HomeMy WebLinkAbout2024-05-28 Regular City Commission Meeting Agenda Packet
AGENDA
DANIA BEACH CITY COMMISSION
REGULAR MEETING
TUESDAY, MAY 28, 2024 - 7:00 PM
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS
MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED.
LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT
COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES, EACH LOBBYIST SHALL FILE WITH THE
CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL TWO HUNDRED FIFTY DOLLARS ($250.00)
REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY WEBSITE:
WWW.DANIABEACHFL.GOV. (ORDINANCE #2012-019; AMENDED BY ORDINANCE #2019-019)
IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN
ANY OF THESE PROCEEDINGS SHOULD CONTACT THE CITY CLERK'S OFFICE, 100 W. DANIA BEACH BOULEVARD, DANIA
BEACH, FL 33004, (954) 924-6800 EXTENSION 3624, AT LEAST 48 HOURS PRIOR TO THE MEETING.
IN CONSIDERATION OF OTHERS, WE ASK THAT YOU:
A. PLEASE TURN CELL PHONES OFF, OR PLACE ON VIBRATE. IF YOU MUST MAKE A CALL, PLEASE STEP OUT INTO THE
ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING.
B. IF YOU MUST SPEAK TO SOMEONE IN THE AUDIENCE, PLEASE SPEAK SOFTLY OR GO OUT INTO THE ATRIUM, IN
ORDER NOT TO INTERRUPT THE MEETING.
DECORUM POLICY FOR MEETINGS OF THE CITY COMMISSION
OF THE CITY OF DANIA BEACH, FLORIDA:
INDIVIDUALS WHO WISH TO MAKE ANY “CITIZEN’S COMMENTS” UNDER THAT PORTION OF THE CITY COMMISSION
AGENDA, OR WHO OTHERWISE WANT TO ADDRESS THE CITY COMMISSION, MUST FIRST BE REGISTERED WITH THE CITY
CLERK (FORMS ARE AVAILABLE OUTSIDE OF THE CITY COMMISSION CHAMBERS AND MUST BE GIVEN TO THE CLERK
BEFORE THE MEETING). OTHERS WHO WANT TO ADDRESS THE COMMISSION ON ANY MATTERS MUST FIRST BE
RECOGNIZED BY THE MAYOR. ALL SUCH PERSONS MUST USE THE PODIUM IN THE COMMISSION CHAMBER. NO MORE
THAN ONE PERSON AT A TIME MAY ADDRESS THE COMMISSION FROM THE PODIUM. COMMENTS ARE ONLY TO BE MADE
TO THE CITY COMMISSION AND ARE NOT TO BE DIRECTED TO THE AUDIENCE OR CITY STAFF.
NO INDIVIDUAL SHALL MAKE ANY SLANDEROUS OR UNDULY REPETITIVE REMARKS, OR ENGAGE IN ANY OTHER
FORM OF BEHAVIOR THAT DISRUPTS OR IMPEDES THE ORDERLY CONDUCT OF THE MEETING, AS DETERMINED BY THE
MAYOR. NO INDIVIDUAL MAY SPEAK DIRECTLY TO OR ADDRESS THE MAYOR, CITY COMMISSIONER OR CITY STAFF:
COMMENTS ARE TO BE ONLY DIRECTED TO THE COMMISSION AS A WHOLE. NO CLAPPING, APPLAUDING, HECKLING OR
VERBAL OUTBURSTS IN SUPPORT OF OR OPPOSITION TO A SPEAKER OR HIS OR HER REMARKS SHALL BE PERMITTED. NO
SIGNS OR PLACARDS SHALL BE PERMITTED IN THE COMMISSION CHAMBER.
IF ANY PERSON’S CONDUCT AS DETERMINED BY THE MAYOR IS FOUND TO BE DISRUPTIVE OR INTERFERES WITH
THE ORDERLY CONDUCT OF THE MEETING, THE PERSON MAY BE ASKED BY THE MAYOR TO LEAVE THE COMMISSION
CHAMBERS; IF THE PERSON DOES NOT LEAVE AND THE CONDUCT PERSISTS, THE CITY POLICE DEPARTMENT WILL BE
REQUESTED TO ESCORT THE INDIVIDUAL FROM THE CITY COMMISSION CHAMBERS.
ALL CELLULAR TELEPHONES ARE TO BE SILENCED DURING THE MEETING. ALL PERSONS EXITING THE COMMISSION
CHAMBER SHALL DO SO QUIETLY. (RESOLUTION #2020-032)
ADDENDUM NO. 1
(Items in red are new and/or revised)
1. CALL TO ORDER/ROLL CALL
Agenda – Dania Beach City Commission
Tuesday, May 28, 2024 - 7:00 PM
Page 2 of 6
2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
3. PRESENTATIONS AND SPECIAL EVENT APPROVALS
1. Alzheimer’s Glow Initiative - Sponsored by Commissioner Davis
2. 2024 Juneteenth Special Event Application - Parks and Recreation
4. PROCLAMATIONS: None.
5. ADMINISTRATIVE REPORTS
1. City Manager
2. City Attorney
3. City Clerk - Reminders:
- June 11, 2024 - CRA Board Meeting - 5 p.m.
- June 11, 2024 - Regular City Commission Meeting - 7 p.m.
- June 25, 2024 - Regular City Commission Meeting - 7 p.m.
6. PUBLIC SAFETY REPORTS
7. CITIZENS' COMMENTS
Addressing the Commission: A thirty (30) minute "Citizen Comments" period shall be designated on the agenda for citizens and interested
persons to speak on matters whether or not scheduled on that day's agenda. Individuals wishing to speak on a matter not included on the
"Public Hearing" section of the agenda, which matter pertains to an item before the City Commission which requires a decision of the City
Commission, may do so by signing in and submitting a form to that effect with the City Clerk prior to the meeting. Speakers at Public
Hearings shall also submit such a form. Each speaker shall be limited to 3 minutes for his or her comments. If more than ten (10) speakers
express a desire to speak, the Commission shall determine on a meeting by meeting basis whether to (a) extend the time allotted for citizen
comments to accommodate all speakers, or (b) whether to limit the number of speakers or amount of time per speaker. A speaker's time
shall not be transferable to another speaker.
8. CONSENT AGENDA
1. Minutes: May 7, 2024 Special City Commission Meeting
2. Travel Requests: None.
3. RESOLUTION NO. 2024-______
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN
AGREEMENT WITH ALLY ENGINEERING SERVICES, INC. FOR THE
SOUTHEAST DRAINAGE PROJECT PHASE I CONSTRUCTION, ENGINEERING,
AND INSPECTION (“CEI”) SERVICES PURSUANT TO REQUEST FOR
QUALIFICATIONS (“RFQ”) NO. 23-020 IN THE AMOUNT OF SEVEN HUNDRED
Agenda – Dania Beach City Commission
Tuesday, May 28, 2024 - 7:00 PM
Page 3 of 6
NINETY-EIGHT THOUSAND SIX HUNDRED TWENTY-FOUR DOLLARS AND
SEVENTY-FIVE CENTS ($798,624.75); PROVIDING FOR CONFLICTS;
FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services)
4. RESOLUTION NO. 2024-____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE
AN INTERLOCAL AGREEMENT BETWEEN BROWARD COUNTY AND CITY
FOR COST SHARE SUPPORT OF A WATER CONSERVATION INCENTIVES
PROGRAM; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.(Public Services)
5. RESOLUTION NO. 2024-____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO AMEND AN
AGREEMENT WITH SALTZ MICHELSON ARCHITECTS FOR THE DESIGN
AND CONSTRUCTION ADMINISTRATION OF THE FIRE ADMINISTRATION
EMERGENCY OPERATIONS CENTER AND TRAINING FACILITY (FAEOC),
AND TO PROVIDE AN INCREASE TO THE PROJECT CONTINGENCY IN THE
AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00); PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public
Services)
6. RESOLUTION NO. 2024-____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING DESIGN ENGINEERING AND PROJECT
MANAGEMENT SERVICES FROM CRAVEN THOMPSON AND ASSOCIATES
FOR THE OCEAN PARK NEW RESTROOM FACILITY AND CONVERSION OF
EXISTING RESTROOM FACILITY INTO A STORAGE FACILITY PROJECT IN
AN AMOUNT NOT TO EXCEED FOUR HUNDRED SEVENTY THOUSAND SIX
HUNDRED SEVENTY-TWO DOLLARS ($470,672.00); PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public
Services)
7. RESOLUTION NO. 2024-____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO AMEND THE
AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC (KHA) FOR THE
SEWER LIFT STATION AND EMERGENCY BACK-UP GENERATORS PROJECT
TO MODIFY THE SCOPE AND INCREASE THE PRICE BY ONE HUNDRED
TWENTY-THREE THOUSAND THREE HUNDRED SEVENTY-FIVE DOLLARS
Agenda – Dania Beach City Commission
Tuesday, May 28, 2024 - 7:00 PM
Page 4 of 6
($123,375.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.(Public Services)
8. RESOLUTION NO. 2024-____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE PURCHASE OF SOFTWARE AND
PROFESSIONAL SERVICES FROM MCCI THAT EXCEED THE ANNUAL
VENDOR THRESHOLD TOTAL AMOUNT OF FIFTY THOUSAND DOLLARS
($50,000.00); AUTHORIZING SUCH PURCHASES WITHIN THE INFORMATION
TECHNOLOGY FUND APPROVED ANNUAL BUDGET APPROPRIATIONS;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE
DATE. (Finance)
9. RESOLUTION NO. 2024-___
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, ESTABLISHING ITS INTENT TO REIMBURSE CERTAIN CAPITAL
EXPENDITURES INCURRED IN CONNECTION WITH THE ACQUISITION,
CONSTRUCTION, RENOVATION, AND EQUIPPING OF CERTAIN CAPITAL
PROJECTS BY THE CITY, AS MORE FULLY DESCRIBED HEREIN, WITH
PROCEEDS OF A FUTURE TAX-EXEMPT FINANCING FROM THE FLORIDA
MUNICIPAL LOAN COUNCIL; PROVIDING CERTAIN OTHER MATTERS IN
CONNECTION THEREWITH; AND PROVIDING FOR AN EFFECTIVE
DATE. (Finance)
10. RESOLUTION NO. 2024-____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN
AMENDMENT TO AGREEMENT BETWEEN BROWARD COUNTY AND THE
CITY OF DANIA BEACH FOR FUNDING AND ADMINISTRATION OF THE
YEAR 48 COMMUNITY DEVELOPMENT BLOCK GRANT (“CDBG”) SOLAR
LIGHT PROJECT; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.(Public Services)
11. RESOLUTION NO. 2024-______
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE SALE OF A CRA-OWNED PROPERTY
LOCATED AT 608 WEST DANIA BEACH BOULEVARD, DANIA BEACH,
FLORIDA (“PROPERTY”) TO TO TURN TWO CONSTRUCTION, INC., FOR THE
PURPOSE OF DEVELOPING THE PROPERTY FOR USE AS FOR-SALE, LOW-
INCOME AFFORDABLE HOUSING (80% AMI) PRODUCT; AND IF NOT
POSSIBLE AFTER SIX (6) MONTHS OF DILIGENT INQUIRY, TO OBTAIN A
Agenda – Dania Beach City Commission
Tuesday, May 28, 2024 - 7:00 PM
Page 5 of 6
PURCHASER AT 80% AMI, TURN TWO CONSTRUCTION, INC., MAY SELL
THE TOWNHOMES AS AFFORDABLE/WORKFORCE AFFORDABLE HOUSING
PRODUCTS (UP TO 120% AMI); AUTHORIZING THE PROPER CITY OFFICIALS
TO EXECUTE THE DEED, WITH RESTRICTIVE COVENANT REQUIRING 30
YEARS OF AFFORDABLE HOUSING (80% AMI) AND/OR WORKFORCE
AFFORDABLE HOUSING (120% AMI) AND RELATED DOCUMENTS FOR THE
PARCEL FOR THIS PURPOSE; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE. (CRA)
9. BIDS AND REQUESTS FOR PROPOSALS
1. RESOLUTION NO. 2024-______
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE AWARD OF INVITATION TO BID (“ITB”) NO.:
24-010, TO MILLS ELECTRIC SERVICES, INC., FOR THE YEAR 48 CDBG
SOLAR LIGHTS PROJECT IN AN AMOUNT NOT TO EXCEED TWO HUNDRED
SIXTY-SIX THOUSAND SEVEN HUNDRED FIFTY-TWO DOLLARS
($266,752.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.(Public Services)
2. RESOLUTION NO. 2024-______
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE AWARD OF INVITATION TO BID (“ITB”) NO.
22-008, ENTITLED SW 52ND STREET STORMWATER IMPROVEMENTS
PROJECT TO ATC ENGINEERING, INC. IN AN AMOUNT NOT TO EXCEED
NINE HUNDRED EIGHTY-NINE THOUSAND EIGHT HUNDRED TWENTY-
EIGHT DOLLARS ($989,828.00); PROVIDING FOR CONFLICTS; AND FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.(Public Services)
3. RESOLUTION NO. 2024-____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AUTHORIZING THE AWARD OF INVITATION TO BID (“ITB”) NO.
23-014 SOUTHEAST DRAINAGE RETROFIT PROJECT, PHASE I TO RIC-MAN
CONSTRUCTION FLORIDA, INC. IN AN AMOUNT NOT TO EXCEED SIXTEEN
MILLION EIGHT HUNDRED FIFTEEN THOUSAND EIGHT HUNDRED FIVE
DOLLARS AND TWENTY-FOUR CENTS ($16,815,805.24); PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public
Services)
10. QUASI-JUDICIAL & PUBLIC HEARING ITEMS: None
11. FIRST READING ORDINANCES: None
Agenda – Dania Beach City Commission
Tuesday, May 28, 2024 - 7:00 PM
Page 6 of 6
12. SECOND READING ORDINANCES: None
13. DISCUSSION AND POSSIBLE ACTION
1. City Issued Shirts for Board Members - Sponsored by Vice Mayor Lewellen
2. RESOLUTION NO. 2024-______
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, AMENDING THE CITY’S CEREMONIAL ITEMS POLICY;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE
DATE. (Sponsored by Commissioner James)
3. RESOLUTION NO. 2024-______
A RESOLUTION OF THE CITY COMMISSION OF THE DANIA BEACH,
FLORIDA, PERTAINING TO RESOLUTION 28-85, WHICH PRESCRIBES RULES
OF PROCEDURE FOR CITY COMMISSION MEETINGS; AMENDING THE
RULES TO INCLUDE GUIDELINES FOR PRESENTATIONS; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by
Commissioner James)
14. APPOINTMENTS
15. COMMISSION COMMENTS
1. Commissioner Davis
2. Commissioner James
3. Commissioner Salvino
4. Vice-Mayor Lewellen
5. Mayor Ryan
16. ADJOURNMENT
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Ordinance #2021-013
CITY OF DANIA BEACH
SPECIAL EVENT APPLICATION
Submit a COMPLETED APPLICATION, SITE PLAN AND SITE PLAN NARRATIVE by email. Please make
sure all sections are completed and all pages are initialed by the applicant. Incomplete application will be returned to
applicant. After you submit the application with your fee, you will be contacted by the Special Event Coordinator to
review and further process your application. The Special Event Co ordinator will contact you once the review is
complete to provide conditions or comments and the next available date for City Commission approval (if required).
Event Name:
Type of Event: Minor Event - less than 500 people, single day event, no road closures
Major Event - more than 500 people, consecutive multi-day event, road closures
(major event requires Commission approval)
Wedding
Is your event located in a public park or City property? ____ Yes ____ No
Is your event located on the beach? ____ Yes ____ No
Location:
Expected sustained attendance Expected maximum attendance
Has this event been held in the past? __x__ Yes ___ No
If yes, please list the past dates, locations and attendance
Detailed Description: (Activities, Vendors, Entertainment, etc.)
Date and Time: DATE DAY BEGIN END Attendance
SETUP: ______AM/PM ______AM/PM ________
EVENT DAY 1: ______AM/PM ______AM/PM ________
EVENT DAY 2: ______AM/PM ______AM/PM ________
EVENT DAY 3: ______AM/PM ______AM/PM ________
BREAKDOWN: ______AM/PM ______AM/PM ________
PART I: EVENT REQUEST
2024 Juneteenth Eventt
Held the event at CW Thomas park in 2023
that hosted 500 guests.
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Ordinance #2021-013
Organization Name Name of Authorized Signatory
For-Profit Non-Profit Private (as registered in Sunbiz)
Address: City, State, Zip:
Date of registration: State registered in: Federal ID #
Email Address: Phone:
Event Coordinator Name Phone:
Title: Phone: Cell:
Email address: Fax:
Additional Contact Name Will you be on site? ____ Yes ____ No
Title: Phone: Cell:
Email address: Fax:
Event Production Company (if other than applicant)
Address: City, State, Zip:
Contact Name: Title:
Phone (day) (night) Cell:
Email address: Fax:
All City permits must be obtained through the City’s Building Division using the Building Permit
Application form. Apply and pay for the permits at least 30 days before the event. Contact the Building
Division at (954) 924-6805 with any questions.
Admission/Registration ____ Yes ____ No If yes, how much? $
Alcohol for Sale ____Yes ____ No Alcohol for Fee ____ Yes ____ No
If yes, how will the beverages be controlled and served? (Draft truck, bar tender, beer tub, etc.)
Provide State of Florida alcohol licenses and $500,000 of Liquor Liability insurance 30 days before event.
Amusement Ride ____ Yes ___No
If yes, name a contact of company:
What type of rides are you planning?
Florida Bureau of Fair Rides, Ron Jacobs (850) 921 -1530 must be contacted 30 days before the event to schedule
inspections and final approval of all vendors and rides prior to use.
PART II: APPLICANT
PART III: EVENT INFORMATION
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Ordinance #2021-013
Electricity ____ Yes ___No Generator ____ Yes ___No Amount of Kilowatts ___________
Events requiring electricity must be permitted.
Company: License #:
Name of Electrician: Phone:
Entertainment ____ Yes ____ No
If yes, what type of entertainment will be there? Any notable documents?
Fencing or Barricades ____ Yes ____ No
Include proposed fences in your Site Plan & Narrative
Fireworks & Flame Effects ____ Yes ____ No
Name & Contact of Company conducting the show:
A permit and Fire Watch is required for all pyrotechnics displays.
Food Vendors _____ Yes ____ No Food Trucks _____ Yes ____ No
Cooking Appliance Types (charcoal grills gas grills, deep fryers, etc.)
State Health Dept. Tara Palmer at (594) 397-9366 must be notified 10 days prior to event. All Food Vendors must be
inspected by BSO Fire to ensure compliance prior to serving food. A fire extinguisher is required for each food booth.
If a propane tank is used for a fuel source, it must be secured on the outside of the booth. LP Gas permits may be
required.
Will any type of cooking appliances be used by either the Sponsor of the Event or any of its vendors?
____ Yes ____ No
If so, indicate the type of appliance(s) to be used and the number of each applicant to be used:
N/A Electric Grill(s) #___ Gas Grill(s) #___ Charcoal Grill(s) #___ Smoker Grill(s) #___
Grease Fryer(s) #___ Oven(s) #___ Electric Range Burner(s) #___ Gas Range Burner(s) #___
Please Note – Grease Fryers are not permitted indoors unless they are protected with an approved Hood
and a UL300 Compliant Wet Chemical Automatic Fire Suppression System in accordance with NFPA 96.
Does each cooking appliance have its own dedicated Fire Extinguisher? ____ Yes ____ No
Please Note – Each cooking appliance must have its own dedicated fire extinguisher. Class K fire
extinguishers are required for fryers. You need to demonstrate that this requirement will be met by making
a note on the site plan indicating compliance with all of the above requirements or providing a letter to the
fire prevention bureau.
