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Home My WebLink About2024-09-24 Regular City Commission Meeting Agenda Packet - Addendum No. 1 AGENDA DANIA BEACH CITY COMMISSION FINAL BUDGET HEARING & REGULAR MEETING TUESDAY, SEPTEMBER 24, 2024 - 7:00 PM ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES, EACH LOBBYIST SHALL FILE WITH THE CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL TWO HUNDRED FIFTY DOLLARS ($250.00) REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY WEBSITE: WWW.DANIABEACHFL.GOV. (ORDINANCE #2012-019; AMENDED BY ORDINANCE #2019-019) IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE CITY CLERK'S OFFICE, 100 W. DANIA BEACH BOULEVARD, DANIA BEACH, FL 33004, (954) 924-6800 EXTENSION 3624, AT LEAST 48 HOURS PRIOR TO THE MEETING. IN CONSIDERATION OF OTHERS, WE ASK THAT YOU: A. PLEASE TURN CELL PHONES OFF, OR PLACE ON VIBRATE. IF YOU MUST MAKE A CALL, PLEASE STEP OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING. B. IF YOU MUST SPEAK TO SOMEONE IN THE AUDIENCE, PLEASE SPEAK SOFTLY OR GO OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING. DECORUM POLICY FOR MEETINGS OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: INDIVIDUALS WHO WISH TO MAKE ANY “CITIZEN’S COMMENTS” UNDER THAT PORTION OF THE CITY COMMISSION AGENDA, OR WHO OTHERWISE WANT TO ADDRESS THE CITY COMMISSION, MUST FIRST BE REGISTERED WITH THE CITY CLERK (FORMS ARE AVAILABLE OUTSIDE OF THE CITY COMMISSION CHAMBERS AND MUST BE GIVEN TO THE CLERK BEFORE THE MEETING). OTHERS WHO WANT TO ADDRESS THE COMMISSION ON ANY MATTERS MUST FIRST BE RECOGNIZED BY THE MAYOR. ALL SUCH PERSONS MUST USE THE PODIUM IN THE COMMISSION CHAMBER. NO MORE THAN ONE PERSON AT A TIME MAY ADDRESS THE COMMISSION FROM THE PODIUM. COMMENTS ARE ONLY TO BE MADE TO THE CITY COMMISSION AND ARE NOT TO BE DIRECTED TO THE AUDIENCE OR CITY STAFF. NO INDIVIDUAL SHALL MAKE ANY SLANDEROUS OR UNDULY REPETITIVE REMARKS, OR ENGAGE IN ANY OTHER FORM OF BEHAVIOR THAT DISRUPTS OR IMPEDES THE ORDERLY CONDUCT OF THE MEETING, AS DETERMINED BY THE MAYOR. NO INDIVIDUAL MAY SPEAK DIRECTLY TO OR ADDRESS THE MAYOR, CITY COMMISSIONER OR CITY STAFF: COMMENTS ARE TO BE ONLY DIRECTED TO THE COMMISSION AS A WHOLE. NO CLAPPING, APPLAUDING, HECKLING OR VERBAL OUTBURSTS IN SUPPORT OF OR OPPOSITION TO A SPEAKER OR HIS OR HER REMARKS SHALL BE PERMITTED. NO SIGNS OR PLACARDS SHALL BE PERMITTED IN THE COMMISSION CHAMBER. IF ANY PERSON’S CONDUCT AS DETERMINED BY THE MAYOR IS FOUND TO BE DISRUPTIVE OR INTERFERES WITH THE ORDERLY CONDUCT OF THE MEETING, THE PERSON MAY BE ASKED BY THE MAYOR TO LEAVE THE COMMISSION CHAMBERS; IF THE PERSON DOES NOT LEAVE AND THE CONDUCT PERSISTS, THE CITY POLICE DEPARTMENT WILL BE REQUESTED TO ESCORT THE INDIVIDUAL FROM THE CITY COMMISSION CHAMBERS. ALL CELLULAR TELEPHONES ARE TO BE SILENCED DURING THE MEETING. ALL PERSONS EXITING THE COMMISSION CHAMBER SHALL DO SO QUIETLY. (RESOLUTION #2020-032) ADDENDUM NO. 1 (Items in red are new and/or revised) 1. CALL TO ORDER/ROLL CALL Page 1 of 314 Agenda – Dania Beach City Commission Tuesday, September 24, 2024 - 7:00 PM Page 2 of 7 2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE 3. BUDGET PUBLIC HEARING ITEMS 1. RESOLUTION NO. 2024-___ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 2024-2025 FOR OPERATING PURPOSES; ESTABLISHING THE DEBT MILLAGE APPROVED BY THE ELECTORATE; PROVIDING FOR A PUBLIC HEARING WHEN AND WHERE OBJECTIONS MAY BE HEARD AND QUESTIONS CONCERNING THE SAME WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Finance) 2. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE CITY’S FINAL ANNUAL BUDGET FOR THE FISCAL YEAR 2024-2025; PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS WILL BE HEARD AND QUESTIONS CONCERNING THE BUDGET WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Finance) 4. PRESENTATIONS AND SPECIAL EVENT APPROVALS 1. Service Award - Louis Brown, Public Services Department - Sponsored by Commissioner James 2. Request for Approval of Proclamation - Hispanic Heritage Month - Sponsored by Vice Mayor Lewellen 3. Solid Waste Authority Budget Presentation - Sponsored by Mayor Ryan 5. PROCLAMATIONS 1. Human Resource Professional Day - Sponsored by Mayor Ryan 2. Childhood Cancer Awareness Month - September 2024 - Sponsored by Commissioner Davis 3. Hispanic Heritage Month - Sponsored by Vice Mayor Lewellen Page 2 of 314 Agenda – Dania Beach City Commission Tuesday, September 24, 2024 - 7:00 PM Page 3 of 7 6. ADMINISTRATIVE REPORTS 1. City Manager 2. City Attorney 3. City Clerk - Reminders - October 7, 2024 CRA Board Meeting - 5:30 p.m. - October 7, 2024 City Commission Meeting - 7:00 p.m. 7. PUBLIC SAFETY REPORTS 8. CITIZENS' COMMENTS Addressing the Commission: A thirty (30) minute "Citizen Comments" period shall be designated on the agenda for citizens and interested persons to speak on matters whether or not scheduled on that day's agenda. Individuals wishing to speak on a matter not included on the "Public Hearing" section of the agenda, which matter pertains to an item before the City Commission which requires a decision of the City Commission, may do so by signing in and submitting a form to that effect with the City Clerk prior to the meeting. Speakers at Public Hearings shall also submit such a form. Each speaker shall be limited to 3 minutes for his or her comments. If more than ten (10) speakers express a desire to speak, the Commission shall determine on a meeting by meeting basis whether to (a) extend the time allotted for citizen comments to accommodate all speakers, or (b) whether to limit the number of speakers or amount of time per speaker. A speaker's time shall not be transferable to another speaker. 9. CONSENT AGENDA 1. Minutes: September 12, 2024 City Commission Meeting Minutes 2. Travel Requests: None. 3. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE RENEWAL OF THE COMPREHENSIVE PROPERTY & CASUALTY INSURANCE PROGRAM FOR THE CITY THROUGH RISK MANAGEMENT ASSOCIATES, INC., WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS, WHICH INSURANCE PACKAGE SHALL INCLUDE COVERAGE FOR PROPERTY, CRIME, LIABILITY, WORKERS’ COMPENSATION, AND OTHER COVERAGES TO INCLUDE THE NATIONAL FLOOD INSURANCE PROGRAM (“NFIP”), FOR A COMBINED ANNUAL PREMIUM AMOUNT OF TWO MILLION, TWO HUNDRED FIFTY- NINE THOUSAND SEVEN HUNDRED SEVEN DOLLARS ($2,259,707.00) FOR COVERAGE BEGINNING OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2025; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Human Resources) 4. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, Page 3 of 314 Agenda – Dania Beach City Commission Tuesday, September 24, 2024 - 7:00 PM Page 4 of 7 FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AND ACCEPT AN AGREEMENT WITH UNITED HEALTHCARE FOR THE CITY’S MEDICARE SUPPLEMENTAL INSURANCE COVERAGE, PROCURED BY THE GEHRING GROUP AS BROKER OF RECORD, FOR INSURANCE COVERAGE BEGINNING JANUARY 1, 2025 THROUGH DECEMBER 31, 2025 FOR MEDICARE ELIGIBLE RETIRED EMPLOYEES AND THEIR ELIGIBLE DEPENDENTS THAT EXCEEDS AN ANNUAL VENDOR TOTAL AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Human Resources) 5. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, TO TOLL ALL LIMITATIONS PERIODS ASSOCIATED WITH DANIA BEACH’S ABILITY TO SUE THE CITY OF HOLLYWOOD FOR THE ISSUES PERTAINING TO THE LARGE USER AGREEMENTS AS LITIGATED IN THE BROWARD COUNTY CIRCUIT COURT CASE STYLED CITY OF PEMBROKE PINES v. CITY OF HOLLYWOOD; AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A TOLLING AGREEMENT TO PRESERVE THE CITY’S STATUTE OF LIMITATIONS CLAIM DURING THE PENDING APPEALS BY THE CITY OF PEMBROKE PINES AND THE CITY OF HOLLYWOOD; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (City Attorney) 6. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A HIGHWAY MAINTENANCE MEMORANDUM OF AGREEMENT (“HMMOA”) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (“FDOT”) FOR THE IMPROVEMENTS MADE AS PART OF THE N. 22nd AVENUE/SW 12TH AVENUE PROJECT FROM STIRLING ROAD TO SHERIDAN STREET; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 7. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION OF REVENUES AND EXPENDITURES WITHIN THE PUBLIC ART FUND FOR FISCAL YEAR 2024-25; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Community Development) 8. RESOLUTION NO. 2024-______ Page 4 of 314 Agenda – Dania Beach City Commission Tuesday, September 24, 2024 - 7:00 PM Page 5 of 7 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO APPLY FOR AND ACCEPT A BEAUTIFICATION GRANT AND ENTER INTO A BEAUTIFICATION GRANT, LANDSCAPE CONSTRUCTION, AND MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR EAST DANIA BEACH BOULEVARD; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 9. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN ENGAGEMENT LETTER THAT EXCEEDS THE ANNUAL VENDOR THRESHOLD TOTAL AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00), WITH RONALD L. BOOK, P.A., FOR CONSULTING (LOBBYIST) SERVICES RELATED TO ISSUES OF CONCERN TO THE CITY OF DANIA BEACH INCLUDING MATTERS ASSOCIATED WITH BROWARD COUNTY AS WELL AS GENERAL LEGISLATION AND RELATED ISSUES AT THE STATE LEVEL IN AN AMOUNT NOT TO EXCEED SIXTY TWO THOUSAND FIVE HUNDRED DOLLARS ($62,500.00) FOR FISCAL YEAR 2024-25; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (City Manager) 10. BIDS AND REQUESTS FOR PROPOSALS 1. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE RANKING OF FIRMS THAT RESPONDED TO REQUEST FOR QUALIFICATIONS (“RFQ”) NO. 24-015, ENTITLED “DESIGN SERVICES FOR P.J. MELI AQUATICS COMPLEX IMPROVEMENTS”, AND TO AUTHORIZE CONTRACT NEGOTIATIONS WITH THE TOP-RANKED RESPONDER; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE (Parks & Recreation) 2. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE RANKING OF FIRMS THAT RESPONDED TO REQUEST FOR QUALIFICATIONS (“RFQ”) NO. 24-019, ENTITLED “DESIGN SERVICES FOR OLSEN MIDDLE SCHOOL PARK PROJECT”, AND TO AUTHORIZE CONTRACT NEGOTIATIONS WITH THE TOP-RANKED RESPONDER; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE (Parks & Recreation) Page 5 of 314 Agenda – Dania Beach City Commission Tuesday, September 24, 2024 - 7:00 PM Page 6 of 7 3. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE AWARD OF INVITATION TO BID (“ITB”) NO. 24-018, ENTITLED, “MULLIKIN PARK IMPROVEMENTS” TO BEJAR CONSTRUCTION, INC., IN AN AMOUNT NOT TO EXCEED SIX HUNDRED FIFTEEN THOUSAND FOUR HUNDRED SIXTY-ONE DOLLARS ($615,461.00), PLUS FIFTY THOUSAND DOLLARS ($50,000.00) IN CONTINGENCY FUNDS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Parks & Recreation) 4. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE RANKING OF CONSULTING FIRMS THAT RESPONDED TO REQUEST FOR QUALIFICATIONS (“RFQ”) NO. 24-012, ENTITLED “DESIGN SERVICES FOR THE NW 1 STREET COMPLETE STREETS IMPROVEMENT PROJECT”, AND SELECTING KIMLEY-HORN & ASSOCIATES AS THE FIRST RANKED FIRM; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 11. QUASI-JUDICIAL & PUBLIC HEARING ITEMS: None 12. FIRST READING ORDINANCES 1. ORDINANCE NO. 2024-______ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, PURSUANT TO SECTION 22-7A, OF THE CITY’S CODE OF ORDINANCES; AUTHORIZING CO-DESIGNATION OF A PORTION OF NW 2ND STREET, BETWEEN NW 4TH AVENUE AND NW 14TH WAY, BE KNOWN AS “NW 2ND STREET/HENRY N. WHITE, SR. STREET”, AFTER HOLDING TWO PUBLIC HEARINGS, AND AFTER A 4/5 VOTE OF THE ENTIRE CITY COMMISSION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Community Development) 13. SECOND READING ORDINANCES: None 14. DISCUSSION AND POSSIBLE ACTION: None 15. APPOINTMENTS 1. Education Advisory Board - 2 vacancies Page 6 of 314 Agenda – Dania Beach City Commission Tuesday, September 24, 2024 - 7:00 PM Page 7 of 7 - Vice Mayor Lewellen - Commissioner James (Switched with Commissioner Salvino at 9/12/24 meeting) 2. Marine Advisory Board - 2 vacancies - Vice Mayor Lewellen - Commissioner Salvino (Switched with Commissioner James at 9/12/24 meeting) 16. COMMISSION COMMENTS 1. Commissioner Davis 2. Commissioner James 3. Commissioner Salvino 4. Vice-Mayor Lewellen 5. Mayor Ryan 17. ADJOURNMENT Page 7 of 314 City of Dania Beach Finance Memorandum DATE: 9/24/2024 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Frank DiPaolo, Chief Financial Officer SUBJECT: Approval of a Resolution adopting final millage rates for the Fiscal Year beginning October 1, 2024 and ending September 30, 2025 Request: The City Administration requests approval of a Resolution adopting the final millage rates for the Fiscal Year beginning October 1, 2024 and ending September 30, 2025. Background: The City Manager has prepared and submitted to the City Commission an annual report covering the operation of the City and has set forth in it an estimate of the expenditures and revenues of the City for the ensuing year beginning October 1, 2024 and ending September 30, 2025. The City Manager has presented to the City Commission detailed information supporting such estimates, affording the City Commission a comprehensive understanding of the City Government for the ensuing period identified above, including expenditures for corresponding items during the last two fiscal years and increased and decreased demands for the ensuing year as compared with corresponding appropriations for the last fiscal year. The City Commission has met and carefully considered the annual report and estimate and has determined and fixed the amount necessary to carry on the government of the City for the ensuing year, has prepared a tentative budget setting forth the amounts necessary to be raised for the various departments of the City, and has appropriated such amounts to the various departments of the City considering the applicable funds on hand and the estimated departmental revenues. The City Commission has determined that in order to produce a sufficient sum to fund the final proposed budget, it is necessary that an operating millage of 5.9998 be levied against ad valorem valuation of property subject to taxation in the City and the “rolled back rate” is 5.7147 mills, and the proposed millage reflects a 4.99% increase over the rolled-back rate. The City Commission has further determined that, in order to sufficiently fund its debt obligations, the voted debt service millage rate shall be 0.0985 mills. Budgetary Impact Adoption of the following final millage rates will provide the required funding for the operations Page 8 of 314 and debt service of the City of Dania Beach for the Fiscal Year ending September 30, 2025: Operating: 5.9998 (no change) Debt Service: 0.0985 (0.0085 decrease) Total combined millage levy: 6.0983 This results in a gross combined ad valorem levy of $42,784,577 and net budgeted revenue of $40,860,000. Recommendation Approve the Resolution adopting final millage rates for the Fiscal Year beginning October 1, 2024 and ending September 30, 2025. Page 9 of 314 RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 2024-2025 FOR OPERATING PURPOSES; ESTABLISHING THE DEBT MILLAGE APPROVED BY THE ELECTORATE; PROVIDING FOR A PUBLIC HEARING WHEN AND WHERE OBJECTIONS MAY BE HEARD AND QUESTIONS CONCERNING THE SAME WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Charter of the City of Dania Beach, Florida, requires that the City Commission shall, by Resolution, adopt an annual budget, determine the amount of millage necessary to be levied and publish the budget so adopted, together with a notice stating the time and place where objections may be be heard and questions concerning the objections may be answered; and WHEREAS, the City Manager of the City of Dania Beach, Florida, has prepared and submitted to the City Commission an annual report covering the operation of the City and has set forth in it an estimate of the expenditures and revenues of the City for the ensuing year beginning October 1, 2024 and ending September 30, 2025, with sufficient copies of such report and estimate being on file in the office of the City Clerk, so that any interested parties may obtain copies upon request; and WHEREAS, pursuant to the referendum approved by the voters of the City in the March 2005 General Election, the issuance of General Obligation Bonds in an amount not to exceed $10,300,000.00 was authorized; and WHEREAS, the City has issued an initial General Obligation Bond in the amount of $10,300,000.00 and the City will be levying a debt millage equal to 0.0985 mills toward the payment of principal and interest on the Bond; and WHEREAS, the City Manager has presented to the City Commission detailed information supporting such estimate, affording the City Commission a comprehensive understanding of the City Government for the ensuing period identified above, including expenditures for corresponding items during the last two fiscal years and increase and decrease demands for the ensuing year as compared with corresponding appropriations for the last fiscal year; and Page 10 of 314 2 RESOLUTION # 2024-______ WHEREAS, the City Commission has met and carefully considered the annual report and estimate and has determined and fixed the amount necessary to carry on the government of the City for the ensuing year, has prepared a budget setting forth the amounts necessary to be raised for the various departments of the City, and has appropriated such amounts to the various departments of the City considering the applicable funds on hand and the estimated departmental revenues; and WHEREAS, the City Commission has determined that in order to produce a sufficient sum to fund the proposed budget, it is necessary that an operating millage of 5.9998 mills be levied against ad valorem valuation of property subject to taxation in the City of Dania Beach; and WHEREAS, the “rolled back rate” as computed in accordance with the provisions of Section 200.065(1), Florida Statutes, is 5.7147 mills, and the proposed millage reflects a 4.99% increase from the rolled-back rate. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the operating millage necessary to be levied against ad valorem valuation of property subject to taxation in the City of Dania Beach to produce a sufficient sum, which, together with departmental revenue will be adequate to pay the appropriations made in the budget, is as follows: FOR OPERATING BUDGET: (GENERAL MUNICIPAL MILLAGE)5.9998 MILLS Section 2.That the millage rate is a 4.99% increase from the rolled back of 5.7147 mills as computed in accordance with the provisions of Section 200.065(1), Florida Statutes. Section 3.That the voted debt service millage rate is 0.0985 mills in accordance with the provisions of law pursuant to Chapter 200, Florida Statutes. Section 4.That the City’s aggregate millage rate is 6.0983 Mills (5.9998 Mills for operating and 0.0985 Mills for debt service). Section 5.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6.That this Resolution shall take effect and be in force immediately upon its passage and adoption. Page 11 of 314 3 RESOLUTION # 2024-______ PASSED AND ADOPTED on September 24, 2024. Motion by ______________________, second by ________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Joyce L. Davis ____ ____ Commissioner Tamara James ____ ____ Commissioner Marco Salvino ____ ____ Vice Mayor Lori Lewellen ____ ____ Mayor Archibald J. Ryan IV ____ ____ ATTEST: ELORA REIRA, MMC ARCHIBALD J. RYAN IV CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY Page 12 of 314 CERTIFICATION OF TAXABLE VALUE DR-420 R. 5/12 Rule 12D-16.002 Florida Administrative Code Effective 11/12 Year :County : Principal Authority :Taxing Authority : SECTION I : COMPLETED BY PROPERTY APPRAISER 1.Current year taxable value of real property for operating purposes $(1) 2.Current year taxable value of personal property for operating purposes $(2) 3.(3)Current year taxable value of centrally assessed property for operating purposes $ 4.(4)Current year gross taxable value for operating purposes (Line 1 plus Line 2 plus Line 3)$ 5.(5) Current year net new taxable value (Add new construction, additions, rehabilitative improvements increasing assessed value by at least 100%, annexations, and tangible personal property value over 115% of the previous year's value. Subtract deletions.) $ 6.(6)Current year adjusted taxable value (Line 4 minus Line 5)$ 7.(7)$Prior year FINAL gross taxable value from prior year applicable Form DR-403 series 8.(8)Does the taxing authority include tax increment financing areas? If yes, enter number of worksheets (DR-420TIF) attached. If none, enter 0 Number 9.(9) NumberDoes the taxing authority levy a voted debt service millage or a millage voted for 2 years or less under s. 9(b), Article VII, State Constitution? If yes, enter the number of DR-420DEBT, Certification of Voted Debt Millage forms attached. If none, enter 0 SIGN HERE Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge. Date : SECTION II : COMPLETED BY TAXING AUTHORITY If this portion of the form is not completed in FULL your taxing authority will be denied TRIM certification and possibly lose its millage levy privilege for the tax year. If any line is not applicable, enter -0-. 10.Prior year operating millage levy (If prior year millage was adjusted then use adjusted millage from Form DR-422) (10)per $1,000 11.