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HomeMy WebLinkAbout2024-11-18 Regular City Commission Meeting Agenda Packet AGENDA DANIA BEACH CITY COMMISSION REGULAR MEETING MONDAY, NOVEMBER 18, 2024 - 7:00 PM ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES, EACH LOBBYIST SHALL FILE WITH THE CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL TWO HUNDRED FIFTY DOLLARS ($250.00) REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY WEBSITE: WWW.DANIABEACHFL.GOV. (ORDINANCE #2012-019; AMENDED BY ORDINANCE #2019-019) IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE CITY CLERK'S OFFICE, 100 W. DANIA BEACH BOULEVARD, DANIA BEACH, FL 33004, (954) 924-6800 EXTENSION 3624, AT LEAST 48 HOURS PRIOR TO THE MEETING. IN CONSIDERATION OF OTHERS, WE ASK THAT YOU: A. PLEASE TURN CELL PHONES OFF, OR PLACE ON VIBRATE. IF YOU MUST MAKE A CALL, PLEASE STEP OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING. B. IF YOU MUST SPEAK TO SOMEONE IN THE AUDIENCE, PLEASE SPEAK SOFTLY OR GO OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING. DECORUM POLICY FOR MEETINGS OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: INDIVIDUALS WHO WISH TO MAKE ANY “CITIZEN’S COMMENTS” UNDER THAT PORTION OF THE CITY COMMISSION AGENDA, OR WHO OTHERWISE WANT TO ADDRESS THE CITY COMMISSION, MUST FIRST BE REGISTERED WITH THE CITY CLERK (FORMS ARE AVAILABLE OUTSIDE OF THE CITY COMMISSION CHAMBERS AND MUST BE GIVEN TO THE CLERK BEFORE THE MEETING). OTHERS WHO WANT TO ADDRESS THE COMMISSION ON ANY MATTERS MUST FIRST BE RECOGNIZED BY THE MAYOR. ALL SUCH PERSONS MUST USE THE PODIUM IN THE COMMISSION CHAMBER. NO MORE THAN ONE PERSON AT A TIME MAY ADDRESS THE COMMISSION FROM THE PODIUM. COMMENTS ARE ONLY TO BE MADE TO THE CITY COMMISSION AND ARE NOT TO BE DIRECTED TO THE AUDIENCE OR CITY STAFF. NO INDIVIDUAL SHALL MAKE ANY SLANDEROUS OR UNDULY REPETITIVE REMARKS, OR ENGAGE IN ANY OTHER FORM OF BEHAVIOR THAT DISRUPTS OR IMPEDES THE ORDERLY CONDUCT OF THE MEETING, AS DETERMINED BY THE MAYOR. NO INDIVIDUAL MAY SPEAK DIRECTLY TO OR ADDRESS THE MAYOR, CITY COMMISSIONER OR CITY STAFF: COMMENTS ARE TO BE ONLY DIRECTED TO THE COMMISSION AS A WHOLE. NO CLAPPING, APPLAUDING, HECKLING OR VERBAL OUTBURSTS IN SUPPORT OF OR OPPOSITION TO A SPEAKER OR HIS OR HER REMARKS SHALL BE PERMITTED. NO SIGNS OR PLACARDS SHALL BE PERMITTED IN THE COMMISSION CHAMBER. IF ANY PERSON’S CONDUCT AS DETERMINED BY THE MAYOR IS FOUND TO BE DISRUPTIVE OR INTERFERES WITH THE ORDERLY CONDUCT OF THE MEETING, THE PERSON MAY BE ASKED BY THE MAYOR TO LEAVE THE COMMISSION CHAMBERS; IF THE PERSON DOES NOT LEAVE AND THE CONDUCT PERSISTS, THE CITY POLICE DEPARTMENT WILL BE REQUESTED TO ESCORT THE INDIVIDUAL FROM THE CITY COMMISSION CHAMBERS. ALL CELLULAR TELEPHONES ARE TO BE SILENCED DURING THE MEETING. ALL PERSONS EXITING THE COMMISSION CHAMBER SHALL DO SO QUIETLY. (RESOLUTION #2020-032) 1. CALL TO ORDER/ROLL CALL 2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE 3. PRESENTATIONS AND SPECIAL EVENT APPROVALS Agenda – Dania Beach City Commission Monday, November 18, 2024 - 7:00 PM Page 2 of 6 1. Special Event Applications - Parks and Recreation - Moonlight Car Show (3/25/2025) - MLK Parade & Celebration (1/20/2025) - Blueridge Tree Farm (Christmas Tree Sell) (11/20/2024) 4. PROCLAMATIONS: None. 5. ADMINISTRATIVE REPORTS 1. City Manager 2. City Attorney 3. City Clerk - Reminders: - December 10, 2024 CRA Board Meeting - 5:30 p.m. - December 10, 2024 - City Commission Meeting - 7:00 p.m. 6. PUBLIC SAFETY REPORTS 7. CITIZENS' COMMENTS Addressing the Commission: A thirty (30) minute "Citizen Comments" period shall be designated on the agenda for citizens and interested persons to speak on matters whether or not scheduled on that day's agenda. Individuals wishing to speak on a matter not included on the "Public Hearing" section of the agenda, which matter pertains to an item before the City Commission which requires a decision of the City Commission, may do so by signing in and submitting a form to that effect with the City Clerk prior to the meeting. Speakers at Public Hearings shall also submit such a form. Each speaker shall be limited to 3 minutes for his or her comments. If more than ten (10) speakers express a desire to speak, the Commission shall determine on a meeting by meeting basis whether to (a) extend the time allotted for citizen comments to accommodate all speakers, or (b) whether to limit the number of speakers or amount of time per speaker. A speaker's time shall not be transferable to another speaker. 