Does each cooking area have the proper clearances from all other event areas? ____ Yes ____ No
Please Note – Cooking areas can be located no closer than 30 feet from any tent or canopy structure, event
rides, stages, grandstands of bleachers, etc. Ensure that this measurement is demonstrated on the site plan.
Food Truck and vendors that are participating at the event.
1.Fire Safety Inspection is required the day of the event.
2.Certified Gas Company to inspect the food trucks and any vendor that is cooking with gas prior to
cooking for the opening of the event. (Leak detection test).
3.Food trucks that are participating must have an approved and updated fire suppression
extinguishing system.
4.Food trucks are to be 10 feet apart from other food trucks. Vendors that are cooking outside in
separated booths must be 10 feet apart from other vendors that are cooking.
5.All vendors that are cooking must have the proper fire extinguisher to extinguish their product.
Music ____ Yes ____ No
If yes, what music format(s) will be used? (Amplified, acoustic, recorded, live, MC, DJ, etc.):
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Ordinance #2021-013
List the type of equipment you will use (speakers, amplifier, drums, etc.):
Stages _____ Yes ____ No Type (wood, metal, trailer stage, etc.)
Stages may require permits.
Days and times music will be played:
How close is the event to the nearest residence?
It is the responsibility of the event coordinators/promoter to reach out to businesses within proximity of the event.
Parking Impact ____ Yes ____ No If yes, lot location(s)?
Date(s) of Closure Time(s) of Closure
All Parking Spaces that are impacted by an event will be billed to the event organizer through the City’s Parking
Division and must be paid in full before the event.
Road Closings _____ Yes ____ No If yes, define Closure(s)
Date(s) of Closure Time(s) of Closure
Sanitation & Waste
Will the event encourage Recycling and Sustainability? ____ Yes ____ No
Recycling must be provided at all City events, facilities & parks. All dumpsters must be removed at the
end of the event.
Company Name Contact Phone
All grounds must be cleaned up immediately after completion of event or you will be subject to fees. You are
responsible for securing recycling services.
Security/Police ___ Yes ____ No
Name Phone
Security companies and their plans must be approved, and you may still be required to hire BSO Police.
Security Company Contact Phone
Tents or Canopies ____ Yes ____ No
No penetration of ground spike is allowed. All structures must be water-weighted. Tents larger than 10 x 10 require
a permit.
Quantity and size of each?
Company Name Contact Phone
A detailed Site Plan showing the locations and size of each canopy or tent is required. A permit and final inspection
is required if there are multiple canopies, if they are going to be used for cooking or if there are tents with walls. All
tents must be flame retardant. A certificate of flame retardancy and a sample of the tent fabric for filed testing must
be submitted for product approval with this application. This information can be obtained from the tent manufacturer
or the tent rental company. Participating vendors must be separated by a minimum of 3 feet regardless with usage of
a tent or a canopy classification.
Toilets ___ Yes ___X_ No
All toilets must be removed within 24 hours. Portable Toilets are regulated by Broward County. Please contact the
Environmental Manager at (954) 412-7334.
Transportation Plan ____ Yes ____ No
Any events larger than $5,000 people must have an approved Transportation Plan.
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Ordinance #2021-013
Your Event may require Security and Emergency Services which will be determined using this application,
your Site Plan and Narrative. MOT, transportation plan and any additional information requested during
your Special Events meeting. The hourly rate and costs for services will be quoted on the “Cost Estimate”
worksheet developed at the meeting and provided to the organizer. The cost may change after the meeting.
POLICE
Your event may require security services based on expected attendance and other risk factors such as
alcohol, time, day, location, event type of weather. Depending on your event, it may be possible to
supplement some of the Police services with a private third-party security company if their security plan is
approved by the BSO Police Department. If you want to use a private security company, their proposed
security plan must be presented along with their business license and contact information with this eve nt
application. The Police will review the plan and inform you if it meets City requirements.
BSO DETAIL REQUIREMENT
Based upon anticipated attendance, site or building size, site location, and ability to assure public safety
requirements, a Broward Sheriff’s Office detail may be required.
FIRE WATCH REQUIREMENT
A fire watch may be imposed depending on the type of event, number of persons present and/or hazards
involved. The number of personnel and apparatus required may vary depending on the type of event and
hazards involved. Below are the current rates charged for the presence of a fire watch detail and/or fire
inspector:
Off-Duty detail assignment services performed by Dania Beach Fire Rescue Personnel will be paid
at their current overtime rate of pay with benefits (3 hour minimum). In addition, an administrative
fee of 10% will also be charged based on the total cost of personnel and apparatus. Personnel costs
are currently estimated to be $84.42 per hour, per person (3 hour minimum).
The cost of apparatus is as follows:
Rescue Truck - $32.00 per hour
Engine (1500 gpm) - $17.00 per hour
Ladder (1500 gpm) - $80.00 per hour
The City of Dania Beach requires payment 14 days in advance for the detail services and fees are to be
made payable to the City of Dania Beach by means of cash advance or a cashier’s check. Fees are based
on individual employee’s overtime rates which vary from person to person. The amount estimated is based
on the highest overtime rate currently payable in addition to fees for FICA, Medicare, Worker’s
Compensation and Administrative fees. In the event that the entire estimated amount is not required for
services, the City will refund the money, less the expenses incurred for the service. Should the amount of
time required for the fire watch detail exceed that agreed up before the event, the Event sponsor will be
required to pay for any overage based on the actual cost for the fire watch. The Event sponsor will be
responsible to pay the actual service price incurred.
The information I have provided on this application is true and complete to the best of my knowledge.
If I have not submitted my application with the necessary plans, within the deadline and according to the
rules outlined in the Special Events Ordinance, it may be denied.
Before receiving final approval from the City Commission, I understand that I (and the production
company, if applicable), must furnish an original certificate of General Liability Insurance naming the City
of Dania Beach as additionally insured in the amount of at least one million dollars ($1,000,000) or greater
as deemed satisfactory by the City Risk Manager, and an original certificate of liquor liability insurance in
PART IV: SECURITY AND EMERGENCY SERVICES
PART V: APPLICANT ACCEPTANCE
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Ordinance #2021-013
the amount of five hundred thousand dollars ($500,000) if alcohol is being served. Other liability insurance
and fees may also be required up to thirty (30) days in advance of the event.
I understand that the City of Dania Beach sponsored activities have precedence over th e event requested
above and I will be notified if any conflicts arise.
I understand that the BSO Police Department will determine all security requirements and that the BSO
Fire Rescue will determine all fire and Emergency Medical Services requirements.
I understand that any cancellations for City scheduled services must be made by phone to each department
representative at least 24 hours before the scheduled event time or the organizer will be liable for any
associated fees.
I understand that the City has a noise ordinance that my event must follow. I agree to abide by all provisions
of the noise control ordinance and understand that my failure to do so may result in a civil citation, a
physical arrest, or the shutting down of the event. If at any time during the event it is determined by law
enforcement personnel, code enforcement personnel, parks and recreation personnel, or any other City
representative that the entertainment or music is causing a noise disturbance, I will be directed to lower the
volume to an acceptable level as determined by City staff. If a second noise disturbance arises during the
event, I may be directed to shut down the music or entertainment for the remainder of the event.
Email application and plans to: dbspecialevents@daniabeachfl.gov.
Site Plan must include the following with application:
1.ALL events – Event Site Plan & Narrative – show stages, restrooms, fencing, tents, etc.
2.Closed Roads – Maintenance of Traffic Plan – show barricades, directions, cones, etc.
3.Transportation Plan – show transportation options for attendees.
4.Security needs – Security Plan – detail how event coordinator will manager security.
Event Coordinator Signature Date
PART VI: SUBMISSION
CITY OF DANIA BEACH
OFFICE OF THE CITY MANGER
100 West Dania Beach Blvd ∙ Dania Beach, FL 33004 ∙ (954) 924-6800 ∙ (954) 921-2604 (fax)
MEMORANDUM
Date: May 28, 2024
To: Mayor A. J. Ryan IV
Vice Mayor Lori Lewellen
Commissioner Joyce L. Davis
Commissioner Tamara James
Commissioner Marco A. Salvino, Sr.
From: Ana M. Garcia, ICMA-CM, City Manager
Subject: Manager’s Report
One of our many goals is to enhance and augment our programming. Additionally, we want to
explore ways to cast a wider net regarding communications with our community and ensuring we
listen just as well as we inform! CORE Conversations will be held on the 3rd Tuesday of the month
from June to October! See attached for our new program and schedule.
Return on investment is something that this administration greatly values, and we are appreciative
of the ongoing support from this City Commission particularly as we seek new positions to ensure
we are delivering excellence in areas of municipal services. Human Resources plays a most
significant and vital role in the recruitment of talent, and this could not be more evident in the hiring
of our Marketing and Communications Division Director Nanette and Public Information Officer
Sussette! This month at the State Conference our “Pioneer” Community Newsletter received the 1st
place award by the Florida Municipal Communications Association! There were 180 entries/
nominations in 5 categories and Dania Beach placed 1st! Kudos to our outstanding
communications duo and all the departments providing key information for our award winning
“Pioneer”!
On May 9th, we cut the ribbon on the Born Learning Trail project and on May 16th, we made the front
cover of the Sun Sentinel (see attached). The relationships established that we continue to build,
and nurture are the reason behind our increased coverage in the media be it print or television!
Doing great things is great, however ensuring we get the word out is outstanding!
Seeking benefits for our community via grants and partnerships is something this administration
has perfected as tens of millions of dollars have been sought out and received for a multitude of
projects citywide! Additionally, we are bold in our asks of local developers! Recently at a meeting
with CEO Joe Milton, I was able to negotiate successfully to the tune of a quarter million dollars for
a storm drainage design for all of Gulfstream Road. It was also a teaching opportunity for many
members of our City team participating in the meeting. Additionally, via a meeting with Edward
Abbo and Community Development Director Eleanor Norena regarding the usage of our city garage,
CEO Edward Abbo has agreed to design and build the additional 2 stories at our parking garage on
his dime! It was a pleasure working with Eleanor in the ask from Mr. Abbo! Working with CEO Marty
Caparrros from Atlantica and communicating to him our desire for more ownership opportunities
versus rentals in our City at the commencement of his project on Dania Beach Boulevard, last
month in our meeting together he informed me that the project will now have 124 units for sale! I
have been in communication with Fransisco Rojo, CEO of Landmark/ City Place affordable housing
project who funded phase 1 of our future Veterans Park. There have been some delays in electrical
components, however the project remains on track for a certificate of occupancy this calendar
year. This fall the lease agreement information will be available and we will work closely with Mr.
Rojo to get the word out.
Public Services is working on beautifying our City (planting trees, pruning existing canopy) as we
prepare for this November’s Birthday Bash and numerous ribbon cutting ceremonies at Nyberg
Swanson, IT Parker, Art Park, etc. Additionally, pressure cleaning and painting projects are also
part of our Citywide initiatives. While the restoration project of the Women’s Club house won’t
commence until we complete the Nyberg Swanson house, we will be painting and landscaping our
Historic Women’s Club house and ensure our complete City Hall campus is looking its best.
We have started the mural project at the future Art Park and it’s looking beautiful. Additionally, we
are working with procurement to order the new sign for the park and this summer we will unveil the
sign and cut the ribbon on another amazing project in our City!
This past May 16th, I participated along with all designated city employees in one of two mandatory
Cybersecurity Training programs sponsored by our IT Division Director Darryl McFarlane in
partnership with FIU’s Institute of Public Policy. This is part of our ongoing proactive efforts to
protect our City! Kudus to Darryl as the training was truly outstanding!
COMMUNITY
OUTREACH
RESIDENT
ENGAGEMENTC RE
CONVERSATIONS
954.924.6800
daniabeachfl.gov
TUESDAYSTHIRD
6 - 7 PM
OF THE MONTH
June - October
City Manager’s Office
BSO Law Enforcement & Fire Rescue
Public Services
Permitting
Parks & Recreation
Code Compliance
We are hosting a new series of community
conversations citywide to engage with you at a
nearby park this summer. Members from the
following areas will be in attendance:
JOIN US. LET’S TALK.
* Weather permitting
June 18
Meadowbrook II Recreation Center
322 SE 10 Street
July 16
PJ Meli Complex Center
2901 SW 52 Street
August 20
Melaleuca Park (Northside Garden)*
850 NW 10 Street
September 17
Chester Byrd Park*
1021 SW 12 Avenue
October 15
C.W. Thomas Community Center
100 NW 8 Avenue
CITY OF DANIA BEACH
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
Page 1 of 3
DATE: May 28, 2024
TO: Ana M. Garcia, ICMA-CM, City Manager
VIA: Candido Sosa-Cruz, ICMA-CM, Deputy City Manager
FROM: Eleanor Norena, CFM, Community Development Director
RE: Manager’s Monthly Report – April 2024 – Community Development Department
The following is a summary of Community Development Department activity during the month of April
2024.
Community Development Special Projects:
Development Projects Map. The Development Map provided on the City’s website has been updated with
the assistance of the Department’s GIS consultants. This map shows the location of recent site plans that
have been approved along with the current stage of development and a story board showing an image of
each project as well as a project description.
Updated School Mitigation Agreement. Staff is currently working with our consultant and Broward
County School Board staff to create an updated School Mitigation Agreement, as is required by the Broward
County Board of County Commissioners conditional approval of the City’s Future Land Use Element
establishing additional Regional Activity Center dwelling units. This agreement will require City
Commission approval first, then must be approved by the Broward County School Board and finally by the
Broward County Board of County Commissioners.
Mico-units. Staff is working with a consultant to research a possible text amendment that would define and
allow micro-units in the City as an alternative housing unit type.
Call to Artist. Staff are working with the Public Art Advisory Board to establish an artist roster of pre-
qualified artists. The City Commission approved publication of a Call to Artist for the purpose, on January
9, 2024. This Call to Artist closed on April 30, 2024, with 226 applications submitted. The Public Art
Advisory Board will vet the application submittals to ensure they meet minimum qualifications.
Building Division:
The Building Department reviewed and issued 197 building permits and conducted 1,466 inspections. The
Department issued one mobile home Certificate of Occupancy.
Manager’s Monthly Report – April 2024
Page 2 of 3
Planning and Zoning Division:
SP-006-22 DANIA OAKS PHASE III: This project is a previously approved site plan for the construction
of 57 townhomes. The modification request is to build 14 new townhomes. The project is currently being
reviewed by DRC.
SP-016-22 DANIA PLAZA SITE PLAN: This site plan is for the construction of a new seven (7) story
hotel with 79 rooms. This project is currently being reviewed by DRC.
SP-035-22 KINGHEAD SITE PLAN: This site plan request is for a new 14-story, 216-unit multifamily
development. The project is currently being reviewed by DRC.
SP-025-22MOD 101 Dania Apts. Phase II: This project is a previously approved site plan for the
construction of a 102-unit multi-family. The modification request is to remove the previously proposed
22,000 SF of office space, relocate the connection bridge from the 4th to 5th floor, increase th e heights of
the 2nd,3rd, and 4th elevations, relocate the L/W units from the first floor to the 6th floor to create retail
space on the first floor, and enclose second and third-floor terrace/open space to meet the tenant’s (LA
Fitness) minimum square feet requirements total of 36,510 SQ FT. The project is currently being reviewed
by DRC.
Miscellaneous Zoning Activities:
The Zoning Division processed 32 new Certificates of Use applications for new businesses in the City for
the month of April.
The Zoning Division processed, inspected, and approved two new Vacation Rental Certificates and issued
zero renewals of existing operating Vacation Rentals for the month of April.
Code Compliance Division:
Code Compliance staff continue to monitor the City Downtown City Center focusing on blite, graffiti,
illegal signage, and dumpster enclosures.
Code continues to address RV and commercial vehicles throughout the City. This month 5 code actions
were taking regarding these issues.
A total of 86 complaints were submitted this month into the City’s Ask Dania Beach App and were
addressed and inspected by Code staff.
Code continues to work with Public Services to address bulk trash and nuisances’ issues throughout the
City. A total of 30 code actions were issued this month.
The Code team continues to work with BSO to enforce any noise violations and address any homeless
issues.
Manager’s Monthly Report – April 2024
Page 3 of 3
Code received nine noise complaints in the month of April; please see log below:
Date Address Type of Noise Code Officer Resolution
4/1/2024 211-213 SW 12 St Unspecified noise all
night
Alberto Chavarria Unfounded; unable to
contact complainant
due to insufficient
contact info.
4/14/2024 2531 SW 58 Mnr Constant loud music Michelle Shahryar Unfounded
4/15/2024 421 S Federal Hwy Heavy duty truck
operating 11pm-1pm
at property.
Christina Caserta Unfounded
4/17/2024 212 SW 13 St –
Alleyway bet. 12th St
& 13th St
Three dogs barking
every day.
Alberto Chavarria Unfounded
4/18/2024 500 NE 2 St Work w/o permit –
making a lot of
construction type
noise.
Christina Caserta Unfounded
4/18/2024 25 NW 10 Ct #109 Unspecified Noise Anson Westberry Unfounded
4/20/2024 401 SE 5 St Music N/A Code rec’d BSO police
report. Complaint
was prior to 11pm
and BSO was unable
to substantiate if the
music could be heard
from 100 Ft.
4/24/2024 2797 SW 46 St Noise complaint
generated from
Airbnb
Michelle Shahryar BSO responded to
complaint, noise
complaint unfounded.
Property was cited for
operating w/o a
vacation rental
certification.
4/30/2024 5550 SW 40 Ave Loud Music Ricky Ali Irreparable Violation
Notice issued. Will go
to June 20th Special
Magistrate Hearing.
Beach Ranger and Parking Division:
• Beach Rangers patrol downtown City Center and all active construction sites for any parking, and
noise violations.
• Staff reported three violations at the beach in the Ask Dania Beach App including safety issues,
and aesthetics.
• Staff is continuing to monitor the pier, parking lot and sand areas to address violations which
include, but are not limited to, placement of tents, smoking, bonfires, and dogs. 578 violations were
observed and addressed.
• Beach Rangers are monitoring the marina for any unauthorized activity and any maintenance
concerns.
• Beach Rangers continue to work with BSO Homeless Outreach to address homeless issues at the
beach.
CITY OF DANIA BEACH
HUMAN RESOURCES DEPARTMENT
MEMORANDUM
DATE: May 15, 2024
TO: Ana M. Garcia, ICMA-CM, City Manager
VIA: Candido Sosa-Cruz, ICMA-CM, Deputy, City Manager
FROM: Linda Gonzalez, SPHR, SHRM-SCP – Chief Human Resources Officer LG
RE: Human Resources and Risk Management Report
The following is a summary of Human Resources and Risk Management activities for the last month.
Open Recruitment
• Records Specialist
• Accounting Specialist
• Senior Planner
• Planning Associate
• Water Treatment Plant Operator
• Recreation Programs Manager
Interview/Offer Process
• Summer Camp Counselors (2)
• Summer Camp Site Supervisor
• Community Events Coordinator
• Recreation Leader
• Park Custodian
Background Process
• Cemetery Assistant
• Recreation Assistant (3)
• Summer Camp Counselors (2)
• Equipment Operator- Beam Team (2)
• Business Attraction and Investment Manager
• Controller
Page 2 of 3
Recent Hires/Status Changes
• Risk Management and Talent Acquisition Specialist
• Human Resources Administrator
• Recreation Program Coordinator I
• Community Events Liaison
• Cemetery Assistant
• Division Manager, Athletics
• Procurement Specialist
• Marketing and Communications Interns (2)
During the month of April, we welcomed two new members to our team. These two new members
complement our team and bring many years of HR expertise to the City. The market continues to be tight
and presents some challenges to recruit the best-qualified candidate, especially for competitive positions.
We continue to look for ways to attract the best candidates to the City and move swiftly to make placements.
However, we do not compromise our standard of excellence. The goal is to guide the managers in their
hiring decisions and ensure they select the best candidate, based on these requirements and who will adhere
to the RISE principles and fit within City culture.