(11)Prior year ad valorem proceeds (Line 7 multiplied by Line 10, divided by 1,000)$ 12.(12)$Amount, if any, paid or applied in prior year as a consequence of an obligation measured by a dedicated increment value (Sum of either Lines 6c or Line 7a for all DR-420TIF forms) 13. 14. (13) (14) Adjusted prior year ad valorem proceeds (Line 11 minus Line 12)$ $Dedicated increment value, if any (Sum of either Line 6b or Line 7e for all DR-420TIF forms) 15.(15)$Adjusted current year taxable value (Line 6 minus Line 14) 16.Current year rolled-back rate (Line 13 divided by Line 15, multiplied by 1,000) per $1000 (16) 17.(17)per $1000Current year proposed operating millage rate 18.(18) $ Total taxes to be levied at proposed millage rate (Line 17 multiplied by Line 4, divided by 1,000) Continued on page 2 YES NO YES NO Signature of Property Appraiser: Reset Form Print Form 2024 Broward City of Dania Beach City of Dania Beach - Operating 5,632,470,970 1,376,982,226 6,367,109 7,015,820,305 249,644,700 6,766,175,605 6,444,680,146 0 1 6/27/2024 4:35:07 PM 5.9998 38,666,792 0 38,666,792 0 6,766,175,605 5.7147 5.9998 42,093,519 4 4 Electronically Certified by Property Appraiser Page 13 of 314 DR-420 R. 5/12 Page 2 19.TYPE of principal authority (check one)County Independent Special District (19) Municipality Water Management District (20)20. Applicable taxing authority (check one)Principal Authority Dependent Special District MSTU Water Management District Basin 21.(21)Is millage levied in more than one county? (check one)Yes No DEPENDENT SPECIAL DISTRICTS AND MSTUs STOP HERE - SIGN AND SUBMIT 22. (22)$ Enter the total adjusted prior year ad valorem proceeds of the principal authority, all dependent special districts, and MSTUs levying a millage. (The sum of Line 13 from all DR-420 forms) 23.Current year aggregate rolled-back rate (Line 22 divided by Line 15, multiplied by 1,000)(23)per $1,000 24.(24)$Current year aggregate rolled-back taxes (Line 4 multiplied by Line 23, divided by 1,000) 25.(25)$ Enter total of all operating ad valorem taxes proposed to be levied by the principal taxing authority, all dependent districts, and MSTUs, if any. (The sum of Line 18 from all DR-420 forms) (26)Current year proposed aggregate millage rate (Line 25 divided by Line 4, multiplied by 1,000)per $1,000 (27)Current year proposed rate as a percent change of rolled-back rate (Line 26 divided by Line 23, minus 1, multiplied by 100)% S I G N H E R E Taxing Authority Certification I certify the millages and rates are correct to the best of my knowledge. The millages comply with the provisions of s. 200.065 and the provisions of either s. 200.071 or s. 200.081, F.S. Date : Title :Contact Name and Contact Title : Mailing Address :Physical Address : City, State, Zip :Phone Number :Fax Number : Instructions on page 3 First public budget hearing Date :Time :Place : 27. 26. Signature of Chief Administrative Officer : 4 4 4 38,666,792 5.7147 40,093,308 42,093,519 5.9998 4.9900 9/12/2024 19:00:00 EST 100 W Dania Beach Blvd Dania Beach 33004 Page 14 of 314 DR-420 R. 5/12 Page 3 CERTIFICATION OF TAXABLE VALUE INSTRUCTIONS “Principal Authority” is a county, municipality, or independent special district (including water management districts). “Taxing Authority” is the entity levying the millage. This includes the principal authority, any special district dependent to the principal authority, any county municipal service taxing unit (MSTU), and water management district basins. Each taxing authority must submit to their property appraiser a DR-420 and the following forms, as applicable: · DR-420TIF, Tax Increment Adjustment Worksheet · DR-420DEBT, Certification of Voted Debt Millage · DR-420MM-P, Maximum Millage Levy Calculation - Preliminary Disclosure Section I: Property Appraiser Use this DR-420 form for all taxing authorities except school districts. Complete Section I, Lines 1 through 9, for each county, municipality, independent special district, dependent special district, MSTU, and multicounty taxing authority. Enter only taxable values that apply to the taxing authority indicated. Use a separate form for the principal authority and each dependent district, MSTU and water management district basin. Line 8 Complete a DR-420TIF for each taxing authority making payments to a redevelopment trust fund under Section 163.387 (2)(a), Florida Statutes or by an ordinance, resolution or agreement to fund a project or to finance essential infrastructure. Check "Yes" if the taxing authority makes payments to a redevelopment trust fund. Enter the number of DR-420TIF forms attached for the taxing authority on Line 8. Enter 0 if none. Line 9 Complete a DR-420DEBT for each taxing authority levying either a voted debt service millage (s.12, Article VII, State Constitution) or a levy voted for two years or less (s. 9(b), Article VII, State Constitution). Check “Yes” if the taxing authority levies either a voted debt service millage or a levy voted for 2 years or less (s. 9(b), Article VII, State Constitution). These levies do not include levies approved by a voter referendum not required by the State Constitution. Complete and attach DR-420DEBT. Do not complete a separate DR-420 for these levies. Send a copy to each taxing authority and keep a copy. When the taxing authority returns the DR-420 and the accompanying forms, immediately send the original to: Florida Department of Revenue Property Tax Oversight - TRIM Section P. O. Box 3000 Tallahassee, Florida 32315-3000 Section II: Taxing Authority Complete Section II. Keep one copy, return the original and one copy to your property appraiser with the applicable DR-420TIF, DR-420DEBT, and DR-420MM-P within 35 days of certification. Send one copy to the tax collector. “Dependent special district” (ss. 200.001(8)(d) and 189.403(2), F.S.) means a special district that meets at least one of the following criteria: l The membership of its governing body is identical to that of the governing body of a single county or a single municipality. l All members of its governing body are appointed by the governing body of a single county or a single municipality. l During their unexpired terms, members of the special district's governing body are subject to removal at will by the governing body of a single county or a single municipality. l The district has a budget that requires approval through an affirmative vote or can be vetoed by the governing body of a single county or a single municipality. "Independent special district” (ss. 200.001(8)(e) and 189.403 (3), F.S.) means a special district that is not a dependent special district as defined above. A district that includes more than one county is an independent special district unless the district lies wholly within the boundaries of a single municipality. “Non-voted millage” is any millage not defined as a “voted millage” in s. 200.001(8)(f), F.S. Lines 12 and 14 Adjust the calculation of the rolled-back rate for tax increment values and payment amounts. See the instructions for DR-420TIF. On Lines 12 and 14, carry forward values from the DR-420TIF forms. Line 24 Include only those levies derived from millage rates. All TRIM forms for taxing authorities are available on our website at http://dor.myflorida.com/dor/property/trim Page 15 of 314 DR-420DEBT R. 6/10 Rule 12D-16.002 Florida Administrative Code Effective 11/12 Year :County : Principal Authority :Taxing Authority : Levy Description : 1. SECTION I: COMPLETED BY PROPERTY APPRAISER Current year taxable value of real property for operating purposes (1)$ 2.Current year taxable value of personal property for operating purposes $(2) 3.Current year taxable value of centrally assessed property for operating purposes $(3) 4.Current year gross taxable value for operating purposes (Line 1 plus Line 2 plus Line 3)(4)$ SIGN HERE Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge. Signature of Property Appraiser :Date : SECTION II: COMPLETED BY TAXING AUTHORITY 5.Current year proposed voted debt millage rate per $1,000 (5) 6.Current year proposed millage voted for 2 years or less under s. 9(b) Article VII, State Constitution per $1,000 (6) S I G N H E R E Taxing Authority Certification I certify the proposed millages and rates are correct to the best of my knowledge. Signature of Chief Administrative Officer :Date : Title :Contact Name and Contact Title : Mailing Address :Physical Address : City, State, Zip :Phone Number : CERTIFICATION OF VOTED DEBT MILLAGE Fax Number : INSTRUCTIONS Property appraisers must complete and sign Section I of this form with the DR-420, Certification of Taxable Value, and DR-420S, Certification of School Taxable Value, and provide it to all taxing authorities levying a - Voted debt service millage levied under Section 12, Article VII of the State Constitution or - Millage voted for two years or less under s. 9(b), Article VII of the State Constitution Section I: Property Appraiser Use a separate DR-420DEBT for each voted debt service millage that's levied by a taxing authority. The property appraiser should check the Yes box on Line 9 of DR-420, Certification of Taxable Value, or Line 8 of DR-420S, Certification of School Taxable Value. The property appraiser should provide the levy description and complete Section I, Lines 1 through 4 of this form, for each voted debt service millage levied. Enter only taxable values that apply to the voted debt service millage indicated. Sign, date, and forward the form to the taxing authority with the DR-420. Section II: Taxing Authority Each taxing authority levying a voted debt service millage requiring this form must provide the proposed voted debt millage rate on Line 5. If a DR-420DEBT wasn't received for any - Voted debt service millages or - Millages voted for two years or less contact the property appraiser as soon as possible and request a DR-420DEBT. Sign, date, and return the form to your property appraiser with the DR-420 or DR-420S. All TRIM forms for taxing authorities are available on our website at http://dor.myflorida.com/dor/property/trim Print FormReset Form 2024 Broward City of Dania Beach City of Dania Beach - Voted, Debt City of Dania Beach - Voted, Debt 5,632,470,970 1,376,982,226 6,367,109 7,015,820,305 Electronically Certified by Property Appraiser 6/27/2024 4:35:07 PM 0.0985 Page 16 of 314 MAXIMUM MILLAGE LEVY CALCULATION PRELIMINARY DISCLOSURE For municipal governments, counties, and special districts DR-420MM-P R. 5/12 Rule 12D-16.002 Florida Administrative Code Effective 11/12 Year:County: Principal Authority :Taxing Authority: 1.(1)Is your taxing authority a municipality or independent special district that has levied ad valorem taxes for less than 5 years?Yes No IF YES, STOP HERE. SIGN AND SUBMIT. You are not subject to a millage limitation. 2.(2)per $1,000Current year rolled-back rate from Current Year Form DR-420, Line 16 3.Prior year maximum millage rate with a majority vote from 2020 Form DR-420MM, Line 13 per $1,000 (3) 4.(4)per $1,000Prior year operating millage rate from Current Year Form DR-420, Line 10 If Line 4 is equal to or greater than Line 3, skip to Line 11. If less, continue to Line 5. Adjust rolled-back rate based on prior year majority-vote maximum millage rate 5.(5)Prior year final gross taxable value from Current Year Form DR-420, Line 7 $ 6.(6)$Prior year maximum ad valorem proceeds with majority vote (Line 3 multiplied by Line 5 divided by 1,000) 7.(7)$Amount, if any, paid or applied in prior year as a consequence of an obligation measured by a dedicated increment value from Current Year Form DR-420 Line 12 8.(8)Adjusted prior year ad valorem proceeds with majority vote (Line 6 minus Line 7)$ 9.Adjusted current year taxable value from Current Year form DR-420 Line 15 $(9) 10.Adjusted current year rolled-back rate (Line 8 divided by Line 9, multiplied by 1,000)per $1,000 (10) Calculate maximum millage levy 11.(11)Rolled-back rate to be used for maximum millage levy calculation (Enter Line 10 if adjusted or else enter Line 2)per $1,000 12.Adjustment for change in per capita Florida personal income (See Line 12 Instructions)(12) 13.Majority vote maximum millage rate allowed (Line 11 multiplied by Line 12)(13)per $1,000 14.Two-thirds vote maximum millage rate allowed (Multiply Line 13 by 1.10)per $1,000 (14) 15.Current year proposed millage rate per $1,000 (15) 16.(16)Minimum vote required to levy proposed millage: (Check one) a. Majority vote of the governing body: Check here if Line 15 is less than or equal to Line 13. The maximum millage rate is equal to the majority vote maximum rate. Enter Line 13 on Line 17. b. Two-thirds vote of governing body: Check here if Line 15 is less than or equal to Line 14, but greater than Line 13. The maximum millage rate is equal to proposed rate. Enter Line 15 on Line 17. c. Unanimous vote of the governing body, or 3/4 vote if nine members or more: Check here if Line 15 is greater than Line 14. The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17. d. Referendum: The maximum millage rate is equal to the proposed rate. Enter Line 15 on Line 17. 17.The selection on Line 16 allows a maximum millage rate of (Enter rate indicated by choice on Line 16)(17)per $1,000 18.(18)Current year gross taxable value from Current Year Form DR-420, Line 4 $ Continued on page 2 Reset Form Print Form 2024 Broward City of Dania Beach City of Dania Beach - Operating 4 5.7147 5.5802 5.9998 6,444,680,146 0 6,766,175,605 5.7147 6.0399 1.0569 6.6439 5.9998 4 6.0399 7,015,820,305 Page 17 of 314 DR-420MM-P R. 5/12 Page 2 19.Current year proposed taxes (Line 15 multiplied by Line 18, divided by 1,000)(19)$ 20.(20)Total taxes levied at the maximum millage rate (Line 17 multiplied by Line 18, divided by 1,000)$ DEPENDENT SPECIAL DISTRICTS AND MSTUs STOP HERE. SIGN AND SUBMIT. 21.Enter the current year proposed taxes of all dependent special districts & MSTUs levying a millage . (The sum of all Lines 19 from each district's Form DR-420MM-P)$(21) 22.Total current year proposed taxes (Line 19 plus Line 21)(22)$ Total Maximum Taxes 23.(23)Enter the taxes at the maximum millage of all dependent special districts & MSTUs levying a millage (The sum of all Lines 20 from each district's Form DR-420MM-P)$ 24.Total taxes at maximum millage rate (Line 20 plus Line 23)(24)$ Total Maximum Versus Total Taxes Levied 25.Are total current year proposed taxes on Line 22 equal to or less than total taxes at the maximum millage rate on Line 24? (Check one)YES NO (25) S I G N H E R E Taxing Authority Certification I certify the millages and rates are correct to the best of my knowledge. The millages comply with the provisions of s. 200.065 and the provisions of either s. 200.071 or s. 200.081, F.S. Signature of Chief Administrative Officer :Date : Title :Contact Name and Contact Title : Mailing Address :Physical Address : City, State, Zip :Phone Number :Fax Number : Complete and submit this form DR-420MM-P, Maximum Millage Levy Calculation-Preliminary Disclosure, to your property appraiser with the form DR-420, Certification of Taxable Value. Instructions on page 3 Taxing Authority : 42,093,519 42,374,853 0 42,093,519 0 42,374,853 4 Page 18 of 314 DR-420MM-P R. 5/12 Page 3 MAXIMUM MILLAGE LEVY CALCULATION PRELIMINARY DISCLOSURE INSTRUCTIONS General Instructions Each of the following taxing authorities must complete a DR-420MM-P. • County • Municipality • Special district dependent to a county or municipality • County MSTU • Independent special district, including water management districts • Water management district basin Voting requirements for millages adopted by a two-thirds or a unanimous vote are based on the full membership of the governing body, not on the number of members present at the time of the vote. This form calculates the maximum tax levy for 2021 allowed under s. 200.065(5), F.S. Counties and municipalities, including dependent special districts and MSTUs, which adopt a tax levy at the final hearing higher than allowed under s. 200.065, F.S., may be subject to the loss of their half-cent sales tax distribution. DR-420MM-P shows the preliminary maximum millages and taxes levied based on your proposed adoption vote. Each taxing authority must complete, sign, and submit this form to their property appraiser with their completed DR-420, Certification of Taxable Value. The vote at the final hearing and the resulting maximum may change. After the final hearing, each taxing authority will file a final Form DR-420MM, Maximum Millage Levy Calculation Final Disclosure, with Form DR-487, Certification of Compliance, with the Department of Revenue. Specific tax year references in this form are updated each year by the Department. Line Instructions Lines 5-10 Only taxing authorities that levied a 2020 millage rate less than their maximum majority vote rate must complete these lines. The adjusted rolled-back rate on Line 10 is the rate that would have been levied if the maximum vote rate for 2020 had been adopted. If these lines are completed, enter the adjusted rate on Line 11. Line 12 This line is entered by the Department of Revenue. The same adjustment factor is used statewide by all taxing authorities. It is based on the change in per capita Florida personal income (s. 200.001(8)(i), F.S.), which Florida Law requires the Office of Economic and Demographic Research to report each year. Lines 13 and 14 Millage rates are the maximum that could be levied with a majority or two-thirds vote of the full membership of the governing body. With a unanimous vote of the full membership (three-fourths vote of the full membership if the governing body has nine or more members) or a referendum, the maximum millage rate that can be levied is the taxing authority’s statutory or constitutional cap. Line 16 Check the box for the minimum vote necessary at the final hearing to levy your adopted millage rate. Line 17 Enter the millage rate indicated by the box checked in Line 16. If the proposed millage rate is equal to or less than the majority vote maximum millage rate, enter the majority vote maximum. If a two-thirds vote, a unanimous vote, or a referendum is required, enter the proposed millage rate. For a millage requiring more than a majority vote, the proposed millage rate must be entered on Line 17, rather than the maximum rate, so that the comparisons on Lines 21 through 25 are accurate. All TRIM forms for taxing authorities are available on our website at http://floridarevenue.com/property/Pages/Forms.aspx Page 19 of 314 City of Dania Beach Finance Memorandum DATE: 9/24/2024 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Frank DiPaolo, Chief Financial Officer SUBJECT: Approval of the Final Annual Budget for the City for the Fiscal Year 2024-2025 Request: The City Administration requests that the City Commission approve the final Annual Budget for the City for the Fiscal Year 2024-2025. Background: The City Manager has prepared and submitted to the City Commission an annual report covering the operation of the City and has set forth in it an estimate of the expenditures and revenues of the City for the ensuing year, beginning October 1, 2024 and ending September 30, 2025. The City Manager has presented to the City Commission detailed information supporting such estimate, affording the City Commission a comprehensive understanding of the City Government for the ensuing period, including expenditures for corresponding items during the last two fiscal years and increased and decreased demands for the ensuing year as compared with corresponding appropriations for the last fiscal year. The City Commission has met and carefully considered such annual report and estimate for the ensuing year, has prepared a final budget setting forth the amounts necessary to be raised for the various departments of the City and has appropriated the amounts to the various departments of the City considering the applicable funds on hand and the estimated departmental revenues. Budgetary Impact The total budgeted revenues and expenditures across all budgeted funds equals $164,339,611. Recommendation Approve the Resolution adopting the final Annual Budget for the Fiscal Year 2024-2025. Page 20 of 314 RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE CITY’S FINAL ANNUAL BUDGET FOR THE FISCAL YEAR 2024-2025; PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS WILL BE HEARD AND QUESTIONS CONCERNING THE BUDGET WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Charter of the City of Dania Beach, Florida, requires that the City Commission shall, by Resolution, adopt an annual budget, determine the amount of millage necessary to be levied and publish the budget so adopted, together with a notice stating the time and place where objections to it may be heard; and WHEREAS, the City Manager of the City of Dania Beach, Florida, has prepared and submitted to the City Commission an annual report covering the operation of the City and has set forth in it an estimate of the expenditures and revenues of the City for the ensuing year, beginning October 1, 2024 and ending September 30, 2025, with a copy of the report and estimate being on file in the office of the City Clerk so that any interested parties may view such copy upon request; and WHEREAS, the City Manager has presented to the City Commission detailed information supporting such estimate, affording the City Commission a comprehensive understanding of the City Government for the ensuing period, including expenditures for corresponding items during the last two fiscal years with increased and decreased demands for the ensuing year as compared with corresponding appropriations for the last fiscal year; and WHEREAS, the City Commission has met and carefully considered such annual report and estimates for the ensuing year, has prepared a tentative budget setting forth the amounts necessary to be raised for the various departments of the City and has appropriated the amounts to the various departments of the City considering the applicable funds on hand and the estimated departmental revenues; and WHEREAS, the City Commission considered public input at its first public hearing on September 12, 2024, reviewing the proposed annual budget and approved adjustments to the proposed budget for the coming fiscal year. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Page 21 of 314 RESOLUTION #2024-______2 Section 1.That a final approved budget, as adjusted, for the City of Dania Beach, Florida, for the fiscal year beginning October 1, 2024, and ending September 30, 2025, is adopted. A copy of the budget summary is attached as Exhibit “A” to this Resolution and is made a part of it by this reference, and the appropriations set out in it are made for the maintenance and carrying on of the government of the City of Dania Beach, Florida, and for the purpose of paying debt service requirements, if any, of the City for the fiscal year beginning October 1, 2024 and ending September 30, 2025. Section 2.That all delinquent taxes, collected as proceeds from levies of operating millages for former years are specifically appropriated for the use and benefit of the “General Fund”. Section 3.Automatic Amendment: That the Fiscal Year 2024-2025 budget is automatically amended to reappropriate open encumbrances that the Finance Department has not closed during its normal and appropriate annual fiscal year-end review of open purchase orders, to fund outstanding contracts and fund capital projects reserved or unexpended from Fiscal Year 2023- 2024 and before, such appropriations having been previously approved by the City Commission. Section 4.Contingency Funds: That department heads or their designee shall only be allowed to transfer funds from their designated contingency accounts below an aggregate amount of Fifty thousand dollars ($50,000.00) with City Manager approval. Aggregate amounts above the Fifty thousand dollars ($50,000.00) threshold that are requested to be transferred from Contingency must be approved by the City Commission. Section 5.Reserve Funds: That individual disbursements of fund balance reserves below Twenty-Five Thousand Dollars ($25,000.00) may be authorized by the City Manager from time to time for a single purpose/initiative, until the aggregate total of all such disbursements has exceeded One Hundred Thousand Dollars ($100,000.00) within a single fiscal year, upon which all disbursements, regardless of amount, shall be authorized by a resolution of the City Commission. Section 6.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 7.That this Resolution shall take effect and be in force immediately upon its passage and adoption. Page 22 of 314 RESOLUTION #2024-______3 PASSED AND ADOPTED on September 24, 2024 Motion by ______________________, second by ________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Joyce L. Davis ____ ____ Commissioner Tamara James ____ ____ Commissioner Marco Salvino ____ ____ Vice Mayor Lori Lewellen ____ ____ Mayor Archibald J. Ryan IV ____ ____ ATTEST: ELORA REIRA, MMC ARCHIBALD J. RYAN IV CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY Page 23 of 314 General Fund Special Revenue Funds Debt Service Fund Utility Enterprise Funds Ocean Park Enterprise Fund Internal Service Funds TOTALS Revenue Taxes $ 50,214,858 $ - $- $- $- $-$ 50,214,858 Permits, Fees and Special Assessments 12,167,027 4,423,500 - 5,610,000 -- 22,200,527 Intergovernmental Revenue 4,799,117 - - 5,700,000 -- 10,499,117 Charges for Services 3,279,245 2,895,000 - 13,927,000 2,545,000 -22,646,245 Judgments, Fines, and Forfeits 315,000 - - 300,000 -615,000 Miscellaneous Revenues 5,657,674 435,000 - 2,245,000 3,105,189 -11,442,863 Other Sources 7,475,501 2,072,523 1,958,827 29,024,516 322,536 5,867,098 46,721,001 $ 83,908,422 $ 9,826,023 $ 1,958,827 $ 56,506,516 $ 6,272,725 $ 5,867,098 $ 164,339,611 Expenditure City Commission $ 1,046,726 $ - $- $- $- $-$ 1,046,726 City Manager 1,639,365 -- -- -1,639,365 Human Resources / Risk Mgmt. 1,795,401 -- -- -1,795,401 Legal 910,508 -- -- -910,508 Community Development / Parking 2,802,918 6,066,439 - - 2,564,559 -11,433,916 City Clerk 440,579 - - - - -440,579 Finance / Information Technology 3,388,717 - - 828,125 - 3,354,219 7,571,061 General Government 13,494,296 - 799,237 - - - 14,293,533 Police Services 21,971,371 -- - - -21,971,371 Fire Rescue 19,951,673 -- - - -19,951,673 Solid Waste - 3,598,186 - - - - 3,598,186 Public Services / Fleet / Facilities 9,138,051 161,398 - - - 2,512,879 11,812,328 Recreation / Marina / Pier 7,328,817 - 1,159,590 - 3,708,166 -12,196,573 Water Utility - - - 9,843,930 - - 9,843,930 Sewer Utility - - - 18,174,461 - - 18,174,461 Stormwater - - - 27,660,000 - - 27,660,000 $ 83,908,422 $ 9,826,023 $ 1,958,827 $ 56,506,516 $ 6,272,725 $ 5,867,098 $ 164,339,611 Comprehensive Summary - FY2024-25 Final Proposed Budget Page 24 of 314 SWA Budget Presentation to Board FY 2024-2025 Transitioning to a Sustainable Future The Solid Waste Disposal and Recyclable Materials Processing Authority of Broward County, Florida ( Broward SWA) presents its budget for fiscal year 2024-2025. This presentation outlines our status as we work toward transitioning to a sustainable system that demonstrates our commitment to protecting public health, safety, and welfare. TS Presented by Todd Storti Page 25 of 314 Introduction and Overview Mission Statement To protect the long-term public health, safety, and welfare of the residents of the Municipal Parties and County, the Parties commit to working together collaboratively through the creation of an independent legal entity, the purpose of which is to develop and implement a long-term, environmentally sustainable, transparent, innovative, and economically efficient plan and approach to disposal, reduction, recycling, and reuse of waste generated in Broward County. Goals of the Authority The Authority will (a) encourage recycling, reduction, and reuse, in order to divert Authority Solid Waste from landfills, seeking to ultimately reach zero waste, (b) support regional solutions with other counties with priority being given to the needs and goals of the Parties, (c) conduct comprehensive public education campaigns, and (d) engage in and/or support research and development into disposal, reduction, recycling, reuse, and utilization of the latest technology to create a sustainable and resilient Authority Solid Waste disposal and Recyclable Materials processing system. 2 Page 26 of 314 Current Operations The existing system focuses on waste collection, recycling, and landfill management. While cost-effective, the current system does not adequately address long-term sustainability goals. Cost Efficiency Current State of Waste Management The current system has been optimized for cost savings, but it falls short in reducing overall waste generation and maximizing recycling rates. Opportunities for improvement exist in waste reduction and recycling enhancements. 3 Page 27 of 314 Resource Management Analyze implementing new technologies and systems to reduce waste. This includes advanced sorting facilities equipped with robotics and AI for efficient waste separation and processing. We will also introduce comprehensive recycling and composting programs, expanding access to these services and encouraging community participation through education and outreach initiatives. Best Value Reducing Waste will require new infrastructure and technologies. These are necessary for long-term sustainability. These upgrades will enable us to reduce reliance on landfills, minimize environmental impact, and contribute to a cleaner and healthier Broward County. Expected Outcomes Expected outcomes include reduced landfill use, leading to a decrease in greenhouse gas emissions and a more sustainable waste management system. By maximizing recycling and composting, we will also conserve valuable resources, promoting a circular economy approach to waste management. This will not only benefit the environment, but also create economic opportunities through the development of new industries and businesses in the waste management sector. Potential Waste Management Improvements 1 2 3 4 Page 28 of 314 1 Environmental Impact 2 Environmental Benefits An integrated system to reduce waste will lower greenhouse gas emissions, and conserve natural resources. The environmental benefits are substantial and will drastically reduce our landfill use. Sustainability Goals The Authority’s reduce-waste initiatives align with global sustainability targets and will contribute to a healthier environment. 5 Page 29 of 314 1. Governance Setup •Governing Board Members & Alternates: Appointed •Technical Advisory Committee Members: Appointed •Chair & Vice Chair Selection: Annual selection due September 2024 •Executive Committee Chair & Vice Chair: Annual selection due September 2024 •ILA Adoption: Completed Status Update on Action Steps Summary 2. Executive Director Recruitment •Search Process: Completed by March 2024 •Executive Director Start Date: April 2024 3. Authority Establishment •Effective Date of ILA: December 1, 2023 •Original Copies of ILA: Recorded •State Registration: Completed 4. Operations •Office Space: Temporary space established; Permanent space by mid 2025 •Meeting Procedures: Approved •By-Laws: Final approval by September 2024 5. Finances •IRS EIN Number: Obtained •Accounting firm of Cohn Reznick hired •Budget Preparation: Completed for 2023/2024; 2024/2025 in progress •Bank Account: Opened 6. Future Planning •Master Plan Consultant: Retained; Draft report expected by February 2025 •Sustainability Officer: Hiring planned by January 2025 Status Overview: Most action items are completed, with ongoing work on future planning and budget approvals.6 Page 30 of 314 Financial Analysis Anticipated Actual -Fiscal Year 2023 -24: Revenue $2,000,000 | Expenses $1,229,592 | Carry Over $770,408 Proposed Budget -Fiscal Year 2024 -25: Revenue $2,000,000 | Expenses $2,344,542 | Carry Over $425,866 Projected -Fiscal Year 2025 -26: Revenue $2,000,000 | Expenses $2,396,852 | Carry Over $29,014 $- $500 $1,000 $1,500 $2,000 $2,500 $3,000 FY 2024 FY 2025 FY 2026 Th o u s a n d s Revenues with Carry Over, Expenses & Carry Over Revenue Expenses Net Assets 7 Page 31 of 314 2024-2026 Budget Comparison 8 Fiscal Year 2024 Anticipated Actuals Fiscal Year 2025 Proposed Budget Fiscal Year 2026 Projection Revenues: Member Assessment $ 2,000,000 $ 2,000,000 $ 2,000,000 Prior Year Carryover - 770,408 425,866 Total Available 2,000,000$ 2,770,408$ 2,425,866$ Expenses: Master Plan Development - Professional Services 400,000 400,000 - Master Plan Implementation ( Years 2 thru 3) Master Plan Funding and Revenue System Regulations - 100,000 100,000 Long Term MSW Disposal RFI / RFQ 300,000 Recycle Processing RFP 200,000 Clean Green Composting RFP 200,000 Commercial Recycle RFP including Organics RFP 150,000 Mix Waste Processing / Organics RFI / RFQ 150,000 Transformation Technoogies RFI / RFQ 310,000 Sub-Total Master Plan Implementation $ - $ 500,000 $ 1,010,000 Compensation Executive Director 200,000 300,000 300,000 Fringe Benefits - - 15,000 Payroll Taxes 13,939 15,389 15,699 Chief Sustainability Officer 12,500 150,000 150,000 Fringe Benefits 875 10,500 10,500 Payroll Taxes 972 11,664 11,664 Admistrative Manager 8,333 100,000 100,000 Fringe Benefits 750 9,000 9,000 Payroll Taxes 653 7,839 7,839 Sub-Total Compensation $ 238,023 $ 604,392 $ 619,702 Professional Services Auditing Services 25,000 35,000 35,000 General Counsel 250,000 250,000 250,000 Travel and Expenses 5,000 30,000 30,000 Accounting / Financial Services / Banking 50,000 48,000 48,000 IT Services, Website, Dues, Memberships & Subscriptions 58,919 47,000 47,000 League of City - Administrative Support 90,000 Sub-Total Professional Services $ 478,919 $ 410,000 $ 410,000 Operating Expenses Building/Space Rental - (temp yr 1) - 48,000 48,000 Surety Bond 650 650 650 Branding and Social Media 25,000 25,000 25,000 Messaging, Outreach, Education 75,000 225,000 200,000 Communications - Wireless and Landline Services 1,000 2,000 5,000 Computers, Monitor, Printer / Scanner/Software 5,000 12,500 7,500 Office Supplies & Equipment (less than $5,000)6,000 17,000 17,000 Mailing, Postage & Printing Services 100,000 54,000 Subtotal of Operating Expenses $ 112,650 $ 430,150 $ 357,150 Total Expenses 1,229,592$ 2,344,542$ 2,396,852$ Net Operating Income 770,408$ 425,866$ 29,014$ Page 32 of 314 Challenges & Considerations Financial Challenges OperationalConsiderations Transitioning to a reduce-waste system requires the implementation of standardized services across the community. This transition will necessitate a significant shift in public behavior, as well as substantial infrastructure upgrades to support new waste management practices. Additionally, continuous monitoring and evaluation will be essential to ensure the system’s effectiveness and to make adjustments as needed. 9 Implementing a reduce-waste system involves significant financial challenges, including high initial investments, increased operational costs, and the need for extensive public education. Revenue uncertainty and the complexities of managing public-private partnerships also add to the financial considerations. Ensuring long-term sustainability requires careful planning and balancing of short-term costs with long-term benefits. Page 33 of 314 Community Involvement Public Feedback Ongoing Engagement Community Engagement and Public Participation 10 The Solid Waste Authority (SWA) prioritizes community involvement by engaging residents and stakeholders through public meetings, surveys, and educational outreach. By incorporating feedback into their plans and fostering collaboration with local partners, SWA ensures transparency and builds trust to achieve sustainable waste management goals. The Solid Waste Authority (SWA) prioritizes public feedback, integrating community input from surveys and meetings into its waste management strategies to enhance effectiveness and build trust with residents. The Solid Waste Authority (SWA) ensures ongoing community engagement by keeping residents informed and involved in waste management practices through continuous communication and educational programs, fostering collaboration and environmental stewardship. Page 34 of 314 Summary The shift to a reduced waste system is critical for ensuring long-term sustainability. However, achieving this will require a more comprehensive integration than the current system allows. To succeed, the Authority must actively engage the community in supporting this transition. Embracing a reduced waste approach is not just necessary—it is essential for our sustainable future. Call to Action Support from the board and the public is vital to implementing these initiatives and achieving our reduced waste goals. The proposed budget is designed to support and advance this critical objective. Conclusion and Call to Action 11 Page 35 of 314 WHEREAS, the City of Dania Beach honors the Human Resources Department for the important work that they do to support all City team members; and WHEREAS, HR professionals help team members adapt to an ever changing and competitive environment while responding to workplace needs and economic challenges; and WHEREAS, These professionals support and provide for positive organizational development and serve as strategic partners to meet public service goals by recruiting and retaining top talent for employment, recognizing employee achievements, projecting trends in the market and providing workforce planning, developing competitive compensation and benefits structures, facilitating change management, and preserving the integrity of the organization by ensuring compliance with state and local laws; and WHEREAS, City of Dania Beach Human Resources professionals serve as leaders, business strategists, problem-solvers, talent developers, culture curators, and advocates, while displaying integrity and dedication; and WHEREAS, HR Professional Day is an opportunity to show appreciation for human resource professionals and the valuable work they do every day. NOW, THEREFORE, on behalf of the Dania Beach City Commission, I, Archibald J. Ryan, IV, Mayor of the City of Dania Beach, Florida, do hereby proclaim September 26, 2024 as Human Resources Professionals Day in the City of Dania Beach, Florida and further extend appreciation to Chief Human Resources Officer Linda Gonzalez, Deputy Director Ann Mierez, Senior HR Specialist Claudia Sanchez, Compensation and Benefits Specialist Mitzie Spear, Talent Acquisition and Risk Management Specialist Farach Baldelomar- Bernardin and Human Resources Administrator Melissa Brown for the vital services they perform, their dedication, and their relentless contributions to the City of Dania Beach. ATTEST: ELORA RIERA, MMC ARCHIBALD J. RYAN, IV CITY CLERK MAYOR Page 36 of 314 WHEREAS, childhood cancer is the leading cause of death by disease in children, and 1 in 260 children in the United States will be diagnosed by their 20th birthday; and WHEREAS, 47 children per day or 17,000 children per year are diagnosed with cancer in the U.S.; and WHEREAS, 80% of childhood cancer patients are diagnosed late and with metastatic disease; and WHEREAS, there’s been a 0.6 percent increase in incidence per year since the mid 1970’s resulting in an overall incidence increase of 24 percent over the last 40 years; and WHEREAS, two-thirds of childhood cancer patients will have chronic health conditions because of their treatment toxicity, with one quarter being classified as severe to life-threatening; and WHEREAS, approximately one half of childhood cancer families rate the associated financial toxicity due to out-of-pocket expenses as considerable to severe; and WHEREAS, in the last 30 years only six new drugs have been approved by the FDA to specifically treat childhood cancer; and WHEREAS, the National Cancer Institute recognizes the unique research needs of childhood cancer and the associated need for increased funding to carry this out; and WHEREAS, too many children are affected by this deadly disease and more must be done to raise awareness and find a cure. NOW, THEREFORE, on behalf of the Dania Beach City Commission, I, Archibald J. Ryan, IV, Mayor of the City of Dania Beach, Florida, do hereby proclaim September 2024 as CHILDHOOD CANCER AWARENESS MONTH in the city of Dania Beach and do encourage all Americans to observe Childhood Cancer Awareness Month and support this cause that so deeply impacts families in every community across our country. ATTEST: ELORA RIERA, MMC ARCHIBALD J. RYAN, IV CITY CLERK MAYOR Page 37 of 314 Presented by Vice Mayor Lori Lewellen WHEREAS, each year, the United States observes National Hispanic Heritage Month by celebrating the culture, heritage, and countless contributions of those whose ancestors came to North America as well as those who came from Spain, Mexico, the Caribbean, Central America, and South America; and WHEREAS, this year’s theme is "Pioneers of Change: Shaping the Future Together ". This theme recognizes the many Hispanics/Latinos who have paved the way for future generations to be able to enact change, and encompasses the spirit of innovation, resilience and unity that define the Hispanic experience; and WHEREAS, we recognize and honor the many ways that Hispanics have enriched the fabric of our society, and we rededicate ourselves to acknowledging, promoting, and supporting the advancements of Hispanics in our respective communities; and WHEREAS, the Hispanic population of the United States is now at 65.2 million, constituting 19.5% of the total population and where more than 34.3% of the population of the City of Dania Beach is Hispanic or Latino; and WHEREAS, locally, Hispanics and Latinos from diverse cultures, races and ethnicities contribute to the vitality and uniqueness of Florida and the City of Dania Beach as residents, business owners, investors, staff, leaders, and volunteers; and WHEREAS, Juan Ponce De León was the first Spanish explorer to arrive in Florida in 1513 and Spanish heritage started the moment he named the Sunshine State "Pascua Florida," or Feast of Flowers, in honor