8. CONSENT AGENDA 1. Minutes: October 22, 2024 Regular City Commission Meeting 2. Travel Requests: None. 3. RESOLUTION 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF DANIA BEACH AND THE BROWARD COUNTY SHERIFF’S OFFICE FOR THE FY 2021 EDWARD BYRNE JUSTICE ASSISTANCE GRANT PROGRAM (JAG); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 4. RESOLUTION NO. 2024-_______ Agenda – Dania Beach City Commission Monday, November 18, 2024 - 7:00 PM Page 3 of 6 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION OF STORMWATER FUND RESERVES IN THE AMOUNT OF ONE HUNDRED AND NINETEEN THOUSAND AND ONE HUNDRED DOLLARS ($119,100.00) FOR EMERGENCY STORMWATER CONTROL SERVICES PROVIDED BY HINTERLAND GROUP, INC. DURING A FOUR-DAY STORM EVENT; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 5. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION OF STORMWATER FUND RESERVES IN THE AMOUNT OF SEVENTY-NINE THOUSAND FOUR HUNDRED AND NINETY-ONE DOLLARS ($79,491.00) FOR EMERGENCY STORMWATER CONTROL SERVICES PROVIDED BY KAILAS CORP. DURING A FOUR-DAY STORM EVENT; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 6. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A RENEWAL OF SAM’S LANDSCAPE MAINTENANCE, INC. FOR THE CITYWIDE LANDSCAPING SERVICES RELATED TO REQUEST FOR PROPOSALS NO. 21- 017 ENTITLED, “CITYWIDE LANDSCAPING SERVICES” IN AN ANNUAL AMOUNT OF SEVEN HUNDRED FIFTY FOUR THOUSAND FIVE HUNDRED DOLLARS($754,500.00), AN AMOUNT THAT WILL EXCEED THE CITY’S ANNUAL VENDOR THRESHOLD TOTAL AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 7. RESOLUTION NO. 2024-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE SOUTHEAST DRAINAGE PROJECT; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 8. RESOLUTION NO. 2024--____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN Agenda – Dania Beach City Commission Monday, November 18, 2024 - 7:00 PM Page 4 of 6 AMENDMENT TO AN AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE SW 37TH TERRACE STORMWATER IMPROVEMENT PROJECT; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 9. RESOLUTION NO. 2024-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AMENDMENT TO AN AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR LIFT STATION NO. 4; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Public Services) 10. RESOLUTION NO. 2024-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AMENDMENT TO AN AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE SW 54TH COURT STORMWATER IMPROVEMENT PROJECT; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 11. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE THIRD AMENDMENT OF DANIA BEACH, FLORIDA, AND THE BROWARD COUNTY SHERIFF’S OFFICE FOR POLICE SERVICES DATED OCTOBER 1, 2020; AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE THE THIRD AMENDMENT TO THE AGREEMENT FOR SUCH SERVICES; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Finance) 12. RESOLUTION NO. 2024-___ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING AN INTERAGENCY MEMORANDUM OF UNDERSTANDING FOR THE OBLIGATION OF AMERICAN RESCUE PLAN ACT STATE AND LOCAL FISCAL RECOVERY FUNDS TOWARD THE REHABILITATION OF LIFT STATION 12, AND FURTHER AUTHORIZING MODIFICATIONS TO THE PROJECT LIST AND FUNDING ALLOCATIONS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Finance) Agenda – Dania Beach City Commission Monday, November 18, 2024 - 7:00 PM Page 5 of 6 13. RESOLUTION 2024-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS FOR MONTHLY SERVER MONITORING AND SUPPORT SERVICES, INCLUDING ADDITIONAL CONTRACTED SUPPORT FROM LAN INFOTECH, FOR FISCAL YEAR 2024-25, THAT EXCEED AN ANNUAL VENDOR TOTAL AMOUNT OF FIFTY THOUSAND DOLLARS ($50,000.00); PROCEEDING WITHOUT COMPETITIVE BIDDING AND AUTHORIZING PURCHASES FROM THE INFORMATION TECHNOLOGY FUND APPROVED ANNUAL BUDGET APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Information Technology) 14. Approval for Use of City Logo – Tamara James Foundation Thanksgiving Drive – November 26, 2024 9. BIDS AND REQUESTS FOR PROPOSALS 1. RESOLUTION NO. 2024-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE AWARD OF INVITATION TO BID (“ITB”) NO. 24-025, ENTITLED “DIRECTIONAL BORING AND ELECTRICAL UTILITY INSTALLATION” TO BORE TECH UTILITIES & MAINTAINANCE, INC. IN AN AMOUNT NOT TO EXCEED TWO HUNDRED AND EIGHTY-SIX THOUSAND AND SIX HUNDRED AND SEVENTY-TWO DOLLARS AND TWENTY-FIVE CENTS ($286,672.25); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 10. QUASI-JUDICIAL & PUBLIC HEARING ITEMS 1. RESOLUTION NO 2024-___ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, PROVIDING FOR AN AMENDED BUDGET APPROPRIATION FOR FISCAL YEAR 2023-2024; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Finance) 11. FIRST READING ORDINANCES 1. ORDINANCE NO. 2024-______ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF CITY FUNDS Agenda – Dania Beach City Commission Monday, November 18, 2024 - 7:00 PM Page 6 of 6 EXCEEDING ONE MILLION DOLLARS ($1,000,000.00) FOR THE PURCHASE OF A SMART WATER METER / ADVANCED METERING