Training and Development
On April 11, we conducted the second quarter onboarding session and 16 new team members attended.
This session provides an opportunity for each new team member to meet and learn about how each City
Department operates. On the same day, we held a “Call-Back” session with 7 employees who have been
with the City for 3-6 months. During the Call Back session, we asked those team members to provide
feedback on what is going well for them and discuss any opportunities for improvement. We received great
feedback, which was shared with the department leaders.
Team Member Events
On April 25, we held our first “Take Your Kids to Work Day” Event at City Hall and we had approximately
25 participants. The event was a great opportunity for our team members to showcase their workplace and
allowed the team to give the kids a meaningful experience with City. The feedback was fantastic!
Risk Management, Wellness and Safety
As we continue to invest in the well-being of our team members and foster a healthier workforce. We have
planned a series of wellness events “Thriving Thursdays” during the months of May through September.
The first event was held on May 9.
These Thriving Thursday’s events will be held from 11am-2pm and are designed to provide opportunities
for team members to relax, rejuvenate, and focus on mental health and well-being. Team members had the
opportunity to participate in services such as acupuncture, chair massages, foot massages, games &
nourishing snacks. Additional services may be added as we progress through the series.
Page 3 of 3
Compensation and Benefits
We have completed the implementation of the Memorandum of Understanding (MOU) with the union
regarding offering overtime for special events for all employees. We worked closely with the Finance team
to ensure that timekeeping codes were created to appropriately track resources utilized for event clean up.
The new process to request overtime was already utilized for the April events. The MOU allows non-
exempt employees from every city department, the opportunity for additional overtime.
We submitted the annual PEPIE salary survey for the City and we are awaiting the final results that will
include approximately 100 cities. Once we receive the results we will review our compensation plan for
salary competitiveness within the government sector in Florida.
Continuous Improvement Projects
We are currently working through one more project with our IT partners:
• Bulk Upload of documents into Laserfiche – Working with vendor to finalize name recognition
format. This will provide for automated signature and document filing for policy and
communication update.
1
CITY OF DANIA BEACH
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
DATE: May 17, 2024
TO: Ana M. Garcia, ICMA-CM, City Manager
FROM: Cassi Waren, CPRP, Parks & Recreation Director
SUBJECT: Parks and Recreation Updates
Parks and Recreation Department Updates
Project updates:
• CW Thomas Park – Demolition has begun. An asphalt sealer was placed over a portion of the
basketball courts in the southwest corner of the site to prepare the area as the staging/parking
area for the project. Permits are continuing to move through the process. We received the
Broward County Stormwater Permit. Bermello Ajamil is responding to comments on the site
permit and the demo permit for the demolition of the pool, restrooms and concession stand is
awaiting approval of the submitted asbestos reports by Environmental Protection Department
for final approval.
• IT Parker – Construction is underway and going smoothly.
• Mullikin Park – Kimley-Horn has submitted their 75% design plans for the project. Staff
have reviewed and provided feedback. Kimley-Horn is making the necessary adjustments
to complete the 100% design.
• Olsen Middle School – The amended agreement was approved by the City Commission
on April 9th and will go before the school board for approval on May 21st. Once the school
board approves the amended agreement, we can go out to bid for the design of the
project.
2
• Chester Byrd Park – staff has submitted the FRDAP grant application for funding of
Chester Byrd Park.
• PJ Meli Park – The amended agreement was approved by the City Commission on May
14th and will go before the school board for approval on May 21st. Once the school board
approves the amended agreement, we can go out to bid for the design of the project.
The Department wrapped up the first year of the revitalized Dania After Dark with the Blues &
BBQ event on April 13th and the Taste of Dania Beach event on May 11th. Both events were a huge
success, and we look forward to the growth of these events next year.
The 3rd annual Earth Day Beach Cleanup was held on April 22nd. While the weather did not
cooperate with us, the event looked fantastic and was on par to be a great event with great
attendance.
On Wednesday May 8th we partnered with United Way Broward and Rebuilding together to install
the first ever Born Learning Trails trail in Broward County at Tootie Adler Park. This interactive
park provides youth and parents the opportunity to get outside and actively learn about colors,
numbers, letters, shapes, sounds, etc. The ribbon cutting event was held on Thursday, May 9th.
The beach has been dealing with increased rip currents the past month with at least 2169
preventative actions being conducted. Lifeguards took the mandatory bi-annual requalification
physical test. Chief Michael Huck is participating in a swift water course in North Carolina
forming a basis for creating an advanced swift water team to work in sync with BSO Fire Rescue
in the near future.
Ocean Rescue Report:
• Rescues – 0
• Medical – 3
• Law Enforcement Calls – 4
• Missing Persons – 1
• Wildlife or Domestic Rescues – 4
Spring Break Camp continues to be a popular camp amongst the community with 58 participants
and 14 participants in our Teen Spring Break Camp.
3
Summer Camp registration opened at the beginning of April. Frost Parks is sold out at 83
participants, PJ Meli Park is sold out at 32 participants, CW Thomas has 3 participants spots left.
The Summer Teen Camp is 4 weeks long with 41 teens currently registered.
Registration has also opened for the 2024-2025 Rising Stars After Care Program. 37 participants
have registered thus far.
Ongoing programs:
• Rising Stars at CW Thomas Park, Frost Park and PJ Meli Park
• Gracefully Aging at CW Thomas Park
• FitFusion at CW Thomas Park
• Hip Hop and Contemporary Dance at CW Thomas Park
• Gaming Club at CW Thomas Park
• Youth Basketball League at CW Thomas/PJ Meli Park
• Youth Football Skills and Drills at Frost Park
• Senior Bingo at PJ Meli Park
• Adult Kickball at PJ Meli Aquatic Complex
• YAC at PJ Meli Aquatic Complex
• Tot Time at PJ Meli Aquatic Complex
• Karate at PJ Meli Aquatic Complex
• Swim Team at PJ Meli Park
• Waterpolo at PJ Meli Park
• Tarpon Soccer at Frost Park
• Kreation Station at Frost Park
• Disc Golf Putting League at Frost Park
Staff continue to evaluate the current and new programs to ensure we are offering the best
programs for our community for all ages. Be on the lookout for new programming rolling out in
the next couple of months.
CITY OF DANIA BEACH
MARKETING AND COMMUNICATIONS
DIVISION MEMORANDUM
DATE: May 17, 2024
TO: Ana M. Garcia, ICMA-CM, City Manager
VIA: Candido Sosa-Cruz, ICMA-CM, Deputy City Manager
FROM: Nannette Rodriguez, Director of Marketing and Communications
SUBJECT: Marketing and Communications Division Report
______________________________________________________________________________
Ongoing Communication
The City’s website, social media, and digital signs/TV Channel 78 are continuously updated with
relevant, new, and important information. Media support is provided to all City departments
and their projects. There is a continuous effort to grow digital communications and
engagement by implementing best practices. Below are the latest social media, website, and
visual communications including special event activities in the month of April/May 2024:
• Created promotional materials and marketed the Dania After Dark’s Blues & BBQ and
Taste of Dania Beach events.
• Promoted and covered the Spirit Airlines grand opening. (Media: WSVN/7 and WFOR/4)
• Created promotional materials, marketed and covered the Earth Day Beach Cleanup.
(Media: WFOR/4).
• Created promotional materials, marketed and covered the Arbor Day Tree Giveaway.
• Promoted and covered the BSO high-water vehicle press conference. (Media: WSVN/7,
WTVJ/6-WSCV/51, WFOR/4, and Sun Sentinel.)
• Created promotional materials and marketed a variety of recreational activities,
programs and sports.
• Promoted and covered the Born Learning Trail grand opening. (Media: Sun Sentinel).
• Developing concepts, copy and materials for spring/summer Pioneer publication.
• Continue to coordinate with Island Syndicate on the 120th commemorative book.
• Analytics –
o Email campaigns: 6,480 subscribers, 62% open rate and 5% click through.
o Facebook: Reach, 62K; New followers, 139; Followers, 9.9K; Post engagement
rate, 6.88%; Profile Reach, 115K
o Instagram: Profile impressions, 27K; Reach, 28K; Page visits, 2K; New Followers,
515; Followers, 6.6K; Post engagement rate, 7.1%
o X: Followers, 2.7K; Post impressions, 1,620; Post engagement rate, 5.52%
o YouTube: Page video views, 1.5K; Subscribers, 517
o LinkedIn: Followers, 1,076; New Followers, 14; Page views, 234
CITY OF DANIA BEACH
PUBLIC SERVICES DEPARTMENT
MEMORANDUM
FJR/fjr
\continued…
DATE: May 28, 2024
TO: Ana M. Garcia, ICMA-CM, City Manager
VIA: Candido Sosa-Cruz, ICMA-CM, Deputy City Manager
FROM: Fernando J. Rodriguez, Public Services Director
Dincer Akin Ozaydin, P.E., Deputy Director/City Engineer
RE: PUBLIC SERVICES DEPARTMENT ACTIVITIES – March 26 through May 23, 2024
Provided below is a summary of the main PSD project activities for roughly the past eight to 10
weeks:
Stormwater System Improvements – Backflow “tidal” Valves – The project is roughly 80
percent complete. The valves being installed address stormwater storage structures to be
impacted by “backflow” of water from water bodies such as lakes and canals. This flow of water
from water bodies can severely hamper storm drainage systems by saturating them with
“backflow” water. The valves help to minimize this effect. Of a total of 27 valves, 20 have been
installed. The expectation is that this project will have a significant positive impact on the City’s
drainage system, particularly during high tide periods.
Water Treatment Plant Accelator Cleaning and Upgrades – Completed. The accelator is a key
component of the water treatment process, as it mixes the chemicals with the raw water
supply to start the treatment process primarily by settling out the contaminants before the
filtration process. Key components of the system such as the new valves, actuators, new gear
boxes and motor were installed and tested in April.
Stormwater Master Plan (SWMP) – Chen Moore and Associates has continued the extensive
data collection and analysis over the past two months. Their team has been mapping drainage
basins, continuing to compile the inventory of existing structures, and employing computer
models to conduct the analysis. Two more public workshops are scheduled for June and
September, and the information and input received will be incorporated into the consultant’s
drainage modeling. The SWMP is expected to be substantially complete by late Fall 2024.
SW 52nd Street Drainage Repair – This project is an important second phase of the SW 43rd
Terrace project completed roughly three months ago. Drainage pipes, inlets, and swale
regrading will be included in the work. The contract award to ATC Engineering is on the second
May commission meeting’s agenda, and upon award the work is expected to begin in late June
– early July. The project’s substantial completion expected by the end of calendar 2024.
PUBLIC SERVICES ACTIVITIES – March 26, 2024 through May 27, 2024
Date: May 28, 2024 Page 2 of 2
FJR/fjr
City Hall Exterior Improvements – This project entails the total replacement of the surface
parking lot between City Hall and the parking garage with a green area bordered by a walking
path which will include new lighting. The bidding process for the work completed and PSD is in
the final stages of contract finalization. A pre-construction meeting will take place by early June
with work to start shortly thereafter. Estimated completion will take between 45 to 60 days,
depending on availability of the light fixtures.
Citywide Landscape Master Plan – The design for the Griffin Road median sections east of I95
has been recently completed and was presented to the Commission in November. Final
approval by the City was provided later that month. This was followed by a final review of the
plans draft by PSD staff. The procurement process has been delayed by permitting related
contractual requirements from the Florida Department of Transportation (FDOT). The item will
be on the City’s commission agenda on the first June meeting, and work may start in the late
June/early July time frame, with completion expected before the end of calendar 2024.
Nyberg Swanson House Refurbishing Project – The project work is expected to begin in early
June, after approval of the County’s Historic Review Board. It will take roughly six months to
complete, with projected to be substantially complete by early November.
SE Drainage Project –The grant application submission received approval from the Florida
Division of Emergency Management (FDEM) as well as the Florida Emergency Management
Administration (FEMA) in mid-May. Upon receipt of the grant contract from Broward County,
PSD will place it on the commission agenda for approval and execution (likely in the second
May meeting or the first June meeting). Subsequently, Phase I of the project construction is
expected to commence sometime between the latter part of June and early July.
GRANTS
Florida Division of Emergency Management (FDEM) – The City received a Notice of Funding
Opportunity from the FDEM for the FY 2024 Emergency Operations Center Program. PSD is
collaborating with other City departments in preparing a response. The grant fund amount is
$637,195 with a $212,398 match.
State of Florida Grant Information - PSD is reviewing grant information provided by Ron Book
to identify grant opportunities tied to the City’s Capital Improvement Plan.
CITY OF DANIA BEACH
BROWARD SHERIFF’S OFFICE (BSO)
EXTERNAL MEMORANDUM
DATE: May 17, 2024
TO: Ana M. Garcia, ICMA-CM, City Manager
VIA: Candido Sosa-Cruz, ICMA-CM, Deputy City Manager
FROM: Sergio Pellecer, District Fire Chief
RE: Dania Beach Memo to City Manager
____________________________________________________________________________
Please see the requested information below concerning the March 20, 2024, through May 17,
2024, of the meetings and day to day operations for the BSO Fire Rescue and Emergency
Service in Dania Beach:
• Daily morning BSO conference calls – Department Head direction for the day.
• Daily monitoring of Fire Stations and personnel safety – Review Calls and Operations.
• Coffee with the District Chief – Tabletop talk with Station 1-17 crews.
• Agenda reviews team conference calls.
• Agenda reviews with Commissioners.
• Dania Beach Commission Meeting.
• BSO Ops Conference call with District Chiefs – Daily morning operations review.
• Fire Station #1 Hardening Grant –The City Team continues to work on Roof and
Generator is at the plans review process, extensions for grants filed – This is still on
going as of 05/17/2024, had virtual meeting with John Quintero and Colin Donnely on
04/29/2024 to get update on project.
• Station 1 New Ceiling Tile replacement by City Team – This project is still ongoing as of
05/17/2024.
• Fire Truck (Quint 1) our ladder truck is still being refurbished at Ten8 service center in
Georgia. Final Inspection was conducted with site visit on 05/07-9/2024. Truck will be
back in service by August 1.
• Emergency Operation Center – Reviewed preliminary plans.
• Working on SAFER Grant – met with Command staff at BSO and was assured that BSO
Grants Management Division and their Legislative Affairs Liaison will assist. Had weekly
meetings to review and file on time.
CITY OF DANIA BEACH
BROWARD SHERIFF’S OFFICE (BSO)
EXTERNAL MEMORANDUM
• Mandatory Captain and District Chief meeting with BSO Command Staff and Sheriff
04/23/2024
• City Directors meeting – Senior Staff
• Earth Day Celebration attendance
• High Water Vehicle Unveiling attendance
• Arbor Day – Tree giveaway attendance
• Dania After Dark attendance
• Dania Beach Improvement Committee meeting attendance – Spoke about Fire projects
and City Team, spoke on what firefighters did for fishing tournament
• Emergency Coordinating Council meeting 05/01/2024
• Broward County 2024 Recovery Exercise – Broward Emergency Management
05/02/2024
• Broward County Board of Rules and Appeals meeting 05/09/2024
• High Water Boat project – Boat outfitting and training being developed
• Swift Water meeting with Port Everglades District Chief Henbest, Mike Huck reference
training on beach with crews
• Fire Station Ipads updated with software for Hydrants and Fire Plans
• Quote on High Rise and Standpipe training device for firefighters
• Moved 3 fire inspectors office to Fire Station 17, and DC Pellecer office to Station 1
• Fire Station 1 Bay Floor Resurfacing, scheduled for last week in May.
• New Fans for Bay area installation completed.
• Firefighter Bunker Gear Lockers at Station 1 installed
• Bunker Gear Dryer at Station 1 installed at Station 1
• Thermal Imaging Cameras for Crews will be installed on all Fire Trucks and Rescues
• Continue to prepare for ISO visit in 2024.
• New EMS Cart in service at Station 1 and will be used at City Events.
Training during this period – ISO Hydrant Testing and Target Hazard reviews by all crews at FS1
and FS17. Annual Pump Testing for all Fire Trucks, Annual Ladder Testing for all Fire Trucks,
EMS Company training – Medical Protocol review, Bi-Annual Bunker Gear cleaning, ALS and BLS
re-certification by all personnel
Community Outreach –
Spring into Car Seat Safety – Child Passenger Seat Technician Class – Dania Beach Conference
Room
Take your Kids to work day – Fire Team provided activities and giveaways
CITY OF DANIA BEACH
BROWARD SHERIFF’S OFFICE (BSO)
MEMORANDUM
DATE: May 15th, 2024
TO: Ana M. Garcia, ICMA - CM, City Manager
FROM: Jason Tarala, Captain/Chief - Broward Sheriff’s Office
RE: Dania Beach Monthly Memo to City Manager – April 2024
Below are the monthly crime reports for part 1 crimes from 4/10/2024 to 5/8/2024:
Notable Increases/Decreases
When compared to the previous report:
• Overall, part 1 crimes increased mostly caused by an increase in auto thefts and burglaries. We
are currently running an auto theft and burglary operation.
• Like last period, no robberies were reported.
• Thefts in general increased slightly, by 4%.
• Thefts of motor vehicle parts and retail thefts both decreased, by 25% and 10% respectively.
Total Arrests
• 59 arrests made by Road Patrol
• 27 arrests made by the Crime Suppression Team
• 7 arrests made by Criminal Investigations
Notable Arrests/Initiatives
• A suspect was arrested after posting vehicles for rent on Facebook. He would accept the rental
payment but didn’t own the vehicle.
• A suspect was arrested after burglarizing a vehicle and selling the stolen iPad to an ecoATM.
• Three stolen vehicles were recovered.
• A suspicious person was located and stopped in the NW section and on his person CST
detectives located a fully loaded AK-47 rifle.
Motors/Commercial Vehicle Enforcement
• Enforcement remains focused along 700 block of SE 3rd Ave, 5300 SW 40th Ave, 500 SE 5th Ave
and 5300 block of Anglers Ave.
• 42 citations and warnings were issued during the last four weeks.
• Two speed message boards, along with one speed trailer, are currently activated.
4/10/2024 – 5/8/2024
93
Homeless Outreach Team
• A young mother, with three small children, were homeless. They were successfully reunited with
her grandmother and uncle in Georgia. Various resources were utilized to provide them with a
hotel room, bus tickets, and food/formula, until she was safely reunited.
• An encampment was removed around 700 S Federal Hwy. BSO cleared out the occupants and
the city will be removing the debris.
• Chester Byrd Park and Mullikin Park are checked daily for violations.
• A vacant home was occupied by a vagrant. The homeowner was notified and quickly responded
to clear the debris and secure the residence. A trespass affidavit was obtained.
• A family of three, including one child, were successfully reunited with their family in Virginia.
Transpiration and food were provided.
Neighborhood Support Team (NST)
Follow-Up/Directives/Initiatives
Autism Event – April 13, 2024 – Painting Outside the Lines is a Fine Art – NST Unit hosted their Annual
Autism Painting event at Frost Park. This intimate/personal event (by choice) allowed participants to
have one-on-one interaction with our DLE and FIRE staff. They also got to explore the FIRE truck.
Special Olympics Law Enforcement Torch Run – April 24, 2024 – NST participated in this year’s Special
Olympics Torch Run. The NST Unit was able to raise $3,200.00. The total raised for the entire county is
$82,000. All proceeds collected goes to the athletes for the special Olympics.
Passover Holiday – NST responded to all synagogues within the city prior to the Passover Holiday to
obtain schedule of services and to let Rabbi’s know that safety remains a top priority during this time.
We can proudly say we had no issues during the Passover holiday at any religious institutions.