of Spain's Easter celebration; and WHEREAS, Hispanics have had a profound, significant, and positive influence on our country through their strong commitment to family and faith and fully embracing the American dream via ambition, work ethic and a great love for the United States and passion for the communities they serve. NOW, THEREFORE, on behalf of the Dania Beach City Commission, I, Archibald J. Ryan, IV, Mayor of the City of Dania Beach, Florida, do hereby proclaim September 15, 2024 to October 15, 2024 as HISPANIC HERITAGE MONTH in the City of Dania Beach and encourage all citizens of Dania Beach to join celebrating the vast contributions Hispanics and Latinos have made to the world, to our country, and to our community. ATTEST: ELORA RIERA, MMC ARCHIBALD J. RYAN, IV CITY CLERK MAYOR Page 38 of 314 CITY OF DANIA BEACH OFFICE OF THE CITY MANGER 100 West Dania Beach Blvd ∙ Dania Beach, FL 33004 ∙ (954) 924-6800 ∙ (954) 921-2604 (fax) MEMORANDUM Date: September 24, 2024 To: Mayor A. J. Ryan IV Vice Mayor Lori Lewellen Commissioner Joyce L. Davis Commissioner Tamara James Commissioner Marco A. Salvino, Sr. From: Ana M. Garcia, ICMA-CM, City Manager Subject: Manager’s Report On Tuesday, September 17th, I attended a workshop held by the Broward County Public School Board, the Superintendent and his senior team. The key topic of concern hence my attendance was the conversation of repurposing/ closing of schools such as our Olsen Middle School. I spoke about our investment at the school in excess of $5 million dollars for a beautiful track and multipurpose field and the possibility to partner with Olsen to design and repurpose some of their unused space for our future EOC, and a possible magnet school for sports/ fitness, broadcasting/ communications, meteorology, etc. Olsen is thriving under the leadership of Principal Giancarli, still hovering at 600 students, however the constant threat of closure can and will affect students/ teachers, enrollment etc. It’s extremely important that we attend, and support Olsen at the September 30th Community Meeting held at South Broward High at 1901 N. Federal Highway in Hollywood. Olsen is at the epicenter of a growing City, a City that we anticipate will grow by more than 10,000 residents in the next couple of years and together via “outside the box” thinking and a viable partnership, the conversation/ rumors about closing Olsen Middle School should cease and we will continue to urge the leadership of Broward County Schools to come to the table as we will offer solutions and an effective game plan that would be a win-win for the school, the City and our students. Several of the school board members commended Dania Beach for the example we are setting and stepping up in the best possible way! Dr. Zeman, an at-large member of the school board, stated as he spoke to the Superintendent and his Team; “You need to speak more to Ana Garcia, to the City Managers, to the Mayors and Commissioners of those cities, they have information that we don’t have”. I became more familiar with key players, and they became more familiar with me as well. I also met our new School Board Member Maura Bulman, who I will be meeting with on September 26th here at City Hall, so she is very much prepared for the meeting on the 30th. We are set for our 2nd annual Oktoberfest scheduled for Saturday, October 12th, as we kick off the fun, exciting and successful Dania After Dark series. We have pre-sold 350 tickets for this very much anticipated event! Our Special Events Division of Parks and Recreation continues to elevate the program and provide additional opportunities to enhance the overall experience! Page 39 of 314 On Thursday, September 26th at 4:30 p.m., at 434 SE 3rd Street, we will officially hold a groundbreaking event to commemorate the commencement of the long-awaited SE Drainage Project. This $30 million dollar investment is the largest investment ever in the history of Dania Beach. I want to highlight the great work of the Community Development Team under the leadership of Director Norena, Deputy Director Lajoie with the viable support of Deputy City Manager Sosa-Cruz. In August, the building division reviewed and issued 255 building permits and conducted 1,601 inspections. Our Code Division received 3 noise complaints in August, 2 were unfounded and 1 of the 3 resulted in a citation. We continue to monitor complaints even if unfounded. I’m grateful to our Deputy City Manager for stepping in for me at the Commission meeting while I attend the ICMA in Pittsburgh. Kudos to All Directors, Deputies, Managers, etc. who have worked tirelessly and very strategically with our CFO, the Finance Team, and the Office of the City Manager to plan for, prepare and deliver another impactful budget that will continue to revolutionize our City and move us into the future proactively and effectively. Page 40 of 314 CITY OF DANIA BEACH COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM Page 1 of 4 DATE: September 24, 2024 TO: Ana M. Garcia, ICMA-CM, City Manager VIA: Candido Sosa-Cruz, ICMA-CM, Deputy City Manager FROM: Eleanor Norena, CFM, Community Development Director RE: Manager’s Monthly Report – August 2024 – Community Development Department The following is a summary of Community Development Department activity during the month of August 2024. Community Development Special Projects: Future Land Use Amendment – RAC: Staff is conducting intergovernmental coordination between Broward County School Board staff and Broward County Urban Planning Division to ensure the adoption of the School Mitigation Agreement. On August 21, 2024, the Broward County School Board approved the Agreement. The Broward County Commission is scheduled to hear the item in October. Once approved the Broward County Planning Council can recertify the City’s application. Survey and Mapping RFQ: Community Development staff made up the Selection Committee for the RFP. Working with the Procurement staff, Community Development reviewed and ranked 16 firms who responded to the RFQ. The City Commission approved the list of vendors on August 27, 2024. Public Art: On August 27, 2024, the City held a ribbon cutting ceremony to celebrate the completion of “Looking Forward” mural created by artist Ernesto Maranje, first commissioned by the Public Art Advisory Board and City Commission. Vacation Rental Renewals: On August 15, 2024, the Community Development Department sent out 168 notices to the existing vacation rental property owners to notify them of the annual renewal and inspection process. These notices included reminders that all residents and visitors must follow the City’s Parking and Noise regulations. Building Division: The Building Department reviewed and issued 255 building permits and conducted 1,601 inspections. The Department did not issue any Certificates of Occupancy for the month of August 2024. Page 41 of 314 Manager’s Monthly Report – August 2024 Page 2 of 4 Planning and Zoning Division: SP-025-22MOD2: This project 101 Dania Apartments is a previously approved site plan for the construction of a 102-unit multi-family. The project received modification approval to convert the third- floor terrace and office space into a fitness center (LA Fitness). Now the applicant is requesting another modification to revert the most recent approval back to the office. PL-029-24 NSU PLAT: Platting of the property located at 1850 NE 7th Avenue has been required by the Broward Planning Council in order to develop the site. This application is still in DRC review. Miscellaneous Zoning Activities: The Zoning Division processed 31 new Certificates of Use applications for new businesses in the City for the month of August. The Zoning Division processed, inspected, and approved two new Vacation Rental Certificate and issued zero renewals of existing operating Vacation Rentals for the month of August. Code Compliance Division: Code Compliance staff monitor the Downtown City Center focusing on blight, graffiti, illegal signage and dumpster enclosures. A total of 256 complaints were submitted this month into the City’s Ask Dania Beach App and were inspected by code staff. Code Compliance staff works with Public Services to address bulk trash and nuisance issues throughout the City. A total of 54 bulk notices were issued this month. Code is monitoring political signage throughout the City until the election in November. Code received three complaints in the month of August for noise violations, see below for details: Date of Compliant Address Description (Type Noise) Code Officer Assigned Resolution 8/13/2024 4681 SW 42 Terrace Dog barking constantly and tied to boat trailer. Ricky Ali Unfounded – Will continue monitor for violation. 8/19/2024 4333 SW 51 Street Noisy roosters and chickens Ricky Ali Property cited for rooster on property as well as BTR for residential Rental property. 8/30/2024 4121 Stirling Rd Jackhammering and concerns of illegal construction work. Ricky Ali Unfounded – Spoke with owner as well as property manager, and complainant. They were replacing floor tile and no permit was required. Page 42 of 314 Manager’s Monthly Report – August 2024 Page 3 of 4 Code received five complaints in the month of August for Vacation Rental violations, see below for details: Date of Complaint Address Description (Type Noise) Code Officer Assigned Resolution 8/1/2024 238 SW 1 St Airbnb with three trash cans out in front of the house after pick up day Alberto Chavarria Unfounded – All trash containers placed behind the building line. Will monitor for violation. 8/14/2024 42 SW 12 St Airbnb with trash cans left out all the time Alberto Chavarria Two-day warning notice issued to owner. 8/15/2024 4406 SW 37 Ave Illegal vacation rental advertised online Ricky Ali Case set for Sept. 13, 2024 Special Magistrate hearing. Prior to hearing the listing was removed from site. Case complied. 8/19/2024 4406 SW 37 Ave Overnight parking/Advertising for Airbnb Ricky Ali No parking violation observed. Case set for Sept. 13, 2024, Special Magistrate hearing for advertising. Prior to hearing the listing was removed from site. Case complied. 8/20/2024 4406 SW 37 Ave Overnight parking/Advertising for Airbnb Ricky Ali No parking violation observed. Case set for Sept. 13, 2024, Special Magistrate hearing for advertising. Prior to hearing the listing was removed from site. Case complied. Beach Ranger and Parking Division: • Beach Rangers patrol downtown City Center and all active construction sites for any parking, and noise violations. • Staff reported four violations at the beach in the Ask Dania Beach App including safety issues, and aesthetics. • Staff is continuing to monitor the pier, parking lot and sand areas to address violations which include, but are not limited to, placement of tents, smoking, bonfires, and dogs. 790 violations were observed and addressed. • Beach Rangers are monitoring the marina for any unauthorized activity and any maintenance concerns. • Two new part time Beach Rangers were hired in August. They have been trained and are working weekends. • Beach Rangers continue to work with BSO Homeless Outreach to address homeless issues at the beach. Page 43 of 314 Manager’s Monthly Report – August 2024 Page 4 of 4 • Rangers are being vigilant with everything happening on the beach and reporting any concerns to the Beach Ranger Manager. Page 44 of 314 CITY OF DANIA BEACH HUMAN RESOURCES DEPARTMENT MEMORANDUM DATE: September 16, 2024 TO: Ana M. Garcia, ICMA-CM, City Manager VIA: Candido Sosa-Cruz, ICMA-CM, Deputy, City Manager FROM: Linda Gonzalez, SPHR, SHRM-SCP – Chief Human Resources Officer LG RE: Human Resources and Risk Management Report The following is a summary of the last month's Human Resources and Risk Management activities. Open Recruitment (16) • Accountant • Beach Lifeguard (FT) Promotional/Internal (2) • Beach Lifeguard (PT) • CRA - Business Attraction and Investment Manager • Equipment Operator I - (BEACH Team) • Equipment Operator I (BEAM Team) • Manager, Recreation Programs • Mechanic II • Officer, Code Compliance • Operations Manager, Utility Billing and Customer Service • Project Manager • Risk Manager • Service Worker III, Utilities • Service Worker II-Utilities (Re-Posting-External) • Cemetery Assistant Interview/Offer Process (6) • Receptionist • Beach Lifeguards (OC) • Beach Ranger FT • Coordinator I, Recreation (Reposted) • Technician, IT Systems • Planner Page 45 of 314 Page 2 of 3 Background Process (5) • Assistant, Recreation • Assistant, Recreation • Equipment Operator I • Recreation Assistant (PT) (2) Recent Hires/Status Changes (8) • Accountant (2) • Beach Lifeguards (OC)-Internal • Equipment Operator II -Internal • Lead Maintenance Technician-Internal • Park Custodian (PT) • Recreation Assistant (PT) • Risk Management and Talent Acquisition Specialist Our Recruitment Team has been working diligently to source, attract and recruit candidates for upcoming positions in the 24/25 budget. As of the date of this report we are working on thirty (32) positions open at varying stages in the recruitment cycle. The HR team has carefully planned the approach to fill the positions and created a recruitment plan with each of the hiring departments. We have utilized a diverse range of platforms to promote these vacancies, including job boards, industry-specific forums, and social media channels. HR now provides weekly recruitment updates to each hiring Department. Training and Development On Thursday, September 5, and Tuesday, September 10, we coordinated a training session hosted by our City Clerk in collaboration with the Weiss Serota Law Firm and Robert Meyers from Ethics. This informative training was held for everyone involved in public records requests, handling, managing, or maintaining records within their respective departments. The training covered important topics such as: public records law in Florida, including privacy vs. right-to-know; basics of records management and maintenance, including retention and destruction; file management and information storage and retrieval systems We are preparing for our last Health and Safety training session scheduled for Wednesday, September 25. This session focused on Exercise and Nutrition. We are also preparing for the annual reasonable suspicion training schedule for September 26. This session is designed to ensure compliance with legal requirements and regulations concerning reasonable suspicion testing. This training is mandatory for supervisors of CDL Drivers, as mandated by FDOT. Page 46 of 314 Page 3 of 3 Risk Management, Wellness and Safety Our final "Thriving Thursday" wellness session was held on September 12, and it was a huge success! The turnout was fantastic as always, with all appointments booked. Team members expressed their appreciation for the City’s commitment to their health and well-being. In addition to the popular massage and acupuncture services, this session featured a new activity to get in some extra steps: line dancing! It was a great way for team members to get moving and release some stress. The participants had a lot of fun, and we are planning to incorporate line dancing into Wellness event, scheduled for January 30, 2025 at IT Parker. Given the number of events scheduled in the coming months, we plan to hold the Thriving Thursday wellness sessions quarterly starting in January, 2025. October 31, 2024 4th quarter Halloween Event - @ IT Parker November 21, 2024 4th quarter Take your dog to work day/adoption event December 12, 2024 4th quarter Employee Holiday Event - @ IT Parker The Health and Safety Committee met on Thursday, August 29, with a great turnout. To close out the fiscal year, the Chair Rafael Acosta and Vice Chair, Anthony Ifedi have proposed awards for the Safety Committee to recognize the ongoing and important work of the committee over the last four years. Compensation and Benefits The City’s Open Enrollment period ran from August 19 to August 30. We hosted an in-person session at City Hall on August 29 with a representative from the Gehring Group, where team members received a detailed presentation on our benefits programs. Attendees had the chance to ask questions and make changes for the upcoming plan year, with all adjustments submitted through our online platform, Bentek. These benefit changes take effect on October 1, 2024, and will be reflected in the first paycheck of October. Additionally, employees will see the 6% Cost of Living Adjustment (COLA) on their subsequent October paycheck, effective October 1. We are working closely with the Finance team to ensure a seamless implementation of these increases and changes. We are also preparing for the benefits review period for retirees, dependents, and surviving spouses aged 65+ enrolled in the Medicare Advantage plan. Currently, there are approximately 86 retirees and spouses enrolled. This year, there will be a modest monthly increase of $25.06, and we remain committed to providing the best support and benefits for our retirees and their families. Page 47 of 314 1 CITY OF DANIA BEACH PARKS AND RECREATION DEPARTMENT MEMORANDUM DATE: September 17, 2024 TO: Ana M. Garcia, ICMA-CM, City Manager FROM: Cassi Waren, CPRP, Parks & Recreation Director SUBJECT: Parks and Recreation Updates Parks and Recreation Department Updates Project updates: • CW Thomas Park – Construction is going as planned. The structure of the building is coming to life. • IT Parker – Renovations ongoing. • Mullikin Park – The recommended contractor for the construction services is being brought before City Commission tonight, September 24th. Permitting will be the next step in the process, followed by demo and construction. • Olsen Middle School – The rank of the top three design firms is being brought before City Commission tonight, September 24th. Staff will then negotiate and bring the contract before City Commission in October. • Chester Byrd Park – Staff is in the beginning stages of securing a design firm for the design of the park. • PJ Meli Park – The rank of the top three design firms is being brought before City Commission tonight, September 24th. Staff will then negotiate and bring the contract before City Commission in October. Page 48 of 314 2 Special Events staff are gearing up for the new year’s Dania After Dark series. Ticket sales are open for the October 12th Dania After Dark Oktoberfest event. 