parties and will be accompanied by phone conferences with vendor contract personnel. Ultimately, this process will finalize and execute the contract for the City and vendors. Quanta Technology will support the City during the approval process, including onsite representation if required and technical advisement as needed. 1.3.7 Phase 2 Service Task Summary Table 1-3. Phase 2 Service Task Summary # SERVICE ITEMS ESTIMATED HOURS DELIVERABLES CITY NEEDS 1 Issue RFP/Responses to Vendor Questions 18  Issued RFP bid package to pre- qualified vendors  Consolidated questions/ responses sent to all Bidders  City to issue the RFP bid package through preferred means  Response input to applicable bidder questions 2 Bid Evaluation and Ranking 77  Compliance Review Report  Evaluation tool parameter input 3 Vendor Shortlist Interviews/ Presentation 13  Shortlist meeting for two vendors  Stakeholder participation 4 Final Recommendation to Support City Selection 13  Evaluation Results Report  Evaluation Tool Matrix with vendor bid rankings  Final vendor selection 5 Contract Development/ Negotiation Support 62  Technical advisement and review  Legal contract and support 6 City Council Presentation Support 9  PowerPoint package with a final recommendation and supporting documentation  Stakeholder participation PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 20 1.4 Phase 3: AMI System Implementation This phase covers the execution of the AMI system deployment project. In this phase, Quanta Technology provides a utility-experienced PMP-certified project management prime, fully responsible for end-to-end implementation from start-up planning and preparation to final acceptance (Phase 1–Phase 3). Our technical advisors will support the project manager using our innovative approaches to key functions such as system integrations and our extensive experience with field deployments—positioning your project for maximum success. 1.4.1 Vendor Kickoff Meeting A typical kickoff meeting would cover the following:  Introducing project personnel  Discussing project expectations of all parties  Ensuring the scope of work is clear to all team members  Updating the scope of work, if needed, based on detailed discussions  Ensuring responsibilities for all project members are understood  Developing a communication plan for internal project communication  Reviewing and updating the scheduling information as needed  Reviewing the deployment/implementation, test, and customer marketing/communications plans 1.4.2 Project Management Support Quanta Technology will assign Rick Garvin, an experienced PMP-certified AMI project manager located in Raleigh, North Carolina, to provide oversight and technical guidance, working closely with a City-appointed Project Manager or Team Lead and the vendor’s Project Manager to manage project implementation from start to finish. Rick will work closely with Jesus Gonzalez as the Program Manager and the City’s team off- site and onsite as needed to manage the project’s implementation carefully. He will work through all the required tasks during the deployment, including project planning, risk management, communication, action tracking, status reporting, and project oversight. He will also be responsible for escalating issues during the project to the appropriate City team members and driving those issues to a conclusion. Shortly after the kickoff meeting, Rick will work with the City team to develop a comprehensive project plan and schedule that includes a detailed work breakdown structure for tasks, project dependencies, and responsible parties. It will serve as a living plan updated weekly throughout the deployment. In addition, he will develop an action register to track ongoing actions and a communications plan detailing methods of information collection and distribution to ensure consistent communication to proper stakeholders throughout the project. Project risks will be proactively evaluated and documented in the Project Risk Register. Rick will hold regular status calls (typically weekly) with all key City stakeholders, the vendor, and supporting partners (distributors, installation vendors, etc.) to review tasks, acquire status, assign and drive project action items, and review upcoming scheduled items. He will provide a meeting agenda ahead of the meeting and meeting notes shortly after the conclusion of each call. Additional follow-up working meetings are planned and needed to address specific items. Rick will be supported by Quanta technology subject matter experts (SME) and executive staff as needed. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 21 It is important to note that the City-appointed Project Manager or Team Lead position is key to project success, and it is recommended that the appointed resource have experience in City functions and have some background in project management or coordination/planning activities. 1.4.3 Development of System Test Fixture To increase project success and reduce implementation risks, we have introduced an innovative approach of using a System Test Fixture to ensure that all integrations are in place and tested before deploying any meters to the field (see Figure 1-10). The fixture will contain one of each water meter type and any other purchased products the vendor provides. Quanta Technology will monitor the design and suggest developing the fixture design and test plan. This fixture can be used for functionality testing, training, and demonstrations. Figure 1-10. Example of Water System Test Fixture 1.4.4 System Integration and Functional System Acceptance Test Support We will provide oversight and support with the implementation and AMI rollout, including the critical integration area with the City’s existing information technology (IT) systems. These integrations are the vendor’s responsibility, with support from the City. Quanta Technology will monitor this integration work and work with the vendor to ensure a successful implementation. Key areas of support include the following:  Integration scope of work (SOW) with systems: The installation vendor will own the system integration effort. However, we provide oversight in creating SOW specifications with each system provider to integrate their existing system with the AMI solution. Typical integrations can involve multi-speak, web services, or flat file integrations.  System test fixture delivery: We will work with the implementation vendor to deliver a system test fixture for the purchased water metering endpoint to support integration development and FSAT testing. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 22  Functional system acceptance test (FSAT) creation: We will provide oversight in creating an FSAT test specification that defines the tests to be executed to validate successful integrations. The approach we have found most successful is to have the system vendor develop the initial draft of the test plan with a detailed review from the client and Quanta Technology to ensure that all functionality and systems integrations follow the specifications. FSAT will prove this in all system integrations, including the installation vendor’s WOMS system.  FSAT testing support: We will provide oversight during the FSAT testing phase using the system test fixture and augmented with friendly field installations. This will provide some real field installations as the final step of FSAT before mass deployment. Once FSAT is complete and the integrations are proven operational, a go-ahead for the limited deployment evaluation can be granted. Our team has worked with over 30 suppliers in the system integration effort across various deployment projects and understands the elements necessary for successful integrations. 1.4.4.1 Incorporation of Meter Data Management ( MDM) Functionality Quanta Technology recommends that the City explore the AMI vendor’s MDM-lite capabilities to assess if these capabilities are sufficient to meet the City’s needs. Vendor MDM-lite and analytics capabilities can include smart water application packages that can provide valuable information such as billing access, operational dashboards, alert and alarm management, water loss analysis, and more. We recommend leveraging the limited deployment evaluation to include trialing vendor capabilities in this area. Exposure to the vendor’s analytics capabilities will also better formulate the City’s understanding of these features, thus building a better foundation upon which to solicit a full MDM system if deemed necessary. We also recommend that the City decouple the MDM incorporation as a separate project phase and not attempt to integrate an MDM in parallel with adopting an AMI solution. 1.4.5 Limited Deployment Evaluation Shortly after FSAT completion, we will work with the City and the AMI vendor to conduct a limited deployment of approximately 300 total water meters, ensuring a good representation of accounts is reflected in the deployment area, including support for compound water meters (if applicable) to test billing use cases, vendor analytics, etc. The limited deployment should be run for a minimum of two to three billing cycles and will prove end-to-end system integrations. Limited deployment test scenarios will be run to ensure the City is comfortable proceeding with mass deployment. 1.4.6 AMI Mass Deployment Readiness Assessment We will work with the City—and ultimately the selected vendor—to develop detailed implementation plans, including project schedules, communications plans, testing plans, and more. As we approach the start of mass deployment, we will conduct a comprehensive deployment readiness assessment and work with the City, the solution vendor, and the installation contractor to ensure these items have been addressed to facilitate a successful start to mass deployment. Typical items covered include the following:  Installer and customer safety considerations  Work release and dispatching strategy  Customer communications  Customer marketing (e.g., billing inserts, door hangers, web notices, AMI day, etc.)  Call center and installer scripting for consistent messaging  Billing blackout handling PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 23  Special account handling (VIP, medical, etc.)  Installation production targets and working hours  Successful installation definition  Handling of meter access issues and Cannot Locate accounts  Handling of water plumbing issues  Return to utility (RTU) accounts/conditions  Legacy meter disposal  Meter exchange documentation (including installation photos, last read, etc.)  Back-office last read validation for water reads  Return Material Authorization (RMA) product return procedures  Customer claims process  Receipt of shipment procedures  Inventory management  New hire onboarding and training  Field installation audits  Supporting materials (access keys, meter pit lids if applicable, etc.) 1.4.7 Field Rollout/Implementation Support Once the mass deployment commences, we will provide ongoing support for the meter exchange activities throughout the deployment, primarily led by the Project Manager. We will also provide a technical advisor who will be available to address project and technology-related issues throughout the deployment. This task typically includes the following activities during field rollout:  Vendor meetings  Schedule management  Contract administration and change orders (if required)  Weekly calls and periodic onsite meetings  Field install oversight, including tracking and reporting of  Pre-deployment initial testing, including all system integrations  Return material authorization activities  Install progress (plan vs. actual)  Return to utility non-install resolutions  Customer complaint resolutions  Safety issues and reporting  Daily/weekly install plans  Quality assurance activities PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 24 1.4.8 Business Readiness Evaluation We will conduct a business readiness evaluation assessment before going live and system turnover toward the tail end of mass deployment. This activity is designed to identify any process modifications or gaps in training with staff and allow time to correct and adjust before going live. Quanta Technology will lead the assessment using a predefined checklist of items to be reviewed with City staff. We will support and guide any final adjustments made. 1.4.9 Project Closure After the project, Quanta Technology will assist the City staff with any project closure activities, typically involving final financials, lessons learned events, and other items required to complete the project. 1.4.10 Phase 3 Service Task Summary Table 1-4. Phase 3 Service Task Summary # SERVICE ITEMS ESTIMATED HOURS DELIVERABLES CITY NEEDS 1 Vendor Kickoff 13  Meeting notes  Stakeholder participation 2 System Test Fixture Development 13  Technical advisement to ensure the functioning test board  Stakeholder participation 3 System Integration and FSAT Support 50  Technical advisement supporting the system integration and FSAT test plan  Stakeholder participation 4 Limited Deployment Evaluation 21  Evaluation results summary  Stakeholder participation 5 Mass Deployment Preparation 13  Mass deployment checklist  Stakeholder participation 6 Field Rollout/ Commissioning Support 36  Technical advisement during field rollout  Stakeholder participation 7 Business Readiness Evaluation 15  Readiness assessment summary  Stakeholder participation 8 Project Close 14  Administrative closure  Stakeholder participation 9 Project Management Support Phase 3 250  Project management support and oversight (over eight months)  City PM counterpart support to coordinate City internal activities 1.4.11 Optional Project Services The following optional services can be offered upon request. These services are designed to provide additional support as deemed necessary by our clients. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 25 Table 1-5. Optional Project Services # SERVICE ITEM DESCRIPTION 1 Data Cleansing Support We will provide one of our data analysts to work alongside City staff to support data corrections to obtain a good representation of the meter population and proposed AMI replacements or retrofits. Typical data that are used include the following:  Water meter sizes  Water meter types (compound, etc.)  Water services classes (e.g., potable, reclaimed, etc.)  GIS coordinates (latitude/longitude) for all metering endpoints  GIS coordinates for any mounting assets for network infrastructure 2 Reference Customer Visits Should the City deem it useful, Quanta Technology would assist with reference customer site visits to obtain firsthand knowledge of the AMI system’s capabilities and performance. Before the visits, we would develop a list of questions with the City and assist in developing the meeting agenda, accompany the City during the visits, and facilitate discussions as needed. We assume there will be one visit per shortlisted bidder for no more than two visits. 3 AWWA Water Balance Computation Support We can work with the City to set up the AMI system to enable AWWA water balance assessments and water audits to determine the efficiency of the water distribution system and City accounting/operational practices. Typical activities include the following:  Advisory consultation of placement of metering non-revenue system boundaries to enable water audit computations  Set up the AMI system to obtain measurements  AWWA M36 Water balance audit computations  Identification of apparent (nonphysical) and real (physical losses) 1.4.11.1 Grant Assistance Quanta Technology actively works with clients through a full lifecycle of grant assistance processes, from providing eligibility assessments to helping develop a strategic roadmap, prioritization, and partnering with our clients on funding proposals and applications. An overview of the process is shown in Figure 1-11. Figure 1-11. Grant Assistance Process Overview Specific services beyond general insights and recommendations included in the financial analysis can be discussed and offered separately per request. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 26 2 Qualifications and Experience 2.1 Firm Overview Founded in 2006, Quanta Technology is an independent technology, consulting, and testing company providing business and technical expertise, along with advanced methodologies and processes, to utilities and others in the power and energy industries. Our corporate headquarters is in Raleigh, North Carolina, and we have supporting offices in Illinois, California, and Canada. Our mission is to provide unparalleled value to our clients in every engagement across the value chain by using advanced software and hardware, laboratories, and custom tools for a holistic approach to practical service and the most insightful thought leadership in the industry. Quanta Technology's client base is well-established in North America and numerous international markets. Our clients include energy-delivery utility companies (investor-owned utilities, municipalities, cooperatives), large industrial companies, energy suppliers, regional transmission organizations/independent system operators (RTOs/ISOs), and energy industry research and support organizations. Quanta Technology is a wholly owned subsidiary of Quanta Services, Inc. (NYSE: PWR). Quanta Services safely provides engineering, procurement, and construction (EPC) services for comprehensive infrastructure needs in the electric power, oil, and natural gas industries. With a workforce tens-of-thousands strong and offices across North America and abroad, Quanta is the premier provider in the industries it serves. As part of the Quanta family of companies, Quanta Technology has the manpower, resources, and expertise to complete projects that are local, regional, national, or international in scope. For more information about Quanta Technology, visit our website at https://quanta-technology.com. We want to highlight a few key points when considering Quanta Technology: 7. Quanta Technology is a fully independent consulting firm that is vendor-neutral. We have no associations with any vendor or product distributor and do not derive revenue from any technology sale or resale for any product or service. While independent of any vendor, we have extensive background and experience deploying systems with all major AMI vendors and know and understand their systems and methods. By being independent, we can leverage our rich background to advise you on the best solution for your business needs. 8. Quanta Technology offers exceptional industry experience and technology consulting services. Each staff member has more than 40 years of experience and collectively more than 120 years of experience as a team. It is not just the years of experience but also the relevance and quality of experiences. We have worked for most major AMI vendors and have direct experience deploying and adopting systems. We know and understand what you need to deploy systems successfully. - Grid Modernization & Business Strategy - Regulatory Compliance - Transmission & Distribution - Advanced Metering Infrastructure (AMI) - Smart Water Solutions - Non-revenue water solutions - Leak detection, pressure monitoring - Automation & Testing - Asset Operations - Protection & Control - Asset Management - Electrical Transportation - Enterprise Integration - Smart Grid Strategies - Applied R&D - Renewables Integration We offer a full spectrum of services in the following: WE PROVIDE A FULL SPECTRUM OF SERVICES  Grid modernization and business strategy  Regulatory compliance  Transmission and distribution  Automation and testing  Asset operations  Protection and control  Asset management  Electrical transportation  Advanced metering infrastructure  Enterprise integration  Smart grid strategies  Applied research and development  Renewables integration  Energy storage  Microgrids  Workforce training and augmentation PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 27 9. Quanta Technology is your trusted advisor, leveraging our experiences to protect your project investment and success. Our vast industry and direct project deployment experience is key to protecting you from experiencing some of the common pitfalls that negatively affect project deployments. We understand the importance of aligning stakeholder expectations, addressing organizational readiness gaps, preventing underutilizing of system value through critical integrations, and ensuring the wrong technology/service is not selected to meet your current and future needs. We also understand how to leverage your investment to derive future benefits by improving customer engagement through customer portals, improving operations with advanced analytics, and reducing non-revenue water loss through active water balance computations. 10. Quanta Technology offers a holistic approach to technology adoption that considers people, processes, end customers, and technology. Many consulting services focus on technology and technology adoption. We step back and take a broader, more comprehensive approach. 11. Quanta Technology truly adopts a partnership mindset when engaging customers. We focus on the customers’ needs and develop relationships built on trust, listening to customers, and looking out for our clients’ interests as part of an integrated team. A significant amount of our business comes from repeat customers. We encourage you to contact our references to see how our philosophy builds good experiences. 2.2 Company Profile ITEM QUANTA TECHNOLOGY, LLC Years in Operation 17 (Since 2006) Ownership Wholly owned subsidiary of Quanta Services, Inc. Headquarters 4020 Westchase Blvd, Suite 200, Raleigh, NC 27607 Contact Information (919) 334-3000 Total Employees 334+ Outstanding Legal claims (last 5 yrs.) Quanta Technology has no outstanding legal claims. Financial Stability Quanta Technology is not authorized to disclose financial information as a wholly owned subsidiary of Quanta Services, Inc., a publicly owned company. For financial information, refer to Quanta Services’ 2022 annual report: https://investors.quantaservices.com/financial-information/annual-reports Website Quanta-Technology.com Main Contact Jesus Gonzalez jgonzalez@quanta-technology.com 919-428-9332 2.3 Project Personnel Our assigned project team comprises experts who have previously worked together on similar projects. This section details their qualifications, how they will be organized, and who will work on what aspects of the City’s project. Our team is led by Jesus Gonzalez, a certified Project Management Professional (PMP), who serves as the Program Manager. Jesus has more than 11 years of utility deployment experience and 24+ years of project management experience. He is supported by David Hart, the Vice President of Protection, Control, and Automation, and the team detailed below. The proposed personnel for this project and their roles and responsibilities are shown in Table 2-1. The Project Manager’s resource allocation is anticipated to vary from 20%–50% throughout the project, with peaks of 100% during needed timeframes. The remainder of the team will be dedicated to the project as required. The project’s scope will determine the level of involvement in any given phase. This involvement PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 28 can increase or decrease as needed by the City, but the resource allocation will always be appropriate for the level of effort required on the project. Quanta Technology has sufficient resources to meet the need. Table 2-1. Proposed Staff Qualifications Summary NAME TITLE RELEVANT EXPERIENCE ROLE INVOLVEMENT LEVEL PROJECT CONTRIBUTION Jesus Gonzalez, PMP Principal Advisor 11+ years utility 24+ years PM Electric/water Program Manager Heavy Project Management, Team Lead, Customer Prime Robert Dumas, PhD, PE Principal Advisor 40+ years utility Electric/water Subject Matter Expert Heavy Technical Prime, Advisement, Process Development Rick Garvin, PMP Senior Advisor 10+ years utility 15+ years PM Electric/water Project Management Project Support Heavy Project Management, Project Support Lou Santilli Principal Advisor 38+ years utility Electric/water Subject Matter Expert Support Costing and Project Support, Advisement David Uy, PE Principal Engineer 27+ years utility Electric Engineering and Project Support Support Data Analysis, Project Support Steven Ellis Consultant III 10+ yrs. industry Geospatial Analysis Support Geospatial Data Analysis, MAP Generation David Hart, PhD Vice President 35+ years utility Executive Sponsor, Project Sponsor Support Executive Oversight, Resource Support 2.3.1 Project Organization Figure 2-1. Project Organization Chart PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 29 2.3.2 Staff Resumes JESUS GONZALEZ, PMP JESUS GONZALEZ, PRINCIPAL ADVISOR, has over 30 years of professional experience spanning the utility and telecommunications sectors and 24 years of project management experience. His utility experience includes over 11 years of advanced metering infrastructure (AMI) deployments with Honeywell (formerly Elster Solutions and ABB), where he led and managed numerous deployment projects across a broad customer base consisting of municipalities, cooperatives, and IOUs in North America and Mexico. He holds a master’s degree in Information and Computer Science from the Georgia Institute of Technology in Atlanta and has been a certified Project Management Professional for 15 years. AREAS OF EXPERTISE  Advanced metering infrastructure (AMI) electric, water, and gas system deployments  Project Management planning and governance, risk analysis/management, cost control  Project Management Office Portfolio Management, Clarity PPM EXPERIENCE AND BACKGROUND  Years of experience in the utility industry ............................................................................. 2011–Present  Principal Advisor, Quanta Technology ................................................................................... 2022–Present  Manager Customer Delivery, Honeywell/Elster Solutions ........................................................ 2015–2021  Senior Project Manager, Customer Delivery, Elster Solutions .................................................. 2011–2015  Years of experience in the telecommunications industry ......................................................... 1987–2011  Clarity Program Manager, PMO Office, Tekelec ........................................................................ 2011–2007  Senior Technical Manager, Lucent Technologies ....................................................................... 1996–2003  Member of Technical Staff, AT&T Bell Laboratories .................................................................. 1987–1996 RELEVANT FIELD DEPLOYMENT PROJECTS  City of Newberry: Water 2.1 K, Electric 1.9 K, AMI deployment (Quanta Technology)  City of Clewiston: Water 4 K, Electric 4 K, AMI deployment (Quanta Technology)  City of Tallahassee: Water 87 K, Electric 113 K, Gas 24K, AMI deployment (Honeywell)  City of Fort Collins: Water 31 K, Electric 68 K, AMI deployment (Honeywell)  Lafayette Utilities System: Water 56 K, Electric 65 K, AMI deployment (Honeywell) SELECT INDUSTRY ACCOMPLISHMENTS AND RECOGNITION  Project Management Professional (PMP), 2007–Present  Six Sigma Green Belt, Villanova University EDUCATION  MS, Information and Computer Science, Georgia Institute of Technology, 1988  BS, Electrical and Computer Engineering, University of Miami, 1987 PRINCIPAL ADVISOR PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 30 LOUIS A. SANTILLI LOUIS A. SANTILLI, PRINCIPAL ADVISOR, has over 38 years of professional experience in all aspects of electric, water, gas, smart city, and smart grid distribution systems, generation, customer service, and financial management. His investor- owned utility experience includes over 24 years in operations, engineering, and management roles in nuclear and fossil generation, transmission and distribution, and electric metering. He has over 14 years of system integrator and manufacturer experience. He led and managed numerous gas, water, and electric projects across a broad customer base consisting of municipalities, cooperatives, and IOUs in North America. AREAS OF EXPERTISE  Advanced metering infrastructure (AMI) electric, water, and gas system deployments  Smart city and smart grid systems  Program management planning and governance, risk analysis/management, and cost control  Renewables (battery storage, electric vehicles, solar, and wind) EXPERIENCE AND BACKGROUND  Years of experience in the utility industry ............................................................................. 1979–Present  Principal Advisor, Quanta Technology ................................................................................... 2022–Present  Consultant, Harbourfront Group ................................................................................................ 2021–2022  Chief Operating Officer / Equity Partner, Eplis2 ......................................................................... 2021–2022  Vice President of Business Development, Bloom Energy .................................................................... 2021  Area Vice President Enterprise Projects, Sales and Services, Itron, Inc. ................................... 2007–2021  Operations, Engineering, and Management, Progress Energy Corp (Duke Energy Corp.) ....... 1983–2007  Salem/Hope Creek Nuclear Maintenance, PSEG Nuclear LLC ................................................... 1998–2000 SELECT INDUSTRY ACCOMPLISHMENTS AND RECOGNITION  Certified Energy Manager (CEM), Association of Energy Engineers (Inactive)  Certified Power Quality Professional (CPO), Association of Energy Engineers (Inactive)  Reactor Operator Training (Technical Nonlicenced), Florida Power Corp. EDUCATION  BS, Electrical Engineering, University of South Florida, 1997 PRINCIPAL ADVISOR PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 31 ROBERT DUMAS, PHD ROBERT DUMAS, PHD, PRINCIPAL ADVISOR, AMI Manager, has over 40 years of experience with increasing levels of organizational responsibility in electrical, nuclear, mechanical, and environmental engineering positions associated with electric utility generation, transmission operations, and advanced metering infrastructure (AMI) smart-grid solutions for some of the largest utilities in the US and internationally. This experience includes over 17 years with Virginia Power Nuclear Design Engineering and 17 years in the AMI industry with Elster Solutions (formerly ABB) and Itron Inc. With Quanta Technology, he has executed the multimillion-dollar Wide-Area Protection project for National Grid Saudi Arabia and ongoing AMI consulting projects. AREAS OF EXPERTISE  Utility operations  Resource planning  Nuclear plant instrumentation and control  Nuclear and energy management system (EMS) supervisory control and data acquisition (SCADA) systems  Project and program management  AMI  Smart metering  Meter data management systems  GIS system application EXPERIENCE AND BACKGROUND  Years of experience in the electric power industry ............................................................... 1977–Present  Principal Advisor and AMI Manager, Quanta Technology .......................................... 