Meetings Zoom/In Person
• April 10, 2024 – Dania Beach Chamber Meeting – 12:00pm
• April 11, 2024 – Dania Beach C.O.P. Meeting – 5:00pm
• April 17, 2024 – Estates of Ft Lauderdale POA Meeting – 7:00pm
• April 22, 2024 – Dania Beach Earth Day/Beach Cleanup – 4:00pm
• April 23, 2024 – Sheldon Mobile Home Park Site Visit – 10:00am
• April 25, 2024 – Take your Child to Work Day (City Hall) – 9:00am
• April 26, 2024 – Dismas Charities Quarterly Meeting – 11:00am
• May 6, 2024 – Estates of Ft Lauderdale Community Club Meeting – 7:00pm
• May 7, 2024 – Griffin Civic HOA – 7:00pm
• May 8, 2024 – Dania Beach Chamber Meeting – 12:00pm
BROWARD SHERIFF’S OFFICE
CITY OF DANIA BEACH
CALLS FOR SERVICE – 240 ZONE
4/10/2024 – 5/8/2024
THERE WERE A TOTAL OF 243 CALLS FOR SERVICE FOR 240 ZONE WITHIN THE LAST FOUR WEEKS. THERE WERE A TOTAL OF 8 PART 1 CRIMES FOR 240 ZONE WITHIN THE LAST FOUR WEEKS.
THERE WERE A TOTAL OF 61 NOISE COMPLAINTS FOR ALL ZONES WITHIN THE LAST FOUR WEEKS.
TO:
FROM :
DATE:
SUBJECT:
Ana M. Garcia, City Manager, ICMA-CM
Megan Jelaso Revenue Accountant
May 1, 2024
Monthly Business Tax Licensing
Manager,
Per your request attached hereto is the Monthly Business Tax Receipt report reflecting new
businesses.
CITY OF DANIA BEACH
FINANCE DEPARTMENT
MEMORANDUM
CITY OF DANIA BEACH
FINANCE DEPARTMENT
MEMORANDUM
TO: Ana M. Garcia, ICMA-CM, City Manager.
FROM: Adam Segal, Deputy Finance Director
DATE: May 15, 2024
SUBJECT: Finance Monthly Report –April 2024
Please find attached the month Finance report. Highlights of the report include the following:
Revenues
• Building Fund Revenues
• Pier Revenue
• Beach Parking Revenue
• Marina Revenues
• Commercial Solid Waste Hauler Franchise Fees
Capital Projects
• Master Capital projects Schedule to include Grants
Information Technology
• Online Credit Card Payments
• Beach Camera Views
• Website Visits by Device
• Commission Meeting Views
• Number of Citywide Phone Calls
• Number of E-Bill Users by Month
• Kiosk collections
Business Tax Receipt Activity
• Out of Business/Inactive
• New Applications
Utility Reports
• Delinquency Report
• Meter Replacement Reports
• Aging Report
Contingency and Fund Balance Estimate
Building Fund Collections Building Fund - thru April 2024
2021/22 2022/23 2023/24
Monthly
October 1,144,624 613,610 272,140
November 107,616 183,413 742,357
December 1,142,811 1,267,607 343,469
January 146,194 193,243 154,789
February 490,813 588,953 263,641
March 281,847 202,690 159,520
April 283,429 356,512 175,277
May 226,093 153,965
June 399,287 181,738
July 132,426 212,528
August 755,979 767,780
September 1,003,182 202,415
Total 6,114,301 4,924,453 2,111,193
2021/22 2022/23 2023/24
Cumulative
October 1,144,624 613,610 272,140
November 1,252,240 797,023 1,014,498
December 2,395,051 2,064,630 1,357,967
January 2,541,246 2,257,873 1,512,755
February 3,032,058 2,846,825 1,776,397
March 3,313,906 3,049,515 1,935,917
April 3,597,334 3,406,027 2,111,193
May 3,823,427 3,559,992
June 4,222,715 3,741,730
July 4,355,140 3,954,258
August 5,111,119 4,722,038
September 6,114,301 4,924,453
Annual Goal 4,741,977 4,868,000 5,191,000
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
Do
l
l
a
r
s
Monthly Building Fund Collections
2021/22 2022/23 2023/24
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
Do
l
l
a
r
s
Building Fund
Collections -Cumulative Y-T-D
2021/22 2022/23 2023/24
Parking Fee Collections Beach Parking - thru Apri 2024
2021/22 2022/23 2023/24
Monthly
October 101,582 130,026 203,967
November 75,146 95,694 156,460
December 102,321 104,713 115,640
January 91,751 164,030 162,393
February 107,375 102,648 179,664
March 145,848 209,333 294,283
April 183,397 172,853 308,344
May 210,704 197,957
June 188,603 188,603
July 224,411 219,627
August 171,951 197,119
September 134,616 151,776
Total 1,737,704 1,934,380 1,420,751
2021/22 2022/23 2023/24
Cumulative
October 101,582 130,026 203,967
November 176,728 225,720 360,427
December 279,049 330,433 476,068
January 370,800 494,463 638,460
February 478,175 597,111 818,125
March 624,023 806,444 1,112,407
April 807,420 979,297 1,420,751
May 1,018,123 1,177,255
June 1,206,726 1,365,857
July 1,431,138 1,585,485
August 1,603,088 1,782,604
September 1,737,704 1,934,380
Annual Budget Goal 1,347,086 1,558,354 1,800,000
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
Do
l
l
a
r
s
Monthly Beach Parking Collections
2021/22 2022/23 2023/24
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
Do
l
l
a
r
s
Beach Parking Collections -Cumulative Y-T-D
2021/22 2022/23 2023/24
Pier Revenues Pier Revenues - thru April 2024
2021/22 2022/23 2023/24
Monthly
October 52,575 50,313 51,495
November 45,411 43,917 49,561
December 52,271 50,942 45,928
January 45,906 58,345 52,190
February 308,830 294,357 259,466
March 59,863 73,487 66,698
April 59,852 63,945 63,244
May 55,621 60,688
June 56,858 60,003
July 66,152 71,604
August 52,975 58,871
September 50,426 60,849
Total 906,740 947,320 588,583
Balance includes true-up for the annual rent of the Quarterdeck
based on the lease agreement.
2021/22 2022/23 2023/24
Cumulative
October 52,575 50,313 51,495
November 97,986 94,229 101,056
December 150,257 145,171 146,984
January 196,163 203,516 199,174
February 504,993 497,873 458,640
March 564,856 571,360 525,338
April 624,708 635,305 588,583
May 680,329 695,993
June 737,187 755,996
July 803,339 827,600
August 856,314 886,471
September 906,740 947,320
Annual Budget Goal 844,816 937,301 942,488
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
Do
l
l
a
r
s
Monthly Pier Collections
2021/22 2022/23 2023/24
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
1,000,000
Do
l
l
a
r
s
Pier Collections -Cumulative Y-T-D
2021/22 2022/23 2023/24
Marina Fee Collections Marina Fees - thru March 2024
2021/22 2022/23 2023/24
Monthly
October 115,264 110,239 117,540
November 117,663 116,542 121,509
December 116,830 120,621 126,034
January 106,673 124,885 123,519
February 104,605 113,849 120,277
March 111,125 117,710 114,070
April 112,170 119,728
May 102,373 124,138
June 106,001 122,027
July 104,000 126,485
August 108,096 123,889
September 106,418 124,369
Total 1,311,218 1,444,481 722,948
2021/22 2022/23 2023/24
Cumulative
October 115,264 110,239 117,540
November 232,927 226,781 239,049
December 349,758 347,402 365,082
January 456,431 472,287 488,602
February 561,036 586,135 608,878
March 672,161 703,845 722,948
April 784,330 823,574
May 886,703 947,711
June 992,704 1,069,738
July 1,096,704 1,196,223
August 1,204,800 1,320,112
September 1,311,218 1,444,481
Budget Goal 1,290,768 1,339,555 1,398,942
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Do
l
l
a
r
s
Monthly Marina Fee
Collections
2021/22 2022/23 2023/24
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
Do
l
l
a
r
s
Marina Fee Collections -Cumulative Y-T-D
2021/22 2022/23 2023/24
Project Name Project Number Revenue Source Original Budget Grant Award Cash Match
Budget
Amendments
Total Budget
Allocation
Total
Expenses &
Encumbrances
FY 23-24
Carryforward
Amount
Project Phase/
Status
Anticipated
Completion
Date
Grant
Expiration
Stormwater Fund
SE Stormwater II PS-SW-0010
SRF Loan,
Stormwater 6,126,822 - - 865,440 6,971,318 (850,593) 6,120,725 Construction
Neighborhood Drainage Improvement
Surtax,
Stormwater 1,170,960 - - 3,000,000 4,170,960 (3,017,383) 1,153,577 Construction
SW 37th Terrace Drainage Improvement PS-SW-0070 Stormwater 1,200,000 375,000 375,000 1,200,000 1,200,000 (1,097,830) -
Completed/Waiting
on Grant
Reimbursement 9/30/2026
SW 54th Court Drainage Improvement PS-SW-0050 Stormwater 1,200,000 350,000 350,000 1,200,000 1,200,000 (1,010,092) -
Completed/Waiting
on Grant
Reimbursement 9/30/2026
SW 43rd Terrace Stormwater Improvement PS-SW-0040
Transportation
Surtax,
Stormwater 2,297,468 2,076,876 220,592 - 2,297,468 (2,300,699) (3,231)
Construction -
Grant Revenue
Received Nov 2023
Citywide Stormwater Master Plan/CDBG Mitigation PS-SW-0080
Stormwater,
CDBG-MIT - 795,000 265,000 16,535 1,076,535 (1,045,940) 30,595 Design
PJ Meli Drainage Project Stormwater 247,340 - - - 247,340 (247,340) - Construction
Total Stormwater Fund Projects 9,842,590 2,871,876 485,592 3,881,975 14,763,621 (7,461,955) 7,301,666
Water Fund
NW 1st Ave Water Main Stirling-City Hall N/A Water 431,730 - - - 431,730 (431,732) 0 Design
AMI Water Meter System Water 265,540 - - - 265,540 (265,540) - Design
Total Water Fund Projects 697,270 - - - 697,270 (697,272) 0
Sewer Fund
Lift Rehabs 5,7,10 PS-SU-0010 Sewer 1,137,594 - - (9,607) 1,127,987 (1,007,274) 120,713 Construction
SCADA System PS-SU-0011 Sewer 257,715 - - 13,620 271,335 (271,335) - Construction
Inflow and Infiltration Mainline Repairs Project Sewer 2,041,450 - - 2,041,450 (2,041,450) Construction
HMGP Lift Stations PS-SU-0021 HMGP 499,800 9,369,678 404,918 - 10,274,395 (499,800) 9,774,595 Construction 9/30/2026
Lift Station Mitigation Phs III FDEP 8,339,000 4,169,500 4,169,500 - 8,339,000 - 8,339,000 Construction 9/30/2026
Total Sewer Fund Projects 12,275,559 13,539,178 4,574,418 4,013 22,054,167 (3,819,859) 18,234,308
Pier Fund
Pier Refurbishing
PS-BP-0040, PS-
BP-0041 Pier, GF Loan 500,000 - - 1,818,188 2,318,188 (2,318,188) 0 Construction
Total Pier Fund Projects 500,000 - - 1,818,188 2,318,188 (2,318,188)
Grants Fund
Fire Rescue - Station #1
PS-PB-0020, PS-
PB-0021
HMGP, City
Match - 812,850 270,150 - 1,083,000 (232,280) 850,720 Construction 7/31/2024
City Hall Wind Retrofit and Generator
PS-BP-0010, PS-
BP-0011 HMGP - 2,405,500 - - 2,405,500 (222,300) 2,183,200 Design 6/30/2024
CDBG 48th Year Solar Lights NA CDBG 177,575 24,000 - 201,575 - 177,575 Design 9/30/2023
HMGP Hardening Grant Police Generator NA HMGP 264,000 - - - 264,000 (19,450) 236,000 Design 5/31/2024
Mullikin Park NA FDEP 312,623 250,000 200,000 50,000 362,623 (69,163) 293,461 Design 6/30/2025
Watershed Master Plan Grant NA FEMA 100,000 25,000 75,000 100,000 - (50,000) 50,000 9/30/2024
Vulnerability Assessment NA FDEP 95,500 95,500 - - 95,500 - 95,500 NA
Total Grants Fund Projects 949,698 3,588,850 569,150 150,000 4,412,198 (593,192) 3,886,456
Capital Projects Fund
Southeast 5th Avenue Crosswalk PS-RB-0031 Capital 200,000 - - - 200,000 (80,500) 119,500 Construction
Nyberg Swanson / Women's Club
PS-PB-0040, PS-
PB-0041 Capital 2,500,000 - - 647,987 3,147,987 (1,659,133) 1,488,854 Construction
Solar Street Lighting
PS-RB-0040, PS-
RB-0041, PS-RB-
0042, PS-RB-045
Capital, Bank
Loan 1,305,462 - - 1,600,000 2,905,462 (1,216,495) 1,688,967 Construction
Oasis XV - Capital Fund N/A Capital 270,000 - - - 270,000 - 270,000 NA
Sidewalk Masterplan Tier 1 N/A
Capital, ARPA,
GF 400,000 - - 422,604 822,604 (822,604) 0 Construction
Roadway and Median Electrical N/A Capital 200,000 - - 575,000 1,475,000 (507,027) 967,973 Construction
City of Dania Beach: Master Capital Projects Summary as of 04-30-2024
Project Name Project Number Revenue Source Original Budget Grant Award Cash Match
Budget
Amendments
Total Budget
Allocation
Total
Expenses &
Encumbrances
FY 23-24
Carryforward
Amount
Project Phase/
Status
Anticipated
Completion
Date
Grant
Expiration
City of Dania Beach: Master Capital Projects Summary as of 04-30-2024
Beach Revitalization Phase II
PS-BP-0050, PS-
BP-0052 Capital 925,000 - - 801,798 1,726,798 (1,304,709) 422,089 Construction
City Hall Restrooms PS-PB-0055 Facilities 188,654 - 188,654 (209,154) - Construction
IT Parker Community Center Renovations ITPCC 2023
Facilities, Flood
Insur. Proceeds,
Fund Balance 125,000 830,671 955,671 (955,671) - Construction
CW Thomas Park Phase I N/A
Bank Loan,
Capital 18,100,000 - - 6,042,980 24,227,452 (1,539,196) 22,953,761 Construction
Corridor Master Plan N/A Capital 788,000 - - - 788,000 - 788,000 Design
Olsen Middle School N/A Capital 500,000 - - - 500,000 - 500,000 Design
Boisy Waiters Park Master Plan N/A Capital 100,000 - - - 100,000 - 100,000 Design
City Hall Park N/A Capital 150,000 - - - 150,000 (26,500) 123,500 Construction
City Hall Modernization Project N/A Capital 200,000 - - - 200,000 (159,690) 40,310 Design
LPR System N/A Capital 600,000 - - - 600,000 (574,125) 25,875
PJ Meli Improvement - Aquatic Center Master Plan Capital 1,000,000 - 1,000,000 - 1,000,000
Total Capital Projects Fund 27,552,116 - - 10,921,040 39,257,628 (9,054,803) 30,488,830
Upcoming Projects
Beachside Restroom Improvement PS-BP-0015 Capital 2,000,000 Planning
Bus Stop Improvements PS-RB-0110 Capital 90,000 Planning
Neighborhood Water Line Replacement PS-WU-0060 Water 203,000 Planning
Water Plant Chemical Feed Area PS-WU-0070 Water 150,000 Planning
Tiger Tail Horizontal Well/Hydraulic Modeling PS-WU-0052 Water Planning
Wells G&I Rehabilitation PS-WU-0053 Water 100,000 Planning
Dune Design Segment III Beach Nourishment PS-BP-0051 Capital 20,900 Design
Corridor Landscape Master Plan PS-RB-0090 Capital 788,000 Design
NW/SW 1st Street Water Main
PS-WU-0020, PS-
WU-0021 Water 500,000 Design
Water Plant Accelator Cleaning PS-WU-0030 Water 100,000 Design
SW 52nd Street Drainage Improvement PS-SW-0041 Stormwater 1,200,000 Resilient FL RFP
Fuel Facility Improvements PS-PB-0060 Capital 50,000 Construction
NW 1st St Streetscape PS-RB-0070 Capital 250,000 RFQ
West Wing Life Safety PS-PB-0051 Capital Construction
Median/Poles Electrification PS-RB-0080 Capital 500,000 Construction
Tidal Valves - Stormwater System PS-SW-0100 Stormwater 250,000 On Hold
FPL Service Laterals to Lights PS-BP-0023 Capital On Hold
SW 34th Terrace Improvement PS-SW-0060 Stormwater 750,000 On Hold
SeaTech Parking Garage PS-BP-0053 Capital 1,200,000 On Hold
8,151,900 - - - - - -
Out of Business/Inactive # of BTRs Dollar Amount
Luis Floren 1 63.00$
Yacht Compliance Management LLC 1 346.25$ Total Out of Business/Inactive 2 409.25$
New Approved Applications # of BTRs Dollar Amount
5840 SW 37 Fort Lauderdale LLC 1 15.75$
Abba Tag and Title Service 1 441.25$
Advance Finish Corp 1 611.75$
All Marine Boat Auto Service 1 625.00$
Ruport LLC 1 546.25$
Blink Charging Co 1 131.25$
Buba Investments LLC 1 15.75$
Camden Land Partners LLC 1 600.63$
Carlos Rosenthal 1 15.75$
HJC Trading LLC 1 65.63$
CD Florida Properties LLC 1 15.75$
Cellulose Eldorado USA Inc 1 480.63$
Urban Select Realty Inc 1 480.63$
Davie Rental 102 LLC 1 31.50$
E & S Industies Inc 1 15.75$
Famous Cool Air LLC 1 520.00$
Foot Locker Retail Inc 1 940.00$
HLB Specialist LLC 1 467.50$
Hollywood International Services Inc 1 480.63$
JDR Group LLC 1 180.75$
Ligia Franca 1 118.13$
Olinda C Floren 1 31.50$
PB Dania Beach LLC 1 493.75$
Real Estate Inv Florida Corp 1 15.75$
Rodney B Harrison 1 31.50$
Seacor Island Lines LLC 1 480.63$
Sheshbesh 5 LLC 1 196.50$
Florida Investing and Trading LLC 1 580.63$
Y.E.S. Yacht Equip. & Supplies 1 480.63$ Total New Applications 29 9,111.17$
BTR Status # of BTRs Total Dollar Amount
Open Renewals- Current Year 328 94,815.55$
Paid Renewals 2,901 1,019,689.15$ Total BTRs as of 02/29/2024 3,229 1,114,504.70 **
**includes license fee, fire inpsection & solid waste registration
Business Tax Receipt Activity - April 2024
Description Current 1-30 31-60 61-90 90+Total
#4652 - Eric L Wilson Reservation of Burial Plot .00 .00 .00 .00 2710.00 2,710.00
#5474 - Cokenya D West Reservation of Burial Plot .00 .00 .00 .00 250.00 250.00