312 tickets have been sold thus far. The VIP tickets are sold out. The beach remains active with the lifeguards busy enforcing rules and regulations while keeping visitors safe in the water. Ocean Rescue Report: • Rescues – 1 • Medical – 6 • Law Enforcement Calls – 1 • Missing Persons – 3 • Wildlife or Domestic Rescues – 9 The Dania Beach Dolphins have started their football and cheerleading season. We have two teams participating in the 12U and 8U divisions. Athletic Programs (ongoing/upcoming): • Tarpons Soccer at Frost Park • Skyhawks Sports Academy (Tennis & Baseball) at Frost Park • Lil Sluggers Baseball at PJ Meli Park • Basketball at Frost Park • Adult Kickball at PJ Meli Park The new school year Rising Stars Program has started off great at Frost Park, CW Thomas Park and PJ Meli Park. Frost Park and CW Thomas registration is full, and PJ Meli has 25 children registered with 5 open spaces. The Dania Beach Seniors and Gracefully Aging resumed their senior programs in September. As well, the Department has begun a new senior program, Social Seniors, at PJ Meli Park which has been very successful in it’s first month. The Youth Advisory Council is resuming with the start of the school year. They are holding an open house on October 19th at 6:15pm at PJ Meli Park. Frost Park will resume their highly anticipated Flea Markets in October, and all vendor spaces are sold out. Ongoing programs: • Rising Stars at CW Thomas Park, Frost Park and PJ Meli Park • FitFusion at CW Thomas Park • Hip Hop and Contemporary Dance at CW Thomas Park • Tint Tots at CW Thomas Park • Grooving Gourmets at CW Thomas Park • YAC at PJ Meli Aquatic Complex • Tot Time at PJ Meli Park • Karate at PJ Meli Park • Swim Team at PJ Meli Park • Waterpolo at PJ Meli Park • Senior Bingo at PJ Meli Park • 1Up Gaming at PJ Meli Park Page 49 of 314 3 • Kreation Station at Frost Park Staff continues to evaluate the current and new programs to ensure we are offering the best programs for our community for all ages. Be on the lookout for new programming rolling out in the next couple of months. Page 50 of 314 CITY OF DANIA BEACH MARKETING AND COMMUNICATIONS DIVISION MEMORANDUM DATE: August 20, 2024 TO: Ana M. Garcia, ICMA-CM, City Manager VIA: Candido Sosa-Cruz, ICMA-CM, Deputy City Manager FROM: Nannette Rodriguez, Director of Marketing and Communications SUBJECT: Marketing and Communications Division Report ______________________________________________________________________________ Ongoing Communication The City’s website, social media , and digital signs/TV Channel 78 are continuously updated with relevant, new, and important information. Media support is provided to all City d epartments and their projects . There is a continuous effort to grow digital communications and engagement by implementing best practices. Below are the latest social media , website , and visual communications including special event activities in the month of August through Mid - September 2024: • Finalized the 120th commemorative book with Island Syndicate; currently in the printing process. • Covered the September 11 event with photos and video. • Created graphics and ad campaign Dania After Dark (DAD) and Oktoberfest that included Water Taxi/Water Digital Boards throughout Miami waterways to promote DAD events. • Attended the 3CMA Conference in Arlington, TX, where we were awarded the Silver Circle Award for the first edition of Pioneer. • Completed the HR recruitment video and brochure. • Developed a short video for Water Quality Month • Designed materials for Take Your Dog to Work Day, Thriving Thursday, Halloween, and the end-of-year Employee Recognition event. • Promoted CORE Conversations. • Promoted the new Arts Park. • Preparing for the Southeast Drainage Project groundbreaking • Promoting the Storm Protection Program. • Preparing for the 3 Sons commemorative beer making session. • Designing and preparing materials for the State of the City 2024 • Analytics – o Email campaigns  August: 59% open and 4% click-through  September: 61% open and 4% click-through o Facebook: Reach, 60,717; New followers, 118; Followers , 10,072; Post engagement rate , 8.15% o Instagram: Profile impressions, 33,030; Reach, 21,514; Page visits , 1.4 K; New Followers, 474; Followers, 7,539; Post engagement rate , 6.79% o X: Followers, 2,868; Post impressions, 1,473; Post engagement rate, 6.44% o YouTube : Page video views, 136; Subscribers, 551 o LinkedIn: Followers, 1 ,223; New Followers, 58; Page views, 748 Page 51 of 314 CITY OF DANIA BEACH PUBLIC SERVICES DEPARTMENT MEMORANDUM FJR/fjr \continued… DATE: September 24, 2024 TO: Ana M. Garcia, ICMA-CM, City Manager VIA: Candido Sosa-Cruz, ICMA-CM, Deputy City Manager FROM: Fernando J. Rodriguez, Public Services Director Dincer Akin Ozaydin, P.E., Deputy Director/City Engineer RE: PUBLIC SERVICES DEPARTMENT ACTIVITIES – August 27 through September 23, 2024 Provided below is a summary of the main PSD project activities for roughly the past four weeks: SW 34th Court Drainage Project – The bids for this project will be advertised in October. The project will significantly mitigate the flooding in this roadway just south of Griffin Road. Work is expected to begin in the December – January time frame. Ocean Park Restrooms – These new, fully updated restrooms on the north end of the park will replace the restrooms adjacent to the sand. The former restroom facility will be converted to much-needed, upgraded and larger storage space for the maintenance operation. A required structural report is under review. The substantial and complex permitting process for this oceanfront project will likely to put its start toward the latter part of 2025. Stormwater Master Plan (SWMP) – Chen Moore and Associates is completing the final phase of data collection and analysis, which involves mapping drainage basins, the compiling existing structures inventory, and running the computer modeling. The next and last public workshop will be held in late November. The SWMP is expected to be substantially complete in the last quarter of this year. SW 52nd Street Drainage Repair – This project is under way, and will entail drainage pipes, inlets, and swale regrading The project’s substantial completion is expected in the early part of 2025. This project will complement the recently completed SW 43 rd Terrace drainage project. City Hall Exterior Improvements – This project entails the total replacement of the surface parking lot between City Hall and the parking garage with a green area bordered by a walking path which will include new lighting. The permitting process is expected to be completed by early to mid-October with the start of work to follow soon thereafter. Page 52 of 314 PUBLIC SERVICES ACTIVITIES – August 27, 2024 to September 23, 2024 Date: September 24, 2024 FJR/fjr Citywide Landscape Master Plan – The Griffin Road median sections east of I95 will be next corridor section to be completed. The bidding process and the start of work projected in the late October-November time frame, with the project’s completion in latter part of the first quarter of 2025. Nyberg Swanson House Refurbishing Project –Work began in the latter part of July and it’s on track to be completed by mid to late December. The roof shingles will be installed within the next month and electrical and HVAC updates are under way. The refurbishing is expected to be substantially complete by early to mid-December. SE Drainage Project –The long-awaited project’s preparatory field work got under way in August, with full-bore construction activity projected to be reached by mid-September. The official groundbreaking event will be held on the last week of the month. Phase I of the project construction is expected to take roughly 18 months to complete. GRANTS FEMA – 2023 Staffing for Adequate Fire and Emergency Response (SAFER) Grant – FEMA is announcing awards incrementally. Thus far no decision has been made on the City’s SAFER application. State and Federal Legislative Requests – PSD is reviewing its capital program to identify projects that will qualify for the upcoming legislative sessions. Community Development Block Grant (CDBG) - PSD is planning a community meeting to take resident input on the Oasis 17 projects, including portions of SW 27th Terrace, SW 46th Place, SW 46th Court, and SW 47th Street. The project is funded in part with CDBG grant funds. Page 3 of 3 Page 53 of 314 CITY OF DANIA BEACH BROWARD SHERIFF’S OFFICE (BSO) EXTERNAL MEMORANDUM DATE: September 16, 2024 TO: Ana M. Garcia, ICMA-CM, City Manager VIA: Candido Sosa-Cruz, ICMA-CM, Deputy City Manager FROM: Sergio Pellecer, District Fire Chief RE: Dania Beach Memo to City Manager ____________________________________________________________________________ Please see the requested information below concerning the August 19, 2024, through September 16, 2024, of the meetings and day to day operations for the BSO Fire Rescue and Emergency Service in Dania Beach: • Daily morning BSO conference calls – Department Head direction for the day. • Daily monitoring of Fire Stations and personnel safety – Review Calls and Operations. • Coffee with the District Chief – Tabletop talk with Station 1-17 crews. • Agenda reviews team conference calls. • Agenda reviews with Commissioners. • Dania Beach Commission Meeting • BSO Ops Conference call with District Chiefs – Daily morning operations review. • Fire Station #1 Hardening Grant –The City Team continues to work on Roof and Generator is at the plans review process, extensions for grants filed – This is still on going as of 09/16/2024. • Station 1 New Ceiling Tile replacement by City Team – This project is still ongoing as of 09/16/2024. • Fire Truck (Quint 1 FRES2264) our ladder truck has been refurbished and restored, finishing up on final touches and will place back into service at Fire Station 17 with new designation as Quint 17. • Fire Truck (Quint 17 FRES2265) our ladder truck has been sent out to refurbished at Georgia Ten8 facility. The process will take 8-10 Months. • SAFER Grant – Waiting on Federal response • New Hire Class of Firefighters start 8 week initial course. • BSO Data Class Training – Reporting Data System training Page 54 of 314 CITY OF DANIA BEACH BROWARD SHERIFF’S OFFICE (BSO) EXTERNAL MEMORANDUM • CORE Conversation Meetings August 20, 2024 • DRC meeting to discuss projects and concurrency reports with Community Development Team. • High Rise and Standpipe training device for firefighters delivery expected before September 30th 2024 • September 11, 2024 - 3rd Annual Commemoration • Second Set of Bunker Gear Fitting – Firefighting gear • Life scan physicals for firefighters • Bi-Annual bunker gear cleaning Training during this period – • Zoll Monitor Calibration – Life pack, defibrillation machines annual calibration • Hydrant Flow test for ISO – Labor intensive project, Station 1 and Station 17 completed both zone two fire hydrant flow for ISO. • Zone 1 and 17 fire rescue pre-planning- Our crews go to building and walk around pre plan for fire and or other emergencies and develop plan and enter all vital information on computer app for all crews to be able to see when responding. • Company Training – Professional development series Community Outreach – • Bi-Annual Fire Drills at all Dania Beach Facilities completed – No issues • Community Lighthouse – Assisted with school supply giveaways for 75 children Page 55 of 314 CITY OF DANIA BEACH BROWARD SHERIFF’S OFFICE (BSO) MEMORANDUM DATE: September 16th, 2024 TO: Ana M. Garcia, ICMA - CM, City Manager FROM: Jason Tarala, Captain/Chief - Broward Sheriff’s Office RE: Dania Beach Monthly Memo to City Manager – September 2024 Below are the monthly crime reports for part 1 crimes from 8/16/2024 to 9/12/2024: Page 56 of 314 Page 57 of 314 Notable Increases/Decreases When compared to the previous report: • Overall, part 1 crimes decreased by 20%, due to a decline in auto thefts, burglaries, and theft of motor vehicle parts. • Auto thefts decreased by 30%, declining from 13 thefts to 9. • Burglary decreased from 32 to 23, decreasing by 28%. • Robberies increased from 1 incident to 2. • Overall, thefts decreased by 11%, from 59 to 52. • Theft of motor vehicle parts decreased by 13%. • Retail thefts and shoplifting increased from 18 to 22 incidents. Total Arrests • 60 arrests made by Road Patrol • 14 arrests made by the Crime Suppression Team • 11 arrests made by Criminal Investigations Notable Arrests/Initiatives • The suspect who was working as the housekeeper at the Residence Inn stole a set of car keys from a hotel guest, and then eventually stole their car. The suspect was arrested in New York, after trying to flee. • The victim legally sold his vehicle, via Facebook Marketplace. The suspect paid with a fictitious cashier’s check, then transported the vehicle to Georgia. The vehicle was located, recovered, and returned to victim. Charges have been filed against the suspect. • Two suspects were responsible for stealing several bikes, valued at $4600, from the Avery apartments. Both suspects were identified and charged accordingly. • After a lengthy investigation by our criminal investigation’s detectives, charges were filed against numerous suspects that frequently stole from the Shoe Carnival and Ulta Beauty. 8/16/2024 – 9/12/2024 85 Page 58 of 314 Proactive Enforcement Crime Suppression Team detectives conducted a narcotics investigation involving Happy Family Food Mart. A search warrant was executed on the business. The target suspect drug dealer, along with two store employees, were arrested. Throughout the past month, a total of 14 arrests were made by CST detectives. Motors/Commercial Vehicle Enforcement • The “Back to School” and Operation Summer Splash traffic enforcement initiative were recently concluded. Both events were very successful, as various motor units issued more than 1000 citations, 710 warnings, and distributed over 500 educational materials (county wide). • Between the Dania Beach Motors Unit and road patrol deputies, 221 written warnings and citations were issued during the last four weeks. • Speed trailers, LPR trailers, and message boards all remain deployed throughout the city. Homeless Outreach Team • Homeless Outreach deputies coordinated with Dania Beach Code Enforcement and the property owner for the AT&T easement (4400 Griffin Rd), to clear out existing debris, secure the site, and prevent future encampments from being built. • Ongoing patrols continue along SW 4 Ave, along the FEC railroad tracks, all city parks, and City Hall. • The surveillance tower is currently at Chester Byrd Park reference complaints of vandalism and narcotic is activity. Page 59 of 314 Neighborhood Support Team (NST) Follow-Up/Directives/Initiatives Dania Beach Chamber’s Mayoral Address – August 21, 2024 – BSO Dania Beach Command and NST Unit attended the Mayoral Address with Mayor AJ Ryan. Cava Shop – August 27, 2024 - Met with new Dania Beach business owner and provided an overview of the functions of the BSO Neighborhood Support Team Unit. Owner was provided with contact information and informed on BSO support functions as it relates to businesses within the city. Protein Paradise – August 28, 2024 - Met with new Dania Beach business owner and provided an overview of the functions of the BSO Neighborhood Support Team Unit. Owner was provided with contact information and informed on BSO support functions as it relates t o businesses within the city. Emerald Palms CPTED Assessment – August 29, 2024- Deputy Session and Deputy Hoff completed an assessment of Emerald Palms rental community. The development has 64 Buildings with a total of 318 units. The assessment provided an in-depth review of development and security strengthening suggestions to improve the quality of life for the residents. Meetings Zoom/In Person • August 29, 2024 – Dania Beach Health and Safety Meeting – 10:00am • September 10, 2024 – Griffin Civic HOA – 7:00pm • September 11, 2024 – Patriot Day Ceremony – 8:30am • September 11, 2024 – Dania Beach Chamber Meeting – 11:30am Page 60 of 314 BROWARD SHERIFF’S OFFICE CITY OF DANIA BEACH CALLS FOR SERVICE – 240 ZONE 8/16/2024 – 9/12/2024 THERE WERE A TOTAL OF 294 CALLS FOR SERVICE FOR 240 ZONE WITHIN THE LAST FOUR WEEKS. Page 61 of 314 THERE WERE A TOTAL OF 29 NOISE COMPLAINTS FOR ALL ZONES WITHIN THE LAST FOUR WEEKS. Page 62 of 314 TO: FROM : DATE: SUBJECT: Ana M. Garcia, City Manager, ICMA-CM Megan Jelaso Revenue Accountant September 3, 2024 Monthly Business Tax Licensing Manager, Per your request attached hereto is the Monthly Business Tax Receipt report reflecting new businesses. CITY OF DANIA BEACH FINANCE DEPARTMENT MEMORANDUM Page 63 of 314 Page 64 of 314 CITY OF DANIA BEACH FINANCE DEPARTMENT MEMORANDUM TO: FROM: DATE: SUBJECT: Ana M. Garcia, ICMA-CM, City Manager. Megan Jelaso, Revenue Accountant September 16, 2024 Finance Monthly Report –August 2024 Please find attached the month Finance report. Highlights of the report include the following: Revenues •Building Fund Revenues •Pier Revenue •Beach Parking Revenue •Marina Revenues •Commercial Solid Waste Hauler Franchise Fees Capital Projects •Master Capital projects Schedule to include Grants Information Technology •Online Credit Card Payments •Beach Camera Views •Website Visits by Device •Commission Meeting Views •Number of Citywide Phone Calls •Number of E-Bill Users by Month •Kiosk collections Business Tax Receipt Activity •Out of Business/Inactive •New Applications Utility Reports •Delinquency Report •Meter Replacement Reports •Aging Report Contingency and Fund Balance Estimate Page 65 of 314 Building Fund Collections Building Fund - thru August 2024 2021/22 2022/23 2023/24 Monthly October 1,144,624 613,610 272,140 November 107,616 183,413 742,357 December 1,142,811 1,267,607 343,469 January 146,194 193,243 154,789 February 490,813 588,953 258,034 March 281,847 202,690 159,520 April 283,429 356,512 175,277 May 226,093 153,965 302,267 June 399,287 181,738 186,527 July 132,426 212,528 288,360 August 755,979 767,780 2,074,590 September 1,003,182 202,415 Total 6,114,301 4,924,453 4,957,330 2021/22 2022/23 2023/24 Cumulative October 1,144,624 613,610 272,140 November 1,252,240 797,023 1,014,498 December 2,395,051 2,064,630 1,357,967 January 2,541,246 2,257,873 1,512,755 February 3,032,058 2,846,825 1,770,790 March 3,313,906 3,049,515 1,930,310 April 3,597,334 3,406,027 2,105,586 May 3,823,427 3,559,992 2,407,853 June 4,222,715 3,741,730 2,594,380 July 4,355,140 3,954,258 2,882,740 August 5,111,119 4,722,038 4,957,330 September 6,114,301 4,924,453 Annual Goal 4,741,977 4,868,000 5,191,000 - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 Do l l a r s Monthly Building Fund Collections 2021/22 2022/23 2023/24 - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 Do l l a r s Building Fund Collections - Cumulative Y-T-D 2021/22 2022/23 2023/24 Page 66 of 314 Pier Revenues Pier Revenues - thru August 2024 2021/22 2022/23 2023/24 Monthly October 52,575 50,313 51,495 November 45,411 43,917 49,561 December 52,271 50,942 45,928 January 45,906 58,345 52,190 February 308,830 294,357 259,466 March 59,863 73,487 66,698 April 59,852 63,945 63,244 May 55,621 60,688 62,991 June 56,858 60,003 64,114 July 66,152 71,604 70,205 August 52,975 58,871 64,092 September 50,426 60,849 Total 906,740 947,320 849,985 Balance includes true-up for the annual rent of the Quarterdeck based on the lease agreement. 2021/22 2022/23 2023/24 Cumulative October 52,575 50,313 51,495 November 97,986 94,229 101,056 December 150,257 145,171 146,984 January 196,163 203,516 199,174 February 504,993 497,873 458,640 March 564,856 571,360 525,338 April 624,708 635,305 588,583 May 680,329 695,993 651,574 June 737,187 755,996 715,688 July 803,339 827,600 785,894 August 856,314 886,471 849,985 September 906,740 947,320 Annual Budget Goal 844,816 937,301 942,488 - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 Do l l a r s Monthly Pier Collections 2021/22 2022/23 2023/24 - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 Do l l a r s Pier Collections - Cumulative Y-T-D 2021/22 2022/23 2023/24 Page 67 of 314 Parking Fee Collections Beach Parking - thru August 2024 2021/22 2022/23 2023/24 Monthly October 101,582 130,026 203,967 November 75,146 95,694 156,460 December 102,321 104,713 115,640 January 91,751 164,030 162,393 February 107,375 102,648 179,664 March 145,848 209,333 294,283 April 183,397 172,853 308,344 May 210,704 197,957 307,252 June 188,603 188,603 206,128 July 224,411 219,627 269,299 August 171,951 197,119 184,788 September 134,616 151,776 Total 1,737,704 1,934,380 2,388,218 2021/22 2022/23 2023/24 Cumulative October 101,582 130,026 203,967 November 176,728 225,720 360,427 December 279,049 330,433 476,068 January 370,800 494,463 638,460 February 478,175 597,111 818,125 March 624,023 806,444 1,112,407 April 807,420 979,297 1,420,751 May 1,018,123 1,177,255 1,728,003 June 1,206,726 1,365,857 1,934,131 July 1,431,138 1,585,485 2,203,430 August 1,603,088 1,782,604 2,388,218 September 1,737,704 1,934,380 Annual Budget Goal 1,347,086 1,558,354 1,800,000 - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 Do l l a r s Monthly Beach Parking Collections 2021/22 2022/23 2023/24 - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 Do l l a r s Beach Parking Collections - Cumulative Y-T-D 2021/22 2022/23 2023/24 Page 68 of 314 Marina Fee Collections Marina Fees - thru August 2024 2021/22 2022/23 2023/24 Monthly October 115,264 110,239 117,540 November 117,663 116,542 121,509 December 116,830 120,621 126,034 January 106,673 124,885 123,519 February 104,605 113,849 120,277 March 111,125 117,710 114,070 April 112,170 119,728 114,246 May 102,373 124,138 117,832 June 106,001 122,027 124,132 July 104,000 126,485 122,421 August 108,096 123,889 125,237 September 106,418 124,369 Total 1,311,218 1,444,481 1,326,815 2021/22 2022/23 2023/24 Cumulative October 115,264 110,239 117,540 November 232,927 226,781 239,049 December 349,758 347,402 365,082 January 456,431 472,287 488,602 February 561,036 586,135 608,878 March 672,161 703,845 722,948 April 784,330 823,574 837,194 May 886,703 947,711 955,026 June 992,704 1,069,738 1,079,158 July 1,096,704 1,196,223 1,201,579 August 1,204,800 1,320,112 1,326,815 September 1,311,218 1,444,481 Budget Goal 1,290,768 1,339,555 1,398,942 - 20,000 40,000 60,000 80,000 100,000 120,000 140,000 Do l l a r s Monthly Marina Fee Collections 2021/22 2022/23 2023/24 - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 Do l l a r s Marina Fee Collections - Cumulative Y-T-D 2021/22 2022/23 2023/24 Page 69 of 314 Annual Budget 900,000$ City of Dania Beach Commercial Solid Waste Report FY 2023-2024 Payments Received Waste Hauler Choice Waste AKA Waste Connections Waste Management All Service Refuse AKA Republic Services S & S National Waste AKA Bicon, Inc. Panzarella Waste & Recycling Services Great Waste COASTAL WASTE & RECYCLING INC Tropical Sanitation Inc General Fund 75.00 75.00 75.00 225.00 75.00 75.00 75.00 150.