2016, 2018–Present  Director, Solution Delivery, Itron Inc. ......................................................................................... 2017–2018  Managing Partner, Smart Grid Consulting Associates, LLC ........................................................ 2015–2016  Vice President, Program Implementation, Elster Solutions (formerly ABB) ............................. 1999–2014  Senior Researcher and Doctoral Student, Environmental Engineering, NCSU ......................... 1995–1999  Senior Staff Engineer, Nuclear Design and Power Supply, Virginia Power ............................... 1977–1994 RELEVANT FIELD DEPLOYMENT PROJECTS  City of Newberry: Water 2.1 K, Electric 1.9 K, AMI deployment (Quanta Technology)  City of Clewiston: Water 4 K, Electric 4 K, AMI deployment (Quanta Technology)  City of Tallahassee: Water 87 K, Electric 113 K, Gas 24 K, AMI deployment (Honeywell)  City of Fort Collins: Water 31 K, Electric 68 K, AMI deployment (Honeywell)  Kansas City BPU: Water 54 K, Electric 67 K, AMI deployment (Honeywell)  Peterborough: Water 22 K, Electric 37 K, AMI deployment (Honeywell) EDUCATION  PhD, Environmental Engineering, North Carolina State University, 1999  MS, Environmental Engineering, North Carolina State University, 1996  BS, Nuclear Engineering, North Carolina State University, 1977 PRINCIPAL ADVISOR PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 32 RICK GARVIN, PMP RICK GARVIN, SENIOR ADVISOR, has over 35 years of professional experience spanning the utility and telecommunications industries and over 15 years of project management experience. Rick has notable success with software, product, and integrated solutions directly supporting customer needs and business objectives. His utility experience includes over ten years of advanced metering infrastructure (AMI) deployments with Honeywell (formerly Elster Solutions and ABB), where he led and managed deployment projects across a broad customer base, including municipalities, cooperatives, and IOUs in North America. He holds a bachelor’s degree in electrical engineering from Virginia Tech and has been a certified Project Management Professional for over 10 years. AREAS OF EXPERTISE  AMI electric, water, and gas system deployments  Project management planning, communications, governance, risk analysis/management, cost control  Designing and implementing software, product, and integrated solutions EXPERIENCE AND BACKGROUND  Years of experience in the utility industry ............................................................................. 2013–Present  Senior Advisor, Quanta Technology ...................................................................................... 2023–Present  Senior Program and Project Manager, Honeywell/Elster Solutions .......................................... 2016–2023  Senior Project Manager, Customer Delivery, Elster Solutions .................................................. 2013–2016  Years of experience in the telecommunications industry ......................................................... 1988–2013  Hosted Solutions Planner and Systems Engineer, Nortel/Avaya ............................................... 2008–2013  Senior Software Designer, Architect and Lab Manager, Nortel ................................................ 1996–2008  Software Designer North America, Bell Northern Research ...................................................... 1993–1996  Member of Scientific Staff, Northern Telecom .......................................................................... 1988–1993 RELEVANT FIELD DEPLOYMENT PROJECTS  Entergy: Electric 3 M, Gas 200 K, AMI deployment (Honeywell)  Orlando Utilities Commission: Water 145 K, Electric 230 K, AMI, and AMR deployment (Honeywell)  Ross County Water Company: Water 14 K, AMR deployment (Honeywell)  Brookings Municipal Utility: Water 7.8 K, Electric 10 K, AMR deployment (Honeywell)  Barron Light and Water: Water 1.3 K, Electric 1.8 K, AMR deployment (Honeywell) ACCOMPLISHMENTS AND INDUSTRY RECOGNITION  Certified Project Management Professional (PMP), 2013–Present  Commonwealth of Virginia Board Certified Engineering Intern, 1988 EDUCATION  BS, Electrical Engineering, Virginia Polytechnic Institute and State University, 1988  Pre-Engineering, Electrical Engineering and Computer Science, West Virginia University at Parkersburg SENIOR ADVISOR PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 33 DAVID UY, PE DAVID UY, PE, ADVISOR, is an accomplished engineer with expertise in designing and developing customer-focused solutions using customer requirements, system specifications, test and field data, and root cause analysis. He has expertise in developing, producing, and supporting power system protection, automation, energy measurement, and control products. David is also adept at managing projects and deploying efficient customer solutions. AREAS OF EXPERTISE  Advanced metering infrastructure (AMI)  Advanced meter reading (AMR)  ANSI C12.18/21/22, DNP 3.0, Modbus, TCP/IP  Power system protection  Process management  Data analysis  Root cause analysis  Project management  Testing EXPERIENCE AND BACKGROUND  Years of experience in the electric power industry ............................................................... 1995–Present  Senior Engineer (Associate), Quanta Technology ................................................................. 2020–Present  Sr. Advanced Embedded Engineer, Honeywell International .................................................... 2016–2019  Principal Engineer, Elster Solutions ............................................................................................ 2001–2016  Senior R&D Engineer, ABB Electric Systems Technology Institute ............................................ 1997–2001  R&D Engineer, ABB Transmission Technology Institute ............................................................ 1995–1997 SELECT INDUSTRY ACCOMPLISHMENTS AND RECOGNITION  Licensed Professional Engineer, North Carolina (No. 027004)  Member, IEEE, 1983¬Present  Seven patents (four in AMI and three in distribution system protection and monitoring) EDUCATION  MS, Electrical Engineering (Power System Reliability), Missouri University of Science and Technology (University of Missouri-Rolla), 1991  BS, Electrical Engineering, Michigan Technological University, 1988 ADVISOR PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 34 STEVEN ELLIS STEVEN ELLIS, PRINCIPAL GIS SOLUTION ARCHITECT, is a geospatial analyst with over 13 years of military leadership, business management, financial accounting, and analytics experience. During his career, Steven has performed in roles such as Operations Manager, Distribution Manager, and Mutual Fund Analyst. In this role, he works on distribution and transmission planning projects, system maintenance, electrification, big data analytics, and substation impact. AREAS OF EXPERTISE  Database design and data management  Econometrics and demographic analysis  Electrification and electric vehicle (EV) adoption modeling  Geocoding  Georeferencing  High-granularity spatial load forecasting  Hosting capacity web app development  Post-storm health assessments  Process automation through Python scripting  Renewable energy site selection and suitability analysis  Spatial statistics and clustering analysis  Supervised/unsupervised image classification  Transmission health assessments EXPERIENCE AND BACKGROUND  Years of experience in the electric power industry ............................................................... 2019–Present  Principal GIS Solution Architect, Quanta Technology ........................................................... 2019–Present  Senior Geospatial Analyst, Asset Management, LUMA Energy ............................................ 2020–Present  Distribution Manager, Bond Brothers Brewing Company ......................................................... 2016–2019  Leadership Experience, United States Coast Guard ................................................................... 2012–2016  Professional Management, Operations Manager, Lyons Detailing ........................................... 2011–2012  Mutual Fund Analyst, SEI Investments Company ...................................................................... 2007–2011 SELECT INDUSTRY ACCOMPLISHMENTS AND RECOGNITION  Member, IEEE, 2019–Present  Member, IEEE PES, 2019–Present  Geospatial Graduate Student Organization, 2017–Present  North Carolina ArcGIS Users Group, 2017–Present  United States Veterans Corps, 2016–Present EDUCATION  MS, Geospatial Information Science and Technology, North Carolina State University, 2018  BS, Economics, Pennsylvania State University, 2006 PRINCIPAL GIS SOLUTION ARCHITECT PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 35 DAVID G. HART, PHD DAVID G. HART, PHD, EXECUTIVE ADVISOR, Senior Vice President, has over 30 years of experience in the power industry, including protection and control, power system automation, smart metering, and AMI systems. Before his work at Quanta Technology, he developed numerous protection and control products. David held senior management positions at ABB, where he developed AMI- related products and systems. At Elster, he was responsible for AMI engineering, product management, and quality organizations. At Quanta Technology, David and his team provide consulting support to utilities on AMI systems, feeder automation, coordination studies, IEC 61850, and advanced protection applications. As the direct head of Protection and control, he guides the overall business strategy, client and program proposals, and project execution. David holds a doctorate in electrical engineering from Clemson University and is a senior member of IEEE/PES. His work has earned significant recognition throughout his career, including over 30 technical patents and numerous published articles. AREAS OF EXPERTISE  Protection and control  Substation automation  Feeder automation  Advanced metering infrastructure/smart metering EXPERIENCE AND BACKGROUND  Years of experience in the electric power industry ............................................................... 1992–Present  Senior Vice President and Executive Advisor, Quanta Technology ...................................... 2015–Present  Vice President, Automation Solutions, ABB ............................................................................... 2014–2015  Executive Director Solutions, ABB .............................................................................................. 2013–2014  Senior Vice President Solutions (PM, Engineering, Quality, Support), Elster Electricity .......... 2006–2013  Vice President of Engineering and Quality, Elster Electricity ..................................................... 2001–2006  Automation Program Manager, ABB .......................................................................................... 1999–2001  Automation Technology Center Manager, ABB ......................................................................... 1997–1999  Technology Team Leader, ABB ................................................................................................... 1996–1997 SELECT INDUSTRY ACCOMPLISHMENTS AND RECOGNITION  ABB Achievement Award  Numerous technical disclosures in metering, power system protection, control, and automation  Numerous patents issued  Numerous industry publications  Senior Member, IEEE PES EDUCATION  PhD, Electrical Engineering (Power Systems), Clemson University, 1991  MS, Electrical Engineering (Power Systems), Clemson University, 1987  BS, Mathematics and Physics, Wofford College, 1985 EXECUTIVE ADVISOR PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 36 2.4 Experience with Municipality Deployments Collectively, team members have deployed more than 130 systems, ranging in size from a few thousand to more than a million AMI endpoints. A significant majority of these systems (more than 100) involved municipal clients, with the remaining comprising investor-owned utilities (IOU) and some cooperatives. Many of these systems have water and electric meter endpoints with water-only areas. Our team is experienced in all project phases, including business process assessments, business case analysis, system requirements definition, network technology evaluation, vendor selection, contract support/negotiations, and project implementation. We partner with clients to help them fully adopt AMI systems and leverage their investment to realize operational efficiencies, reduce system losses, and improve customer service. Below is a sample list of projects that deployed water endpoints. Table 2-2. Quanta Technology Example Experience with Water End Points We are working on numerous projects in the Florida area, primarily through FMPA. These projects have water and electric metering endpoints with some water-only areas. Section 4 contains more information on these projects. We are also working with Coconut Creek, a nearby water-only Florida utility, on an AMI project and the City of Burleson, Texas, on an AMI feasibility study, both being similar in scope to the requested project scope. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 37 3 Proposed Pricing Quanta Technology offers the scope of work, deliverable items, and project team described in this proposal on a fixed price basis to deliver proposed advisory services. The project price is calculated based on the scope of work and the assumptions outlined in this proposal. Billing will be on a milestone basis, as shown in Table 3-1. Travel will be expensed at cost (no markup) as incurred on a monthly basis, all net 30 days. The quotation excludes taxes, which are the sole responsibility of the customer. Table 3-1. Fixed Price Advisory Services (Milestone Payment Schedule) # MILESTONE PAYMENT SCHEDULE COST PER MILESTONE M1 Phase 1: Completion of project kickoff 10% $24,554 M2 Phase 1: Completion of long-term smart grid strategy and business process reviews 10% $24,554 M3 Phase 1: Completion of RFP technical specification draft and presentation for options on upgrades/replacements 15% $36,831 M4 Phase 1: Completion of remaining items, RFP specification, vendor pre-qualification, and research on current product and service offerings/present to the City 15% $36,831 M5 Phase 2: Completion of vendor selection and recommendation 15% $36,831 M6 Phase 2: Completion of remaining activities (including contract negotiation) 15% $36,831 M7 Phase 3: Completion of system integration, FSAT, and limited deployment evaluation (ready for mass deployment) 10% $24,554 M8 Phase 3: Completion of full deployment and final system acceptance test 10% $24,554 Grand Total 100% $245,540 PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 38 3.1 Travel Travel, lodging, and materials will be billed at cost with no markup. Typical travel trips required to support the project implementation are shown below. All other travel tied to provided services will be rendered as required by the project and billable at cost as well. Table 3-2. Proposed Travel Expense Cost Estimate ITEM TRIPS DAYS STAFF COST ESTIMATE PH1: Business process workflows 1 4 3 $4,260 PH1: RFP technical specification reviews 1 2 2 $1,870 PH1: Council presentation 1 2 1 $1,010 PH2: Shortlist presentations meeting 1 2 1 $1,010 PH2: Council presentation 1 2 1 $1,010 PH3: Vendor kickoff meeting 1 2 1 $1,010 PH3: Integration FSAT testing 1 3 2 $2,405 PH3: Added travel during mass deployment 3 2 1 $3,030 PH3: Final acceptance/business readiness 1 2 2 $1,870 Total $17,475 3.2 Assumptions The following assumptions have been made in developing the cost and schedule for this proposal. Table 3-3. Project Assumptions ITEM ASSUMPTIONS General 1 There is a fixed start date within 14 days of contract signing. 