#4179 - AJ Manuel Funeral Home Reservation of Burial Plot .00 .00 .00 .00 1680.00 1,680.00
#5736 - Sands, Carolyn Reservation of Burial Plot .00 .00 .00 .00 3000.00 3,000.00
#5756 - Rahming Poitier Funeral Home Reservation of Burial Plot .00 .00 .00 .00 6430.00 6,430.00
#5757 - Fuller Funeral Home Reservation of Burial Plot .00 .00 .00 .00 990.00 990.00
#5673 - Agape Funeral and Cremation Reservation of Burial Plot .00 .00 .00 .00 5040.00 5,040.00
#3946 - Eric S George Funeral Home Reservation of Burial Plot .00 .00 .00 .00 2380.00 2,380.00
#5909 - Freeman Funeral Home Reservation of Burial Plot .00 .00 .00 .00 1500.00 1,500.00
#5924- Garcia Gimeno Reservation of Burial Plot .00 .00 .00 .00 200.00 200.00
#5862 - Love and Grace Funeral Home Reservation of Burial Plot .00 .00 .00 .00 3360.00 3,360.00
#5976 - John Hanks Memorial Services Reservation of Burial Plot .00 .00 .00 .00 1500.00 1,500.00
#5925 - Anthony R. Manuel Funeral Home Reservation of Burial Plot .00 .00 5710.00 .00 600.00 6,310.00
#5907 - Poitier Family Funeral Home Reservation of Burial Plot .00 .00 .00 .00 1500.00 1,500.00
#6121 - Christine Smith Reservation of Burial Plot .00 .00 .00 .00 1500.00 1,500.00
#6071 - Bells Funeral Services Reservation of Burial Plot .00 .00 .00 .00 625.00 625.00
#5978 - Angels of Paradise Reservation of Burial Plot .00 .00 .00 .00 3990.00 3,990.00
#4410 - James C Boyd Funeral Home Reservation of Burial Plot .00 .00 3990.00 .00 .00 3,990.00
#4203 - McWhite's Funeral Home Reservation of Burial Plot .00 3990.00 2280.00 .00 .00 6,270.00
#4738 - Wright and Young Funeral Home Reservation of Burial Plot .00 .00 3990.00 .00 .00 3,990.00
#6195 - Richardson Mortuary Reservation of Burial Plot .00 .00 3990.00 .00 .00 3,990.00
#5182 - A Good Shepherd's Funeral Home Reservation of Burial Plot .00 11850.00 .00 .00 .00 11,850.00
#4786 - Dillard Josephine Reservaton of Burial Plot .00 .00 .00 .00 200.00 200.00
Cemetery Totals $0.00 $15,840.00 $19,960.00 $0.00 $37,455.00 $73,255.00
Bulk Trash Pickup .00 330.00 1620.00 .00 7004.00 8954.00
Bulk Trash Pk Up $0.00 $330.00 $1,620.00 $0.00 $7,004.00 $8,954.00
Miscellaneous FA Customers BSO & Fire False Alarms .00 .00 .00 .00 2,000.00 2,000.00
$0.00 $0.00 $0.00 $0.00 $2,000.00 $2,000.00
3065 - Keynorth Townhomes Annual Inspection FY 11 .00 .00 .00 .00 1,700.00 1,700.00
3072 - Atlantis Management Annual Inspection FY 11 & FY 12 .00 .00 .00 .00 7,800.00 7,800.00
1012 - Gulfstream Apts.Annual Inspection FY 11 & FY 12 .00 .00 .00 .00 2,800.00 2,800.00
#4466 - Meadowbrook Condo Annual Inspection FY 13 .00 .00 .00 .00 1,000.00 1,000.00
4644 - Oakbridge Townhomes Annual Inspection FY 14 .00 .00 .00 .00 4,000.00 4,000.00
Miscellaneous FI Customers Annual & Re-Inspections .00 .00 .00 .00 254,685.00 254,685.00
$0.00 $0.00 $0.00 $0.00 $271,985.00 $271,985.00
#6168 - Florida Dept. of Emergency 2023-00000004 .00 .00 .00 .00 38,150.00 38,150.00
#6168 - Florida Dept. of Emergency 2023-00000005 .00 .00 .00 .00 181,294.90 181,294.90
#6155 - Florida Division of Emergency 2023-00000001 .00 .00 .00 .00 56,319.60 56,319.60
$0.00 $0.00 $0.00 $0.00 $275,764.50 $275,764.50
#6170 - FL Dept. of Economic Opportunity 2023-00000002 .00 .00 .00 .00 395,504.79 395,504.79
#4051 - State of Florida Dept of 2023-00000003 .00 .00 .00 .00 332,500.00 332,500.00
#4051 - State of Florida Dept of 2023-00000004 .00 .00 .00 .00 375,000.00 375,000.00
$0.00 $0.00 $0.00 $0.00 $1,103,004.79 $1,103,004.79
Miscellaneous LM Customers Lake Maintenance .00 .00 .00 .00 275.36 275.36
$0.00 $0.00 $0.00 $0.00 $275.36 $275.36
#4647 - Palmetto Hospitality of Dania Water Impact Fees .00 .00 .00 .00 20,242.00 20,242.00
Misc. Customers Misc. Customers 1,180.87 12,700.00 .00 16,206.24 55,179.43 85,266.54
$1,180.87 $12,700.00 $0.00 $16,206.24 $75,421.43 $105,508.54
$1,180.87 $28,870.00 $21,580.00 $16,206.24 $1,772,910.08 $1,840,747.19Grand Totals
Invoice Type MS - Miscellaneous
Miscellaneous Totals
Grant Federal Totals
Grant Federal Totals
Invoice Type GR State - Grant Reimb. State of Florida
Invoice Type LM - Lake Maintenance
Lake Maintenance Totals
Miscellaneous Billing Invoice Aging Report
Aging Date 04/30/2024
Report By Invoice Type
Fire Inspection Totals
Invoice Type FA- False Alarm
Invoice Type - CEM - Cemetery
Invoice Type GR Federal - Grant Reimb. Federal Government
False Alarm Totals
Invoice Type FI - Fire Inspection
Invoice Type - BULK Trash Pk Up - Notice of Violation
# of
Pymts $ Value
# of
Pymts $ Value
October 12 $26,300
November 21 $41,105
December 6 $9,330
January 19 $44,995
February 9 $26,465
March 9 $25,630
April 9 $38,255 2023-2024
May 2024-2025
June
July 5 $9,740
August 8 $19,610
Septembe 6 $12,030
FY 2023 FY 2024
4000
9000
14000
19000
24000
29000
34000
39000
44000
49000
Credit Cards-Cemetery
FY 2023 $ Value FY 2024 $ Value
FY 2022
# of Pymts $ Value
# of
Pymts $ Value
# of
Pymts $ Value
October 112 $4,547 141 $7,334
November 46 $1,562 74 $3,333
December 36 $1,284 37 $1,503
January 23 $615 31 $1,616
February 19 $851 23 $979
March 18 $802 26 $1,225 2022-2023
April 13 $604 19 $663 2023-2024
May 0 $0 10 $267 2024-2025
June 9 $411 10 $385
July 10 $460 9 $198
August 13 $508 2 $0
Septembe 106 $4,227 115 $6,191
FY 2023 FY 2024
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
Online Credit Card Payments-Beach Parking Permits
FY 2024
# of Pymts $ Value # of Pymts $ Value # of Pymts $ Value
October 1,806 $581,381 1,756 $419,523 1,799 $631,937
November 1,626 $436,666 1607 $477,225 1698 $490,381
December 1,720 $563,383 1644 $575,861 1676 $453,598
January 1,851 $576,388 1580 $403,966 1814 $559,003
February 1,727 $529,750 1461 $393,924 1586 $466,879
March 399 $159,173 1883 $624,708 1673 $524,878 2023-2024
April 6 $300 1558 $415,006 1696 $514,951 2021-2022
May 1635 $502,840 1705 $482,818 2022-2023
June 1771 $486,384 1890 $677,359
July 2003 $522,805 1956 $509,105
August 1919 $591,853 1745 $44,810
September 1748 $475,765 1953 $648,891
FY 2022 FY 2023
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
Online Credit Card Payments -Utilities
FY 2024
# of
Pymts $ Value
# of
Pymts $ Value
# of
Pymts $ Value
October 305 $10,189 203 $9,350 293 $18,293
November 219 $10,420 126 $6,835 188 $11,802
December 218 $11,389 112 $3,952 184 $10,643
January 266 $11,741 106 $7,346 228 $13,489
February 201 $11,951 159 $12,120 215 $12,691 2020-2021
March 422 $31,083 252 $19,322 339 $29,674 2021-2022
April 377 $5,988,032 264 $48,956 229 $54,344 2022-2023
May 205 $16,068 147 $11,025
June 125 $10,999 216 $16,773
July 108 $7,008 125 $6,317
August 203 $7,805 242 $15,031
September 133 $8,115 240 $11,545
FY 2022 FY 2023
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
RecDesk
FY 2024 $ Value FY 2022 $ Value FY 2023 $ Value
FY 2024 FY2022 FY 2023
October 91,700 124,800 113,900
November 81,600 124,100 128,500
December 103,200 110,100 78,800
January 85,800 117,200 75,900
February 85,900 90,500 79,200
March 67,000 115,300 105,100
April 69,100 93,100 115,900
May 104,900 84,300
June 111,500 74,100
July 110,600 67,100
August 89,700 67,700
September 190,300 86,600
0
20000
40000
60000
80000
100000
120000
140000
160000
180000
200000
Beach Camera Views
FY 2024 FY2022 FY 2023
FY 2024 FY 2022 FY 2023
October 369 357 396
November 444 201 238
December 475 369 270
January 719 323 494
February 632 366 424
March 491 377 531
April 231 473 471
May 342 505
June 331 508
July 202 321
August 403 501
September 422 499
YouTube Channel
0
100
200
300
400
500
600
700
800
Commission Meeting Views
FY 2024 FY 2022 FY 2023
1st Q 2021 1st Q 2022 1st Q 2023 2nd Q 2021 2nd Q 2022 2nd Q 2023 3rd Q 2021 3rd Q 2022 3rd Q 2023 4th Q 2021 4th Q 2022 4th Q 2023
Desktop 44.7%50.2%42.5%43.7%72.5%40.5%13.1%66.4%44.1%0.0%41.6%38.8%
Smartphone 53.4%44.2%55.3%54.4%25.1%57.4%19.1%32.5%54.0%0.0%56.4%47.9%
Tablet 1.8%5.0%2.2%1.9%2.2%2.1%0.8%1.2%1.6%0.0%2.0%7.3%
Other 0.0%0.6%0.0%0.4%0.0%
Website Visit by Device Type Comparison
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
1s
t
Q
2
0
2
1
1s
t
Q
2
0
2
2
1s
t
Q
2
0
2
3
2n
d
Q
2
0
2
1
2n
d
Q
2
0
2
2
2n
d
Q
2
0
2
3
3r
d
Q
2
0
2
1
3r
d
Q
2
0
2
2
3r
d
Q
2
0
2
3
4t
h
Q
2
0
2
1
4t
h
Q
2
0
2
2
4t
h
Q
2
0
2
3
Website Visit by Device Type Comparison
FY 2024 FY 2022 FY 2023
October 11,286 10,868 9,789
November 10,370 9,702 9,564
December 8,932 9,193 8,197
January 10,820 9,268 9,543
February 11,612 8,875 9,338
March 11,703 10,960 10,946
April 11,869 10,499 10,851 2023-2024
May 10,274 10,489 2021-2022
June 10,791 12,351 2022-2023
July 9,164 10,843
August 10,658 11,775
September 9,667 9,897
NUMBER OF CITY-WIDE PHONECALLS
0
2000
4000
6000
8000
10000
12000
14000
Number of e-bill users by month
FY 2024 FY 2022 FY2023
October 922 722 804
November 929 731 805
December 939 738 818
January 948 751 835
February 959 759 848
March 979 767 861
April 988 776 873
May 775
June 778 890
July 782 886
August 787 901
September 797 910
0
200
400
600
800
1000
1200
Incremental E-bill Accounts
Number of e-bill users by month FY 2024 Number of e-bill users by month FY 2022
Number of e-bill users by month FY2023
Kiosk
FY 2024 FY 2023 FY2022
October 14,452.23$ 10,067.50$ 6,940.80$
November 11,121.83$ 11,339.44$ 8,678.89$
December 11,401.43$ 12,409.30$ 7,403.30$
January 12,953.63$ 11,755.07$ 10,348.96$
February 15,069.97$ 11,856.78$ 10,992.74$
March 12,091.93$ 11,032.47$ 12,964.70$
April 10,302.51$ 7,514.64$ 10,480.52$
May 11,120.90$ 10,160.84$
June -$ 12,405.61$ 11,336.27$
July -$ 10,289.44$ 11,575.17$
August -$ 10,380.86$ 8,117.21$
Septembe -$ 11,842.84$ 7,940.87$
FY 2022
FY 2023
FY 2024
$-
$5,000.00
$10,000.00
$15,000.00
$20,000.00
Kiosk
FY 2024 FY 2023 FY2022
Annual Budget 900,000$
City of Dania Beach
Commercial Solid Waste Report FY 2023-2024
Payments Received
Waste Hauler
Choice Waste AKA
Waste Connections
Waste Management All Service
Refuse AKA
Republic Services
S & S National
Waste AKA Bicon,
Inc.
Panzarella Waste &
Recycling Services
Great Waste COASTAL WASTE &
RECYCLING INC
Tropical Sanitation Inc
General Fund
75.00 75.00 75.00 225.00 75.00 75.00 75.00 150.00
1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 Monthly Activity
Oct 2,506.09$ 33,232.87$ 11,277.12$ 3,777.33$ 1,165.19$ 4,666.00$ 11,433.00$ 68,057.60$
Nov 2,601.53 38,500.99 16,379.12 4,298.24 1,283.08 2,932.48 12,079.29 78,074.73
Dec 2,641.05 37,758.93 19,566.05 3,826.03 1,230.70 -9,776.60 74,799.36
Jan 2,685.42 37,936.93 11,993.95 -1,020.06 2,216.87 12,653.65 68,506.88
Feb 2,666.10 37,587.43 --1,227.76 3,091.54 -45,435.33
Mar 2,655.25 36,268.18 13,650.06 -1,058.93 2,330.35 25,489.54 81,452.31
Apr -38,177.74 14,093.61 -1,367.47 2,399.02 13,241.25 69,279.09
May -
Jun -
Jul -
Aug -
Sep -
15,755.44$ 259,463.07$ 86,959.91$ 11,901.60$ 8,353.19$ 17,636.26$ 84,673.33$ 485,605.30$ Total Mo. Franchise
Annual Permit Fee
Monthly Franchise
Permit Application Fee
Choice Waste AKA
Waste Connections
Waste Management All Service
Refuse AKA
Repucblic
Services
S & S National
Waste AKA Bicon,
Inc.
Panzarella Waste &
Recycling Services
Great Waste COASTAL WASTE &
RECYCLING INC Solid Waste Fund
Oct 835.36$ 11,077.62$ 3,759.04$ 1,259.11$ 388.40$ 1,555.34$ 3,811.00$ 22,685.87$
Nov 867.18$ 12,833.66$ 5,459.71$ 1,432.75$ 427.70$ 977.49$ 4,026.43$ 26,024.92$
Dec 880.35$ 12,586.31$ 6,522.02$ 1,275.34$ 410.23$ -3,258.87$ 24,933.12$
Jan 895.14$ 12,645.65$ 3,997.99$ -340.02$ 738.95$ 4,217.88$ 22,835.63$
Feb 888.70$ 12,529.14$ --409.25$ 1,030.52$ -15,145.11$
Mar 885.08$ 12,089.40$ 4,550.02$ -352.98$ 776.78$ 8,496.52$ 27,150.78$
Apr -12,725.92$ 4,697.87$ -455.82$ 799.67$ 4,413.75$ 23,093.03$
May -$
Jun -$
Jul -$
Aug -$
Sep -$
5,251.81$ 86,487.70$ 28,986.65$ 3,967.20$ 2,784.40$ 5,878.75$ 28,224.45$ 161,868.46$
22,082.25$ 347,025.77$ 117,021.56$ 17,093.80$ 12,212.59$ 24,590.01$ 113,972.78$ 653,998.76$
Monthly Franchise
Total Mo. Franchise
Total Receipts
5 Prior
Yr.
2023 2024 2023 2024 2023 2024
Oct 46,710.00 3,114.00 - 1,450.00 2,565.00 2,660.00 532.00 47 30
Nov - - - 2,540.00 2,865.00 573.00 39 35
Dec 53,717.00 6,228.00 - - 3,125.00 2,630.00 526.00 48 40
Jan 2,282.00 - - - 2,795.00 2,995.00 599.00 48 33
Feb 44,375.00 10,241.00 4,671.00 - 2,630.00 2,855.00 571.00 40 40
Mar 1,557.00 1,557.00 - 1,450.00 2,760.00 2,770.00 554.00 50 60
Apr 7,785.00 - 1,650.00 - 1,965.00 2,265.00 453.00 58 35
May 1,557.00 - 2,215.00 - 55
Jun 4,671.00 1,450.00 2,715.00 - 49
Jul - - 2,860.00 - 53
Aug 10,120.00 12,456.00 2,855.00 - 52
Sept 196,961.00 1,750.00 2,510.00 - 39
Total 369,735$ 21,140$ 21,977$ 2,900$ 31,535$ 19,040$ 3,808$ 330 521
7%# of City's 4850 account became delinquent
for this period
Water Impact Fee Water Tap Fee Delinquent # per
Month
# of Accts
Water Fund Monthly Utility Account Activity MISC
Building/ New Construction Activity Delinquent Account Activity New Accts
>120 Past Due Monthly Billings % DELQ >120 Past Due
Monthly
Billings % DELQ >120 Past Due Monthly Billings % DELQ
October 275,153 1,130,854$ 24%184,989 1,140,696$ 16%207,794 1,241,355$ 17%
November 276,502 1,145,557 24%186,463 1,205,526 15%216,614 1,267,676 17%
December 286,708 1,088,332 26%188,661 1,186,620 16%214,935 1,270,207 17%
January 309,337 1,166,202 27%188,029 1,165,000 16%220,340 1,211,794 18%
February 322,379 1,084,213 30%185,376 1,210,890 15%231,139 1,217,188 19%
March 281,908 1,112,053 25%183,535 1,267,253 14%235,434 1,310,333 18%
April 222,556 1,169,668 19%190,502 1,262,289 15%236,352 1,307,061 18%
May 211,091 1,178,959 18%189,684 1,172,418 16%
June 190,542 1,173,565 16%184,340 1,178,310 16%
July 201,407 1,194,888 17%190,677 1,288,709 15%
August 202,749 1,120,866 18%198,874 1,252,551 16%
September 183,816 1,129,966 16%203,881 1,235,287 17%
Annual Avg 247,012$ 1,141,260$ 22%189,584$ 1,213,796$ 16%223,230$ 1,260,802$ 18%
FY 2022 FY 2023 FY 2024
>120 Past Due >120 Past Due % +/->120 Past Due % +/-
October 344,685 377,040 9%388,922 3%
November 346,914 383,454 10%390,867 2%
December 347,964 385,515 10%397,662 3%
January 349,252 385,601 9%396,459 3%
February 350,890 389,237 10%395,697 2%
March 361,917 391,059 7%397,067 2%
April 363,125 390,781 7%398,812 2%
May 365,539 392,882 7%
June 376,626 394,781 5%
July 371,165 397,219 7%
August 372,990 396,674 6%
September 375,001 387,690 3%
Annual Avg 360,506$ 389,328$ 7%395,070$ 1%
Active Account Graph: Billing data indicates deliquency rate on active accounts remain constant at an average of 1% of billings per month
INACTIVE ACCOUNTS
WATER & SEWER UTILITY AGING REPORT
ACTIVE ACCOUNTS
FY 2022 FY 2023 FY 2024
0%
5%
10%
15%
20%
25%
30%
35%Active Accounts >120 days
FY 2022
FY 2023
FY 2024
310,000
320,000
330,000
340,000
350,000
360,000
370,000
380,000
390,000
400,000
410,000 Inactive Accounts > 120 days
FY 2022
FY 2023
FY 2024
City of Dania Beach
General Fund
Unassigned Fund Balance - - Contingency
----- General Fund -------
Unassigned
Contingency Fund Balance
Balance 10/1/23 (Audited)426,700$ 28,875,722$
(Uses) / Additions:
October - (838,552)
November (6,800) (1,651,835)
December (11,122) -
January (27,950) -
February (8,483) -
March (6,200) -
April (11,850) (1,000,000)
May - -
June - -
July - -
August - -
September - -
Sub-Total (Uses) / Additions (72,405) (3,490,387)
Sub-Total Available 354,295 25,385,335
Other Considerations
GFOA/City Commission 25% Reserve (13,000,000)est.