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 Monthly Activity Oct 2,506.09$ 33,232.87$ 11,277.12$ 3,777.33$ 1,165.19$ 4,666.00$ 11,433.00$ 68,057.60$ Nov 2,601.53 38,500.99 16,379.12 4,298.24 1,283.08 2,932.48 12,079.29 78,074.73 Dec 2,641.05 37,758.93 19,566.05 3,826.03 1,230.70 -9,776.60 74,799.36 Jan 2,685.42 37,936.93 11,993.95 - 1,020.06 2,216.87 12,653.65 68,506.88 Feb 2,666.10 37,587.43 --1,227.76 3,091.54 -45,435.33 Mar 2,655.25 36,268.18 13,650.06 - 1,058.93 2,330.35 25,489.54 81,452.31 Apr -38,177.74 14,093.61 - 1,367.47 2,399.02 13,241.25 69,279.09 May 5,964.43 35,007.04 12,353.80 - 1,826.65 -15,476.92 70,628.84 Jun 2,895.07 36,788.45 10,685.89 - 1,200.22 1,876.85 16,111.21 69,557.69 Jul 2,993.62 36,221.53 10,843.80 -1,329.93 2,093.81 13,190.35 66,673.04 Aug 2,813.55 35,913.14 9,591.72 - 1,134.05 6,892.72 - 56,345.18 Sep - 30,422.11$ 403,393.23$ 130,435.12$ 11,901.60$ 13,844.04$ 28,499.64$ 129,451.81$ 748,810.05$ Annual Permit Fee Monthly Franchise Permit Application Fee Total Mo. Franchise Choice Waste AKA Waste Connections Waste Management All Service Refuse AKA Repucblic Services S & S National Waste AKA Bicon, Inc. Panzarella Waste & Recycling Services Great Waste COASTAL WASTE & RECYCLING INC Solid Waste Fund Oct 835.36$ 11,077.62$ 3,759.04$ 1,259.11$ 388.40$ 1,555.34$ 3,811.00$ 22,685.87$ Nov 867.18$ 12,833.66$ 5,459.71$ 1,432.75$ 427.70$ 977.49$ 4,026.43$ 26,024.92$ Dec 880.35$ 12,586.31$ 6,522.02$ 1,275.34$ 410.23$ -3,258.87$ 24,933.12$ Jan 895.14$ 12,645.65$ 3,997.99$ - 340.02$ 738.95$ 4,217.88$ 22,835.63$ Feb 888.70$ 12,529.14$ - - 409.25$ 1,030.52$ - 15,145.11$ Mar 885.08$ 12,089.40$ 4,550.02$ - 352.98$ 776.78$ 8,496.52$ 27,150.78$ Apr -12,725.92$ 4,697.87$ - 455.82$ 799.67$ 4,413.75$ 23,093.03$ May 1,988.15$ 11,669.07$ 4,117.94$ - 608.89$ -5,158.98$ 23,543.03$ Jun 965.03 12,262.82 3,561.96 -400.08 625.62 5,370.40 23,185.91$ Jul 997.87 12,073.85 3,614.60 - 443.31 697.94 4,396.79 22,224.36$ Aug 937.85 11,971.05 3,197.24 -378.02 2,297.58 - 18,781.74$ Sep -$ 10,140.71$ 134,464.49$ 43,478.39$ 3,967.20$ 4,614.70$ 9,499.89$ 43,150.62$ 249,603.50$ 41,637.82$ 538,932.72$ 174,988.51$ 17,093.80$ 19,533.74$ 39,074.53$ 173,677.43$ 1,004,938.55$ Monthly Franchise Total Mo. Franchise Total Receipts Page 70 of 314 City of Dania Beach: Master Capital Projects Summary as of 07-31-2024 Project Name Project Number Revenue Source Original Budget Grant Award Cash Match Budget Amendments Total Budget Allocation Total Expenses & Encumbrances FY 23-24 Carryforward Amount Project Phase/ Status Anticipated Completion Date Grant Expiration Stormwater Fund SE Stormwater II PS-SW-0010 SRF Loan, Stormwater 6,126,822 - - 865,440 6,971,318 (850,593) 6,120,725 Construction Neighborhood Drainage Improvement Surtax, Stormwater 1,170,960 - - 3,000,000 4,170,960 (3,018,832) 1,152,128 Construction SW 37th Terrace Drainage Improvement PS-SW-0070 Stormwater 1,200,000 375,000 375,000 1,200,000 1,200,000 (1,097,830) - Completed/Waiting on Grant Reimbursement 9/30/2026 SW 54th Court Drainage Improvement PS-SW-0050 Stormwater 1,200,000 350,000 350,000 1,200,000 1,200,000 (1,010,092) - Completed/Waiting on Grant Reimbursement 9/30/2026 SW 43rd Terrace Stormwater Improvement PS-SW-0040 Transportation Surtax, Stormwater 2,297,468 2,076,876 220,592 - 2,297,468 (2,300,699) (3,231) Construction - Grant Revenue Received Nov 2023 Citywide Stormwater Master Plan/CDBG Mitigation PS-SW-0080 Stormwater, CDBG-MIT - 795,000 265,000 16,535 1,076,535 (1,045,940) 30,595 Design PJ Meli Drainage Project Stormwater 247,340 - - - 247,340 (247,340) - Construction Total Stormwater Fund Projects 9,842,590 2,871,876 485,592 3,881,975 14,763,621 (7,463,404) 7,300,217 Water Fund NW 1st Ave Water Main Stirling-City Hall N/A Water 431,730 - - - 431,730 (48,549) 383,183 Design AMI Water Meter System Water 265,540 - - - 265,540 (265,540) - Design Total Water Fund Projects 697,270 - - - 697,270 (314,089) 383,183 Sewer Fund Lift Rehabs 5,7,10 PS-SU-0010 Sewer 1,137,594 - - (9,607) 1,127,987 (1,007,274) 120,713 Construction SCADA System PS-SU-0011 Sewer 257,715 - - 13,620 271,335 (271,335) - Construction Inflow and Infiltration Mainline Repairs Project Sewer 2,041,450 - - 2,041,450 (2,041,450) Construction HMGP Lift Stations PS-SU-0021 HMGP 499,800 9,369,678 404,918 - 10,274,395 (10,274,395) 123,375 Construction 9/30/2026 Lift Station Mitigation Phs III FDEP 8,339,000 4,169,500 4,169,500 - 8,339,000 - 8,339,000 Construction 9/30/2026 Total Sewer Fund Projects 12,275,559 13,539,178 4,574,418 4,013 22,054,167 (13,594,454) 8,583,088 Pier Fund Pier Refurbishing PS-BP-0040, PS- BP-0041 Pier, GF Loan 500,000 - - 1,818,188 2,318,188 (2,320,746) (2,558) Construction Total Pier Fund Projects 500,000 - - 1,818,188 2,318,188 (2,320,746) Grants Fund Fire Rescue - Station #1 PS-PB-0020, PS- PB-0021 HMGP, City Match - 812,850 270,150 - 1,083,000 (232,280) 850,720 Construction 7/31/2024 City Hall Wind Retrofit and Generator PS-BP-0010, PS- BP-0011 HMGP - 2,405,500 - - 2,405,500 (222,300) 2,183,200 Design 6/30/2024 CDBG 48th Year Solar Lights NA CDBG 177,575 24,000 - 201,575 - 177,575 Design 9/30/2023 HMGP Hardening Grant Police Generator NA HMGP 264,000 - - - 264,000 (19,450) 236,000 Design 5/31/2024 Mullikin Park NA FDEP 312,623 250,000 200,000 300,000 612,623 (69,163) 543,461 Design 6/30/2025 Watershed Master Plan Grant NA FEMA 100,000 25,000 75,000 100,000 - (50,000) 50,000 9/30/2024 Vulnerability Assessment NA FDEP 95,500 95,500 - - 95,500 - 95,500 NA Total Grants Fund Projects 949,698 3,588,850 569,150 400,000 4,662,198 (593,192) 4,136,456 Capital Projects Fund Southeast 5th Avenue Crosswalk PS-RB-0031 Capital 200,000 - - - 200,000 (80,500) 119,500 Construction Nyberg Swanson / Women's Club PS-PB-0040, PS- PB-0041 Capital 2,500,000 - - 647,987 3,147,987 (1,659,133) 1,488,854 Construction Solar Street Lighting PS-RB-0040, PS- RB-0041, PS-RB- 0042, PS-RB-045 Capital, Bank Loan 1,305,462 - - 1,600,000 2,905,462 (1,625,394) 1,280,068 Construction Oasis XV - Capital Fund N/A Capital 270,000 - - - 270,000 - 270,000 NA Sidewalk Masterplan Tier 1 N/A Capital, ARPA, GF 400,000 - - 422,604 822,604 (822,604) 0 Construction Roadway and Median Electrical N/A Capital 200,000 - - 575,000 1,475,000 (507,027) 967,973 Construction Beach Revitalization Phase II PS-BP-0050, PS- BP-0052 Capital 925,000 - - 801,798 1,726,798 (1,304,709) 422,089 Construction City Hall Restrooms PS-PB-0055 Facilities 188,654 - 188,654 (209,154) - Construction Page 71 of 314 City of Dania Beach: Master Capital Projects Summary as of 07-31-2024 Project Name Project Number Revenue Source Original Budget Grant Award Cash Match Budget Amendments Total Budget Allocation Total Expenses & Encumbrances FY 23-24 Carryforward Amount Project Phase/ Status Anticipated Completion Date Grant Expiration IT Parker Community Center Renovations ITPCC 2023 Facilities, Flood Insur. Proceeds, Fund Balance 125,000 830,671 955,671 (955,671) - Construction CW Thomas Park Phase I N/A Bank Loan, Capital 18,100,000 - - 6,042,980 24,227,452 (1,542,073) 22,950,885 Construction Corridor Master Plan N/A Capital 788,000 - - - 788,000 - 788,000 Design Olsen Middle School N/A Capital 500,000 - - - 500,000 - 500,000 Design Boisy Waiters Park Master Plan N/A Capital 100,000 - - - 100,000 - 100,000 Design City Hall Park N/A Capital 150,000 - - - 150,000 (26,500) 123,500 Construction City Hall Modernization Project N/A Capital 200,000 - - - 200,000 (166,690) 33,310 Design LPR System N/A Capital 600,000 - - - 600,000 (574,125) 25,875 PJ Meli Improvement - Aquatic Center Master Plan Capital 1,000,000 - 1,000,000 - 1,000,000 EOC Building Project Capital 454,449 - 454,449 (404,449) 50,000 Total Capital Projects Fund 27,552,116 - - 10,921,040 39,257,628 (9,473,578) 30,120,055 Upcoming Projects Beachside Restroom Improvement PS-BP-0015 Capital 2,000,000 Planning Bus Stop Improvements PS-RB-0110 Capital 90,000 Planning Neighborhood Water Line Replacement PS-WU-0060 Water 203,000 Planning Water Plant Chemical Feed Area PS-WU-0070 Water 150,000 Planning Tiger Tail Horizontal Well/Hydraulic Modeling PS-WU-0052 Water Planning Wells G&I Rehabilitation PS-WU-0053 Water 100,000 Planning Dune Design Segment III Beach Nourishment PS-BP-0051 Capital 20,900 Design Corridor Landscape Master Plan PS-RB-0090 Capital 788,000 Design NW/SW 1st Street Water Main PS-WU-0020, PS- WU-0021 Water 500,000 Design Water Plant Accelator Cleaning PS-WU-0030 Water 100,000 Design SW 52nd Street Drainage Improvement PS-SW-0041 Stormwater 1,200,000 Resilient FL RFP Fuel Facility Improvements PS-PB-0060 Capital 50,000 Construction NW 1st St Streetscape PS-RB-0070 Capital 250,000 RFQ West Wing Life Safety PS-PB-0051 Capital Construction Median/Poles Electrification PS-RB-0080 Capital 500,000 Construction Tidal Valves - Stormwater System PS-SW-0100 Stormwater 250,000 On Hold FPL Service Laterals to Lights PS-BP-0023 Capital On Hold SW 34th Terrace Improvement PS-SW-0060 Stormwater 750,000 On Hold SeaTech Parking Garage PS-BP-0053 Capital 1,200,000 On Hold 8,151,900 - - - - - - Page 72 of 314 # of Pymts $ Value # of Pymts $ Value October 12 $26,300 November 21 $41,105 December 6 $9,330 January 19 $44,995 February 9 $26,465 March 9 $25,630 April 9 $38,255 2023-2024 May 17 $68,375 2024-2025 June 18 $54,575 July 5 $9,740 18 $47,175 August 8 $19,610 25 $57,400 September 6 $12,030 $41,380 $439,605 FY 2023 FY 2024 4000 14000 24000 34000 44000 54000 64000 74000 Credit Cards- Cemetery FY 2023 $ Value FY 2024 $ Value Page 73 of 314 FY 2022 # of Pymts $ Value # of Pymts $ Value # of Pymts $ Value October 112 $4,547 141 $7,334 November 46 $1,562 74 $3,333 December 36 $1,284 37 $1,503 January 23 $615 31 $1,616 February 19 $851 23 $979 March 18 $802 26 $1,225 2022-2023 April 13 $604 19 $663 2023-2024 May 0 $0 10 $267 21 $888 2024-2025 June 9 $411 10 $385 9 $208 July 10 $460 9 $198 2 $0 August 13 $508 2 $0 20 $310 September 106 $4,227 115 $6,191 FY 2023 FY 2024 0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 Online Credit Card Payments- Beach Parking Permits Page 74 of 314 FY 2024 # of Pymts $ Value # of Pymts $ Value # of Pymts $ Value October 1,806 $581,381 1,756 $419,523 1,799 $631,937 November 1,626 $436,666 1607 $477,225 1698 $490,381 December 1,720 $563,383 1644 $575,861 1676 $453,598 January 1,851 $576,388 1580 $403,966 1814 $559,003 February 1,727 $529,750 1461 $393,924 1586 $466,879 March 399 $159,173 1883 $624,708 1673 $524,878 2023-2024 April 6 $300 1558 $415,006 1696 $514,951 2021-2022 May 0 $0 1635 $502,840 1705 $482,818 2022-2023 June 0 $0 1771 $486,384 1890 $677,359 July 0 $0 2003 $522,805 1956 $509,105 August 0 $0 1919 $591,853 1745 $44,810 September 0 $0 1748 $475,765 1953 $648,891 FY 2022 FY 2023 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 Online Credit Card Payments -Utilities Page 75 of 314 FY 2024 # of Pymts $ Value # of Pymts $ Value # of Pymts $ Value October November December January February March 31 $448,959 April 30 $724,743 May 30 $1,159,841 June 30 $584,435 July 31 $1,062,320 August 31 $1,020,856 September Pull information from "Net Financial Activity" FY 2025 FY 2026 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 Tyler Payment FY 2024 # of Pymts FY 2025 # of Pymts FY 2026 # of Pymts Page 76 of 314 FY 2024 # of Pymts $ Value # of Pymts $ Value # of Pymts $ Value October 305 $10,189 203 $9,350 293 $18,293 November 219 $10,420 126 $6,835 188 $11,802 December 218 $11,389 112 $3,952 184 $10,643 January 266 $11,741 106 $7,346 228 $13,489 February 201 $11,951 159 $12,120 215 $12,691 2020-2021 March 422 $31,083 252 $19,322 339 $29,674 2021-2022 April 377 $5,988,032 264 $48,956 229 $54,344 2022-2023 May 315 $21,926 205 $16,068 147 $11,025 June 168 $13,708 125 $10,999 216 $16,773 July 183 $3,038 108 $7,008 125 $6,317 August 233 $9,575 203 $7,805 242 $15,031 September 133 $8,115 240 $11,545 FY 2022 FY 2023 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 RecDesk FY 2024 $ Value FY 2022 $ Value FY 2023 $ Value Page 77 of 314 FY 2024 FY2022 FY 2023 October 91,700 124,800 113,900 November 81,600 124,100 128,500 December 103,200 110,100 78,800 January 85,800 117,200 75,900 February 85,900 90,500 79,200 March 67,000 115,300 105,100 April 69,100 93,100 115,900 May 66,000 104,900 84,300 June 70,000 111,500 74,100 July 79,400 110,600 67,100 August 100,100 89,700 67,700 September 190,300 86,600 0 20000 40000 60000 80000 100000 120000 140000 160000 180000 200000 Beach Camera Views FY 2024 FY2022 FY 2023 Page 78 of 314 FY 2024 FY 2022 FY 2023 October 369 357 396 November 444 201 238 December 475 369 270 January 719 323 494 February 632 366 424 March 491 377 531 April 231 473 471 May 618 342 505 June 391 331 508 July 331 202 321 August 250 403 501 September 422 499 YouTube Channel 0 100 200 300 400 500 600 700 800 Commission Meeting Views FY 2024 FY 2022 FY 2023 Page 79 of 314 1st Q 2021 1st Q 2022 1st Q 2023 2nd Q 2021 2nd Q 2022 2nd Q 2023 3rd Q 2021 3rd Q 2022 3rd Q 2023 4th Q 2021 4th Q 2022 4th Q 2023 Desktop 44.7%50.2%42.5%43.7%72.5%40.5%39.7%66.4%44.1%27.6%41.6% 38.8% Smartphone 53.4%44.2%55.3%54.4%25.1%57.4%57.3%32.5%54.0%37.3%56.4% 47.9% Tablet 1.8%5.0%2.2%1.9%2.2%2.1%2.3%1.2%1.6%1.5%2.0% 7.3% Other 0.0%0.6%0.0%0.7%0.1% Website Visit by Device Type Comparison 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0% 1s t Q 2 0 2 1 1s t Q 2 0 2 2 1s t Q 2 0 2 3 2n d Q 2 0 2 1 2n d Q 2 0 2 2 2n d Q 2 0 2 3 3r d Q 2 0 2 1 3r d Q 2 0 2 2 3r d Q 2 0 2 3 4t h Q 2 0 2 1 4t h Q 2 0 2 2 4t h Q 2 0 2 3 Website Visit by Device Type Comparison Page 80 of 314 FY 2024 FY 2022 FY 2023 October 11,286 10,868 9,789 November 10,370 9,702 9,564 December 8,932 9,193 8,197 January 10,820 9,268 9,543 February 11,612 8,875 9,338 March 11,703 10,960 10,946 April 11,869 10,499 10,851 2023-2024 May 12,087 10,274 10,489 2021-2022 June 11,809 10,791 12,351 2022-2023 July 12,019 9,164 10,843 August 11,919 10,658 11,775 September 9,667 9,897 NUMBER OF CITY-WIDE PHONECALLS 0 2000 4000 6000 8000 10000 12000 14000 Page 81 of 314 Number of e-bill users by month FY 2024 FY 2022 FY2023 October 922 722 804 November 929 731 805 December 939 738 818 January 948 751 835 February 959 759 848 March 979 767 861 April 988 776 873 May 999 775 June 1008 778 890 July 1019 782 886 August 1026 787 901 September 797 910 0 200 400 600 800 1000 1200 Incremental E-bill Accounts Number of e-bill users by month FY 2024 Number of e-bill users by month FY 2022 Number of e-bill users by month FY2023 Page 82 of 314 Kiosk FY 2024 FY 2023 FY2022 October 14,452.23$ 10,067.50$ 6,940.80$ November 11,121.83$ 11,339.44$ 8,678.89$ December 11,401.43$ 12,409.30$ 7,403.30$ January 12,953.63$ 11,755.07$ 10,348.96$ February 15,069.97$ 11,856.78$ 10,992.74$ March 12,091.93$ 11,032.47$ 12,964.70$ April 10,302.51$ 7,514.64$ 10,480.52$ May 12,472.31$ 11,120.90$ 10,160.84$ June 15,266.47$ 12,405.61$ 11,336.27$ July 14,865.64$ 10,289.44$ 11,575.17$ August 14,014.91$ 10,380.86$ 8,117.21$ September -$ 11,842.84$ 7,940.87$ FY 2022 FY 2023 FY 2024 $- $5,000.00 $10,000.00 $15,000.00 $20,000.00 Kiosk FY 2024 FY 2023 FY2022 Page 83 of 314 Out of Business/Inactive # of BTRs Dollar Amount BF Dania LLC 1 530.00$ Trey Lokey Inc 1 131.25$ E Combustible Energy LLC 1 728.75$ Fence Wholesale LLC 1 477.50$ Fence Wholesale LLC 1 525.00$ Garneau, Martin 1 31.50$ Horacio Giacomo LLC 1 31.50$ Ikash LLC 1 577.50$ Marko Zivanovic 1 236.25$ Sam Holdings 2000 LLC 1 186.00$ Southpaw of S FL Inc 1 246.25$ Spectrasite Communications LLC 1 1,050.00$ Tinker's 1 372.50$ Total Out of Business/Inactive 13 5,124.00$ New Approved Applications # of BTRs Dollar Amount 203 NE 2nd AVE LLC 1 63.00$ 36 SW 15 ST LLC 1 191.25$ Altitude Trading Inc 1 31.50$ Basad Investment LLC 1 63.00$ Bob Scott Light, Power and Sign LLC 1 625.00$ Burger Guys of Dania Pointe LLC 1 372.50$ Morning Joe Dania Pointe LLC 1 630.00$ D N Y Holdings LLC 1 63.00$ Dania JSS LLC 1 207.00$ Don Transportation LLC 1 131.25$ Ellie M Corney 1 31.50$ Essentialis LLC 1 15.75$ Fence Wholesale LLC 1 777.50$ Fence Wholesale LLC 1 625.00$ Flips and Twists LLC 1 454.38$ Global Companies LLC 1 1,313.75$ WSA Insurance LLC 1 677.50$ Goodfellas Locksmith LLC 1 131.25$ Grupo Alke LLC 1 677.50$ Ina Mitskevich 1 63.00$ Itzhak Bak 1 31.50$ HFD No 55 Inc 1 1,465.00$ Martin A Ruggeri Samarra 1 207.00$ Mary Pisani 1 31.50$ Natalia Villegas & Guillermo Yunez 1 63.00$ Nissim Realty LLC 1 15.75$ Professional Medical Research LLC 1 751.25$ Sam Holdings 2000 LLC 1 186.00$ Southpaw Pet Grooming Inc 1 546.25$ Tal Rent A Car 123 LLC 1 367.50$ Foldmaster Laundry Solutions LLC 1 1,599.50$ Total New Applications 31 12,408.88$ BTR Status # of BTRs Total Dollar Amount Open Renewals- Current Year 308 85,766.80$ Paid Renewals 2,963 1,035,352.34$ Total BTRs as of 08/31/2024 3,271 1,121,119.14 ** **includes license fee, fire inpsection & solid waste registration Business Tax Receipt Activity - August 2024 Page 84 of 314 >120 Past Due Monthly Billings % DELQ >120 Past Due Monthly Billings % DELQ >120 Past Due Monthly Billings % DELQ October 275,153 1,130,854$ 24%184,989 1,140,696$ 16%207,794 1,241,355$ 17% November 276,502 1,145,557 24%186,463 1,205,526 15%216,614 1,267,676 17% December 286,708 1,088,332 26%188,661 1,186,620 16%214,935 1,270,207 17% January 309,337 1,166,202 27%188,029 1,165,000 16%220,340 1,211,794 18% February 322,379 1,084,213 30%185,376 1,210,890 15%231,139 1,217,188 19% March 281,908 1,112,053 25%183,535 1,267,253 14%235,434 1,310,333 18% April 222,556 1,169,668 19%190,502 1,262,289 15%236,352 1,307,061 18% May 211,091 1,178,959 18%189,684 1,172,418 16%262,509 1,229,203 21% June 190,542 1,173,565 16%184,340 1,178,310 16%247,808 1,372,056 18% July 201,407 1,194,888 17%190,677 1,288,709 15%261,459 1,298,366 20% August 202,749 1,120,866 18%198,874 1,252,551 16%252,820 1,250,659 20% September 183,816 1,129,966 16%203,881 1,235,287 17% Annual Avg 247,012$ 1,141,260$ 22% 189,584$ 1,213,796$ 16% 235,200$ 1,270,536$ 19% FY 2022 FY 2023 FY 2024 >120 Past Due >120 Past Due % +/->120 Past Due % +/- October 344,685 377,040 9%388,922 3% November 346,914 383,454 10%390,867 2% December 347,964 385,515 10%397,662 3% January 349,252 385,601 9%396,459 3% February 350,890 389,237 10%395,697 2% March 361,917 391,059 7%397,067 2% April 363,125 390,781 7%398,812 2% May 365,539 392,882 7%401,076 2% June 376,626 394,781 5%405,003 3% July 371,165 397,219 7%404,194 2% August 372,990 396,674 6%407,690 3% September 375,001 387,690 3% Annual Avg 360,506$ 389,328$ 7%398,495$ 2% Active Account Graph: Billing data indicates deliquency rate on active accounts remain constant at an average of 1% of billings per month INACTIVE ACCOUNTS WATER & SEWER UTILITY AGING REPORT ACTIVE ACCOUNTS FY 2022 FY 2023 FY 2024 0% 5% 10% 15% 20% 25% 30% 35%Active Accounts >120 days FY 2022 FY 2023 FY 2024 310,000 320,000 330,000 340,000 350,000 360,000 370,000 380,000 390,000 400,000 410,000 420,000 Inactive Accounts > 120 days FY 2022 FY 2023 FY 2024 Page 85 of 314 5 Prior Yr. 2023 2024 2023 2024 2023 2024 Oct 46,710.00 3,114.00 - 1,450.00 2,565.00 2,660.00 532.00 47 30 Nov - - - 2,540.00 2,865.00 573.00 39 35 Dec 53,717.00 6,228.00 - - 3,125.00 2,630.00 526.00 48 40 Jan 2,282.00 - - - 2,795.00 2,995.00 599.00 48 33 Feb 44,375.00 10,241.00 4,671.00 - 2,630.00 2,855.00 571.00 40 40 Mar 1,557.00 1,557.00 - 1,450.00 2,760.00 2,770.00 554.00 50 60 Apr 7,785.00 - 1,650.00 - 1,965.00 2,265.00 453.00 58 35 May 1,557.00 2,900.00 - - 2,215.00 2,480.00 496.00 56 55 Jun 4,671.00 12,456.00 1,450.00 1,750.00 2,715.00 3,005.00 601.00 39 49 Jul - - - 75.00 2,860.00 2,640.00 528.00 43 53 Aug 10,120.00 63,837.00 12,456.00 1,935.00 2,855.00 2,710.00 542.00 48 52 Sept 196,961.00 1,750.00 2,510.00 - 39 Total 369,735$ 100,333$ 21,977$ 6,660$ 31,535$ 29,875$ 5,975$ 516 521 10% # of City's 4850 account became delinquent for this period Water Impact Fee Water Tap Fee Delinquent # per Month # of Accts Water Fund Monthly Utility Account Activity MISC Building/ New Construction Activity Delinquent Account Activity New Accts Page 86 of 314 City of Dania Beach General Fund Unassigned Fund Balance - - Contingency ----- General Fund ------- Unassigned Contingency Fund Balance Balance 10/1/23 (Audited) 426,700$ 28,875,722$ (Uses) / Additions: October - (838,552) November (6,800) (1,651,835) December (11,122) - January (27,950) - February (8,483) - March (6,200) - April (11,850) (1,000,000) May (12,900) - June (4,820) - July (55,000) - August (3,138) - September - - Sub-Total (Uses) / Additions (148,263) (3,490,387) Sub-Total Available 278,437 25,385,335 Other Considerations GFOA/City Commission 25% Reserve (13,000,000)est. Estimate of Availability at 09/30/24 278,437$ 12,385,335$ Page 87 of 314 City of Dania Beach #001-18-00-519-99-10 Contingency Account Original Budget 325,000$ Amendment 101,700 Collins playground, veterans Park and 5k Race Uses: Total Oct - Nov (6,800) DB Press $300;DBHS $4,000;BSO Toy Drive $2,500 December (11,122) $4572 5k walk; $300 DB Press; $5,000 MLK; $1,000 Winter Camp; $250 Committee of 100 January (27,950) $20k-Signage for Linear Park; $4k Prestge Club Etiquette Lunch $900 Winter Camop; $2.5k State of the Region MPO; $550 DB Press February (8,483) Lighthouse 4 Students $1500; Love our Nation $1500 MPO Ad $250; BLC Gala $5,000 ; Awards $233.22 March (6,200) Loving Souls $200; BLC Scholarship $1,000;Collins Elementary Parade $5k April (11,850) $3k Olsen Middle Graduation, $3k Coast Guard Aux Rental, $500 Presige Club, $4k Earth Day Sculpture; $450 Special event fees May (12,900) Pedestal and Plaques -DP Key $5,900; Pillow Talk prog $2500;End of Year School Takeover Event $,500 June (4,820) Post 209 Boys & Girls -State $2,694; Summer Camps $2,126 July (55,000) Lighthouse for students $2,500; Career Source Broward $50k; Love our Nation $2,500 August (3,138) DB Chamber Mayoral - Sponsorship - $2,000; AFL-CIO Ball - 4 tickets - $1,138 September Balance Remaining 278,437$ Page 88 of 314 City of