2 If the project scope or duration changes, we will work with the City team to assess impacts and work through a documented change order process accordingly. 3 Travel is estimated at 11 trips, deemed sufficient for the project. Additional travel beyond what is included must be mutually agreed upon and approved and is billable at cost with no markup. 4 The City will provide contact points to answer or approve general day-to-day inquiries that may arise as work progresses. These contact points may be one person from each key function or department (e.g., IT, finance, billing, water meter shop, etc.). 5 The City project stakeholders will participate in scheduled weekly status calls and work on assigned action items in a reasonable timeframe. 6 The City’s finance/billing manager and IT staff will also be available as needed. 7 The required City CIS account data, including meter and location data, will be provided to Quanta Technology in a reasonable timeframe and be of reasonable quality. It is assumed that the data provided will be able to be incorporated into the GIS maps and RFP technical specifications. Additional data cleansing and delivery rounds may involve unplanned efforts to update the RFP/GIS maps. 8 Quanta Technology’s project manager will work with the City to develop a mutually agreeable schedule with tasks and milestones at the start of the project. The project manager will report progress against the schedule at the regular project status meetings. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 39 ITEM ASSUMPTIONS Phase 1 9 During the business review process, Quanta Technology team members will review existing City operations, data, and assets onsite. The City will provide requested data items in support of the workshops, and additional travel/time will not be required to complete the workshops due to incomplete information. 10 The City will be available for interviews during the onsite operations review and other tasks as required. 11 The presentation of onsite meeting findings will be via a web conference. 12 The City will, at a minimum, provide addresses for each water metering endpoint. 13 Two review cycles for the AMI RFP technical specification are considered in scope. Additional review cycles after the first two are not in scope. 14 All information required for the RFP will be provided (meter types, sizes, location, etc.). 15 Quanta Technology will provide an RFP technical specification and associated pricing tables. The City will add legal and commercial terms to create the final bid package. Quanta Technology can guide on resolving conflicts between the bid terms and conditions and the RFP technical specification. Phase 2 18 Up to three approved vendors will be identified. Additional hours will be required and priced separately should more vendors be requested. 19 Quanta Technology will score up to three approved bidder RFP response packages using weight input values provided by City stakeholders (representing customer importance). Bid evaluations scored by City stakeholders can be priced separately if desired. 20 Quanta Technology will make the final vendor recommendation under standard services. The City will make the final vendor selection. 21 The City’s legal and contracts staff will cover legal and commercial aspects (non-technical or pricing) in negotiations and contract development. 22 Quanta Technology will follow and support the City’s required procurement process. Quanta Technology recommends using its SharePoint approach to bid management if allowed by the procurement process. Phase 3 23 Quanta Technology will provide Project Management (PM) oversight and management during the project implementation period, estimated to be 8 months (3 months of integration/planning and 5 months of mass deployment). A total of 250 PM hours have been allotted to this activity. While not anticipated, additional PM hours, if required, would be provided on a T&M basis using Quanta’s Senior PM discounted rate of $216/hour. Quanta Technology will provide technical oversight over the entire project implementation period. A total of 36 hours have been allocated. While not anticipated, additional technical consulting, if required, would be provided on a T&M basis using Quanta Technology’s discounted Principal Advisor rate of $303/hour. 24 Integration support and FSAT development are scoped solely for integration into the City’s billing system, supervisory control and data acquisition (SCADA), and GIS system. Additional systems, such as an MDM, can be included but must be estimated separately once these systems are identified or applied and not included in the provided pricing. 25 Quanta Technology recommends the evaluation of the AMI vendor’s MDM-lite capabilities, which may fulfill the City’s data analytics needs. Following a full understanding of the AMI vendor’s capabilities in this area, Quanta Technology can assist the City in selecting a full MDM provider if deemed necessary. It can scope that effort once a further understanding of system requirements is understood. 3.3 Expiration Date This offer is valid for 90 days from the date of issue. For information about offer extensions, contact Jesus Gonzalez at jgonzalez@Quanta-Technology.com or 919.428-9332. PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 40 4 References/Past Projects CITY OF NEWBERRY, FLORIDA PHASES 1 AND 2: AMI REQUIREMENTS AND BUSINESS READINESS, VENDOR SELECTION 2019–2021 PHASE 3: AMI SYSTEM IMPLEMENTATION 2021–2024 (Expected Completion) Customer Name: Mike New, City Manager Address: 25440 W. Newberry Rd, Newberry, FL 32669 Email: MNew@NewberryFL.gov Phone Number: (352) 472-2161 Fax Number: (352) 472-7026 Project Value Drivers: Community involvement, improved customer service Project Profile: 2.1 K water endpoints, 1.9 K electric endpoints, water-only areas, Sensus solution, ADG billing system Project Costs, Change Orders, Amendments, and Final Costs: Confidential Scope of Services: Phase 1—AMI Requirements and Business Readiness: Quanta Technology provided business readiness and gap analysis, assessment of AMI readiness, business process mappings, AMI priorities, cost-benefit analysis, system requirement definition, RFP development, vendor pre-qualification, and project stakeholder/City Council presentations. Phase 2—Vendor Selection: Quanta Technology provided support for vendor selection and procurement, including RFP issuance, vendor Q/A support, bidder response compliance reviews, vendor scoring/ranking, final vendor recommendation, contract development/negotiation support, and project stakeholder/City Council presentations. Phase 3–AMI System Implementation: This is currently in the end stages of the final acceptance testing phase to validate key requirements and KPI performance metrics. The project is on track to be completed as scheduled and per the approved budget. Quanta Technology provided the following services:  Oversight for SOW development with integrating systems  System integration  FSAT development and execution  Community outreach, including AMI Day event  System test fixture setup/oversight for system integration testing  Field deployment readiness planning and preparation The project also meters system boundaries in preparation for conducting an AWWA water balance to categorize non-revenue water losses. Testimonial: “Like most small cities that operate utilities, Newberry’s elected officials are very much in tune with the sentiments of our customer base. Our staff presented the concept of automated metering infrastructure to our city commission to address some meter reading deficiencies. The city commission quickly realized the value of providing daily and hourly utility consumption data to our customers and the opportunities it would provide in making decisions related to utility consumption. The commission directed staff to initiate a project implementing AMI technology in Newberry. Our team recognized the complexity of deploying AMI. While all are experts in their area of operation, they wisely recommended that we partner with a third-party consultant to ensure we realized the benefit of a consultant’s experience. We selected Quanta Technology after a thorough evaluation of several firms. Their expertise and experience in successful AMI deployment projects was key to their selection as our project partner.” – Mike New, City Manager PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 41 CITY OF CLEWISTON, FLORIDA PHASES 1 AND 2: AMI REQUIREMENTS AND BUSINESS READINESS, VENDOR SELECTION 2019–2021 PHASE 3: AMI SYSTEM IMPLEMENTATION 2021–2024 (Expected Completion) Customer Name: Randy Martin, City Manager Address: 115 W Ventura Ave., Clewiston, FL 33440 Email: Randy.Martin@Clewiston-FL.gov Phone Number: (863) 983-1454 Ext. 5 Project Value Drivers: Non-revenue water loss reduction, customer pre-pay Project Profile: 4.1 K water endpoints, 4.5 K electric endpoints, water-only areas, Sensus solution, Tyler CIS billing Project Costs, Change Orders, Amendments, and Final Costs: Confidential Scope of Services: Phase 1—AMI Requirements and Business Readiness: Quanta Technology provided business readiness and gap analysis, assessment of AMI readiness, business process mappings, AMI priorities, cost-benefit analysis, system requirement definition, RFP development, vendor pre-qualification, and project stakeholder/City Council presentations. Phase 2—Vendor Selection: Quanta Technology provided support for vendor selection and procurement, including RFP issuance, vendor Q/A support, bidder response compliance reviews, vendor scoring/ranking, final vendor recommendation, contract development/negotiation support, and project stakeholder/City Council presentations. Phase 3—AMI System Implementation: The project is currently in mass deployment. Quanta Technology provided the following services:  Deployment readiness preparation  FSAT development  Oversight for SOW development with integrating systems  System integration  System test fixture setup and oversight to support system integration testing  Deployment and data integrity support Testimonial: “The City of Clewiston had been interested in updating its utility metering with an AMI system for some time to modernize our utility operations. Through the Florida Municipal Power Association (FMPA), we were introduced to Quanta Technology, which has been a valuable resource in helping the City navigate the complexities and costs associated with a procurement of this nature. Quanta Technology’s expertise and professionalism have been extremely valuable in assisting Clewiston in the process. I am glad they will continue to be working closely with our team on the deployment of the much-anticipated AMI system in our community.” – Randy Martin, City Manager PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 42 NEW SMYRNA BEACH UTILITIES GRID MODERNIZATION STRATEGY/ROADMAP AND PHASE 1: AMI REQUIREMENTS AND BUSINESS READINESS 2019–2021 PHASE 2: AMI VENDOR SELECTION 2022–2023 Customer Name: Joe Bunch, GM/CEO Address: 200 Canal St, PO Box 100, New Smyrna Beach, FL 32168 Email: jbunch@nsbufl.com Phone Number: (386) 424-3000 Project Value Drivers: Grid modernization, system operation improvements Project Profile: 21 K water endpoints, 29 K electric endpoints, Sensus solution, Cogsdale CIS system Project Costs, Change Orders, Amendments, and Final Costs: Confidential Scope of Services: Quanta Technology was hired in March 2019 to develop a grid modernization strategy and roadmap for New Smyrna Beach Utilities (NSBU). NSBU had recently defined its vision, mission, and value statement, which was used as the basis for the roadmap development. The roadmap was aimed at modernizing their planning and operating capabilities to enhance and strengthen grid operations and to prioritize infrastructure capital investment plans. After the roadmap creation, Quanta Technology was hired to implement its AMI program, specifically Phase 1—AMI Requirements and Business Readiness. As part of that effort, Quanta Technology provided business readiness and gap analysis, assessment of AMI readiness, business process mappings, AMI priorities, cost- benefit analysis, system requirement definition, RFP development, vendor pre-qualification, and project stakeholder/City Council presentations. The project has recently been completed, and the contract terms have been finalized. Quanta Technology provided the following services:  RFP bid packet preparation and commercial term incorporation  RFP issuance  Response to vendor questions (Q&A support)  Vendor presentations and shortlist meetings  Contract negotiation support  Project stakeholder/City Council presentations Testimonial: “Our utility saw a strategic benefit in working with Quanta Technology to develop a coordinated modernization roadmap as part of a long-term plan to modernize core operational systems and technology. It is critical to appropriately select an order of these investments to maximize operation benefits and improve the customer experience at an effective cost and in a planned manner.” – Joe Bunch, GM/CEO PROPOSAL AMI CONSULTING SERVICES | CITY OF DANIA BEACH Confidential/Proprietary Quanta-Technology.com PAGE | 43 CITY OF COCONUT CREEK AMR/AMI SOLUTION IMPLEMENTATION (PHASE 1–PHASE 3) 2023–2024 PHASE 1: REQUIREMENTS AND READINESS 2023–2024 (Expected Completion) Customer Name: Veronica Munoz, Budget and Grants Manager Address: 4800 West Copans Road, Coconut Creek, FL 33063 Email: vmunoz@coconutcreek.net Phone Number: (954) 956-1529 Project Value Drivers: automated meter reading, operational improvements, non-revenue water loss reduction Project Profile: 12K water endpoints, AMR/AMI solution TBD, Central Square Community Plus CIS system Project Costs, Change Orders, Amendments, and Final Costs: Confidential Scope of Services: Quanta Technology was hired in July 2023 to provide consulting services in support of the adoption of an AMR or AMI solution. Quanta Technology is providing full project support from requirements definition, business process support, strategic roadmap creation, RFP technical specification and bid package, vendor selection, contracting, and implementation. Quanta Technology has provided the following services to date:  Business process readiness workshops  RFP technical specification (in progress)  Process workflow mapping  Costing analysis/indicative pricing (in progress)  Field audit and findings presentation  Bid package creation (in progress) Testimonial: “Selecting a consultant is a big decision with far-reaching implications. After completing the business process workshops, I can confirm that we made a great selection. I appreciate your professionalism, dedication, and attention to detail” – Veronica Munoz, Budget and Grants Manager City of Dania Beach Public Services Memorandum DATE: 2/13/2024 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Fernando J. Rodriguez, Public Services Director Dincer A. Ozaydin, P.E., Deputy Public Service Director/City Engineer SUBJECT: AUTHORIZATION TO RENEW THE AGREEMENT FOR DISASTER DEBRIS REMOVAL DISPOSAL SERVICES WITH BERGERON EMERGENCY SERVICES, CUSTOM TREE CARE, INC., AND KDF ENTERPRISES, INC. - RFQ NO. 20-004 Request: The Public Services Department (PSD) is requesting adoption of a resolution authorizing the one-year renewal of the RFP #20-004 “Disaster Debris Removal and Disposal Services” contracts for primary, secondary, and tertiary services to Bergeron Emergency Services (BES), Custom Tree Care, Inc. (CTC) and KDF Enterprises, LLC. (KDF). Background: In December 2020, the City of Dania Beach awarded a debris removal and disposal services contract to BES, CTC, and KDF through a competitive qualifications process via RFQ No. 20- 004. This is an essential service during post-storm periods when significant amounts of debris ranging from household bulk trash to vegetative material is spread throughout the city. The agreements that were entered into in 2020 provide for three 1-year renewals at the option of both parties. PSD recommends that the first of the renewal options be exercised. Budgetary Impact There is no projected expense unless a storm or similar event requires the services of one, two or all three firms. Debris removal services are typically funded from the Operating Supplies Hurricane Expenses Account No. 001-18-00-519-52-90. Recommendation PSD recommends that the Commission adopt the resolution to renew the debris removal and disposal agreement for the first of three 1-year periods to BES, CTC, and KDF. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE RENEWAL OF EMERGENCY DEBRIS REMOVAL AND DISPOSAL SERVICES CONTRACTS FOR PRIMARY, SECONDARY AND TERTIARY SERVICES WITH BERGERON EMERGENCY SERVICES, CUSTOM TREE CARE, INC. AND KDF ENTERPRICES, LLC, RESPECTIVELY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in December 2020, the City entered into a three-year agreement for emergency debris removal and disposal services with Bergeron Emergency Services (BES), Custom Tree Care, Inc. (CTC) and KDF Enterprises, LLC (KDF) via a competitive qualifications review process through RFQ No. 20-004; and WHEREAS, this type of service is critical for properly addressing post storm debris management needs that directly impact on the public’s health and safety; and WHEREAS, the Agreements provide for three (3) 1-year renewal options; and WHEREAS, the Public Services Department (PSD) has determined that exercising the first renewal option is beneficial to the City; and WHEREAS, BES, CTC and KDF have formally agreed to the one-year renewal. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the above “Whereas” clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2. That the proper City officials are authorized to execute Renewal Agreement with BES, CTC and KDF which Renewal Agreements are attached as composite Exhibit “A” and are incorporated into this Resolution by this reference. Section 3. That funding may be required to cover the cost of services and is available in Operating Supplies Hurricane Expenses No. 001-18-00519-52-90 and submitted to FEMA for reimbursement. Section 4.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5 That this Resolution shall be effective 10 days after passage. 2 RESOLUTION #2024-______ PASSED AND ADOPTED on __________________, 2024. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Joyce L. Davis ____ ____ Commissioner Tamara James ____ ____ Commissioner Marco Salvino ____ ____ Vice Mayor Lori Lewellen ____ ____ Mayor Archibald J. Ryan IV ____ ____ ATTEST: ELORA RIERA, MMC ARCHIBALD J. RYAN IV CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY 1 FIRST RENEWAL BETWEEN THE CITY OF DANIA BEACH, FLORIDA AND BERGERON EMERGENCY SERVICES, INC., A FLORIDA CORPORATION, FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES. This is the First (the “Renewal”) between the City of Dania Beach, Florida, a Florida municipal corporation (“City”) and Bergeron Emergency Services, Inc., a Florida corporation (“Contractor”), with its principal mailing address of 19612 SW 69 Place, Pembroke Pines, Florida 33332. In consideration of the mutual covenants, terms and conditions contained in this Agreement, and other good and valuable consideration, the adequacy and receipt of which are acknowledged and agreed upon, the parties agree to the following: 1. The agreement existing between the Contractor and the City of Dania Beach and any amendment(s) to it, dated February 11, 2021, a copy of which is attached as Exhibit “A”, and made a part of and are incorporated into this Renewal by this reference), shall be considered as part of this Renewal between the City and the Contractor. 2. The current Agreement expires on March 11, 2024 and this Renewal is valid through March 11, 2025. 3. Pursuant to Resolution No. 2020-151, the City wishes to exercise the first of three (3) one (1) year renewal options with the Contractor. 4. That in all other respects, the terms of the Agreement apply to this Renewal. SIGNATURES ON FOLLOWING PAGES 2 IN WITNESS of the foregoing, the parties have executed this First Renewal on . 2024. CITY: CITY OF DANIA BEACH, FLORIDA, ATTEST: a Florida municipal corporation ELORA RIERA, MMC ARCHIBALD J. RYAN IV CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: ANA M. GARCIA, ICMA-CM CITY MANAGER EVE A. BOUTSIS CITY ATTORNEY 3 WITNESSES: CONTRACTOR: Bergeron Emergency Services, Inc. Signature Signature PRINT Name PRINT Name Signature Title PRINT Name Date STATE OF FLORIDA ) COUNTY OF BROWARD) The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐ online notarization, on , 2024, by , as of Bergeron Emergency Services, Inc., a Florida corporation. He/she is personally known to me or has produced as identification. Notary Signature Notary Seal: Printed Name 1 FIRST RENEWAL BETWEEN THE CITY OF DANIA BEACH, FLORIDA AND CUSTOM TREE CARE, INC. A FOREIGN CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA, FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES. This is the First (the “Renewal”) between the City of Dania Beach, Florida, a Florida municipal corporation (“City”) and Custom Tree Care, Inc., a foreign corporation authorized to conduct business in Florida (“Contractor”), with its principal mailing address of 6021 SW 29 Street, PMB #130, Topeka, Kansas 66614. In consideration of the mutual covenants, terms and conditions contained in this Agreement, and other good and valuable consideration, the adequacy and receipt of which are acknowledged and agreed upon, the parties agree to the following: 1. The agreement existing between the Contractor and the City of Dania Beach and any amendment(s) to it, dated February 10, 2021, a copy of which is attached as Exhibit “A”, and made a part of and are incorporated into this Renewal by this reference), shall be considered as part of this Renewal between the City and the Contractor. 2. The current Agreement expires on March 11, 2024 and this Renewal is valid through March 11, 2025. 3. Pursuant to Resolution No. 2020-151, the City wishes to exercise the first of three (3) one (1) year renewal options with the Contractor. 4. That in all other respects, the terms of the Agreement apply to this Renewal. SIGNATURES ON FOLLOWING PAGES 2 IN WITNESS of the foregoing, the parties have executed this First Renewal on . 2024. CITY: CITY OF DANIA BEACH, FLORIDA, ATTEST: a Florida municipal corporation ELORA RIERA, MMC ARCHIBALD J. RYAN IV CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: ANA M. GARCIA, ICMA-CM CITY MANAGER EVE A. BOUTSIS CITY ATTORNEY 3 WITNESSES: CONTRACTOR: CUSTOM TREE CARE, INC. a foreign corporation Signature Signature PRINT Name PRINT Name Signature Title PRINT Name Date STATE OF ) COUNTY OF ) The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐ online notarization, on , 2024, by , as of Custom Tree Care, Inc/ a foreign corporation authorized to conduct business in Florida. He/she is personally known to me or has produced as identification. Notary Signature Notary Seal: Printed Name 1 FIRST RENEWAL BETWEEN THE CITY OF DANIA BEACH, FLORIDA AND KDF ENTERPRISES LLC, A FOREIGN LIMITED LIABILITY COMPANY AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA, FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES. This is the First (the “Renewal”) between the City of Dania Beach, Florida, a Florida municipal corporation (“City”) and KDF Enterprises, LLC, a foreign limited liability company authorized to conduct business in Florida (“Contractor”), with its principal mailing address of 370 Mountain View Road, Springville, Alabama 35146. In consideration of the mutual covenants, terms and conditions contained in this Agreement, and other good and valuable consideration, the adequacy and receipt of which are acknowledged and agreed upon, the parties agree to the following: 1. The agreement existing between the Contractor and the City of Dania Beach and any amendment(s) to it, dated March 15, 2021, a copy of which is attached as Exhibit “A”, and made a part of and are incorporated into this Renewal by this reference), shall be considered as part of this Renewal between the City and the Contractor. 2. The current Agreement expires on March 11, 2024 and this Renewal is valid through March 11, 2025. 3. Pursuant to Resolution No. 2020-151, the City wishes to exercise the first of three (3) one (1) year renewal options with the Contractor. 4. That in all other respects, the terms of the Agreement apply to this Renewal. SIGNATURES ON FOLLOWING PAGES 2 IN WITNESS of the foregoing, the parties have executed this First Renewal on . 2024. CITY: CITY OF DANIA BEACH, FLORIDA, ATTEST: a Florida municipal corporation ELORA RIERA, MMC ARCHIBALD J. RYAN IV CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: ANA M. GARCIA, ICMA-CM CITY MANAGER EVE A. BOUTSIS CITY ATTORNEY 3 WITNESSES: CONTRACTOR: KDF Enterprises, LLC a foreign limited liability company Signature Signature PRINT Name PRINT Name Signature Title PRINT Name Date STATE OF ) COUNTY OF ) The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐ online notarization, on , 2024, by , as of KDF Enterprises, LLC, a foreign limited liability company authorized to conduct business in Florida. He/she is personally known to me or has produced as identification. Notary Signature Notary Seal: Printed Name City of Dania Beach Public Services Memorandum DATE: 2/13/2024 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Fernando J. Rodriguez, Public Services Director Dincer A. Ozaydin, P.E., Deputy Director/City Engineer SUBJECT: APPROVAL OF UPDATES CEMETERY RULES AND REGULATIONS Request: The Public Services Department (PSD) is requesting approval of updates to the Cemetery Rules and Regulations for the City’s East and West Lawn Cemeteries. Background: On March 28, 2023, the Cemetery Rules and Regulations were updated via Resolution 2023-032 to address the mausoleum uniformed tile installations, cemetery holiday schedules, and temporary markers. Due to an increased demand for additional days when services are offered, changes to the holidays are being proposed to the Rules and Regulations. While currently no services are offered when the major city holidays fall on a Saturday, the proposed change will call for services to be offered on those holidays except the following three: New Year’s Day, Thanksgiving Day, and Christmas Day. This will significantly increase the number of days when services can be provided during the year. Additionally, a minor modification to the work hours of cemetery staff will be made to better accommodate service requests. These updates will provide increased availability for burial services offered throughout the year. Budgetary Impact One additional cemetery assistant will be required to properly meet the additional days and hours that will be offered throughout the year. The median salary for this position is approximately $46,000 and will be funded from 001-39-05-539-12-10. Recommendation PSD recommends that the City Commission adopt the upgraded Cemetery Rules and Regulations. See attached as Exhibit “A”. RESOLUTION 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, IN ITS CAPACITY AS THE BOARD OF TRUSTEES FOR THE MEMORIAL PARK AND WESTLAWN CEMETERIES TO AMEND THE CEMETERY RULES AND REGULATIONS; PROVIDING FOR CONFLICTS; FURTHER PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Dania Beach Mayor and Commission are the Board of Trustees for the Memorial Park and Westlawn Cemeteries; and WHEREAS, the Rules and Regulations are being updated to change the holidays recognized by the cemetery, which holidays would preclude internments; and WHEREAS, the Rules and Regulations are proposed to be revised to provide greater services to our residents. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the foregoing “Whereas” clauses are ratified and confirmed as being true and correct, and they are made a specific part of and incorporated into this Resolution by this reference. Section 2.That the updated Memorial Park and Westlawn Cemeteries Rules and Regulations that are specified in Exhibit “A”, a copy of which is attached to this Resolution, are adopted and shall replace the former Rules and Regulations which are repealed in their entirety. Section 3.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 4.That this Resolution shall be effective 10 days after passage. 2 RESOLUTION #2024-______ PASSED AND ADOPTED on , 2024. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Joyce L. Davis ____ ____ Commissioner Tamara James ____ ____ Commissioner Marco Salvino ____ ____ Vice Mayor Lori Lewellen ____ ____ Mayor Archibald J. Ryan IV ____ ____ ATTEST: ELORA RIERA, MMC ARCHIBALD J. RYAN IV CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY RESOLUTION 2024-________ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, IN ITS CAPACITY AS THE BOARD OF TRUSTEES FOR THE MEMORIAL PARK AND WESTLAWN CEMETERIES TO AMEND THE CEMETERY RULES AND REGULATIONS; PROVIDING FOR CONFLICTS; FURTHER PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Dania Beach Mayor and Commission are the Board of Trustees for the Memorial Park and Westlawn Cemeteries; and WHEREAS, the Rules and Regulations are being updated to change the holidays recognized by the cemetery, which holidays would preclude internments; and WHEREAS, the Rules and Regulations are proposed to be revised to provide greater services to our residents; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the foregoing “Whereas” clauses are ratified and confirmed as being true and correct, and they are made a specific part of and incorporated into this Resolution by this reference. Section 2.That the updated Memorial Park and Westlawn Cemeteries Rules and Regulations that are specified in Exhibit “A”, a copy of which is attached to this Resolution, are adopted and replace the former Rules and Regulations which are repealed in their entirety. Section 3.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 4.That this Resolution shall be in force and take effect immediately upon its passage and adoption. 2 RESOLUTION #2020-083 PASSED AND ADOPTED on , 2024. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Joyce L. Davis ____ ____ Commissioner Tamara James ____ ____ Commissioner Marco Salvino ____ ____ Vice Mayor Lori Lewellen ____ ____ Mayor Archibald J. Ryan IV ____ ____ ATTEST: ELORA RIERA, MMC ARCHIBALD J. RYAN IV CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY City of Dania Beach Public Services Memorandum DATE: 2/13/2024 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Fernando J. Rodriguez, Public Services Director Dincer Akin Ozaydin, P.E., Deputy Public Services Director/City Engineer SUBJECT: AUTHORIZATION FOR AAA FLAG & BANNERS MFG CO. TO EXCEED THE CITY'S VENDOR THRESHOLD OF $50,000 Request: The Public Services Department (PSD) is requesting approval of a resolution authorizing the Department to exceed the City’s vendor’s annual threshold of $50,000 for AAA Flag & Banners Mfg. Co. for Fiscal Year 2024-25. Background: AAA Flag & Banners Mfg. Co., Inc. has provided pole banner design, manufacturing and installation services for the City for nearly two years. The vendor has been consistently reliable and, when called upon, has been able to provide a quick turnaround on banner orders from PSD and/or the Public Information Office. Given the unexpected types and number of banners required by the City since the latter part of FY23 and into the current FY, the budgeted amount for the originally envisioned number of banners is nearly exhausted, and the additional $25,750.00 required to complete the program would exceed the annual single vendor threshold of $50,000. The major reason for the additional cost is that, within the three graphic categories of banners designed, fabricated, and installed, there are two variations that emerged: (1) to accommodate a smaller sized banner for the City Hall area (two of the three categories), and (2) to add a “120 anniversary” (of the city’s incorporation) variant to one of the banner designs. There are up to 125 banners installed at any given time throughout the city, with the majority being of a large, impactful size (six feet high by three feet wide). This request will allow for the full, year-round program to be properly funded for the current fiscal year. Budgetary Impact Funding will be appropriated from Streets Contractual Services General Account No. 001-39-06- 541-34-10. Recommendation PSD recommends authorization to exceed the annual single vendor purchasing threshold to fund the citywide banner display program for FY24. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS FOR POLE BANNER DESIGN, FABRICATION AND INSTALLATION WITH AAA FLAG & BANNER MFG. CO., INC. (D/B/A A3 VISUAL), EXCEEDING THE ANNUAL VENDOR THRESHOLD AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, “Monetary thresholds for certain purchases and payment disbursement authorizations”, Subsection (a), sets the monetary threshold at $50,000.00 for a vendor each fiscal year; and WHEREAS, the unanticipated number and variety of requested banners that developed over the past year led to a total expenditure that exceeded funding initially allocated; and WHEREAS, the aggregate expenditure with AAA Flag & Banner Mfg. Co., Inc. (d/b/a A3 Visual) (“Vendor”) will provide four types of banners, which are manufactured in two sizes and installed/exchanged Citywide to display tasteful, City-branded seasonal and anniversary messaging, in an amount that will exceed the annual vendor expenditure threshold of $50,000.00; and WHEREAS, the quote provided by the Vendor is attached as “Exhibit A” and made a part of and incorporated into this Resolution by this reference. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the above “Whereas” clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2.That the City Commission authorizes exceeding the annual amount of Fifty Thousand Dollars ($50,000.00) purchase threshold for a single vendor for the current fiscal year. Section 3.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 4.That this Resolution shall be effective 10 days after passage. RESOLUTION #2024-______2 PASSED AND ADOPTED on , 2024. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Joyce L. Davis ____ ____ Commissioner Tamara James ____ ____ Commissioner Marco Salvino ____ ____ Vice Mayor Lori Lewellen ____ ____ Mayor Archibald J. Ryan IV ____ ____ ATTEST: ELORA RIERA, MMC ARCHIBALD J. RYAN IV CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY City of Dania Beach Public Services Memorandum DATE: 2/13/2024 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Fernando J. Rodriguez, Public Services Director Dincer Akin Ozaydin, P.E., Deputy Public Services Director/City Engineer SUBJECT: NET CHANGE ORDER APPROVAL FOR ITB NO. 22-024 “ACCELATOR CLEANING AND UPGRADES” Request: The Public Services Department (PSD) requests the approval of additional funding for a change order related to the “Accelator Cleaning and Upgrades” project. This includes the replacement of two critical gearboxes as part of the water treatment plant's upgrade project under the existing contract with Boromei Construction, Inc. Background: PSD previously initiated the project "Accelator Cleaning and Upgrades" with Boromei Construction, Inc., awarded under ITB No. 22-024 for an amount not to exceed $405,000. This project is essential for the maintenance and upgrade of the lime softening plant’s accelators, which are integral to the water treatment process. During the project’s work, the need for replacement of the gearbox in one of the accelators was identified, which led to the required change order. It was also determined during the project that it would make the most sense to remove and replace a recently rebuilt, 10-year-old gearbox in the other accelator and keep the older unit as a spare. Installing two new gearboxes will maximize the effectiveness of the project and provide a much needed “backup” gearbox in case of future equipment failure. These measures will also provide compliance with industry standards, as updated gearboxes are essential to meet regulatory requirements. Budgetary Impact This request for an additional $65,939.53 will cover the labor and material costs and brings the project budget to $470,939.53. This price has been confirmed by the consultant to be fair market value for the equipment. Funding will be provided from the Water Utility Admin. Contingency Account No. 401-33-01-533-99-10. Recommendation PSD recommends the City Commission approve the Change Order under the current contract with Boromei Construction, Inc., related to ITB No. 22-024. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING ADDITIONAL FUNDING FOR A CHANGE ORDER RELATED TO INVITATION TO BID (“ITB”) NO. 22-024 “ACCELATOR CLEANING AND UPGRADES (RE-BID)” WITH BOROMEI CONSTRUCTION, INC. FOR AN AMOUNT NOT TO EXCEED SIXTY-FIVE THOUSAND NINE HUNDRED THIRTY-NINE DOLLARS AND FIFTY-THREE CENTS ($65,939.53); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the lime softening accelators are essential for the water treatment process at the lime softening plant, requiring regular maintenance and upgrades; and WHEREAS, the City Commission approved Resolution No. 2021-003, authorizing the Public Services Department (PSD) to issue ITB No. 22-024 for the Accelerator Cleaning and Upgrade Project; and WHEREAS, Boromei Construction, Inc. was awarded a contract for an amount not to exceed $405,000.00; and WHEREAS, the unforeseen need for the replacement of two critical gearboxes has led to the need for a Change Order amounting to $65,939.53, bringing the total above the contract amount to $470,939.53. WHEREAS, the engineering consultant has confirmed that this reflects fair market value for the proposed equipment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the above “Whereas” clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2.That the City Commission authorizes the proper City officials to execute a Change Order with Boromei Construction, Inc. for the Accelerator Cleaning and Upgrade Project for an additional amount not to exceed $65,939.53, a copy of the Change Order is attached as Exhibit “A” and incorporated into this Resolution by this reference. Section 3.That funding will be appropriated from the Water Utility Admin. Contingency Account No. 401-33-03-533-63-10. 2 RESOLUTION #2024-______ Section 4.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5.That this Resolution shall become effective 10 days after its passage and adoption. PASSED AND ADOPTED on __________________, 2024. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Joyce L. Davis ____ ____ Commissioner Tamara James ____ ____ Commissioner Marco Salvino ____ ____ Vice Mayor Lori Lewellen ____ ____ Mayor Archibald J. Ryan IV ____ ____ ATTEST: ELORA RIERA, MMC ARCHIBALD J. RYAN IV CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY EXHIBIT "A" PAGE 2 of 3 OWNER:City of Dania Beach PROJECT:Change Order:2 GEAR BOX REPLACAMANET FUNDING:SRF Loan APPLICATION DATE:1/15/2024 CONTRACTOBoromei Construction PERIOD TO:1/15/2024 ADDRESS:420 B NW 3rd St Okeechobee, FL 34972 ENGINEER'S PROJECT NO:n/a A V Original C F F F G ITEM ORIGINAL UNIT Original Proposed REVISED UNIT REVISED NO.UNIT QTY UNITS PRICE Bid Change UNIT QTY PRICE Project Revised REVISED 1 Mobilization 1 LS 40,000$ 40,000.00$ 0 1 40,000.00$ 2 Cleaning of Accelator 2 EA 10,000$ 20,000.00$ 0 2 20,000.00$ 3 Touchup paint of launders 2 EA 5,000$ 10,000.00$ 0 2 10,000.00$ 4 Repaint Sulfuric acid tank 1 EA 15,000$ 15,000.00$ 0 1 15,000.00$ 5 Replace mixer motors 2 EA 90,000$ 180,000.00$ 0 2 180,000.00$ 6 Install Actuator and Butterfly valve 4 EA 25,000$ 100,000.00$ 0 4 100,000.00$ 7 Allowance misc Connects/disconnects 1 LS 15,000$ 15,000.00$ 0 1 15,000.00$ 8 Allowance for Misc metal repairs 1 LS 25,000$ 25,000.00$ 0 1 25,000.00$ 9 Gearbox 0 LS -$ $65,939.53 1 $65,939.53 65,939.53$ Needed to install mixer motors 21 TOTALS 405,000.00$ ok 470,939.53$ Overall Net Change AIA DOCUMENT G703 · CONTINUATION SHEET FOR G702 · 1992 EDITION · AIA · ©1992 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W. WASHINGTON, D.C. 20006-5232 G703-1992 City of Dania Beach Public Services Memorandum DATE: 2/13/2024 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Fernando J. Rodriguez, Public Services Director Dincer Akin Ozaydin, P.E., Deputy Public Service Director/City Engineer SUBJECT: APPROVAL OF A RESOLUTION TO ENTER INTO AGREEMENTS WITH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION TO REBUILD SANITARY SEWER LIFT STATION NO. 4 & NO. 6 AND TO START THE BIDDING PROCESS Request: The Public Services Department (PSD) requests approval of a resolution authorizing funding agreements with the Florida Department of Environmental Protection (FDEP) to rebuild sanitary sewer lift Stations (LS) No. 4 & 6 and to begin the bidding process. Background: FDEP funding agreements are required to move forward with rebuilding work on sanitary sewer LS no. 4 and no.6. PSD designed and permitted the rebuilding of nine lift stations and applied for FDEP funds to help offset the construction cost of rebuilding LS No. 4 and No. 6. FDEP awarded $2,005,500 for LS no.4 and $2,164,000 for LS no.6. Budgetary Impact FDEP grants will decrease the City’s cost for the projects by $4,169,500. Both grants will require a 50% cash match. Funding will be appropriated from the Sewer Fund Unrestricted Net Position Account No. 402-276-00-00 to the project account no. 402-35-29-535-63-10. Recommendation PSD recommends the City Commission adopt a resolution authorizing to enter into the funding agreements FDEP. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AGREEMENTS BETWEEN THE CITY OF DANIA BEACH AND THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE RECEIPT OF GRANTS FUND FOR LIFT STATION REHABILATION PROJECT IN THE AMOUNT OF FOUR MILLION ONE HUNDRED SIXTY- NINE THOUSAND FIVE HUNDRED DOLLARS ($4,169,500.00), TO PROVIDE FOR FUNDING FOR SANITARY SEWER LIFT STATIONS NO. 4 AND NO. 6; REQUESTING ADVANCE APPROVAL FROM THE CITY COMMISSION TO PROCEED WITH THE BID ADVERTISEMENT FOR BOTH PROJECTS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Public Services Department’s engineering consultant completed the design and permitting to rebuild nine sanitary sewer lift stations (LS); and WHEREAS, the Public Services Department (PSD) applied for Florida Department of Environmental Protection (FDEP) grant funds to rebuild LS No. 4 and No. 6; and WHEREAS, FDEP awarded the City of Dania Beach grant 23FRP30 to rebuild Lift Station #4 in the amount of $2,005,500.00; and WHEREAS, FDEP awarded the City of Dania Beach grant 24SRP26 to rebuild Lift Station #6 in the amount of $2,164,000.00; and WHEREAS, LS No. 4 and No. 6 are ready to proceed with bid advertisement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the above “Whereas” clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2.That the proper City officials are authorized to accept and execute Agreements on behalf of the City of Dania Beach, Florida with FDEP for the receipt of Four Million One Hundred Sixty-Nine Thousand Five Hundred Dollars ($4,169,500.00), for the rebuilding of LS No.4 and No.6, which Agreements are attached as composite Exhibit “A” and incorporated into this Resolution by this reference. Section 3.That the City Manager and City Attorney are authorized to make minor revisions to the Agreements which are deemed necessary and proper and in the best interest of the City and to execute extensions that do not alter costs or scope of the agreement. 2 RESOLUTION #2024-______ Section 4.That funding will be appropriated within the Grant Fund. Section 5.That the City Commission authorizes staff to proceed with the competitive bidding of the Dania Beach Lift Station 4 Mitigation Project and the City of Dania Beach Lift Station Mitigation Phase III Project with grant funding of Four Million One Hundred Sixty-Nine Thousand Five Hundred Dollars ($4,169,500.00) and grant match funds in the amount of Four Million One Hundred Sixty-Nine Thousand Five Hundred Dollars ($4,169,500.00) will be appropriated from Sewer Fund Unrestricted Net Position account no. 402-276-00-00 to the project account no 402-35-29-535-63-10. Section 6.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 7.That this Resolution shall be effective 10 days after passage. PASSED AND ADOPTED on , 2024. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Joyce L. Davis ____ ____ Commissioner Tamara James ____ ____ Commissioner Marco Salvino ____ ____ Vice Mayor Lori Lewellen ____ ____ Mayor Archibald J. Ryan IV ____ ____ ATTEST: ELORA RIERA, MMC ARCHIBALD J. RYAN IV CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY DEP Agreement No. Rev. STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Standard Grant Agreement This Agreement is entered into between the Parties named below, pursuant to Section 215.971, Florida Statutes: 1. Project Title (Project): Agreement Number: 2. Parties State of Florida Department of Environmental Protection, 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000 (Department) Entity Type:Grantee Name: Grantee Address: FEID: (Grantee) 3. Agreement Begin Date: Date of Expiration: 4. Project Number: (If different from Agreement Number) Project Location(s): Project Description: 5. Total Amount of Funding: Funding Source? Award #s or Line Item Appropriations: Amount per Source(s): ܆ State ܆Federal $ ܆ State ܆Federal $ ܆ Grantee Match $ Total Amount of Funding + Grantee Match, if any: $ 6. Department’s Grant Manager Grantee’s Grant Manager Name: Name: or successor or successor Address: Address: Phone: Phone: Email: Email: 7. The Parties agree to comply with the terms and conditions of the following attachments and exhibits which are hereby incorporated by reference: ܆ Attachment 1: Standard Terms and Conditions Applicable to All Grants Agreements ܆ Attachment 2: Special Terms and Conditions ܆ Attachment 3: Grant Work Plan ܆ Attachment 4: Public Records Requirements ܆ Attachment 5: Special Audit Requirements ܆ Attachment 6: Program-Specific Requirements ܆ Attachment 7: Grant Award Terms (Federal) *Copy available at https://facts.fldfs.com, in accordance with §215.985, F.S. ܆ Attachment 8: Federal Regulations and Terms (Federal) ܆ Additional Attachments (if necessary): ܆ Exhibit A: Progress Report Form ܆ Exhibit B: Property Reporting Form ܆ Exhibit C: Payment Request Summary Form ܆ Exhibit D: Quality Assurance Requirements ܆ Exhibit E: Advance Payment Terms and Interest Earned Memo ܆ Exhibit -: Common Carrier or Contracted Carrier Attestation Form PUR1808 ܆ Additional Exhibits (if necessary): DEP Agreement Dania Beach Lift Station 4 Mitigation Upon Execution 9/30/2026 $ 2,005,500.00 197-H 23 2,005,500.00 2,005,500.00 Hanna Tillotson Colin Donnelly Resilient Florida Program 2600 Blair Stone Road, MS235 Tallahassee, Florida 32399 City of Dania Beach 100 West Dania Beach Boulevard Dania Beach, Florida 33004 850-245-7540 954-924-6808 ext.3618 23FRP30 City of Dania Beach Local Government 100 West Dania Beach Boulevard, Dania Beach, Florida 33004 59-6000302 23FRP30 Broward County The project will