INFRASTRUCTURE (AMI) SYSTEM; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Finance) 2. ORDINANCE NO. 2024-______ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF CITY FUNDS EXCEEDING ONE MILLION DOLLARS ($1,000,000.00) FOR REBUILDING LIFT STATION NO. 12; PROVIDING FOR CODIFICATION, PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 3. ORDINANCE NO. 2024-______ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING CHAPTERS 17, ENTITLED “OFFENSES – MISCELLANEOUS” TO REPEAL THE CITY’S CAMPING ORDINANCE IN ORDER TO ENFORCE THE COUNTY’S ANTI-CAMPING ORDINANCE AND PROVIDING FOR NOTICE TO THE CITY OF CAMPING VIOLATIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (City Attorney) 12. SECOND READING ORDINANCES: None 13. DISCUSSION AND POSSIBLE ACTION 1. Approval of 2025 City Commission Meeting Dates - City Clerk 14. APPOINTMENTS: None. 15. COMMISSION COMMENTS 16. ADJOURNMENT City of Dania Beach Parks & Recreation Memorandum DATE: 11/18/2024 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Tyrone Cornileus, Event Liaison (Parks & Rec) SUBJECT: Special Event Application Request: Moonlight Car Show (Dania Beach Lions Club), MLK Parade & Celebration (MLK Committee), and BlueRidge Tree Farm (Kevin Blakeman) Request: A Special Event is requested by Dania Beach Lions Club to host the Moonlight Car Show beginning on Saturday, March 22, 2025 at City Hall from 6 PM to 10 PM. A Special Events is requested from the MLK Renaissance Corp to host their annual Martin Luther King, Jr. Community Celebration Parade & Picnic on Monday, January 20, 2025, from 7:00 AM – 5:00 PM going from CW Thomas Park to Frost Park. A Special Event is requested by Kevin Blakeman on behalf of Blue Ridge Tree Farm to host their annual holiday tree sale beginning Wednesday, November 20, 2024, through Tuesday, December 24, 2024. Background: MOONLIGHT CAR SHOW: "The Dania Beach Lions Club is asking for your support as they develop their plans for the recently acquired SPOT Vision Testing equipment. Greg Davenport, introduced our SPOT Vision initiative at the August 27th Commission Meeting. Since that presentation, the SPOT Vision Team, in conjunction with the Broward Public School System Health Assessment nurses visited Attucks Middle School and Collins Elementary to screen students vision. The SPOT Vision team has created an outreach plan to include additional schools in our community, participation at charter schools, visiting after-school programs, and having a presence at community events to provide screening for as many students as possible. The club established the “Share The Vision” program whereby an application may be submitted to the Vision Committee for a comprehensive eye exam and a pair of prescription eyeglasses. The Dania Beach Lions Club has partnered with Dania Eye Center to provide services and glasses at cost and the Club pays for the exam and glasses. The club is planning future fundraisers like “Moonlight Car Show” to accommodate an expected increase in applications for the “Share The Vision” program." MLK PARADE & CELEBRATION: The requested event will be held at CW Thomas Park located at 100 NW 8th Ave, Dania Beach, FL, 33004. This is a free event that is open to the public. This annual event will begin with a breakfast inside the facility at CW Thomas Park beginning at 7:00 AM, followed by a parade going to Frost Park at 9:00 AM and will conclude their celebration with the MLK Renaissance Corp will host a gathering at the Frost Park Community Center with free food, live music, bounce houses and more activities for the community to enjoy. BLUERIDGE TREE FARM: The requested event is an annual Christmas Tree Sale that takes place at 4650 sw 30th ave Fort Lauderdale, FL 33312. Blueridge Tree Farm will be selling Christmas tree and wreaths for the Christmas holiday. The Christmas tree sell has taken place from December 1999 to present. Budgetary Impact Moonlight Car Show: Requesting for the following fees to be waived: $388 for one Fire Inspector (4hr min) 3 deputies from 5:30pm-10:30pm would be $1,110. (15hrs x $74/hr = $1,110) Adam Rosado Gas leak test $450 The special events application fee of $150 MLK Parade & Celebration: The special events application fee of $150 BSO costs to be waived Building permit fees to be waived Blueridge Tree Farm: The special events application fee of $300 Recommendation The Parks & Recreation Department is recommending that the City Commission approve the special events application request with the conditions noted above. MOONLIGHT CAR SHOW: Department Review: Comments: BSO Fire: A Fire Inspector overtime will be require for a 4hr detail to inspect the trucks & food vendors along with the tent set ups, and also a gas contractor will need to perform the gas drop test. Building Official Permits for Electric, Plumbing, and Fire are required. City Attorney No issues Code Enforcement No issues Planning & Zoning Zoning requested applicant to submit revisions. Risk Mgmt.