Estimate of Availability at 09/30/24 354,295$ 12,385,335$
City of Dania Beach
#001-18-00-519-99-10
Contingency Account
Original Budget 325,000$
Amendment 101,700 Collins playground, veterans Park and 5k Race
Uses:
Total
Oct -
Nov (6,800) DB Press $300;DBHS $4,000;BSO Toy Drive $2,500
December (11,122) $4572 5k walk; $300 DB Press; $5,000 MLK; $1,000 Winter Camp;
$250 Committee of 100
January (27,950) $20k-Signage for Linear Park; $4k Prestge Club Etiquette Lunch
$900 Winter Camop; $2.5k State of the Region MPO; $550 DB Press
February (8,483) Lighthouse 4 Students $1500; Love our Nation $1500
MPO Ad $250;BLC Gala $5,000 ; Awards $233.22
March (6,200) Loving Souls $200; BLC Scholarship $1,000;Collins Elementary Parade $5k
April (11,850) $3k Olsen Middle Graduation, $3k Coast Guard Aux Rental, $500 Presige Club,
$4k Earth Day Sculpture; $450 Special event fees
May
June
July
August
September
Balance Remaining 354,295$
City of Dania Beach
General Fund
Analysis of
Fund Balance
Balance 10/1/23 28,875,722
Uses: #389-90-01
October (838,552) Carryovers/ P.O's etc
November (1,651,835) Purchase of 148 N Federal Highway $1,611,426
December $40,409- Surplus Carry Over for lease of modular offices
January
February
March
April (1,000,000) CW Thomas GMP Funding
May
June
July
August
September
Total Uses (Sources)(3,490,387)
Estimated Balance Available 09/30/24 25,385,335$
Other Considerations
GFOA/City Commission 25% Reserve (13,000,000) est.
Estimate of Availability at 09/30/24 12,385,335
MINUTES OF REGULAR MEETING
DANIA BEACH CITY COMMISSION
TUESDAY, MAY 7, 2024 – 4:00 P.M.
1.CALL TO ORDER/ROLL CALL
Mayor Ryan called the meeting to order at 4:00 p.m.
Present:
Mayor: A. J. Ryan IV
Vice-Mayor: Lori Lewellen
Commissioners: Joyce L. Davis
Tamara James
Absent: Marco A. Salvino, Sr.
City Manager: Ana M. Garcia, ICMA-CM
City Attorney: Eve Boutsis
City Clerk: Elora Riera, MMC
2.DISCUSSION ON THE PROPOSED CLOSING OF OLSEN MIDDLE SCHOOL
2.1 RESOLUTION NO. 2024-______
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,
FLORIDA, ISSUED TO THE BROWARD COUNTY SCHOOL DISTRICT (BCSD), IN
OPPOSITION TO THE BCSD’S PROPOSED CLOSURE OF OLSEN MIDDLE SCHOOL
AND, ALTERNATIVELY, SUPORTING A BCSD DECISION TO TURN OLSEN MIDDLE
SCHOOL INTO A K-8 OR A 6-12 SCHOOL; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
City Manager Garcia introduced the item. She commented that the City became aware of the
possible closing of Olsen Middle School and touched on the achievements being made by the
school. She explained that Vice Mayor Lewellen and Commissioner Davis attended the Town
Hall and that she and Commissioner James attended virtually and represented the City.
City Manager Garcia stated that the Commission is meeting today to take the steps in support of
Olsen Middle School to ensure that the school is not closed.
Minutes of Special Meeting
Dania Beach City Commission
Tuesday, May 7, 2024 – 4:00 p.m.
2
Commissioner James commented that she attended the Town Hall virtually and she is not in
favor of any of the schools closing. She believes the school board has a responsibility to provide
education to all students and where education is not determined by annual income. She met with
the Superintendent and the City Manager where they expressed their concerns as well as possible
solutions that can be taken such as a making the footprint smaller at Olsen, a parks program, and
the City taking on some of the maintenance. She is ready to support the schoolboard in seeing
how they can make it work together and she is willing to financially help the schoolboard in a
way that will save their schools.
Commissioner Davis thanked everyone for attending the meeting and for their support. She visits
Olsen Middle School every week and this school is not just a school but is a family. She said that
she will fight and does not want to be on the wrong side of history. Taking these students away
from this environment at this age is detrimental and repurposing the school as a district office is
heartbreaking. She understands that the enrollment needs to be addressed but there should be
discussions regarding the public private partnerships. She commented that the enrollment at
Olsen Middle has increased over 99 students where Attucks increased only by 16 and McNicol
decreased by 6. She is willing to assist financially and invest further in order to save their school.
Vice Mayor Lewellen first sent his condolences to Commissioner Salvino. She commented that
she attended the town hall and explained what was discussed during the meeting. She stated that
they discussed the different options for closing which were grade of the school, deterioration,
enrollment, etc. What they did not discuss was development and increased population. She
commented that the City has an interlocal agreement with the school to utilize the property for a
park. She expressed her concern of not having a high school in Dania Beach and now they are
wanting to take the only Middle School. She suggested expanding the middle school to a 6th
through 12th grade to assist with enrollment during the town hall meeting. There is $47 million in
taxpayer funding and none of those funds have been used on Dania Beach schools that need
upgrading and improvements.
Mayor Ryan commented that the commission is here as a united front. From every angle that it’s
looked at, it is does not work with the projection of the City and the way it’s heading. Mayor
Ryan commented on the increased development occurring in Dania Beach and the $47 million
that the City pays to the schoolboard. He appreciates the schoolboard for their hard work and
understands that they have a difficult job. He commented that Principal Giancarli has done a
tremendous job at Olsen Middle school. He touched on the interlocal agreement with the
schoolboard for the new park at the school.
Discussion ensued on the different options.
Mayor Ryan opened the floor for public comment and the following spoke:
- Luis Rimoli – 902 Natures Cove
- Jerry Lopez – 221 SE 3rd Street
- Bob Adams – 330 SE 3rd Ter.
- Mary Guerra – 245 SW 5th St.
- Jeff Bryan – 136 NW 5th Ave.
- Polly Jones – 701 W Dania Beach Blvd.
Minutes of Special Meeting
Dania Beach City Commission
Tuesday, May 7, 2024 – 4:00 p.m.
3
- Shaquerius Levine – 709 Dania Beach Blvd.
- Shelly Toth – 370 SW 31st Ave.
- Sherry Pitts – 90 SW 8th Ave.
- Casey Johnson – 4430 SW 23rd Ave.
- Teondre Gonian – address not provided.
- Hugo Chilo – 261 SW 4th St.
- Laurie Capelo - address not provided.
Mayor Ryan thanked everyone for coming to the meeting and showing their support.
City Manager Garcia wanted to put on the record that the school has grown by 100 students in
six months. If the school continues to grow, conservatively speaking, by 100 students then each
year, by 2026 the school will have close to 900 students.
Mayor Ryan read the title of the resolution into the record.
Commissioner James made a motion to approve the resolution. The motion was seconded
by Vice Mayor Lewellen which carried unanimously on voice vote.
7.ADJOURNMENT
Mayor Ryan adjourned the meeting at 5:18 p.m.
ATTEST: CITY OF DANIA BEACH
ELORA RIERA, MMC ARCHIBALD J. RYAN IV
CITY CLERK MAYOR
Approved:
City of Dania Beach
Public Services Memorandum
DATE: 5/28/2024
TO: Mayor and Commissioners
FROM: Ana M. Garcia, ICMA-CM, City Manager
VIA: Fernando J. Rodriguez, Public Services Director
Dincer A. Ozaydin, P.E., Deputy Director
SUBJECT: AUTHORIZATION TO EXECUTE AN AGREEMENT WITH ALLY
ENGINEERING SERVICES, INC. FOR RFQ NO. 23-020 “CONSTRUCTION,
ENGINEERING, AND INSPECTION SERVICES” FOR THE SE DRAINAGE
PROJECT”
Request:
The Public Services Department (PSD) requests the adoption of a resolution authorizing the
award of RFQ 23-020, “Professional Construction, Engineering and Inspection Services for
Southeast Drainage Project.”
Background:
Since Federal Funds will be used in this project, the Florida Division of Emergency Management
Services(FDEM) does not allow the City to use firms by utilizing a continuing services contract
for the existing consultants. On August 25, 2023, the City issued a Request for Qualifications
(RFQ) 23-020. On September 25, 2023, five firms (5) responded to RFP 23-020: Ally
Engineering Services, Inc; Conemco Engineering, Inc., Craven, Thompson & Associates, Inc.,
R.J. Behar and Company, Inc., and Solid Consulting Engineers.
The Bid Committee, consisting of the Deputy Director of Public Services, Public Services
Project Manager, and the CIP and Grant Administrator, met on November 3, 2023, to review and
evaluate the proposals, and the following is the ranking of the top 3 firms: (1) Ally Engineering
Services Inc.; (2) Conemco Engineering, Inc.; (3) Craven, Thompson & Associates, Inc. On
December 12, 2023, the Commission adopted Resolution 2023-150, approving the ranking of
consultants for RFQ 23-020, and authorized the Public Services Department (PSD) to negotiate
an agreement with Alley Engineering Services, Inc., the top ranked firm.
PSD negotiated a contract with Alley Engineering Services, Inc. for construction, engineering,
and inspection services for the Southeast Drainage Retrofit Project, Phase I in the amount of
$798,624.75.
Budgetary Impact
That funding in the amount of $798,624.75 is appropriated and available within the Stormwater –
SE Drainage Phase I Infrastructure Improvements other than Buildings Account 403-38-12-538-
63-10, which includes $36.432.00 in Contingency Funds.
Recommendation
It is recommended that the City Commission adopt the resolution authorizing the execution of a
contract with Ally Engineering Services, Inc. to provide engineering, construction, and
inspection services for the Southeast Drainage Retrofit Project, Phase I.
RESOLUTION NO. 2024-______
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN AGREEMENT WITH ALLY ENGINEERING SERVICES, INC.
FOR THE SOUTHEAST DRAINAGE PROJECT PHASE I CONSTRUCTION,
ENGINEERING, AND INSPECTION (“CEI”) SERVICES PURSUANT TO
REQUEST FOR QUALIFICATIONS (“RFQ”) NO. 23-020 IN THE AMOUNT
OF SEVEN HUNDRED NINETY-EIGHT THOUSAND SIX HUNDRED
TWENTY-FOUR DOLLARS AND SEVENTY-FIVE CENTS ($798,624.75);
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Dania Beach will soon begin construction of the Southeast
Drainage Retrofit Project Phase I to improve the drainage in the Southeast area of the City; and
WHEREAS, due to the Federal grant funding for the construction, the City must use an
engineer to provide Construction, Engineering, and Inspection (CEI) services (the “Services”)
separate from the engineering firm that designed the project; and
WHEREAS, on August 25, 2023, the City issued RFQ No. 23-020 for the Services, and the
selection committee ranked Ally Engineering Services, Inc. highest among all respondents; and
WHEREAS, on December 12, 2023, the City Commission adopted Resolution No. 2023-
150 approving the ranking of the CEI firms and authorized the proper City officials to negotiate a
contract with the highest-ranked firm Ally Engineering Services, Inc.; and
WHEREAS, the Public Services Department negotiated a contract with Ally Engineering
Services, Inc. in the amount of $798,624.75, comprised of $762,192.75 for CEI services and
$36,432.00 in Contingency funds; and
WHEREAS, the City Administration recommends that the City Commission approve the
execution of a contract with Ally Engineering Services, Inc. for the Services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1.That the above “Whereas” clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2.That the City Commission authorizes the proper City officials to execute a
contract for CEI services associated with the construction of the Southeast Drainage Retrofit
Project, Phase I with Ally Engineering Services, Inc. in the amount of Seven Hundred Ninety-
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Eight Thousand Six Hundred Twenty-Four Dollars and Seventy-Five Cents ($798,624.75)
attached hereto as Exhibit A.
Section 3.That funding in the amount of $798,624.75 is appropriated and available
within the Stormwater – SE Drainage Phase I Infrastructure Improvements other than Buildings
Account 403-38-12-538-63-10.
Section 4.That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5.That this Resolution shall be effective 10 days after passage.
PASSED AND ADOPTED on __________________, 2024.
Motion by __________________________, second by ___________________________.
FINAL VOTE ON ADOPTION: Unanimous ____
Yes No
Commissioner Joyce L. Davis ____ ____
Commissioner Tamara James ____ ____
Commissioner Marco Salvino ____ ____
Vice Mayor Lori Lewellen ____ ____
Mayor Archibald J. Ryan IV ____ ____
ATTEST:
ELORA RIERA, MMC ARCHIBALD J. RYAN IV
CITY CLERK MAYOR
APPROVED AS TO FORM AND CORRECTNESS:
EVE A. BOUTSIS
CITY ATTORNEY
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AGREEMENT FOR CONSTRUCTION ENGINEERING SERVICES
FOR THE SOUTHEAST DRAINAGE PROJECT
This Agreement for Construction Engineering Services (“CEI”) for the Southeast
Drainage Project (the “Agreement”) is made and entered into on _____________, 2024,
by and between the City of Dania Beach, Florida, (the “City”), a Florida municipal
corporation, located at 100 West Dania Beach Boulevard, Dania Beach, Florida 33004, and
Ally Engineering Services, Inc. (the “Consultant”) a Florida corporation whose principal
place of business is 14400 NW 77 Court, Suite 303, Miami Lakes, Florida 33016.
RECITALS:
WHEREAS, pursuant to a competitive selection process in compliance with section
287.055, Florida Statutes, known as the Consultant Competitive Negotiation Act, the City
has selected the Consultant to provide professional CEI services as set forth herein.
NOW, THEREFORE, in consideration of the mutual promises contained herein
and agreed upon by the parties, City and Consultant hereby agree as follows:
SECTION 1. AGREEMENT DOCUMENTS
The “Agreement Documents” means and includes the following:
1. Agreement (Executed) shall consist of the following documents, provided, however
that if there is any conflict between the terms of the Agreement and the various
components, including but not limited to the Consultant’s response to City, the
Agreement is controlling.
2. City’s Request for Qualifications (“RFQ”) 23-020 is Attachment A.
3. Consultant’s Proposal i.e., response to RFQ 23-020 is Attachment B.
4. Grant agreements. This project will be partially funded by federal funds and as such
Proposers should consider the compliance requirements contained in the Federally
Funded Subaward and Grant Agreement, Agreement Number 4337-494-R between the
City of Dania Beach and the Florida Division of Emergency Management, the grant
requirements of which are provided as Attachment ‘C’; and Grant Agreement,
Agreement Number 22FRP21 between the City of Dania Beach and the Florida
Department of Environmental Protection, which I requirements are provided as
Attachment “D”. The Respondent must carefully review and become familiar with the
Grant Agreements conditions that govern this Agreement. All state and federal
requirements (2 CFR §200.318 through 2 CFR §200.327) contained within the grant
agreement are applicable to the respondent.
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5. Consultant Services Authorization
Any and all Agreement Modifications, Renewals or Extension issued subsequent to the
execution of this Agreement and in accordance with the terms and conditions of this
Agreement. The aforementioned documents form the Agreement, and all are as fully a part
of the Agreement as if attached to this Agreement and repeated herein. The Services are
identified and described in Attachment A (the Request for Qualifications RFQ #23-020),
which Attachment is incorporated by reference into this Agreement.
SECTION 2. SCOPE OF SERVICES AND RESPONSIBILITIES
1. The Consultant shall perform all of the work required and all Services set forth in the
attached RFQ 23-020, and as further set forth in Attachment A and Attachment B (the
Consultant’s RFQ response), including all necessary, incidental, and related activities required
for full and complete performance of this Agreement, as well as compliance with applicable
laws and City policies (the “Scope of Services”).
2. This Agreement does not delineate every detail and minor work task required to be performed
by Consultant to complete the Project. If Consultant determines that work should be performed
to complete the Project and, in Consultant’s opinion, that work is outside the level of effort
originally anticipated, whether or not the Scope of Services identifies the work items, Consultant
shall notify the Contract Administrator in writing in a timely manner before proceeding with the
work. If Consultant proceeds with such work without notifying the Contract Administrator, the
work shall be deemed to be within the original level of effort, whether or not specifically
addressed in the Scope of Services. Notice to the Contract Administrator does not constitute
authorization or approval by City to Consultant to perform the work. Any such work that would
entail additional compensation to Consultant by City, or additional time for performance, shall
require an amendment to this Agreement or a Work Authorization. Unless there is an executed
amendment or Work Authorization or a dispute any work performed by Consultant outside the
originally anticipated level of effort without prior written City approval shall be at no
additional cost to the City.
3. Attachment A identifies the initial services related to the Project, and additional
negotiations may be required for other phases or additional services. City and Consultant may
negotiate additional services, compensation, time of performance, and other related matters,
including for other phases of the Project. Notwithstanding the foregoing, City shall have the
right to terminate negotiations at any time at no cost to City and procure services for other
Project phases from any other source.
4. City shall assist Consultant by placing at Consultant’s disposal all information City has
available pertinent to the Project, including previous reports and any other data relative to the
Project. City shall arrange for access to, and make all provisions for, Consultant to enter upon
public and private property as required for Consultant to perform its Services. City shall review
any itemized deliverables and documents required to be submitted by Consultant and respond in
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writing with any comments within the time set forth in Attachment A. City shall give prompt
written notice to Consultant whenever City observes or otherwise becomes aware of any material
defect in the work of Contractor or Subconsultants, or other material development that affects the
scope or timing of Consultant’s Services.
5. Consultant has familiarized itself with the nature and extent of the Agreement
Documents for the Services to be performed, locality and all local conditions, facilities
and laws and regulations and has resolved all issues, problems and conflicts prior to
commencing any activity under this Contact.
6. Consultant agrees and understands that the City will compensate the Consultant only
for services provided pursuant to the Agreement Documents and, that all cost incurred
by the Consultant to perform services is the sole responsibility of the Consultant unless
otherwise specified by the terms and conditions of the Agreement Documents.
A. Consultant’s Responsibilities
1. Consultant shall provide professional CEI services to complete the scope of services
to the satisfaction of the City for the duration of the Agreement.
2. Warranty of Performance. Consultant represents and warrants that it possesses the
knowledge, skill, experience, and financial capability required to perform and provide all
required and optional Services under this Agreement, and that each person and entity that will
provide Services is duly qualified to perform such services by all appropriate governmental
authorities, where required, and is sufficiently experienced and skilled in the area(s) for which
such person or entity will render such Services. Consultant represents and warrants that the
Services shall be performed in a skillful and respectful manner, and that the quality of all such
services shall equal or exceed prevailing industry standards for the provision of such services.
3. Breach of Representations. Consultant acknowledges that City is materially relying on the
representations, warranties, and certifications of Consultant stated in this article, and City
shall be entitled to exercise any or all of the following remedies if any such representation,
warranty, or certification is untrue: (a) recovery of damages incurred; (b) termination of this
Agreement without any further liability to Consultant; (c) set off from any amounts due
Consultant the full amount of any damage incurred; and (d) debarment of Consultant.
4. The Services required under this Agreement are to be performed by Consultant are
those set forth in the Agreement Documents.
5. The Services required under this Agreement shall commence upon receipt and
acceptance of a Notice to Proceed.
6. The Consultant agrees to obtain and maintain throughout the period of this
Agreement all such insurance and licenses as are required by the Agreement
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Documents and those required to do business in the State of Florida, including, but
not limited to, all applicable licenses required by the respective state boards and other
federal/state/local governmental agencies responsible for regulating and licensing
for the Services to be provided and performed by the Consultant, Consultants
employees, and subcontractors and its employees pursuant to this Agreement.