conduct a SLIP study and construction to demolish and replace a sewer lift station, LS4, with a new lift station with upgraded pump systems, back-up pumps, new control panels and emergency power generators. Hanna.Tillotson@FloridaDEP.gov cdonnelly@daniabeachfl.gov 23FRP30 4,011,000.00 Exhibit F: Final Report Form, Exhibit G: Photographer Release Form, and Exhibit H: Contractual Services Certification DEP Agreement No. Rev. //2 8. Federal Award Identification Number(s) (FAIN): Federal Award Date to Department: Total Federal Funds Obligated by this Agreement: Federal Awarding Agency: Award R&D? ܆ Yes ܆N/A ,1:,71(66:+(5(2)WKLV$JUHHPHQWVKDOOEHHIIHFWLYHRQWKHGDWHLQGLFDWHGE\WKH$JUHHPHQW%HJLQ'DWHXQOHVV DQRWKHUGDWHLVVSHFLILHGLQWKHJUDQWGRFXPHQWV GRANTEE By (Authorized Signature) Date Signed Print Name and Title of Person Signing State of Florida Department of Environmental Protection DEPARTMENT By Secretary or Designee Date Signed Print Name and Title of Person Signing ܆ Additional signatures attached on separate page. 7KHIROORZLQJLQIRUPDWLRQDSSOLHVWR)HGHUDO*UDQWVRQO\DQGLVLGHQWLILHGLQDFFRUGDQFHZLWK&)5 D    SLFRP0125 2/6/2023 $2,005,500 U.S. Department of Treasury Ana M. Garcia, ICMA-CM Alex Reed, Director of the Office of Resilience and Coastal Protection 23FRP30 City of Dania Beach ORCP Additional Signatures ______________________________________________ DEP Grant Manager +DQQD7LOORWVRQ ______________________________________________ DEP QC Reviewer&KDUOHV1HXKDXVHU *UDQWHHmay add additional signatures EHORZif needed. Attachment 1 1 of 13 Rev. 8/8/2023 STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION STANDARD TERMS AND CONDITIONS APPLICABLE TO GRANT AGREEMENTS ATTACHMENT 1 1. Entire Agreement. This Grant Agreement, including any Attachments and Exhibits referred to herein and/or attached hereto (Agreement), constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements, whether written or oral, with respect to such subject matter. Any terms and conditions included on Grantee’s forms or invoices shall be null and void. 2. Grant Administration. a. Order of Precedence. If there are conflicting provisions among the documents that make up the Agreement, the order of precedence for interpretation of the Agreement is as follows: i. Standard Grant Agreement ii. Attachments other than Attachment 1, in numerical order as designated in the Standard Grant Agreement iii. Attachment 1, Standard Terms and Conditions iv. The Exhibits in the order designated in the Standard Grant Agreement b. All approvals, written or verbal, and other written communication among the parties, including all notices, shall be obtained by or sent to the parties’ Grant Managers. All written communication shall be by electronic mail, U.S. Mail, a courier delivery service, or delivered in person. Notices shall be considered delivered when reflected by an electronic mail read receipt, a courier service delivery receipt, other mail service delivery receipt, or when receipt is acknowledged by recipient. If the notice is delivered in multiple ways, the notice will be considered delivered at the earliest delivery time. c. If a different Grant Manager is designated by either party after execution of this Agreement, notice of the name and contact information of the new Grant Manager will be submitted in writing to the other party and maintained in the respective parties’ records. A change of Grant Manager does not require a formal amendment or change order to the Agreement. d. This Agreement may be amended, through a formal amendment or a change order, only by a written agreement between both parties. A formal amendment to this Agreement is required for changes which cause any of the following: (1) an increase or decrease in the Agreement funding amount; (2) a change in Grantee’s match requirements; (3) a change in the expiration date of the Agreement; and/or (4) changes to the cumulative amount of funding transfers between approved budget categories, as defined in Attachment 3, Grant Work Plan, that exceeds or is expected to exceed twenty percent (20%) of the total budget as last approved by Department. A change order to this Agreement may be used when: (1) task timelines within the current authorized Agreement period change; (2) the cumulative transfer of funds between approved budget categories, as defined in Attachment 3, Grant Work Plan, are less than twenty percent (20%) of the total budget as last approved by Department; (3) changing the current funding source as stated in the Standard Grant Agreement; and/or (4) fund transfers between budget categories for the purposes of meeting match requirements. This Agreement may be amended to provide for additional services if additional funding is made available by the Legislature. e. All days in this Agreement are calendar days unless otherwise specified. 3. Agreement Duration. The term of the Agreement shall begin and end on the dates indicated in the Standard Grant Agreement, unless extended or terminated earlier in accordance with the applicable terms and conditions. The Grantee shall be eligible for reimbursement for work performed on or after the date of execution through the expiration date of this Agreement, unless otherwise specified in Attachment 2, Special Terms and Conditions. However, work performed prior to the execution of this Agreement may be reimbursable or used for match purposes if permitted by the Special Terms and Conditions. Attachment 1 2 of 13 Rev. 8/8/2023 4. Deliverables. The Grantee agrees to render the services or other units of deliverables as set forth in Attachment 3, Grant Work Plan. The services or other units of deliverables shall be delivered in accordance with the schedule and at the pricing outlined in the Grant Work Plan. Deliverables may be comprised of activities that must be completed prior to Department making payment on that deliverable. The Grantee agrees to perform in accordance with the terms and conditions set forth in this Agreement and all attachments and exhibits incorporated by the Standard Grant Agreement. 5. Performance Measures. The Grantee warrants that: (1) the services will be performed by qualified personnel; (2) the services will be of the kind and quality described in the Grant Work Plan; (3) the services will be performed in a professional and workmanlike manner in accordance with industry standards and practices; (4) the services shall not and do not knowingly infringe upon the intellectual property rights, or any other proprietary rights, of any third party; and (5) its employees, subcontractors, and/or subgrantees shall comply with any security and safety requirements and processes, if provided by Department, for work done at the Project Location(s). The Department reserves the right to investigate or inspect at any time to determine whether the services or qualifications offered by Grantee meet the Agreement requirements. Notwithstanding any provisions herein to the contrary, written acceptance of a particular deliverable does not foreclose Department’s remedies in the event deficiencies in the deliverable cannot be readily measured at the time of delivery. 6. Acceptance of Deliverables. a. Acceptance Process. All deliverables must be received and accepted in writing by Department’s Grant Manager before payment. The Grantee shall work diligently to correct all deficiencies in the deliverable that remain outstanding, within a reasonable time at Grantee’s expense. If Department’s Grant Manager does not accept the deliverables within 30 days of receipt, they will be deemed rejected. b. Rejection of Deliverables. The Department reserves the right to reject deliverables, as outlined in the Grant Work Plan, as incomplete, inadequate, or unacceptable due, in whole or in part, to Grantee’s lack of satisfactory performance under the terms of this Agreement. The Grantee’s efforts to correct the rejected deliverables will be at Grantee’s sole expense. Failure to fulfill the applicable technical requirements or complete all tasks or activities in accordance with the Grant Work Plan will result in rejection of the deliverable and the associated invoice. Payment for the rejected deliverable will not be issued unless the rejected deliverable is made acceptable to Department in accordance with the Agreement requirements. The Department, at its option, may allow additional time within which Grantee may remedy the objections noted by Department. The Grantee’s failure to make adequate or acceptable deliverables after a reasonable opportunity to do so shall constitute an event of default. 7. Financial Consequences for Nonperformance. a. Withholding Payment. In addition to the specific consequences explained in the Grant Work Plan and/or Special Terms and Conditions, the State of Florida (State) reserves the right to withhold payment when the Grantee has failed to perform/comply with provisions of this Agreement. None of the financial consequences for nonperformance in this Agreement as more fully described in the Grant Work Plan shall be considered penalties. b. Invoice reduction If Grantee does not meet a deadline for any deliverable, the Department will reduce the invoice by 1% for each day the deadline is missed, unless an extension is approved in writing by the Department. c. Corrective Action Plan. If Grantee fails to correct all the deficiencies in a rejected deliverable within the specified timeframe, Department may, in its sole discretion, request that a proposed Corrective Action Plan (CAP) be submitted by Grantee to Department. The Department requests that Grantee specify the outstanding deficiencies in the CAP. All CAPs must be able to be implemented and performed in no more than sixty (60) calendar days. i. The Grantee shall submit a CAP within ten (10) days of the date of the written request from Department. The CAP shall be sent to the Department’s Grant Manager for review and approval. Within ten (10) days of receipt of a CAP, Department shall notify Grantee in writing whether the CAP proposed has been accepted. If the CAP is not accepted, Grantee shall have ten (10) days from receipt of Department letter rejecting the proposal to submit a revised proposed CAP. Failure to obtain Department approval of a CAP as specified above may result in Department’s termination of this Agreement for cause as authorized in this Agreement. ii. Upon Department’s notice of acceptance of a proposed CAP, Grantee shall have ten (10) days to commence implementation of the accepted plan. Acceptance of the proposed CAP by Department does not relieve Grantee of any of its obligations under the Agreement. In the event the CAP fails to correct or eliminate performance deficiencies by Grantee, Department shall retain the right to Attachment 1 3 of 13 Rev. 8/8/2023 require additional or further remedial steps, or to terminate this Agreement for failure to perform. No actions approved by Department or steps taken by Grantee shall preclude Department from subsequently asserting any deficiencies in performance. The Grantee shall continue to implement the CAP until all deficiencies are corrected. Reports on the progress of the CAP will be made to Department as requested by Department’s Grant Manager. iii. Failure to respond to a Department request for a CAP or failure to correct a deficiency in the performance of the Agreement as specified by Department may result in termination of the Agreement. 8. Payment. a. Payment Process. Subject to the terms and conditions established by the Agreement, the pricing per deliverable established by the Grant Work Plan, and the billing procedures established by Department, Department agrees to pay Grantee for services rendered in accordance with section 215.422, Florida Statutes (F.S.). b. Taxes. The Department is exempted from payment of State sales, use taxes and Federal excise taxes. The Grantee, however, shall not be exempted from paying any taxes that it is subject to, including State sales and use taxes, or for payment by Grantee to suppliers for taxes on materials used to fulfill its contractual obligations with Department. The Grantee shall not use Department's exemption number in securing such materials. The Grantee shall be responsible and liable for the payment of all its FICA/Social Security and other taxes resulting from this Agreement. c. Maximum Amount of Agreement. The maximum amount of compensation under this Agreement, without an amendment, is described in the Standard Grant Agreement. Any additional funds necessary for the completion of this Project are the responsibility of Grantee. d. Reimbursement for Costs. The Grantee shall be paid on a cost reimbursement basis for all eligible Project costs upon the completion, submittal, and approval of each deliverable identified in the Grant Work Plan. Reimbursement shall be requested on Exhibit C, Payment Request Summary Form. To be eligible for reimbursement, costs must be in compliance with laws, rules, and regulations applicable to expenditures of State funds, including, but not limited to, the Reference Guide for State Expenditures, which can be accessed at the following web address: https://www.myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state- agencies/reference-guide-for-state-expenditures.pdf. e. Invoice Detail. All charges for services rendered or for reimbursement of expenses authorized by Department pursuant to the Grant Work Plan shall be submitted to Department in sufficient detail for a proper pre-audit and post-audit to be performed. The Grantee shall only invoice Department for deliverables that are completed in accordance with the Grant Work Plan. f. State Funds Documentation. Pursuant to section 216.1366, F.S., if Contractor meets the definition of a non-profit organization under section 215.97(2)(m), F.S., Contractor must provide the Department with documentation that indicates the amount of state funds: i. Allocated to be used during the full term of the contract or agreement for remuneration to any member of the board of directors or an officer of Contractor. ii. Allocated under each payment by the public agency to be used for remuneration of any member of the board of directors or an officer of the Contractor. The documentation must indicate the amounts and recipients of the remuneration. Such information must be posted on the State’s the contract tracking system and maintained pursuant to section 215.985, F.S., and must be posted on the Contractor’s website, if Contractor maintains a website. g. Interim Payments. Interim payments may be made by Department, at its discretion, if the completion of deliverables to date have first been accepted in writing by Department's Grant Manager. h. Final Payment Request. A final payment request should be submitted to Department no later than sixty (60) days following the expiration date of the Agreement to ensure the availability of funds for payment. However, all work performed pursuant to the Grant Work Plan must be performed on or before the expiration date of the Agreement. i. Annual Appropriation Contingency. The State’s performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. This Agreement is not a commitment of future appropriations. Authorization for continuation and completion of work and any associated payments may be rescinded, with proper notice, at the discretion of Department if the Legislature reduces or eliminates appropriations. j. Interest Rates. All interest rates charged under the Agreement shall be calculated on the prevailing rate used by the State Board of Administration. To obtain the applicable interest rate, please refer to: https://www.myfloridacfo.com/division/aa/local-governments/judgement-interest-rates. Attachment 1 4 of 13 Rev. 8/8/2023 k. Refund of Payments to the Department. Any balance of unobligated funds that have been advanced or paid must be refunded to Department. Any funds paid in excess of the amount to which Grantee or subgrantee is entitled under the terms of the Agreement must be refunded to Department. If this Agreement is funded with federal funds and the Department is required to refund the federal government, the Grantee shall refund the Department its share of those funds. 