- Please be sure all vendors have approved COI’s. Parks & Recreation No issues Public Services No issues BSO Police Dept. BSO has reviewed the application. Due to the alcohol sales, road closure, and expected attendance. I recommend 3 detail deputies for Law Enforcement services during the event. I suggest they are hired from 5:30pm-10:30pm, so deputies are there 30 mins before the event starts and remain 1 hour afterward for the breakdown of the event and to clear out traffic. MLK PARADE & CELEBRATION: Department Review: Comments: BSO Fire: Approved with conditions, inspector will be required for food truck inspection and event set up. Building Official No issues City Attorney No issues Code Enforcement No issues Planning & Zoning Zoning requested applicant to submit revisions. Risk Mgmt.- Please be sure all vendors have approved COI’s. Parks & Recreation No issues Public Services No issues BSO Police Dept. No issues BLUERIDGE TREE FARM: Department Review: Comments: BSO Fire: Permit will be required for tent & inspection once stand is set up. Building Official Electric, Plumbing and Building permits required for this event City Attorney No issues Code Enforcement No issues Planning & Zoning No issues Community Development Must have an active BRT (Business Tax Receipt), No Issues Risk Mgmt.- No issues Parks & Recreation No issues Public Services No issues BSO Police Dept. No issues 1 of 6 Ordinance #2021-013 CITY OF DANIA BEACH SPECIAL EVENT APPLICATION Submit a COMPLETED APPLICATION, SITE PLAN AND SITE PLAN NARRATIVE by email. Please make sure all sections are completed and all pages are initialed by the applicant. Incomplete application will be returned to applicant. After you submit the application with your fee, you will be contacted by the Special Event Coordinator to review and further process your application. The Special Event Co ordinator will contact you once the review is complete to provide conditions or comments and the next available date for City Commission approval (if required). Event Name: Type of Event: Minor Event - less than 500 people, single day event, no road closures Major Event - more than 500 people, consecutive multi-day event, road closures (major event requires Commission approval) Wedding Is your event located in a public park or City property? ____ Yes ____ No Is your event located on the beach? ____ Yes ____ No Location: Expected maximum attendance Expected sustained attendance Has this event been held in the past? ____ Yes ____ No If yes, please list the past dates, locations and attendance Detailed Description: (Activities, Vendors, Entertainment, etc.) Date and Time: DATE DAY BEGIN END Attendance SETUP: ______AM/PM ______AM/PM ________ EVENT DAY 1: ______AM/PM ______AM/PM ________ EVENT DAY 2: ______AM/PM ______AM/PM ________ EVENT DAY 3: ______AM/PM ______AM/PM ________ BREAKDOWN: ______AM/PM ______AM/PM ________ PART I: EVENT REQUEST 2 of 6 Ordinance #2021-013 Organization Name Name of Authorized Signatory For-Profit Non-Profit Private (as registered in Sunbiz) Address: City, State, Zip: Date of registration: State registered in: Federal ID # Email Address: Phone: Event Coordinator Name Phone: Title: Phone: Cell: Email address: Fax: Additional Contact Name Will you be on site? ____ Yes ____ No Title: Phone: Cell: Email address: Fax: Event Production Company (if other than applicant) Address: City, State, Zip: Contact Name: Title: Phone (day) (night) Cell: Email address: Fax: All City permits must be obtained through the City’s Building Division using the Building Permit Application form. Apply and pay for the permits at least 30 days before the event. Contact the Building Division at (954) 924-6805 with any questions. Admission/Registration ____ Yes ____ No If yes, how much? $ Alcohol for Sale ____Yes ____ No Alcohol for Fee ____ Yes ____ No If yes, how will the beverages be controlled and served? (Draft truck, bar tender, beer tub, etc.) Provide State of Florida alcohol licenses and $500,000 of Liquor Liability insurance 30 days before event. Amusement Ride ____ Yes ___No If yes, name a contact of company: What type of rides are you planning? Florida Bureau of Fair Rides, Ron Jacobs (850) 921 -1530 must be contacted 30 days before the event to schedule inspections and final approval of all vendors and rides prior to use. PART II: APPLICANT PART III: EVENT INFORMATION 3 of 6 Ordinance #2021-013 Electricity ____ Yes ___No Generator ____ Yes ___No Amount of Kilowatts ___________ Events requiring electricity must be permitted. Company: License #: Name of Electrician: Phone: Entertainment ____ Yes ____ No If yes, what type of entertainment will be there? Any notable documents? Fencing or Barricades ____ Yes ____ No Include proposed fences in your Site Plan & Narrative Fireworks & Flame Effects ____ Yes ____ No Name & Contact of Company conducting the show: A permit and Fire Watch is required for all pyrotechnics displays. Food Vendors _____ Yes ____ No Food Trucks _____ Yes ____ No Cooking Appliance Types (charcoal grills gas grills, deep fryers, etc.) State Health Dept. Tara Palmer at (594) 397-9366 must be notified 10 days prior to event. All Food Vendors must be inspected by BSO Fire to ensure compliance prior to serving food. A fire extinguisher is required for each food booth. If a propane tank is used for a fuel source, it must be secured on the outside of the booth. LP Gas permits may be required. Will any type of cooking appliances be used by either the Sponsor of the Event or any of its vendors? ____ Yes ____ No If so, indicate the type of appliance(s) to be used and the number of each applicant to be used: N/A Electric Grill(s) #___ Gas Grill(s) #___ Charcoal Grill(s) #___ Smoker Grill(s) #___ Grease Fryer(s) #___ Oven(s) #___ Electric Range Burner(s) #___ Gas Range Burner(s) #___ Please Note – Grease Fryers are not permitted indoors unless they are protected with an approved Hood and a UL300 Compliant Wet Chemical Automatic Fire Suppression System in accordance with NFPA 96. Does each cooking appliance have its own dedicated Fire Extinguisher? ____ Yes ____ No Please Note – Each cooking appliance must have its own dedicated fire extinguisher. Class K fire extinguishers are required for fryers. You need to demonstrate that this requirement will be met by making a note on the site plan indicating compliance with all of the above requirements or providing a letter to the fire prevention bureau. Does each cooking area have the proper clearances from all other event areas? ____ Yes ____ No Please Note – Cooking areas can be located no closer than 30 feet from any tent or canopy structure, event rides, stages, grandstands of bleachers, etc. Ensure that this measurement is demonstrated on the site plan. Food Truck and vendors that are participating at the event. 1. Fire Safety Inspection is required the day of the event. 2. Certified Gas Company to inspect the food trucks and any vendor that is cooking with gas prior to cooking for the opening of the event. (Leak detection test). 3. Food trucks that are participating must have an approved and updated fire suppression extinguishing system. 4. Food trucks are to be 10 feet apart from other food trucks. Vendors that are cooking outside in separated booths must be 10 feet apart from other vendors that are cooking. 5. All vendors that are cooking must have the proper fire extinguisher to extinguish their product. Music ____ Yes ____ No If yes, what music format(s) will be used? (Amplified, acoustic, recorded, live, MC, DJ, etc.): 4 of 6 Ordinance #2021-013 List the type of equipment you will use (speakers, amplifier, drums, etc.): Stages _____ Yes ____ No Type (wood, metal, trailer stage, etc.) Stages may require permits. Days and times music will be played: How close is the event to the nearest residence? It is the responsibility of the event coordinators/promoter to reach out to businesses within proximity of the event. Parking Impact ____ Yes ____ No If yes, lot location(s)? Date(s) of Closure Time(s) of Closure All Parking Spaces that are impacted by an event will be billed to the event organizer through the City’s Parking Division and must be paid in full before the event. Road Closings _____ Yes ____ No If yes, define Closure(s) Date(s) of Closure Time(s) of Closure Sanitation & Waste Will the event encourage Recycling and Sustainability? ____ Yes ____ No Recycling must be provided at all City events, facilities & parks. All dumpsters must be removed at the end of the event. Company Name Contact Phone All grounds must be cleaned up immediately after completion of event or you will be subject to fees. You are responsible for securing recycling services. Security/Police ___ Yes ____ No Name Phone Security companies and their plans must be approved, and you may still be required to hire BSO Police. Security Company Contact Phone Tents or Canopies ____ Yes ____ No No penetration of ground spike is allowed. All structures must be water-weighted. Tents larger than 10 x 10 require a permit. Quantity and size of each? Company Name Contact Phone A detailed Site Plan showing the locations and size of each canopy or tent is required. A permit and final inspection is required if there are multiple canopies, if they are going to be used for cooking or if there are tents with walls. All tents must be flame retardant. A certificate of