7. Consultant agrees that the Project Manager for the term of this Agreement shall be:
Name: John Quintero
Title: Project Manager
Mailing Address: 100 W. Dania Beach Blvd.
E-mail: jquintero@daniabeachfl.gov
Office Phone: (954) 924-6808 ext. 3619
Cell Phone: (786) 510-1089
8. The Consultant agrees that the Project Manager shall devote whatever time is
required to satisfactorily manage the provisions of Services to be performed by the
Consultant hereunder. The person selected by the Consultant to serve as the Project
Manager shall be subject to the prior approval and acceptance of the City, such
approval or acceptance shall not be unreasonably withheld.
9. Consultant agrees, within fourteen (14) calendar days of written request from the
City, to promptly remove and replace from the project team the Project Manager, or
any other personnel employed or retained by the Consultant, or any subcontractors
or any personnel of any such subcontractors engaged by the Consultant to provide
and perform services or work pursuant to the requirements of this Agreement, whom
the City shall request in writing to be removed, which request may be made by the
City with or without cause.
10. The Consultant has represented to the City that it has expertise in performing the
services to be provided pursuant to the Agreement Documents and can provide such
Service as required by the Project.
11. The Consultant agrees that all services to be provided by Consultant pursuant to this
Agreement shall be subject to the City's review and approval and shall be in
accordance with the Agreement Documents and generally accepted standards of
professional practice in the State of Florida as well as in accordance with applicable
laws, statutes, ordinances, codes, rules, regulations and requirements of any
governmental agencies which regulate or have jurisdiction over the Project or
Services to be provided and performed by Consultant hereunder. In the event of any
conflicts in these requirements, the Consultant shall notify the City of such conflict
and utilize its best professional judgment to advise City regarding resolution of the
conflict.
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12. Consultant agrees not to divulge, furnish or make available to any third person, firm
or organization, without City's prior written consent, or unless incident to the proper
performance of the Consultant's obligations hereunder, or in the course of judicial or
legislative proceedings where such information has been properly subpoenaed, any
non-public information concerning the services to be rendered by Consultant
hereunder, and Consultant shall require all of its employees, agents, and
subcontractors to comply with the provisions of this paragraph.
13. Consultant shall supervise and direct the work competently and efficiently,
devoting such attention thereto and applying such skills and expertise as may be
necessary to perform the work in accordance with the Agreement documents.
14. Consultant acknowledges that access to the Project site, to be arranged by the City
for Consultant, may be provided during times that are not the normal hours of the
Consultant.
B. City’s Responsibilities
1. The City shall designate in writing a representative to act as the City's
Representative with respect to the Project and the services to be rendered under this
Agreement (hereinafter referred to as the "City's Representative"). The City's
Representative shall have City transmit instructions, receive information, interpret
and define City's policies and decisions with respect to Consultant's services for the
Project. However, the City's Representative is not authorized to issue any verbal or
written orders or instructions to the Consultant that would have the effect, or be
interpreted to have the effect, of modifying or changing in any way whatever:
a. The scope of services to be provided and performed by the Consultant
hereunder;
b. The time the Consultant is obligated to commence and complete all such
services; or,
c. The amount of compensation the City is obligated or committed to pay the
Consultant.
2. The City's Representative shall:
a. Review and make appropriate recommendations on all requests submitted by
the Consultant for payment for services and work provided and performed in
accordance with this Agreement;
b. Provide all criteria and information requested by Consultant as to City’s
requirements, for the event and issuance of a Notice to Proceed.
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c. At request from Consultant, assist Consultant by placing at Consultant’s
disposal all available information in the City’s possession pertinent to the
Project and the Services to be provided. Provide notice to Consultant of any
deficiencies or defects discovered by the City with respect to the Project or the
Services to be provided by Consultant hereunder.
d. Arrange for access to and make all provisions of the Consultant to enter the
Project site to perform the services to be provided by Consultant under this
Agreement; and,
e. Provide notice to Consultant of any deficiencies or defects discovered by the
City with respect to the Project or the Services provided by the Consultant
herein.
3. For the purposes of this Agreement, the:
City's Representative shall be:
Name: Fernando Rodriguez, Public Services Department
Title: Director
Address: 100 West Dania Beach Blvd
Dania Beach, Fl 33004
E-mail: frodriguez@daniabeachfl.gov
Office Phone: 954-924-6800 ext. 3740
Project Engineer shall be:
Name: Judeen Johnson
Title: South Florida Water Leader
Address: 7650 Corporate Center Drive, Suite 300
E-mail: Judeen.johnson@wsp.com
Office Phone: (305) 514 -3166
Engineer of Record shall be:
Name: Judeen Johnson
Title: South Florida Water Leader
Address: 7650 Corporate Center Drive, Suite 300
E-mail: Judeen.johnson@wsp.com
Office Phone: (305) 514-3166
SECTION 3. TIME
(a) The term of this Agreement shall be for the period beginning on June 10, 2024
and ending December 9, 2025. Time periods shall commence from the date of the
applicable Notice to Proceed (NTP). Consultant shall perform the Services within the
time periods specified in Attachment E, as follows:
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Pre-Construction Phase 2 weeks NTP + 2 weeks
Construction Phase 18 Months NTP + 18.5 Month
Closeout Phase 2 weeks NTP + 19 Months
(b) Consultant must receive a Notice to Proceed from the Contract Administrator prior to
commencement of Services and any phase of Services under this Agreement. Prior to granting
approval for Consultant to proceed to any phase, the Contract Administrator may, at the
Contract Administrator’s sole option, require Consultant to submit the itemized deliverables
and documents identified in Attachment B for the Contract Administrator’s review.
(c) If the Contract Administrator determines that Consultant is unable to timely complete any
portion of the Services because of delays resulting from untimely review by City or other
governmental agencies having jurisdiction over the Project and such delays are not the fault of
Consultant, or because of delays caused by factors outside the control of Consultant, City shall
grant a reasonable extension of time for completion of the Services and shall provide reasonable
compensation, if appropriate. It shall be the responsibility of Consultant to notify the Contract
Administrator in writing whenever a delay in approval by a governmental agency is or
experienced, and whenever a delay has been caused by factors outside of Consultant’s control,
and to inform the Contract Administrator of all facts and details related to the delay. Consultant
must provide such written notice to the Contract Administrator within three (3)
business days after the occurrence of the event causing the delay.
(d) If (a) Contractor fails to substantially complete the Project on or before the substantial
completion date specified in its agreement with City, or (b) if Contractor is granted an
extension of time beyond said substantial completion date and Consultant’s Services are
extended beyond the substantial completion date through no fault of Consultant, then
Consultant shall be compensated in accordance with Article 5 for all Services rendered by
Consultant beyond the substantial completion date.
(e) Notwithstanding Section 4.4, if Contractor fails to substantially complete the Project on or
before the substantial completion date specified in its agreement with City, and the failure to
substantially complete is caused in whole or in part by Consultant, then Consultant shall pay to
City its proportional share of any claim for damages to Contractor arising out of the delay. The
provisions for the computation of delay costs, damages, or any other amounts, whether direct
or indirect, in the agreement between the Contractor and City are incorporated herein. This
section shall not affect the indemnification rights or obligations of either Party otherwise set
forth in this Agreement.
(f) If Services are scheduled to end due to the expiration of this Agreement, at the request of
the Contract Administrator, Consultant agrees to continue to provide Services for an extension
period, not to exceed three months, upon the same terms and conditions as contained in this
Agreement. Consultant shall be compensated for such Services at the rate in effect when the
extension is invoked by City. To exercise an extension authorized by this section, the
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Purchasing Director shall notify Consultant in writing prior to the end of the term of this
Agreement. Services to be provided by the Consultant shall be commenced subsequent
to the issuance and acceptance of a Notice to Proceed, from the City Representative
for the services to be provided pursuant to the Agreement Documents.
(g) Should Consultant be obstructed or delayed in the prosecution or completion of its
services as a result of unforeseeable causes beyond the control of Consultant, and not
due to its own fault or neglect, including but not restricted to acts of God or of public
enemy, acts of government or of the City, fires, floods, epidemics, quarantine
regulations, strikes or lock-outs, then Consultant shall notify City in writing no more
than 24 hours after commencement of such delay, stating the cause or causes thereof,
or be deemed to have waived any right which Consultant may have had to request a
time extension.
(h) No interruption, interference, inefficiency, suspension or delay in the commencement
or progress of Consultant's services from any cause whatsoever, including those for
which City may be responsible in whole or in part, shall relieve Consultant of its duty
to perform or give rise to any right to damages or additional compensation from City.
Consultant's sole remedy against City will be the right to seek an extension of time to
its schedule. This paragraph shall expressly apply to claims for early completion, as
well as claims based on late completion. Provided, however, if through no fault or
neglect of the Consultant, the services to be provided hereunder have not been
completed within the schedule identified in the Work Authorization, the Consultant's
compensation shall be equitably adjusted, with respect to those services that have not
yet been performed, to reflect the incremental increase in costs experienced by
Consultant.
(i) Should the Consultant fail to commence, provide, perform or complete any of the
services to be provided hereunder in a timely and reasonable manner, in addition to
any other rights or remedies available to the City hereunder, the City at its sole
discretion and option may suspend the Agreement until such time as the Consultant
resumes performance of its obligations hereunder in such a manner so as to reasonably
establish to the City's satisfaction that the Consultant's performance is or will shortly
be back on schedule.
SECTION 4: NOTICE
All notices, demands, requests or other communication shall be in writing and same shall be
given by hand delivery, transmitting same by Federal Express or similar delivery method, or
by registered or certified mail, postage prepaid, return receipt requested, addressed to the party
at the address set forth below, or at such other address or addresses and to such other person
or firm as City or Consultant may from time to time designate in writing.
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AS TO CITY:
Ana M. Garcia, ICMA-CM, City Manager
City of Dania Beach
100 W. Dania Beach Blvd.
Dania Beach, FL 33004
with a copy to:
Eve A. Boutsis, City Attorney
City of Dania Beach
100 W. Dania Beach Blvd.
Dania Beach, FL 33004
AS TO CONSULTANT:
Ally Engineering Services, Inc.
14400 NW 77 Court, Suite 303
Miami Lakes, Florida 33016
SECTION 5. AGREEMENT TERM, RENEWALS AND EXTENSIONS
1. Term: The term of this Agreement shall commence upon the date of execution effective
the latest date signed by the parties and shall expire or before December 9, 2025.
2. Renewals: This Agreement may be renewed only as agreed to in writing by the City
and the Consultant. The City reserves the right to evaluate the services provided and
cost prior to the renewal of the Agreement to ensure cost are reasonable based on
services and market rates. All renewals shall be in writing and agreed to by both
parties.
SECTION 6. CHANGES; MODIFICATIONS TO AGREEMENT
1. City may at any time by written order agreed by Consultant and signed by the parties,
make changes to the general scope of this Agreement in the services to be performed.
2. No service shall be furnished by Consultant for which an additional cost or fee will
be charged without prior written consent of City.
3. All modifications to this Agreement shall be in written form, signed by the parties
except as provided herein. City may modify the Agreement unilaterally under the
following circumstances:
a) Pursuant to specific authorization if stated elsewhere in the Agreement; or
b) For City administrative purposes that do not affect the rights of responsibilities
of the parties, which may include but is in no way limited to changes of address.
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4. The City and the Consultant agree that this Agreement together with the Attachments
hereto, sets forth the entire Agreement between the parties, and that there are no
promises or understandings other than those stated herein. None of the provisions,
terms and conditions contained in this Agreement may be added to, modified,
superseded or otherwise altered, except by written instrument executed by the parties
hereto in accordance with the Agreement. In the event of any conflict or inconsistency
between this Agreement and the provisions in the incorporated Attachments, the
terms of this Agreement shall supersede and prevail over the terms in the
Attachments.
5. If the City so instructs in writing, the Consultant shall suspend work on that portion
of the Scope of Work or Notice to Proceed affected by a contemplated change,
pending the City's decision to proceed with the change. Consultant shall be entitled to
invoice City for that portion of the work completed prior to receipt of the written
notice.
6. If the City elects to make the change, the City shall initiate a Agreement Amendment
and the Consultant shall not commence work on any such change until such written
amendment is signed by the Consultant and the City.
SECTION 7. INDEPENDENT CONTRACTOR
Consultant is an independent contractor under this Agreement, and nothing in this
Agreement shall be constitute or create a partnership, joint venture, or any other relationship
between the Parties. In providing Services under this Agreement, neither Consultant nor its
agents shall act as officers, employees, or agents of the City. Consultant shall not have the
right to bind the City to any obligation not expressly provided for in this Agreement.
SECTION 8. VENUE
Venue for all actions arising under this Agreement, and all work pertaining thereto, shall
lie in Broward County, Florida.
SECTION 9. PROHIBITION OF LIENS
Consultant is prohibited from claiming a lien on property owned by City. This prohibition
shall apply to all subcontractors.
SECTION 10. SEVERABILITY
If any provision of this Agreement is determined to be illegal, invalid or unenforceable,
such provision shall be deemed struck here from and all remaining provisions of the
Agreement shall remain binding upon the parties. If any provision is struck under this
Section, there will be added in lieu thereof, by written agreement between the parties, a
provision as similar in terms to such struck provision as its possible which is legal, valid
and enforceable.
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SECTION 11. GENERAL MATTERS
1. Terms used in this Agreement which are defined in Section 13. Standard Terms and
Conditions (STAC) of the Agreement shall have the meanings designated in the
STAC.
2. The Agreement Documents, which constitute the entire Agreement between the City
and Consultant, are listed in Section 1.
3. Consultant, in representing City, shall promote the best interest of City and assume
towards City a duty of the highest trust, confidence and fair dealing.
SECTION 12. COMPENSATION
1. Compensation and the manner of payment of such compensation by the City for
services provided hereunder by Consultants shall be pursuant to Attachment E.
2. The total amount to be paid under this Agreement for the Services and deliverables
pursuant to Consultant Service Authorization (“CSA), Attachment E, shall not
exceed $798,624.75, unless otherwise approved in writing in accordance with the
terms and conditions of this Agreement.
3. The Consultant shall submit an invoice sufficient for pre- and post-audit review, to the
City for services provided during the invoice period. Each invoice shall provide a
summary of the tasks performed under each Project deliverable. Invoices shall be
submitted no more than monthly.
4. Invoices received by the City from the Consultant pursuant to this Agreement will be
reviewed and approved in writing by the Agreement Representative, who shall
indicate whether services were rendered in conformity with the Agreement
Documents. The City Representative shall notify the Consultant in writing of any
reason for not approving an invoice and request corrective action.
5. Approved invoices shall be paid within thirty (30) days following the City
Representative’s approval. Payments will be process in accordance with the Florida
Prompt Payment Act.
6. In order for both Parties herein to close its books and records, the Consultant will
clearly state “FINAL INVOICE” on the final and last billing to the City for this
Agreement. The final invoice shall also certify that al services provided by Consultant
were performed in accordance with the Agreement Documents and all charges and
costs invoiced to the City. Because the project account thereupon will be closed, any
and other further charges not included on the final invoice are waived by the
Consultant. Acceptance of the final payment by the Consultant shall constitute a
waivers and liens against the City for additional payment. No travel and meal costs
will be reimbursable unless incurred outside of Miami-Dade, Broward and Palm
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Beach Counties, which costs shall be approved in writing in advance by the City.
Any such costs are payable at the City reimbursement rate.
7. Any necessary additional work, as determined by City, which is not covered by the
approved written proposal, shall not be undertaken without a written amendment to
this Agreement executed by both parties in advance of any work.
8. Consultant shall submit its invoices in the format and with supporting documentation
as may be required by City.
SECTION 13. STANDARD TERMS AND CONDITIONS (STAC)
A. DEFINITIONS
Wherever used in these Standard Terms and Conditions or in the other Agreement documents
the terms below have the meanings indicated which are applicable to both the singular and
plural thereof.
Addenda - Written or graphic instruments issued prior to the opening of responses which
clarify, correct, or change the responding documents or the Agreement documents.
Proposal - The advertisement or invitation calling for bids or proposals, instructions, and
forms contained in the RFQ 23-020 (Consultant’s Proposal, all required forms,
certifications and documentations as well as all addenda issued prior to receipt of
Proposals).
Consultant- Any firm, individual or entity and sub-contractors/sub-contractors submitting
proposals in response to RFQ 23-020.
Agreement Documents - The Agreement documents, agreement, addenda (which pertain
to the Agreement documents), the Proposal (including documentation accompanying the
response and any post-response documentation submitted prior to the notice of award)
when attached as an Attachment to the agreement, these Standard Terms and Conditions,
together with all amendments, modifications, and supplements.
Consultant - The successful Consultant with whom the City has entered into the Agreement.
Effective Date of the Agreement - The date indicated in the Agreement on which it
becomes effective, but if no such date is indicated it means the date on which the Agreement
is signed and delivered by the last of the two parties to sign and deliver.
Written Amendment (or Modification) - A written amendment of the Agreement
documents, signed by the City and the Consultant on or after the effective date of the
Agreement documents.
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Failure to Execute Required Forms – Failure to execute the required forms shall result
in entity being disqualified and the response will be rejected.
B. PARTS, MATERIALS, AND EQUIPMENT
Unless otherwise specified in the Agreement documents, the Consultant shall furnish and
assume full responsibility for all services, materials, equipment, labor, transportation,
machinery, tools, and all other incidentals necessary for the completion of the work.
C. COMPLIANCE WITH LAWS
The Consultant shall comply with all applicable laws and regulations of federal, state and
local governments.
D. INTENT OF AGREEMENT DOCUMENTS
If before or during the performance of the services to be performed under the Agreement,
Consultant discovers a conflict, error or discrepancy in the Agreement Documents,
Consultant immediately shall report same to the City in writing and before proceeding with
the work affected thereby shall obtain a written interpretation or clarification from the City.
E. INSURANCE REQUIREMENTS
A selected Consultant shall not commence services under an Agreement until it has obtained
all insurance required under this paragraph and as required by the Agreement, and not until
such time that the coverages are approved by the Risk Manager of the City. The Consultant
shall not allow any employee of Consultant or any subcontractor to commence services on any
subcontract until the subcontractor and all coverages required of any subcontractor have been
obtained and approved by the Risk Manager of the City. In addition, the Consultant shall be
responsible for any and all policy deductibles and self-insured retentions.
The following are requirements that must be met regarding the Consultant’s delivery of
Certificates of Insurance for all coverages required in the Agreement and Proposal Documents:
“Preliminary” certificate means that certificates of insurance verifying all general insurance
requirements (as noted below) must be included with your Proposals submittal on the date and
time of the opening of Proposals.
If the “preliminary” certificates are not included with a submittal, then the City has the right
to consider the submitted response as non-responsive on the date and time of the response
opening. “Preliminary” Certificates may be issued without documentation of all “Special
Provisions”. However, Consultants must understand that all provisions, including “Special
Provisions” noted below, are expected to be fully documented on or attached to the “Official”
Certificates of Insurance as described below.
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“Official” Certificates of Insurance must be delivered to the City Clerk’s office and Risk
Manager of the City. If the “Official” certificates are not delivered before or on the fourteenth
(14th) Business Day after the issuance by the City of the “Notice of Selected Consultant”, then
the City has the right to consider the awarded Agreement to the successful Consultant as void
and to negotiate a Agreement with the next best qualified Consultant. “Special Provisions”,
as referenced below under each type of insurance requirement shall be fully confirmed on or
attached to the “Official” certificates.
All Certificates of Insurance must clearly identify the Agreement to which they pertain,
including a brief description of the subject matter of the Agreement. The certificates shall
contain a provision that coverage afforded under the policies will not be canceled until at least
thirty (30) days’ prior written notice has been given to City. If this coverage is not provided,
then the Consultant is responsible for such notice to City. Insurance policies for required
coverages shall be issued by companies authorized to do business under the laws of the State
of Florida and any such companies’ financial ratings must be no less than A-VII in the latest
edition of the “BEST’S KEY RATING GUIDE”, published by A.M. Best Guide. In the event
that the insurance carrier’s rating shall drop, the insurance carrier shall immediately notify the
City in writing.