Dania Beach General Fund Analysis of Fund Balance Balance 10/1/23 28,875,722 Uses: #389-90-01 October (838,552) Carryovers/ P.O's etc November (1,651,835) Purchase of 148 N Federal Highway $1,611,426 December - $40,409- Surplus Carry Over for lease of modular offices January - February - March - April (1,000,000) CW Thomas GMP Funding May - June - July - August - September Total Uses (Sources)(3,490,387) Estimated Balance Available 09/30/24 25,385,335$ Other Considerations GFOA/City Commission 25% Reserve (13,000,000) est. Estimate of Availability at 09/30/24 12,385,335 Page 89 of 314 MINUTES OF REGULAR MEETING DANIA BEACH CITY COMMISSION TUESDAY, SEPTEMBER 12, 2024 – 7:00 P.M. 1.CALL TO ORDER/ROLL CALL Mayor Ryan called the meeting to order at 7:00 p.m. Present: Mayor: A. J. Ryan IV Vice-Mayor: Lori Lewellen Commissioners: Joyce L. Davis Tamara James Marco A. Salvino, Sr. City Manager: Ana M. Garcia, ICMA-CM City Attorney: Eve Boutsis City Clerk: Elora Riera, MMC 2.MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE Mayor Ryan called for a moment of silence followed by the Pledge of Allegiance to the United States Flag. 3.BUDGET PUBLIC HEARING ITEMS 3.1 RESOLUTION NO. 2024-___ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE IMPOSITION OF FIRE RESCUE ASSESSMENTS AND PROVISION OF FIRE PROTECTION SERVICES, FACILITIES, AND PROGRAMS IN THE CITY OF DANIA BEACH, FLORIDA; RATIFYING, CONFIRMING, AND SUPPLEMENTING RESOLUTION NO. 2024-096; REIMPOSING FIRE RESCUE ASSESSMENTS WITH UPDATED ASSESSMENT RATES AGAINST ASSESSED PROPERTY LOCATED WITHIN THE CITY OF DANIA BEACH FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024; APPROVING THE RATES OF ASSESSMENT; APPROVING THE FINAL ASSESSMENT ROLL; PROVIDING FOR EFFECT OF ADOPTION OF RESOLUTION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. (Finance) Page 90 of 314 Minutes of Regular Meeting Dania Beach City Commission Tuesday, September 12, 2024 – 7:00 p.m. 2 City Attorney Boutsis read the title of the resolution into the record. Chief Financial Officer Frank DiPaolo introduced the item. Mayor Ryan opened the floor to public comments, there being none, public hearing was closed. Commissioner James made a motion to approve the resolution. The motion was seconded by Vice Mayor Lewellen which carried unanimously on voice vote. 3.2 RESOLUTION NO. 2024-___ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF SOLID WASTE SERVICE ASSESSMENTS IN THE CITY OF DANIA BEACH, FLORIDA; RE-IMPOSING SOLID WASTE SERVICE ASSESSMENTS AGAINST ASSESSED PROPERTY LOCATED WITHIN THE BOUNDARIES OF THE CITY OF DANIA BEACH FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024; APPROVING THE RATE OF ASSESSMENT; APPROVING THE ASSESSMENT ROLL; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Finance) City Attorney Boutsis read the title of the resolution into the record. Chief Financial Officer Frank DiPaolo introduced the item. Mayor Ryan opened the floor to public comments, there being none, public hearing was closed. Commissioner James made a motion to approve the resolution. The motion was seconded by Vice Mayor Lewellen which carried unanimously on voice vote. 3.3 RESOLUTION NO. 2024-___ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF STORMWATER MANAGEMENT SERVICES IN THE CITY OF DANIA BEACH, FLORIDA; IMPOSING AND RE-IMPOSING STORMWATER ASSESSMENTS AGAINST PROPERTY LOCATED WITHIN THE CITY OF DANIA BEACH FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024; APPROVING THE RATE OF ASSESSMENT; APPROVING THE ASSESSMENT ROLL; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Finance) City Attorney Boutsis read the title of the resolution into the record. Chief Financial Officer Frank DiPaolo introduced the item. Mayor Ryan opened the floor to public comments, there being none, public hearing was closed. Commissioner James made a motion to approve the resolution. The motion was seconded by Vice Mayor Lewellen which carried unanimously on voice vote. Page 91 of 314 Minutes of Regular Meeting Dania Beach City Commission Tuesday, September 12, 2024 – 7:00 p.m. 3 3.4 RESOLUTION NO. 2024-___ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE PROPOSED MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 2024-2025 FOR OPERATING PURPOSES; ESTABLISHING THE DEBT MILLAGE APPROVED BY THE ELECTORATE; PROVIDING FOR A PUBLIC HEARING WHEN AND WHERE OBJECTIONS MAY BE HEARD AND QUESTIONS CONCERNING THE SAME WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Finance) City Attorney Boutsis read the title of the resolution into the record. She commented that the proposed operating municipal millage rate will be 5.9998 mils which reflects no change from the city’s current fiscal year millage rate. This operating millage rate represents a 4.99% increase over the roll back rate of 5.7147 mills, as computed in accordance with 200.65 of the Florida Statutes. The voter approved debt service millage rate is 0.0985 mills, in accordance with the provisions of the law pursuant to 200 of the Florida Statutes and the city’s aggregate millage rate is 6.0983 mills, which is 5.9998 mills for operating and 0.0985 mills for debt service. The final public hearing for the ad valorem tax millage and budget will be held on Tuesday, September 24th, 2024 here at City Hall at 100 West Dania Beach Boulevard at 7:00 p.m. Chief Financial Officer Frank DiPaolo introduced the item. Mayor Ryan opened the floor to public comments, there being none, public hearing was closed. Commissioner James made a motion to approve the resolution. The motion was seconded by Vice Mayor Lewellen which carried unanimously on voice vote. 3.5 RESOLUTION NO. 2024-___ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING A TENTATIVE ANNUAL BUDGET FOR THE CITY FOR THE FISCAL YEAR 2024-2025; PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS WILL BE HEARD AND QUESTIONS CONCERNING THE BUDGET WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Finance) City Attorney Boutsis read the title of the resolution into the record. Chief Financial Officer Frank DiPaolo introduced the item. Mayor Ryan opened the floor to public comments, there being none, public hearing was closed. Commissioner James made a motion to approve the resolution. The motion was seconded by Vice Mayor Lewellen which carried unanimously on voice vote. Page 92 of 314 Minutes of Regular Meeting Dania Beach City Commission Tuesday, September 12, 2024 – 7:00 p.m. 4 4.PRESENTATIONS AND SPECIAL EVENT APPROVALS 4.1 Eagle Scouts Presentation of Flag Box - Sponsored by Vice Mayor Lewellen Jacob McKaig from Troop 436 presented his Eagle Project, a flag retirement box, where residents can respectfully retire their American flags. 4.2 CareerSource Broward - Summer Youth Employment Program (SYEP) - Sponsored by Commissioner James Latima Thomas of CareerSource Broward gave a PowerPoint presentation on the Summer Youth Employment Program and gave a brief overview of how it went. 4.3 Request for Approval of Proclamation - Childhood Cancer Awareness Month - Sponsored by Commissioner Davis Consensus to approve the proclamation. 5.PROCLAMATIONS There were no proclamations. 6.ADMINISTRATIVE REPORTS 6.1 City Manager City Manager Garcia presented her managers report and touched on the following topics: - Recruitment video for the City of Dania Beach - Commendation to the Marketing Team for winning the Silver Circle Award for the Pioneer Newsletter at the National Savvy Awards in Texas - Broward County School Board meeting changed to Monday, September 30th, 2024 at South Broward High School to address Dania Beach schools - Bond Rating meeting - Partnership with Rita Crocket for beach volleyball program at Frost Park - Conversations with Ron Book regarding the upcoming legislative session - Water plant project to replace motor gear box, valves and actuators - Southwest 52nd Street storm drainage project 6.2 City Attorney City Attorney Boutsis had nothing to report. 6.3 City Clerk - Reminders City Clerk Riera reminded the Commission of the following upcoming meetings: Page 93 of 314 Minutes of Regular Meeting Dania Beach City Commission Tuesday, September 12, 2024 – 7:00 p.m. 5 - September 24, 2024 Final Budget Hearing and Regular City Commission Meeting - 7:00 p.m. - October 7, 2024 CRA Board Meeting - 5:30 p.m. - October 7, 2024 Regular City Commission Meeting - 7:00 p.m. 7.PUBLIC SAFETY REPORTS Captain Tarala reported on recent criminal activity in the city to include a shots fired call, a burglary in progress and a robbery. He provided an update on Dania Pointe and said there hasn’t been a single issue in 8 weeks. He advised that Broward Sheriff’s Office will be holding a Shred-a-thon and Operation Medicine Cabinet on Saturday, September 21st, 2024 at Bass Pro Shops from 10:00 a.m. to 1:00 p.m. and the Night Out with Law Enforcement at Frost Park on October 25th, 2024. He further advised that the department will be setting up a DL checkpoint in the city and he will advise the date, time and location when he is aware of it. Captain Tarala commended Lieutenant Cooper for everything she does for the department and the city. Fire Chief Pellecer reported that they just finished up with the biannual fire drills with City Hall, Public Services and Parks and Recreation and everyone did a great job. The firefighters have been participating in Life Scan physicals to ensure they are in top shape, and they have brought back the senior meetings to provide safety tips to seniors. He reported on call volumes within the city, and he thanked the Commission and City Staff for their support during the annual September 11th Commemoration. He noted that they are preparing for the Toy Drive and will be working with the Parks and Recreation team and Special Events team to bring something better this year. 8.CITIZENS’ COMMENTS The following spoke under citizens’ comments: - Linda Wilson – 1547 Adams Street, Hollywood 9.CONSENT AGENDA Commissioner James made a motion to approve the consent agenda. The motion was seconded by Vice Mayor Lewellen which carried unanimously on voice vote. 9.1 Minutes: August 27, 2024 City Commission Meeting Approved under consent agenda. 9.2 Travel Requests: None. 9.3 RESOLUTION NO. 2024-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN INTERLOCAL AGREEMENT (“ILA”) FOR OPTIONAL SERVICES WITH BROWARD COUNTY RELATING TO SERVICES FOR THE “KEEP BROWARD BEAUTIFUL” PROGRAM FOR HOUSEHOLD HAZARDOUS WASTE, BULK TRASH AND YARD Page 94 of 314 Minutes of Regular Meeting Dania Beach City Commission Tuesday, September 12, 2024 – 7:00 p.m. 6 WASTE DROP-OFF PROGRAMS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) Approved under consent agenda. 9.4 RESOLUTION NO. 2023-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A FOURTH AMENDMENT TO AN INTERLOCAL AGREEMENT ("ILA") WITH BROWARD COUNTY AND THE CITY OF DANIA BEACH RELATING TO COMMUNITY SHUTTLE BUS TO ADJUST THE SERVICING ROUTE FOR THE EAST AND WEST ROUTES, AND MODIFY THE OPERATING HOURS FROM MONDAY-SATURDAY (9:00 A.M. - 5:47 P.M.) TO MONDAY-SATURDAY (9:00 A.M. - 6:00 P.M.); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) Approved under consent agenda. 9.5 RESOLUTION NO. 2023-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR THE FLORIDA RECREATIONAL DEVELOPMENT ASSISTANCE PROGRAM (“FRDAP”) TO THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR STATE OF FLORIDA FISCAL YEAR 2024-2025 FOR ADDITIONAL PLAY STRUCTURE AND MINOR PARK IMPROVEMENTS AT DANIA COVE PARK; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Parks and Recreation) Approved under consent agenda. 9.6 RESOLUTION NO. 2023-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT WITH GABOTON GROUP, LLC TO PROVIDE FEDERAL PUBLIC AFFAIRS LOBBYIST AND LEGISLATIVE SERVICES, IN AN AMOUNT NOT TO EXCEED FORTY-FIVE THOUSAND DOLLARS ($45,000.00) EFFECTIVE OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2025; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE (City Manager) Approved under consent agenda. 9.7 RESOLUTION NO. 2023-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, OPPOSING ANY CURRENT OR FUTURE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION PROPOSED INITIATIVES CURRENTLY KNOWN AS THE “GREAT OUTDOORS INITIATIVE” THAT WOULD AUTHORIZE GOLF COURSES, Page 95 of 314 Minutes of Regular Meeting Dania Beach City Commission Tuesday, September 12, 2024 – 7:00 p.m. 7 PARK LODGES OR PICKLEBALL FACILITIES IN NATURE PRESERVE PARKS; AND OPPOSE ANY SPECIFIC AMENDMENTS TO THE UNIT MANAGEMENT PLAN FOR DR. VON D. MIZELL-EULA JOHNSON STATE PARK; PROVIDING FOR DISTRIBUTION, DIRECTION TO THE CITY'S STATE LOBBYISTS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Sponsored by Commissioner Davis) Approved under consent agenda. 10.BIDS AND REQUESTS FOR PROPOSALS None. 11.QUASI-JUDICIAL HEARINGS 11.1 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, PURSUANT TO THE REQUIREMENTS OF FLORIDA STATUTES SECTION 255.065, AFTER HOLDING THE SECOND OF TWO PUBLIC HEARINGS, ACCEPTS AN UNSOLICITED PROPOSAL BY RITA CROCKETT BEACH SPORTS ACADEMY (RCBSA) FOR A QUALIFIED PROJECT FOR “THE PIT”, A BEACH SPORTS FACILITY AT FROST PARK; AND MAKING A DETERMINATION THAT IT IS IN THE PUBLIC’S INTEREST TO PROCEED WITH THE UNSOLICITED PROPOSAL; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (City Attorney) City Attorney Boutsis read the title of the resolution into the record. Mayor Ryan opened the floor to public comments and the following spoke: - Linda Wilson – 1547 Adams Street, Hollywood Commissioner Davis made a motion to approve the resolution. The motion was seconded by Commissioner James which carried unanimously on voice vote. Commissioner James stated how proud she is that the Parks Department has partnered with different people to bring unique things to the City of Dania Beach. She noted that the city has had the parks master plan for some time, and it has changed quite a few times and as our needs grow, we need to diversify the types of sports that we offer. Rita Crockett of Rita Crockett Beach Sports Academy spoke to the Commission and shared her Olympic Medal and Congressional Medal of Honor. 12.FIRST READING ORDINANCES None. 13.SECOND READING ORDINANCES 12.1 ORDINANCE NO. 2024-______ Page 96 of 314 Minutes of Regular Meeting Dania Beach City Commission Tuesday, September 12, 2024 – 7:00 p.m. 8 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF CITY FUNDS EXCEEDING ONE MILLION DOLLARS ($1,000,000.00) FOR REBUILDING LIFT STATIONS NO. 4, NO. 6 AND NO. 11; PROVIDING FOR CODIFICATION, PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Public Services) City Attorney Boutsis read the title of the ordinance into the record. Deputy Director of Public Services Dincer Ozaydin introduced the item. Mayor Ryan opened the floor to public comments, there being none, public hearing was closed. Commissioner James made a motion to approve the resolution. The motion was seconded by Vice Mayor Lewellen which carried unanimously on voice vote. 14.DISCUSSION AND POSSIBLE ACTION 14.1 RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY ADMINISTRATION TO APPROVE A CONTRACT TO WORK WITH DELASOCIAL TO CREATE INTERACTIVE PUBLIC ART MOSAIC IN CELEBRATION OF THE CITY’S 120TH ANNIVERSARY INITIATED BY THE CITY’S PUBLIC ART ADVISORY BOARD; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Community Development) City Attorney Boutsis read the title of the resolution into the record. Director of Community Development Eleanor Norena introduced the item. Commissioner Salvino made a motion to approve the resolution. The motion was seconded by Commissioner James which carried unanimously on voice vote. 14.2 U.S. Coast Guard Parking at Dania Beach - Sponsored by Commissioner Davis Commissioner Davis introduced the item and is looking for consensus for free or discounted pricing for parking at the beach. Commissioner Salvino was willing to provide a discount similar to residents or seniors. Commissioner James expressed her concern for the revenue that the parking brings in. Vice Mayor Lewellen expressed her concern for the limited space as well as the need to provide this opportunity to others as well. There was no direction or action taken on this item. Page 97 of 314 Minutes of Regular Meeting Dania Beach City Commission Tuesday, September 12, 2024 – 7:00 p.m. 9 15.APPOINTMENTS 15.1 Education Advisory Board - 2 vacancies - Vice Mayor Lewellen - Commissioner Salvino None at this time. 15.2 Marine Advisory Board - 2 vacancies - Vice Mayor Lewellen - Commissioner James None at this time. Commissioner James and Commissioner Salvino will switch their appointments; therefore, Commissioner James will make an appointment for the Education Advisory Board and Commissioner Salvino will make an appointment for the Marine Advisory Board. 16.COMMISSION COMMENTS 15.1 Commissioner Davis Commissioner Davis congratulated Chief Pellecer on the 9/11 ceremony and said that she received a suggestion from a resident suggesting a partnership with Olsen Middle School to involve some of the children and commemorate 9/11 in partnership with our schools. She inquired when the last meeting would be to use the remainder of the commission contingency funds and City Manager Garcia responded that it would be the September 24th meeting. 15.2 Commissioner James Commissioner James commented that the 9/11 ceremony was beautiful, and it is always a reminder of something that can unite us although it was a horrific tragedy. She has drove by and noticed the progress of C.W. Thomas Park and is excited for the facility and what it will bring the community. She commended the Chamber for always having packed luncheons for the businesses in our city and noted she is excited to be representing the city at the PEA retreat. 15.3 Commissioner Salvino Commissioner Salvino commented that the 9/11 ceremony keeps getting better every year and it was a nice job put on by BSO. He is requesting to utilize $2,000.00 from the Commission contingency fund to sponsor a table of 10 for the Prestige Club’s Gala on October 19th. He is also requesting to utilize $1,000.00 from his contingency to assist the Prestige Club with their renovations. There was commission consensus to utilize the funds from the Commission contingency and his personal contingency for the Prestige Club. 15.4 Vice-Mayor Lewellen Page 98 of 314 Minutes of Regular Meeting Dania Beach City Commission Tuesday, September 12, 2024 – 7:00 p.m. 10 Vice Mayor Lewellen echoed everyone’s comments on the wonderful job Chief Pellecer did on the 9/11 ceremony. 