flame retardancy and a sample of the tent fabric for filed testing must be submitted for product approval with this application. This information can be obtained f rom the tent manufacturer or the tent rental company. Participating vendors must be separated by a minimum of 3 feet regardless with usage of a tent or a canopy classification. Toilets ____ Yes ____ No All toilets must be removed within 24 hours. Portable Toilets are regulated by Broward County. Please contact the Environmental Manager at (954) 412 -7334. Transportation Plan ____ Yes ____ No Any events larger than $5,000 people must have an approved Transportation Plan. 5 of 6 Ordinance #2021-013 Your Event may require Security and Emergency Services which will be determined using this application, your Site Plan and Narrative. MOT, transportation plan and any additional information requested during your Special Events meeting. The hourly rate and costs for services will be quoted on the “Cost Estimate” worksheet developed at the meeting and provided to the organizer. The cost may change after the meeting. POLICE Your event may require security services based on expected attendance and other risk factors such as alcohol, time, day, location, event type of weather. Depending on your event, it may be possible to supplement some of the Police services with a private third-party security company if their security plan is approved by the BSO Police Department. If you want to use a private security company, their proposed security plan must be presented along with their business license and contact information with this eve nt application. The Police will review the plan and inform you if it meets City requirements. BSO DETAIL REQUIREMENT Based upon anticipated attendance, site or building size, site location, and ability to assure public safety requirements, a Broward Sheriff’s Office detail may be required. FIRE WATCH REQUIREMENT A fire watch may be imposed depending on the type of event, number of persons present and/or hazards involved. The number of personnel and apparatus required may vary depending on the type of event and hazards involved. Below are the current rates charged for the presence of a fire watch detail and/or fire inspector: Off-Duty detail assignment services performed by Dania Beach Fire Rescue Personnel will be paid at their current overtime rate of pay with benefits (3 hour minimum). In addition, an administrative fee of 10% will also be charged based on the total cost of personnel and apparatus. Personnel costs are currently estimated to be $84.42 per hour, per person (3 hour minimum). The cost of apparatus is as follows: Rescue Truck - $32.00 per hour Engine (1500 gpm) - $17.00 per hour Ladder (1500 gpm) - $80.00 per hour The City of Dania Beach requires payment 14 days in advance for the detail services and fees are to be made payable to the City of Dania Beach by means of cash advance or a cashier’s check. Fees are based on individual employee’s overtime rates which vary from person to person. The amount estimated is based on the highest overtime rate currently payable in addition to fees for FICA, Medicare, Worker’s Compensation and Administrative fees. In the event that the entire estimated amount is not required for services, the City will refund the money, less the expenses incurred for the service. Should the amount of time required for the fire watch detail exceed that agreed up before the event, the Event sponsor will be required to pay for any overage based on the actual cost for the fire watch. The Event sponsor will be responsible to pay the actual service price incurred. The information I have provided on this application is true and complete to the best of my knowledge. If I have not submitted my application with the necessary plans, within the deadline and according to the rules outlined in the Special Events Ordinance, it may be denied. Before receiving final approval from the City Commission, I understand that I (and the production company, if applicable), must furnish an original certificate of General Liability Insurance naming the City of Dania Beach as additionally insured in the amount of at least one million dollars ($1,000,000) or greater as deemed satisfactory by the City Risk Manager, and an original certificate of liquor liability insurance in PART IV: SECURITY AND EMERGENCY SERVICES PART V: APPLICANT ACCEPTANCE 6 of 6 Ordinance #2021-013 the amount of five hundred thousand dollars ($500,000) if alcohol is being served. Other liability insurance and fees may also be required up to thirty (30) days in advance of the event. I understand that the City of Dania Beach sponsored activities have precedence over th e event requested above and I will be notified if any conflicts arise. I understand that