9. Documentation Required for Cost Reimbursement Grant Agreements and Match. If Cost Reimbursement or Match is authorized in Attachment 2, Special Terms and Conditions, the following conditions apply. Supporting documentation must be provided to substantiate cost reimbursement or match requirements for the following budget categories: a. Salary/Wages. Grantee shall list personnel involved, position classification, direct salary rates, and hours spent on the Project in accordance with Attachment 3, Grant Work Plan in their documentation for reimbursement or match requirements. b. Overhead/Indirect/General and Administrative Costs. If Grantee is being reimbursed for or claiming match for multipliers, all multipliers used (i.e., fringe benefits, overhead, indirect, and/or general and administrative rates) shall be supported by audit. If Department determines that multipliers charged by Grantee exceeded the rates supported by audit, Grantee shall be required to reimburse such funds to Department within thirty (30) days of written notification. Interest shall be charged on the excessive rate. c. Contractual Costs (Subcontractors). Match or reimbursement requests for payments to subcontractors must be substantiated by copies of invoices with backup documentation identical to that required from Grantee. Subcontracts which involve payments for direct salaries shall clearly identify the personnel involved, salary rate per hour, and hours spent on the Project. All eligible multipliers used (i.e., fringe benefits, overhead, indirect, and/or general and administrative rates) shall be supported by audit. If Department determines that multipliers charged by any subcontractor exceeded the rates supported by audit, Grantee shall be required to reimburse such funds to Department within thirty (30) days of written notification. Interest shall be charged on the excessive rate. Nonconsumable and/or nonexpendable personal property or equipment costing $5,000 or more purchased for the Project under a subcontract is subject to the requirements set forth in chapters 273 and/or 274, F.S., and Chapter 69I-72, Florida Administrative Code (F.A.C.) and/or Chapter 69I-73, F.A.C., as applicable. The Grantee shall be responsible for maintaining appropriate property records for any subcontracts that include the purchase of equipment as part of the delivery of services. The Grantee shall comply with this requirement and ensure its subcontracts issued under this Agreement, if any, impose this requirement, in writing, on its subcontractors. i. For fixed-price (vendor) subcontracts, the following provisions shall apply: The Grantee may award, on a competitive basis, fixed-price subcontracts to consultants/contractors in performing the work described in Attachment 3, Grant Work Plan. Invoices submitted to Department for fixed- price subcontracted activities shall be supported with a copy of the subcontractor’s invoice and a copy of the tabulation form for the competitive procurement process (e.g., Invitation to Bid, Request for Proposals, or other similar competitive procurement document) resulting in the fixed-price subcontract. The Grantee may request approval from Department to award a fixed-price subcontract resulting from procurement methods other than those identified above. In this instance, Grantee shall request the advance written approval from Department’s Grant Manager of the fixed price negotiated by Grantee. The letter of request shall be supported by a detailed budget and Scope of Services to be performed by the subcontractor. Upon receipt of Department Grant Manager’s approval of the fixed-price amount, Grantee may proceed in finalizing the fixed-price subcontract. ii. If the procurement is subject to the Consultant’s Competitive Negotiation Act under section 287.055, F.S. or the Brooks Act, Grantee must provide documentation clearly evidencing it has complied with the statutory or federal requirements. d. Travel. All requests for match or reimbursement of travel expenses shall be in accordance with section 112.061, F.S. e. Direct Purchase Equipment. For the purposes of this Agreement, Equipment is defined as capital outlay costing $5,000 or more. Match or reimbursement for Grantee’s direct purchase of equipment is subject to specific approval of Department, and does not include any equipment purchased under the delivery of services to be completed by a subcontractor. Include copies of invoices or receipts to document purchases, and a properly completed Exhibit B, Property Reporting Form. f. Rental/Lease of Equipment. Match or reimbursement requests for rental/lease of equipment must include copies of invoices or receipts to document charges. g. Miscellaneous/Other Expenses. If miscellaneous or other expenses, such as materials, supplies, non-excluded phone expenses, reproduction, or mailing, are reimbursable or available for match or reimbursement under the Attachment 1 5 of 13 Rev. 8/8/2023 terms of this Agreement, the documentation supporting these expenses must be itemized and include copies of receipts or invoices. Additionally, independent of Grantee’s contract obligations to its subcontractor, Department shall not reimburse any of the following types of charges: cell phone usage; attorney’s fees or court costs; civil or administrative penalties; or handling fees, such as set percent overages associated with purchasing supplies or equipment. h. Land Acquisition. Reimbursement for the costs associated with acquiring interest and/or rights to real property (including access rights through ingress/egress easements, leases, license agreements, or other site access agreements; and/or obtaining record title ownership of real property through purchase) must be supported by the following, as applicable: Copies of Property Appraisals, Environmental Site Assessments, Surveys and Legal Descriptions, Boundary Maps, Acreage Certification, Title Search Reports, Title Insurance, Closing Statements/Documents, Deeds, Leases, Easements, License Agreements, or other legal instrument documenting acquired property interest and/or rights. If land acquisition costs are used to meet match requirements, Grantee agrees that those funds shall not be used as match for any other Agreement supported by State or Federal funds. 10. Status Reports. The Grantee shall submit status reports quarterly, unless otherwise specified in the Attachments, on Exhibit A, Progress Report Form, to Department’s Grant Manager describing the work performed during the reporting period, problems encountered, problem resolutions, scheduled updates, and proposed work for the next reporting period. Quarterly status reports are due no later than twenty (20) days following the completion of the quarterly reporting period. For the purposes of this reporting requirement, the quarterly reporting periods end on March 31, June 30, September 30 and December 31. The Department will review the required reports submitted by Grantee within thirty (30) days. 11. Retainage. The following provisions apply if Department withholds retainage under this Agreement: a. The Department reserves the right to establish the amount and application of retainage on the work performed under this Agreement up to the maximum percentage described in Attachment 2, Special Terms and Conditions. Retainage may be withheld from each payment to Grantee pending satisfactory completion of work and approval of all deliverables. b. If Grantee fails to perform the requested work or fails to perform the work in a satisfactory manner, Grantee shall forfeit its right to payment of the retainage associated with the work. Failure to perform includes, but is not limited to, failure to submit the required deliverables or failure to provide adequate documentation that the work was actually performed. The Department shall provide written notification to Grantee of the failure to perform that shall result in retainage forfeiture. If the Grantee does not correct the failure to perform within the timeframe stated in Department’s notice, the retainage will be forfeited to Department. c. No retainage shall be released or paid for incomplete work while this Agreement is suspended. d. Except as otherwise provided above, Grantee shall be paid the retainage associated with the work, provided Grantee has completed the work and submits an invoice for retainage held in accordance with the invoicing procedures under this Agreement. 12. Insurance. a. Insurance Requirements for Sub-Grantees and/or Subcontractors. The Grantee shall require its sub-grantees and/or subcontractors, if any, to maintain insurance coverage of such types and with such terms and limits as described in this Agreement. The Grantee shall require all its sub-grantees and/or subcontractors, if any, to make compliance with the insurance requirements of this Agreement a condition of all contracts that are related to this Agreement. Sub-grantees and/or subcontractors must provide proof of insurance upon request. b. Deductibles. The Department shall be exempt from, and in no way liable for, any sums of money representing a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Grantee providing such insurance. c. Proof of Insurance. Upon execution of this Agreement, Grantee shall provide Department documentation demonstrating the existence and amount for each type of applicable insurance coverage prior to performance of any work under this Agreement. Upon receipt of written request from Department, Grantee shall furnish Department with proof of applicable insurance coverage by standard form certificates of insurance, a self- insured authorization, or other certification of self-insurance. d. Duty to Maintain Coverage. In the event that any applicable coverage is cancelled by the insurer for any reason, or if Grantee cannot get adequate coverage, Grantee shall immediately notify Department of such cancellation and shall obtain adequate replacement coverage conforming to the requirements herein and provide proof of such replacement coverage within ten (10) days after the cancellation of coverage. Attachment 1 6 of 13 Rev. 8/8/2023 e. Insurance Trust. If the Grantee’s insurance is provided through an insurance trust, the Grantee shall instead add the Department of Environmental Protection, its employees, and officers as an additional covered party everywhere the Agreement requires them to be added as an additional insured. 13. Termination. a. Termination for Convenience. When it is in the State’s best interest, Department may, at its sole discretion, terminate the Agreement in whole or in part by giving 30 days’ written notice to Grantee. The Department shall notify Grantee of the termination for convenience with instructions as to the effective date of termination or the specific stage of work at which the Agreement is to be terminated. The Grantee must submit all invoices for work to be paid under this Agreement within thirty (30) days of the effective date of termination. The Department shall not pay any invoices received after thirty (30) days of the effective date of termination. b. Termination for Cause. The Department may terminate this Agreement if any of the events of default described in the Events of Default provisions below occur or in the event that Grantee fails to fulfill any of its other obligations under this Agreement. If, after termination, it is determined that Grantee was not in default, or that the default was excusable, the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of Department. The rights and remedies of Department in this clause are in addition to any other rights and remedies provided by law or under this Agreement. c. Grantee Obligations upon Notice of Termination. After receipt of a notice of termination or partial termination unless as otherwise directed by Department, Grantee shall not furnish any service or deliverable on the date, and to the extent specified, in the notice. However, Grantee shall continue work on any portion of the Agreement not terminated. If the Agreement is terminated before performance is completed, Grantee shall be paid only for that work satisfactorily performed for which costs can be substantiated. The Grantee shall not be entitled to recover any cancellation charges or lost profits. d. Continuation of Prepaid Services. If Department has paid for any services prior to the expiration, cancellation, or termination of the Agreement, Grantee shall continue to provide Department with those services for which it has already been paid or, at Department’s discretion, Grantee shall provide a refund for services that have been paid for but not rendered. e. Transition of Services Upon Termination, Expiration, or Cancellation of the Agreement. If services provided under the Agreement are being transitioned to another provider(s), Grantee shall assist in the smooth transition of Agreement services to the subsequent provider(s). This requirement is at a minimum an affirmative obligation to cooperate with the new provider(s), however additional requirements may be outlined in the Grant Work Plan. The Grantee shall not perform any services after Agreement expiration or termination, except as necessary to complete the transition or continued portion of the Agreement, if any. 14. Notice of Default. If Grantee defaults in the performance of any covenant or obligation contained in the Agreement, including, any of the events of default, Department shall provide notice to Grantee and an opportunity to cure that is reasonable under the circumstances. This notice shall state the nature of the failure to perform and provide a time certain for correcting the failure. The notice will also provide that, should the Grantee fail to perform within the time provided, Grantee will be found in default, and Department may terminate the Agreement effective as of the date of receipt of the default notice. 15. Events of Default. Provided such failure is not the fault of Department or outside the reasonable control of Grantee, the following non- exclusive list of events, acts, or omissions, shall constitute events of default: a. The commitment of any material breach of this Agreement by Grantee, including failure to timely deliver a material deliverable, failure to perform the minimal level of services required for a deliverable, discontinuance of the performance of the work, failure to resume work that has been discontinued within a reasonable time after notice to do so, or abandonment of the Agreement; b. The commitment of any material misrepresentation or omission in any materials, or discovery by the Department of such, made by the Grantee in this Agreement or in its application for funding; c. Failure to submit any of the reports required by this Agreement or having submitted any report with incorrect, incomplete, or insufficient information; d. Failure to honor any term of the Agreement; e. Failure to abide by any statutory, regulatory, or licensing requirement, including an entry of an order revoking the certificate of authority granted to the Grantee by a state or other licensing authority; f. Failure to pay any and all entities, individuals, and furnishing labor or materials, or failure to make payment to any other entities as required by this Agreement;