15.5 Mayor Ryan Mayor Ryan said the 9/11 ceremony was very touching and impactful. The city does a wonderful job to honor and remember everything that happened that day. 17.ADJOURNMENT Mayor Ryan adjourned the meeting at 8:23 p.m. ATTEST: CITY OF DANIA BEACH ELORA RIERA, MMC ARCHIBALD J. RYAN IV CITY CLERK MAYOR Approved: Page 99 of 314 City of Dania Beach Human Resources Memorandum DATE: 9/24/2024 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Linda Gonzalez, SPHR, SHRM-SCP, Chief Human Resources Officer SUBJECT: FY 2024-25 General Liability and other Comprehensive Insurance Coverage Request: The City Administration requests adoption of a Resolution authorizing the renewal of our fully- insured General Liability and other Comprehensive Insurance Coverage for Fiscal Year 2024-25. The City’s insurance broker, Risk Management Associates, Inc., a wholly owned subsidiary of Brown & Brown, Inc. (“B&B”), has provided a comprehensive insurance renewal package for FY 2024-25. Coverage includes several insurance policies which are detailed on the Premium Comparison attachment. Background: Property Appraisal completed In order to maintain proper insurance coverage, and due to the increase in property value trends, Brown & Brown assisted with a property appraisal service this year, at no charge to the City. The appraisal service includes valuation trending and onsite appraisal services every 5 years to ensure current valuation of the City’s assets. In the past few years, construction costs have increased dramatically due to the high level of inflation, supply chain issues, and other economic factors. Increasing construction costs directly affects Property insurance due to the changing/increased costs to repair or rebuild City assets following insured losses such as the April 2023 flash floods, fire, lightning, hurricane, etc. As outlined below, our property value has increased by $8.7 million dollars, which resulted in a change in premium of $126,437. Below is an overview of historical property trending and the 2024 Property Appraisal process: • The City’s last property appraisal was performed in 2019 • The City trended values by 7.79% in 2023 • The City approved the appraisal with impact as follows: Current Total Insurable Value (TIV): $56,207,506 Appraised Values: $64,922,993 Difference in TIV: $8,715,487- 16% increase Change in Premium - $126,437 (including increase to flood insurance policies) Page 100 of 314 • Other new assets added during the year comprised an approximately 2% increase in values (including miscellaneous Parks additions and mobile offices at Beach) Growth Within The City The City’s growth resulted in increased risk exposures utilized to calculate policy premiums as follows: • 26% increase in value of equipment (including mobile generators, license plate readers, etc.) • 40% increase in value of vehicle fleet (including 2 ambulances) • 14% increase in number of vehicles • 7% increase in number of employees • 11.76% increase in estimated payroll for FY 2024/25 (which includes cost of living increases and new positions Value Added Services with Brown & Brown B&B has been a trusted insurance partner to the City for several years. Through the insurance program, B&B provides ongoing Risk Management support, intended to control claim activity and transfer risk and the specific services provided by the B&B Team are as follows: • 4-star rating from Stewardship Report for value and savings associated with TIPS Safety Grant program, Vector Solutions and Streamery online training platforms, Risk Management Resource Center (HR/Cyber/ADA Compliance), and Property Appraisal; $35,394 value • Director of Loss Control providing direct support for safety and loss control objectives - including participation in and support of Safety Committee. • Claims Advocacy for liability, workers compensation, and property claims – specifically facilitated immediate response and daily involvement with mitigation and repairs following the April 2023 flooding. • Quarterly Claims Reviews • Participation in Quarterly Safety Meetings • Direct training of City Staff in areas such as: claims, cyber breach response, vendor insurance requirements. • COI Compliance Team - Daily Certification of Insurance (COI) reviews and Operational contract insurance recommendations for new contracts. Due to the continued growth in the City, a team of professionals is engaged to assist with effective contractual risk transfer processes and procedures to align with the City’s Insurance Policy. Training has been conducted over several sessions with all City Departments to ensure compliance. The City’s Safety Committee has utilized these and other resources to maintain a “best in class” status in risk management and safety objectives. In summary, the City Administration recommends renewal of the insurance program and continuance of the relationship with Brown and Brown. What is this and what is the dollar amount $35,394? Is that the value of all of these services? See the Stewardship Report which details, and can be attached to the Agenda at your decision. Page 101 of 314 Budgetary Impact Due to the increase in property values, the general insurance market, and growth within the City and property, the City’s FY 2024-25 insurance cost will increase by $327,113 or 17.14%, for total premium of $2,234,707. This amount is within the planned, budgeted cost. Recommendation Adopt the Resolution authorizing the renewal of fully-insured General Liability and other Comprehensive Insurance Coverage for Fiscal Year 2024-25. Page 102 of 314 RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE RENEWAL OF THE COMPREHENSIVE PROPERTY & CASUALTY INSURANCE PROGRAM FOR THE CITY THROUGH RISK MANAGEMENT ASSOCIATES, INC., WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS, WHICH INSURANCE PACKAGE SHALL INCLUDE COVERAGE FOR PROPERTY, CRIME, LIABILITY, WORKERS’ COMPENSATION, AND OTHER COVERAGES TO INCLUDE THE NATIONAL FLOOD INSURANCE PROGRAM (“NFIP”), FOR A COMBINED ANNUAL PREMIUM AMOUNT OF TWO MILLION, TWO HUNDRED FIFTY-NINE THOUSAND SEVEN HUNDRED SEVEN DOLLARS ($2,259,707.00) FOR COVERAGE BEGINNING OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2025; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, “Monetary thresholds for certain purchases and payment disbursement authorizations”, Subsection (a), sets the monetary threshold or limitation at $50,000.00; and WHEREAS, the City of Dania Beach (the “City”) currently obtains its Comprehensive Property & Casualty coverage (the “Coverage”) through Risk Management Associates, Inc., a wholly owned subsidiary of Brown & Brown, Inc. (“B&B”); and WHEREAS, B&B is responsive and provides guidance to the City relating to loss control, claims handling, risk management and liability concerns on major contractual agreements, special events programming, construction projects, appropriate vendor insurance requirements, and bid specifications; and WHEREAS, the City Administration recommends that the City Commission waive competitive bidding and authorize renewal of Coverage through Preferred Governmental Insurance Trust (PGIT) and other associated insurers through B&B for Fiscal Year 2024-25; and WHEREAS, upon adoption of this Resolution, the City will obtain insurance coverages as outlined in the Breakdown of Coverage and Services, a copy of which is attached as "Exhibit A", and is made a part of and incorporated into this Resolution by this reference, which approval of coverage will authorize any and all premium adjustments to be made by the City Manager during the fiscal year, as may be necessary to properly protect the City and its assets. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Page 103 of 314 2 RESOLUTION #2024-______ Section 1.That the above “Whereas” clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2.That the City Commission approves the renewal of the City’s Comprehensive Property & Casualty coverage through Risk Management Associates, Inc., a wholly owned subsidiary of Brown & Brown, Inc. (“B&B”), for FY 2024-25 for a combined annual premium amount of Two Million Two Hundred Fifty-Nine Thousand Seven Hundred Seven Dollars ($2,259,707.00) for coverage beginning October 1, 2024 through September 30, 2025. Section 3.That the cost of the Coverage has increased due to major changes in City’s risk exposures such as a sixteen percent (16%) increase in property values, audited payrolls, vehicles, equipment, and real property inventory, is planned, appropriated and has been made available through appropriate allocations to various City Funds in the proposed Fiscal Year 2024- 2025 budget. Section 4.That the cost for coverage shall exceed the Fifty Thousand Dollars ($50,000.00) annual vendor threshold, and the City Commission hereby waives the competitive procurement requirements relating to the renewal of its Comprehensive Property & Casualty coverage with Preferred Governmental Insurance Trust (PGIT) and other associated insurers through B&B for Fiscal Year 2024-25. Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 7.That this Resolution shall be effective upon passage. SIGNATURES ON THE FOLLOWING PAGE Page 104 of 314 3 RESOLUTION #2024-______ PASSED AND ADOPTED on , 2024. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Joyce L. Davis ____ ____ Commissioner Tamara James ____ ____ Commissioner Marco Salvino ____ ____ Vice Mayor Lori Lewellen ____ ____ Mayor Archibald J. Ryan IV ____ ____ ATTEST: ELORA RIERA, MMC ARCHIBALD J. RYAN IV CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY Page 105 of 314 PREMIUM AND COVERAGE COMPARISON Covered Party: Effective Date: Version Date: LIMIT ANNUAL PREMIUM LIMIT ANNUAL PREMIUM 55,017,083$ 786,737$ 64,922,993$ 930,286$ 55,017,083$ 64,922,993$ 3,000,000$ 3,000,000$ 55,017,083$ 64,922,993$ 500,000$ 500,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 250,000$ 250,000$ 1,000,000$ 1,000,000$ Included in Blanket 21,708$ Included in Blanket 27,290$ 1,219,962$ 1,825,650$ Included in Blanket Included in Blanket Included in Blanket Included in Blanket 270,000$ 270,000$ 120,000$ 120,000$ 50,000$ 50,000$ Included in Blanket Included in Blanket 19,013$ 32,000$ 652,683$ 652,683$ 808,445$ 957,576$ 500,000$ 1,785$ 500,000$ 1,777$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 1,785$ 1,777$ 1,000,000$ 364,299$ 1,000,000$ 408,254$ 1,000,000$ Included 1,000,000$ Included 1,000,000$ Included 1,000,000$ Included 364,299$ 408,254$ 1,000,000$ 66,764$ 1,000,000$ 75,938$ Rejected Rejected AV over $100,000 31,026$ AV over $100,000 44,903$ 35,000$ 35,000$ None None 97,790$ 120,841$ 1,000,000$ 187,620$ 1,000,000$ 213,009$ 1,000,000$ Included 1,000,000$ Included 7,075$ 8,565$ Included 194,695$ 221,574$ Statutory 218,644$ Statutory 262,666$ $1m/$1m/$1m Included $1m/$1m/$1m Included 218,644$ 262,666$ $1,000,000/$2,000,000 15,387$ $1,000,000/$2,000,000 16,484$ 769$ 330$ 16,156$ 16,814$ City of Dania Beach 10/1/2024 8/29/2024 2023/2024 2024/2025 18% Increase in values due to new property added and Property Appraisal to update current Replacement Costs. Property: Preferred Govt'l Ins Trust LINE OF COVERAGE DEDUCTIBLE Deductible PGIT PACKAGE POLICY (Property, Inland Marine, Crime, GL, Auto, POL) 10,000$ Buildings & Contents - Blanket 10,000$ 10,000$ Equipment Breakdown 10,000$ 10,000$ Excess Flood 10,000$ Named Windstorm 5%/$35,000 minimum 5%/35,000 minimum Accounts Receivable 10,000$ 10,000$ Additional Expense 10,000$ Demolition & Increased Cost of Construction 10,000$ 10,000$ Inland Marine (Equipment): 10,000$ Business Income 10,000$ 10,000$ Errors & Omissions 10,000$ 10,000$ 2,500$ Emergency Services Portable Equip 2,500$ 2,500$ Fine Arts 2,500$ 2,500$ Communications Equipment 2,500$ 2,500$ Mobile Equipment 2,500$ 2,500$ Electronic Data Processing 2,500$ Valuable Papers 2,500$ 2,500$ Watercraft 2,500$ 2,500$ Other Inland Marine 2,500$ 2,500$ Rented Borrowed Leased Equipment 2,500$ 2,500$ Sub-Total Sub-Total Crime: Preferred Govt'l Ins Trust Blanket Unscheduled Inland Marine 2,500$ 2,500$ Computer Fraud including Funds Transfer 1,000$ 1,000$ Forgery/Alterations 1,000$ 1,000$ Employee Dishonesty 1,000$ 1,000$ Theft, Disappearance & Destruction In/Out 1,000$ 1,000$ General Liability -$ -$ Employee Benefits -$ -$ Sub-Total Sub-Total General Liability: Preferred Govt'l Ins Trust Sub-Total Sub-Total Automobile: Preferred Govt'l Ins Trust Deadly Weapon -$ -$ 1,000$ Hired Physical Damage 1,000$ 1,000$ Medical Payments Auto Liability -$ -$ Uninsured Motorist -$ -$ Collision 1,000$ Public Officials: Preferred Govt'l Ins Trust Public Officials Liability 10,000$ 10,000$ Sub-Total Sub-Total Sub-Total Sub-Total Workers' Compensation: Employment Practices Liability 10,000$ 10,000$ Cyber/Privacy Liability Coverage Details Exempt from Publc Record Per HB 7057 Coverage Details Exempt from Publc Record Per HB 7057 Workers' Compensation -$ -$ Preferred Govt'l Ins Trust 10/1/23 Experience Mod: .89 10/1/24 Experience Mod: 1.08 Employers Liability -$ -$ Sub-Total Sub-Total Sub-Total Sub-Total Premises & Tank Pollution Liability Illinois Union Pollution 25,000$ 25,000$ TRIA Terrorism This proposal is intended to give a brief overview. Higher limits may be available. Please refer to coverage forms for complete details regarding definition of terms, exclusions and limitations.Page 1 of 2 8/29/2024 Page 106 of 314 PREMIUM AND COVERAGE COMPARISON Covered Party: Effective Date: Version Date: LIMIT ANNUAL PREMIUM LIMIT ANNUAL PREMIUM City of Dania Beach 10/1/2024 8/29/2024 2023/2024 2024/2025 LINE OF COVERAGE DEDUCTIBLE Deductible 3,500,000$ 140,400$ 3,750,000$ 166,050$ 500,000$ Included 750,000$ Included 2,387$ 1,661$ N/A (admitted) N/A (admitted) 142,787$ 167,711$ (Premium due 20 days prior to expiration) (To be billed, premium due 20 days prior to 10/1 expiration) Storage Tank Liability $1,000,000/$4,000,000 1,939$ $1,000,000/$4,000,000 1,999$ TRIA Terrorism Included 18$ Included 18$ 14$ 20$ 1,971$ 2,037$ 3,000,000$ 5,188$ 3,000,000$ 7,188$ 3,000,000$ 3,000,000$ Declined by City -$ 175$ 150$ 175$ 5,338$ 7,538$ 1,000,000$ 1,331$ 1,000,000$ 1,500$ 2,000,000$ 2,000,000$ Included Included 250$ 250$ 1,581$ 1,750$ 1,853,491$ 2,168,538$ Other Policies (not 10/1 effective dates) NFIP Flood (8/21, 9/26, 10/3, 10/4, 11/13)44,371$ 55,464$ Work Boat - Hull Coverage (Century Surety)3,593$ 3,952$ 998$ 1,098$ 1,297$ 1,427$ 704$ 774$ 641$ 705$ 2,500$ 2,750$ 1,907,594$ Totals with Current Property Values 2,234,707$ 25,000$ COI Compliance Team - Annual Fee 25,000$ 1,932,594$ Total with COI Compliance Team Fee 2,259,707$ Dock Property: Mitsui Sumitomo Ins. Co of America Including Wave Wash and Boat Collision Dock Property with 7% Trend and 6 mo BI - increased valuation Marina Docks $27,500/$275,000 $27,500/$275,000 Business Income Sub-Total (No TRIA , including BI) Sub-Total (No TRIA , including BI) Storage Tank: Commerce & Industry 5,000$ 5,000$ FIGA FIGA Policy Fee Policy Fee FP&L General Liability (pump station): Evanston Insurance Company Each Occurrence 1,000$ 1,000$ FIGA FIGA Sub-Total Sub-Total Sub-Total Sub-Total General Aggregate TRIA Terrorism BSO General Liability Kinsale Insurance Company Inspection Fee Inspection Fee Policy Fee Policy Fee TRIA Policy Fees Policy Fees Each Occurrence 1,000$ 1,000$ General Aggregate Sub-Total Sub-Total TOTAL PREMIUMS EFFECTIVE 10/1 TOTAL ALL PREMIUMS Total 10/1 Premiums with Property Appraisal Sports Insurance - Tball Effective 5/2/2024 - 5/2/2025 Estimated 25-26 renewal - 10% increase Wave Runners - Hull Coverage (Markel)Effective 5/29/24 - 5/29/2025 Estimated 25-26 renewal - 10% increase Sports Insurance - Youth Football/Cheer Effective 7/9/2024 - 7/9/2025 Estimated 25-26 renewal - 10% increase Sports Insurance - Basketball Effective 2/12/2024 - 2/12/2025 Estimated 25-26 renewal - 10% increase Current Premiums @ 6/10/24 Estimated 24-25 renewals - 25% increase Effective 3/18/2024 - 3/18/2025 Estimated 25-26 renewal - 10% increase Sports Insurance - Adult Kickball Effective 7/2/2024 - 7/2/2025 Estimated 25-26 renewal - 10% increase This proposal is intended to give a brief overview. Higher limits may be available. Please refer to coverage forms for complete details regarding definition of terms, exclusions and limitations.Page 2 of 2 8/29/2024 Page 107 of 314 Brown & Brown Public Sector Brown & Brown Public Sector is a dedicated Florida public entity division, with a team that operates as a highly specialized unit of insurance advisors 100% trained to deliver industry-leading brokerage services to public entities in the State of Florida. Our Daytona Beach corporate headquarters is centrally located to serve our Florida clients. The Public Sector division offers the distinct combination of a “boutique” public entity brokerage offering concierge-level service with direct access to C-Suite leadership of a large national broker. Our team’s focus and Brown & Brown’s international reputation and size allows us to negotiate better terms and conditions to create unique service plans based on our client’s goals and objectives. Since 1992, we have continuously refined that specialization and enhanced our services enroute to becoming the largest public entity brokerage in Florida. Our team provides Property & Casualty and Employee Benefits advisement and insurance services to over 200 Florida governments, including more than 100 Cities, Counties and School Boards. Clients similar to the City include: Our strong reputation was built by empowering our governmental clients to outperform their industry peers, lower total cost of risk, and enhance risk management programs - all within annual budgetary constraints. These capabilities are only enhanced by our team’s commitment to serve those who serve the public. City of Auburndale City of Belleview City of Bunnell City of Chipley City of Davenport Town of Davie City of Deltona City of Destin City of Eagle Lake City of Edgewater City of Fort Walton Beach Gilchrist County BOCC City of Haines City Town of Highland Beach City of Haines City Town of Indian Shores Town of Jupiter City of Lake Worth Beach Madison County BOCC City of Madeira Beach City of Marathon City of Mary Esther City of Mascotte Town of Mayo City of Mulberry City of Ocala City of Pahokee Town of Pierson City of Polk City City of Punta Gorda City of Springfield City of St. Cloud City of Sweetwater City of Tallahassee CRA Wakulla County City of Westlake PUBLIC ENTITY MARKET LEADERS • Largest Public Entity broker in FL • 25 Counties • 70+ Cities • 100+ Special Districts EXPERIENCE • 80+ Years in Business • 30+ Years Government Expertise • $250 Million Public Entity Premiums Placed SERVICE & EXPERTISE • Exclusively Public Sector • Risk Management Program Design • 24 Hour Response Time Page 108 of 314 Brown & Brown Public Sector - Professional Service Team The Brown & Brown Public Sector team is a highly specialized unit of insurance advisors trained to deliver industry-leading services to public entities in the State of Florida. Since 1992, we have continuously refined that specialization and enhanced our services, while becoming the largest public entity brokerage in Florida. Our team provides Property & Casualty and Employee Benefits services to governments from Key West to the Panhandle and represents more than 200 clients. •Dedicated service team working exclusively for Florida local governments in all capacities surrounding risk and human resources. •Access to highly experienced public entity resources including Claims Team, Panel Counsel, Loss Control, Disaster Planning and Recovery, and Risk Management Specialists. •Brown & Brown public sector currently represents 70 Florida Cities, and over 200 of Florida’s governmental entities, including School Districts and Universities, Counties, Taxing Districts, and the State of Florida. The City’s Professional Service Team includes many seasoned professionals aligned to provide not only insurance placement and services but also the City’s “backoffice” risk management support team. Individuals directly involved with the City include: Michelle Martin, CIC - Senior Vice President Ms. Martin is responsible to direct and implement all deliverables for this project. Michelle’s professionalism and expertise in the industry has been exemplified by her commitment to and representation of Florida governmental entities. Throughout the contract year, Michelle will oversee insurance submissions, marketing, negotiation, presentation of insurance program design, and hands-on risk management policy consulting. •30+ years’ experience includes Marketing Manager for corporate office, negotiation, and placement of alternative risk transfer mechanisms for US and European commercial and governmental business •Since 2005 (18 years), sole focus on public entity program management •Insurance and self-insurance program and policy design •General Risk Management consulting and daily Q&A with clients •Local government financing and budgeting •Application of Public entity law (Florida Statues, procurement, court rulings, etc.) •Claims advocacy, including extensive hurricane planning and recovery experience •Informational and educational presentations to both public entities and industry organizations Page 109 of 314 Brown & Brown Public Sector - Professional Service Team (Cont’d) Bill Wilson, MBA – Public Risk Advisor As the Account Executive and Back Up Team Leader, Bill will serve as back up to the Team Leader and Project Manager for the execution of the City’s risk management and insurance placement services. He will act as the primary contact on occasions when Ms. Martin is unavailable. Bill’s 20 years of government experience throughout Florida, and in Miami-Dade and Broward Counties, provides the City a unique consultation perspective. •Resident/office in Broward County •Active in South Florida RIMS (Risk Management Society) •Active in South Florida PRIMA (Public Risk Managers Association) •Insurance program and policy design •General Risk Management consulting and daily Q&A with clients •Local government financing and budgeting •Application of Public entity law (Florida Statues, procurement, court rulings, etc.) Melody Blake, ACSR - Senior Public Risk Specialist Our Public Risk Specialists are supported by a team environment. Ms. Blake provides daily support to our service team with her over 30 years’ industry experience. She is well versed in responding to service requests, issuing certificates of insurance, maintaining property, vehicle, and equipment schedules, claims handling as well as general requests for service. Key functions include but are not limited to: •Quote/Binder/Policy review for accuracy •Proposal/Binder/Policy delivery •Invoicing, certificates, and general inquiries •Audits and premium adjustments •Property, auto and inland marine schedule maintenance •Provide up-to-date schedules of insurance coverage •Creation and assembly of reports, claims data and loss history summaries Jessica Conway - Public Risk Specialist Our Senior account managers are supported by a team environment. After graduating from Stetson University with a Bachelor’s in Science, Jessica joined our team in 2023 and quickly procured her licensure and other insurance-focused studies. Jessica provides support to Ms. Blake’s team and is specifically assigned the City of Dania Beach. She is point on the COI Review Team responsible for the Contract and Certificate Review portion of our services. She provides immediate response to vendor Certificate questions and has participated in training classes to City staff for contractual insurance compliance, recommendations for minimum coverage, and consideration of exceptions. She is also a direct contact for City staff with any contract questions. Page 110 of 314