Coverages shall be in force until all services required to be performed under the terms of the
Agreement, including any applicable warranty period, is satisfactorily completed as evidenced
by the formal written acceptance by the City. In the event insurance certificates provided to
City indicate that the insurance shall terminate and lapse during the period of the Agreement,
including any applicable warranty period, then in that event, the Consultant shall furnish, at
least thirty (30) days prior to the expiration of the date of such insurance, a renewed Certificate
of Insurance as proof that equal and like coverages for the balance of the period of the
Agreement, including any extension of it, and including any applicable warranty period, is in
effect. THE CONSULTANT AND ANY APPROVED SUBCONTRACTOR SHALL
NOT PERFORM OR CONTINUE SERVICES PURSUANT TO THE AGREEMENT,
UNLESS ALL COVERAGES REMAIN IN FULL FORCE AND EFFECT. ANY
DELAY IN THE WORK CAUSED BY A LAPSE IN COVERAGE SHALL BE NON -
EXCUSABLE, SHALL NOT BE GROUNDS FOR A TIME EXTENSION, AND WILL
BE SUBJECT TO ANY OTHER APPLICABLE PROVISIONS DESCRIBED IN THE
AGREEMENT OR ELSEWHERE IN THE RFQ DOCUMENTS CONCERNING
DELAY.
The Consultant shall secure and maintain throughout the duration of the Agreement, insurance
of such types and in such amounts not less than those specified below as satisfactory to City
naming the City as Additional Insured, underwritten by a firm rated A-X or better by A.M.
Best and qualified to do business in the State of Florida. The insurance coverage shall be
primary insurance with respect to the City, its officials, employees, agents and volunteers
naming the City as additional insured. Any insurance maintained by the City shall be in excess
of the Consultant’s insurance and shall not contribute to the Consultant’s insurance. The
insurance coverages shall include at a minimum the amounts set forth in this section and may
be increased by the Consultant as it deems necessary or prudent.
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Commercial General Liability coverage with limits of liability of not less than a $1,000,000.00
per Occurrence combined single limit for Bodily Injury and Property Damage. This Liability
Insurance shall also include Completed Operations and Product Liability coverages and
eliminate the exclusion with respect to property under the care, custody and control of
Consultant. The General Aggregate Liability limit and the Products/Completed Operations
Liability Aggregate limit shall be in the amount of $2,000,000.00 each.
Workers Compensation and Employer’s Liability insurance, to apply for all employees for
statutory limits as required by applicable state and federal laws. The policy(ies) must include
Employer’s Liability with minimum limits of $1,000,000.00 each accident. No employee,
subcontractor or agent of the Consultant shall be allowed to provide services pursuant to this
underlying RFQ who is not covered by Workers Compensation insurance.
Business Automobile Liability with minimum limits of $1,000,000.00 per Occurrence,
combined single limit for Bodily Injury and Property Damage. Coverage must be afforded on
a form no more restrictive than the latest edition of the Business Automobile Liability policy,
without restrictive endorsements, as filed by the Insurance Service Office, and must include
Owned, Hired, and Non-Owned Vehicles.
Professional Liability Insurance in an amount of not less than One Million Dollars
($1,000,000.00) per occurrence, single limit.
Coverage shall apply for a minimum of three years following completion of the services.
The above are minimum requirements for projects up to $100,000.00. For projects over
$100,000.00, the following increased limits are required:
• General Liability: $2,000,000.00
• Per Occurrence/$4,000,000 Aggregate
• Automobile Liability: $2,000,000.00
• Professional Liability: $3,000,000.00 Per Occurrence
F. WAIVER OF CLAIMS
Consultant’s acceptance of final payment shall constitute a full waiver of any and all claims
related to the obligation of payment by it against the City arising out of this Agreement or
otherwise related to the Project, except those previously made in writing and identified by the
Consultant as unsettled at the time of the final payment. Neither the acceptance of the
Consultants services nor payment by the City shall be deemed to be a waiver of the City’s
right against the Consultant.
G. TRUTH IN NEGOTIATION REPRESENTATIONS
1. Consultant warrants that Consultant has not employed or retained any company or
person, other than a bona fide employee working solely for Consultant, to solicit or
secure this Agreement and that Consultant has not paid or agreed to pay any person,
company, corporation, individual or firm, other than a bona fide employee working
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solely for Consultant, any fee, commission, percentage, gift or any other
consideration contingent upon or resulting from the award or making of this
Agreement.
2. In accordance with provisions of Section 287.055(5)(a), Florida Statutes, the
signature of this Agreement by the Consultant shall also act as the execution of a truth
in negotiation certificate certifying that the wage rates, overhead charges, and other
costs used to determine the compensation provided for in this Agreement are accurate,
complete and current as of the date of the Agreement and no higher than those charged
the Consultant's most favored customer for the same or substantially similar service.
Should the City determine that said rates and costs were significantly increased due to
incomplete, noncurrent or inaccurate representation, then said rates and compensation
provided for in this Agreement shall be adjusted accordingly.
H. TERMINATION OR SUSPENSION
1. Consultant shall be considered in material default of this Agreement and such default
will be considered cause for City to terminate this Agreement, in whole or in part, as
further set forth in this section, for any of the following reasons: (a) failure to begin and
continue Services under the Agreement in accordance with the RFQ, (b) failure to
properly and timely perform the services to be provided hereunder or as directed by
City pursuant to this Agreement, or (c) the bankruptcy or insolvency or a general
assignment for the benefit of creditors by Consultant or by any of Consultant's
principals, officers or directors, or (d) failure to obey laws, ordinances, regulations or
other codes of conduct, or (e) failure to perform or abide by the terms or spirit of this
Agreement; or (f) Consultant’s failure to suitably or continuously perform the Services in a
manner calculated to meet or accomplish the objectives in this Agreement or Work
Authorization, or repeated (whether negligent or intentional) submission for payment of false or
incorrect bills or invoices; (g) by the Contract Administrator for any fraud,
misrepresentation, or material misstatement by Consultant in the award or performance
of this Agreement or that violates any applicable requirement of Section 1-81, Broward
County Code of Ordinances; or (h) by the Contract Administrator upon the disqualification
of Consultant as a CBE or SBE if Consultant’s status as a CBE or SBE was a factor in the award
of this Agreement and such status was misrepresented by Consultant, or upon the disqualification
of one or more of Consultant’s CBE or SBE participants by County’s Director of the Office of
Economic and Small Business Development (OESBD) if any such participant’s status as a CBE
or SBE firm was a factor in the award of this Agreement and such status was misrepresented by
Consultant during the procurement or the performance of this Agreement; or (i) for any other
just cause. The City may so terminate this Agreement, in whole or in part, by giving the
Consultant a 30 calendar day written notice. If deficiencies are not corrected within the
30 calendar days, the City may, at its option, perform the required services or
Agreement to have them performed and deduct the cost of those services from the
agreement cost. In the event of such default and termination, any completed services
performed by the Contractor under the agreement shall, at the option of the City become
the City's property and the Contractor shall be entitled to receive equitable
compensation for any work completed to the satisfaction of the City. The Contractor,
however, shall not be relieved of liability to the City for damages sustained by the City
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by reason of any breach of the agreement by the Contractor, and the City may withhold
any payments to the Contractor for the purpose of set-off until such time as the amount
of damages due to the City from the Contractor can be determined. In addition to any
termination rights stated in this Agreement, City shall be entitled to seek any and all
available contractual or other remedies available at law or in equity.
It is agreed upon that if the Consultant is adjudged bankrupt, either voluntarily or
involuntarily, then this Agreement shall terminate effective the date and at the time the
bankruptcy petition is filed. Upon such filing of Bankruptcy, Consultant will
automatically be in default of this Agreement and the provisions of Article 9 will be
enforced at City’s discretion.
2. If, after notice of termination of this Agreement as provided for in paragraph H.1
above, it is determined for any reason that Consultant was not, in default, or that its
default was excusable, or that City otherwise was not entitled to the remedy against
Consultant provided for in paragraph I.1, then the notice of termination given pursuant
to paragraph I.1 shall be deemed to be the notice of termination provided for in
paragraph I.3 below and Consultant's remedies against City shall be the same as and
limited to those afforded Consultant under paragraph I.3 below.
3. City shall have the right to terminate this Agreement, in whole or in part, without cause
immediately upon certified presentation of written termination notice. Presentations
can be by certified mail, return receipt requested, or signed hand delivery receipt from
a process service, private or Sheriff’s deputy. In the event of such termination for
convenience, Consultant's recovery against City shall be limited to that portion of the
fee earned through the date of termination, together with any retainage withheld and
any costs reasonably incurred by Consultant that are directly attributable to the
termination, but Consultant shall not be entitled to any other or further recovery
against City, including, but not limited to, anticipated fees or profits on work not
required to be performed.
4. Upon termination, the Consultant shall deliver to the City all original papers, records,
documents, drawings, models, and other material set forth and described in this
Agreement.
5. The City shall have the power to suspend all or any portions of the services to be
provided by Consultant hereunder upon giving Consultant a 30 calendar day prior
written notice of such suspension. If all or any portion of the services to be rendered
hereunder are so suspended, the Consultant's sole and exclusive remedy shall be to
seek an extension of time to its schedule in accordance with the procedures set forth
in Agreement.
I. PERSONNEL
1. The Consultant is, and shall be, in the performance of all work services and activities
under this Agreement, an Independent Consultant, and not an employee, agent, or
servant of the City. All persons engaged in any of the work or services performed
pursuant to this Agreement shall at all times, and in all places, be subject to the
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Consultant's sole direction, supervision, and control. The Consultant shall exercise
control over the means and manner in which it and its employees perform the work,
and in all respects the Consultant's relationship and the relationship of its employees
to the City shall be that of an Independent Consultant and not as employees or agents
of the City.
2. The Consultant represents that it has, or will secure at its own expense, all necessary
personnel required to perform the services under this Agreement. Such personnel
shall not be employees of or have any contractual relationship with the City, nor shall
such personnel be entitled to any benefits of the City including, but not limited to,
pension, health and workers' compensation benefits.
3. All of the services required hereunder shall be performed by the Consultant or under
its supervision, and all personnel engaged in performing the services shall be fully
qualified and, if required, authorized or permitted under state and local law to perform
such services.
4. Any changes or substitutions in the Consultant's key personnel, as may be listed in
Consultant’s statement of qualifications, must be made known to the City's
Representative and written approval must be granted by the City's Representative
before said change or substitution can become effective, said approval for which shall
not unreasonably be withheld.
5. The Consultant warrants that all services shall be performed by skilled and competent
personnel to professional standards applicable to firms of similar local and national
reputation.
I. SUBCONTRACTING
Consultant shall not subcontract any services or work to be provided to City without the prior
written approval of the City's Representative. The City reserves the right to accept the use of
a subcontractor or to reject the selection of a particular subcontractor and to inspect all
facilities of any subcontractors in order to make a determination as to the capability of the
subcontractor to perform properly under this Agreement. The City's acceptance of a
subcontractor shall not be unreasonably withheld. The Consultant is encouraged to seek
minority and women business enterprises for participation in subcontracting opportunities.
Furthermore, all subcontractors shall be held to the same standards, terms and conditions of
this Agreement Document.
J. FEDERAL AND STATE TAX
1. The City is exempt from payment of Florida state sales and use taxes. The Consultant
shall not be exempted from paying sales tax to its suppliers for materials used to fulfill
contractual obligations with the City, nor is the Consultant authorized to use the City's
tax exemption number in securing such materials.
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2. The Consultant shall be responsible for payment of its own and its share of all federal,
state and local taxes, including its employees' payroll, payroll taxes, and benefits with
respect to this Agreement.
K. OWNERSHIP AND MAINTENANCE OF DOCUMENTS
3. Upon completion or termination of this Agreement, all records, documents, pictures,
maps, reports, computer assisted design other technical data, other than working
papers, prepared or developed by Consultant under this Agreement shall be delivered
to and become the property of City. Consultant, at its own expense.
4. The City and the Consultant shall comply with the provisions of Chapter 119, Florida
Statutes, pertaining to public records. Consultant assumes no liability for the use of
such documents by the City or others for purposes not intended under this Agreement.
5. Consultant will keep adequate records and supporting documentation which concern
or reflect its services hereunder. The records and documentation will be retained by
Consultant for a minimum of five (5) years from the date of termination of this
Agreement or the date the Project is completed, whichever is later.
6. City, or any duly authorized agents or representatives of City, shall have the right to
audit, inspect and copy all such records and documentation as often as they deem
necessary during the period of this Agreement and during the five (5) year period noted
above; provided, however, such activity shall be conducted only during normal
business hours.
7. In addition to other Agreement requirements provided by law, the Consultant shall:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the City in order to perform the service.
(b) Provide the public with access to public records on the same terms and
conditions that the City would provide the records and at a cost that does not exceed
the cost provided in the City’s public records policy.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by
law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to the
City all public records in possession of the Consultant upon termination of the
Agreement and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored
electronically must be provided to the City in a format that is compatible with the
information technology systems of the City.
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8. If the Consultant does not comply with a public records request, the City shall enforce
the Agreement in accordance with Section H. hereof.
9. The Consultant shall be required to cooperate with the City and other consultants
relative to providing information requested in a timely manner and in the specified
form. Any and all documents, records, disks, original drawings, or other information
shall become the property of the City for its use and/or distribution as may be deemed
appropriate by the City. Consultant is no liable for any damages, injury or costs
associated with the City use or distribution of these documents for purposes other than
those originally intended by Consultant. Consultant shall comply with the public
records laws embodied in chapter 119, Florida Statutes, and specifically shall:
(j) Keep and maintain public records required by the City in order to perform the Scope
of Services identified in the agreement.
(ii) Upon request from the City provide the City with any requested public records
or allow the requested records to be inspected or copied within reasonable time by
the City.
(iii) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by law
for the duration of the Agreement term and thereafter if the Consultant does not
transfer all records to the City.
(iv) Transfer, at no cost, to City all public records in possession of the Consultant
upon termination of this Agreement and destroy any duplicative public records that
are exempt or confidential and exempt from public records disclosure requirements.
All records stored electronically must be provided to the City, upon request from the
City, in a format that is compatible with the information technology systems of the
City. If the Consultant keeps and maintains public records upon conclusion of this
Agreement, the Consultant shall meet all applicable requirements for retaining
public records that would apply to the City.
(v) If Consultant does not comply with a public records request, the City shall
treat that omission as breach of this Agreement and enforce the Agreement
provision accordingly. Additionally, if the Consultant fails to provide records
when requested, the Consultant may be subject to penalties under section 119.10,
Florida Statutes and reasonable costs of enforcement, including attorney fees.
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IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT’S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT
THE CUSTODIAN OF PUBLIC RECORDS:
Name / Title: ELORA RIERA, CITY CLERK
Mailing Address: 100 W. Dania Beach Boulevard
Dania Beach, Florida 33004
Telephone number: 954-924-9800, Ext. 3623
Email: eriera@daniabeachfl.gov
M. INDEMNIFICATION
a. The Consultant agrees to indemnify and hold harmless and defend the City, its
officers, agents and employees against any loss, damage or expense (including all costs and
reasonable attorneys' fees) suffered by City from any claim, demand, judgment, decree, or
cause of action of any kind or nature arising out of any negligent error, omission, negligent
act, recklessness, or intentionally wrongful act of Consultant, its agents, servants, or
employees, in the performance of services under this Agreement.
b. The Consultant agrees to indemnify and hold harmless the City, its officers, agents
and employees against any loss, damage or expense (including all costs and reasonable
attorneys’ fees) suffered by City from (a) any breach or misconduct by the Consultant of this
Agreement, (b) any inaccuracy in or breach of any of the representations, warranties or
covenants made by the Consultant herein, (c) any claims, suits, actions, damages or causes
of action arising during the term of this Agreement for any personal injury, loss of life or
damage to property sustained by reason or as a result of performance of this Agreement by
the Consultant and the Consultant's agents, employees, invitees, and (d) Consultant
acknowledges and agrees that City would not enter into this Agreement without this
indemnification of City by Consultant, and that City's entering into this Agreement shall
constitute good and sufficient consideration for this indemnification. These provisions shall
survive the expiration or earlier termination of this Agreement. Nothing in this Agreement
shall be construed to affect in any way the City's rights, privileges, and immunities as set
forth in Section 768.28, Florida Statutes.
c. Consultant acknowledges that the general conditions of any construction contract
shall include language, satisfactory to the City’s attorney, in which the Consultant agrees to
hold harmless and to defend City, Consultant, their agents and employees, from all suits and
actions, including attorney’s fees, and all costs of litigation and judgments of any name and
description arising out of or incidental to the performance of the construction contract or
work performed thereunder. City acknowledges that Consultant shall be expressly named as
an indemnified party, and shall be held harmless, in the general conditions of any construction
contract, and shall be named as an additional insured in any Consultant’s insurance policies.
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d. The first ten dollars ($10.00) of remuneration paid to Consultant under this
Agreement shall be in consideration for the indemnification provided for in this section.
N. SUCCESSORS AND ASSIGNS
The City and the Consultant each binds itself and its successors, executors, administrators
and assigns to the other party of this Agreement and to the successors, executors,
administrators and assigns of such other party, in respect to all covenants of this Agreement.
Except as above, neither the City nor the Consultant shall assign, sublet, convey or transfer
its interest in this Agreement without the written consent of the other. Nothing herein shall
be construed as creating any personal liability on the part of any officer or agent of the City
which may be a party hereto, nor shall it be construed as giving any rights or benefits
hereunder to anyone other than the City and the Consultant.
O. REMEDIES AND GOVERNING LAW
(1) This Agreement shall be governed by the laws of the State of Florida. Any and all legal
action necessary to enforce the Agreement shall be held in Broward County, Florida. No
remedy herein conferred upon any party is intended to be exclusive of any other remedy, and
each and every such remedy shall be cumulative and shall be in addition to every other remedy
given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No
single or partial exercise by any party of any right, power, or remedy hereunder shall preclude
any other or further exercise thereof.
(2) WAIVER OF JURY TRIAL. EACH PARTY IRREVOCABLY AND
UNCONDITIONALLY WAIVES, TO THE FULLEST EXTENT PERMITTED BY
APPLICABLE LAW, ANY RIGHT IT MAY HAVE TO A TRIAL BY JURY IN ANY
LEGAL ACTION, PROCEEDING, CAUSE OF ACTION OR COUNTERCLAIM ARISING
OUT OF OR RELATING TO (a) THIS AGREEMENT, INCLUDING ANY
ATTACHMENTS OR DOCUMENTS ATTACHED TO THIS AGREEMENT; (b) ANY
OTHER DOCUMENT OR INSTRUMENT NOW OR HEREAFTER EXECUTED AND
DELIVERED IN CONNECTION WITH THIS AGREEMENT; OR (c) THE
TRANSACTIONS CONTEMPLATED BY THIS AGREEMENT. THIS WAIVER SHALL
SURVIVE THE TERMINATION OR EXPIRATION OF THIS AGREEMENT.
P. CONFLICT OF INTEREST AND REPRESENTATIONS
(1) The Consultant represents that it has no interest and shall acquire no interest, either
direct or indirect, which would conflict in any manner with the performance of services
required hereunder, as provided for in the Code of Ethics for Public Officers and
Employees (Chapter 112, Part III, Florida Statutes). The Consultant further represents
that no person having any interest shall be employed for said performance.
(2) The Consultant shall promptly notify the City, in writing, by certified mail, of all
potential conflicts of interest for any prospective business association, interest or other
circumstance which may influence or appear to influence the Consultant's judgment
or quality of services being provided hereunder. Such written notification shall