the BSO Police Department will determine all security requirements and that the BSO Fire Rescue will determine all fire and Emergency Medical Services requirements. I understand that any cancellations for City scheduled services must be made by phone to each department representative at least 24 hours before the scheduled event time or the organizer will be liable for any associated fees. I understand that the City has a noise ordinance that my event must follow. I agree to abide by all provisions of the noise control ordinance and understand that my failure to do so may result in a civil citation, a physical arrest, or the shutting down of the event. If at any time during the event it is determined by law enforcement personnel, code enforcement personnel, parks and recreation personnel, or any other City representative that the entertainment or music is causing a noise disturbance, I will be directed to lower the volume to an acceptable level as determined by City staff. If a second noise disturbance arises during the event, I may be directed to shut down the music or entertainment for the remainder of the event. Email application and plans to: specialeventapplication@daniabeachfl.gov Site Plan must include the following with application: 1. ALL events – Event Site Plan & Narrative – show stages, restrooms, fencing, tents, etc. 2. Closed Roads – Maintenance of Traffic Plan – show barricades, directions, cones, etc. 3. Transportation Plan – show transportation options for attendees. 4. Security needs – Security Plan – detail how event coordinator will manager security. Mail application fee (payable to the City of Dania Beach) to: Attend: Shanesa Mykoo, Special Event Coordinator 100 West Dania Beach Boulevard, Dania Beach, Florida 33004 Event Coordinator Signature Date PART VI: SUBMISSION City of Dania Beach Public Services Memorandum DATE: 11/18/2024 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Fernando J. Rodriguez, Public Services Director Dincer A. Ozaydin, P.E., Deputy Director/City Engineer SUBJECT: AUTHORIZATION TO ENTER INTO A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE BROWARD SHERIFF’S OFFICE TO ADMINISTER THE FY21 JUSTICE ASSISTANCE GRANT PROGRAM Request: The Public Services Department (PSD) requests the adoption of a resolution authorizing a memorandum of understanding (MOU) between the City of Dania Beach (City) and the Broward Sheriff’s Office (BSO) to administer the FY21 Justice Assistance Grant (JAG) Program. Background: Several cities in Broward County annually apply for and receive United States Department of Justice (DOJ) grant funds from the JAG Program. Those cities where BSO provides law enforcement services enter into a MOU to administer the JAG Program. The DOJ awarded Broward County, as the lead agency, JAG Award No. 15PBJA-21-GG-01376-JAGX for FY21, for which the City as a sub-recipient receives $17,684.00. The City expends its allocation on a share of a crime analyst position at BSO and specialized crime prevention activities throughout the city. Budgetary Impact The MOU has no fiscal impact on the City. Recommendation PSD recommends that the City Commission adopt a resolution to enter into an MOU between the City and BSO to administer the FY21 JAG Program. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF DANIA BEACH AND THE BROWARD COUNTY SHERIFF’S OFFICE FOR THE FY 2021 EDWARD BYRNE JUSTICE ASSISTANCE GRANT PROGRAM (JAG); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Dania Beach (City) is eligible to receive funding from the United States Department of Justice (DOJ) under the Edward Byrne Memorial Justice Assistance Grant; and WHEREAS, the DOJ has identified Broward County as a “disparate” county; and WHEREAS, the DOJ awarded Broward County, as lead agency in the disparate county, a JAG Award No. 15PBJA-21-GG-0376-JAGX for FY21, which the City as a sub-recipient was awarded Seventeen Thousand Six Hundred Eighty-Four Dollars ($17,684.00) in funding; and WHEREAS, on September 23, 2019, the City of Dania Beach City Commission approved Resolution No. 2019-114 authoring a subgrant agreement with Broward County for the distribution of FY21 JAG funds; and WHEREAS, BSO has been selected through this MOU to administer the program and serve as the fiscal agent for the distribution of all funds received for the JAG Program; and WHEREAS, the City and BSO desire to memorialize the terms under which BSO will administer the JAG Program and serve as the fiscal agent as detailed in the MOU, and which is attached as Exhibit “A” and is incorporated into this Resolution by this reference. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1.That the above “Whereas” clauses are ratified and confirmed, and they are made a part of and incorporated into this Resolution by this reference. Section 2.That the City Commission of the City of Dania Beach, Florida authorizes the proper City officials to execute an MOU between the City and BSO for FY21 JAG Program and to execute any subsequent amendments to the MOU. Section 3.That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. 2 RESOLUTION #2024-______ Section 4.That this Resolution shall be effective 10 days after passage. PASSED AND ADOPTED on __________________, 2024. Motion by __________________________, second by ___________________________. FINAL VOTE ON ADOPTION: Unanimous ____ Yes No Commissioner Lori Lewellen ____ ____ Commissioner Luis Rimoli ____ ____ Commissioner Archibald J. Ryan IV ____ ____ Vice Mayor Marco Salvino ____ ____ Mayor Joyce L. Davis ____ ____ ATTEST: ELORA RIERA, MMC JOYCE L. DAVIS CITY CLERK MAYOR APPROVED AS TO FORM AND CORRECTNESS: EVE A. BOUTSIS CITY ATTORNEY 1 2021 EDWARD BYRNE JUSTICE ASSISTANCE LOCAL SOLICITATION GRANT MEMORANDUM OF UNDERSTANDING (MOU) This Memorandum of Understanding (MOU) is being executed by the following listed participating agencies (hereinafter “participating agencies”): Broward Sheriff’s Office (BSO) City of Hollywood City of Pembroke Pines City of Coral Springs City of Lauderdale Lakes City of Plantation City of Dania Beach City of Lauderhill City of Pompano Beach Town of Davie City of Miramar City of Sunrise City of Deerfield Beach City of North Lauderdale City of Tamarac City of Fort Lauderdale City of Oakland Park City of Hallandale Beach Nothing in this MOU should be construed as limiting or impeding the basic spirit of cooperation which exists between the participating agencies, listed above. WHEREAS, Broward County has been identified as a “disparate” County; and WHEREAS, the participating agencies have been identified as eligible jurisdictions able to collectively implement the objectives and goals of the Edward Byrne Justice Assistance Grant (hereinafter “JAG”); and WHEREAS, the participating agencies have formed a working committee and developed a course of action to achieve the goals and objectives of the JAG Program; and WHEREAS, Broward County has been selected as through this MOU, to receive the grant funds, administer the program and serve as the fiscal agent for the disbursement of all funds received for the JAG Program; and WHEREAS, Broward County has entered into a subgrant award agreement with BSO and subrecipients of the 2021 Edward Byrne Justice Assistance Grant. There are various terms and conditions BSO will be requiring the participating agencies to enter a Memorandum of Understanding agreement to properly allow BSO to take the lead in the administration of this grant; and THEREFORE, in consideration of the mutual terms, conditions, promises, and covenants hereinafter set forth, the participating agencies agree as follows: 2 Purpose This MOU establishes the relationship between the parties for participation in the FY 2021 Edward Byrne Justice Assistance Grant (JAG) Local Solicitation Grant Program (Award Number _15PBJA-21-GG-01376-JAGX). Procedures 1. Broward County will serve as the grant administrator for the agencies in Broward County, Florida participating in the JAG Program. Pursuant to the JAG Program guidelines, funding for the JAG Program will be provided to BSO. 2. On or about July 28, 2023, Broward County has entered into a subgrant award agreement, with BSO which authorizes BSO to serve as the lead agency in administering the grant on behalf of Broward County, through its Addendum to Subgrant Award Agreement Between Broward County and the Sheriff of Broward County for Administration of the FY21 Edward Byrne Memorial Justice Assistance Grant, entered on May 15, 2024 and attached hereto and incorporated herein by reference as Exhibit A. 3. The BSO will enter into a Memorandum of Understanding with participating agencies to allow BSO to provide the administrative services required of Broward County and to facilitate compliance with the required conditions of the Grant 4. The BSO will monitor implementation, reporting, and payment requests from participating agencies. BSO shall confirm the accuracy of program activities and expenses. Upon review of participating agencies’ payment requests, BSO shall forward approved reimbursement requests to Broward County for payment. Broward County will disperse the funds directly to participating agencies. 5. For participating agencies that currently contract with BSO for law enforcement services, the BSO shall pay the payroll expenses and seek reimbursement from the participating agency. The BSO shall invoice the CITY for the cost of the Services incurred and being provided to City pursuant to the Grant Award. The City shall pay the invoice within thirty (30) days of receipt of SHERIFF’s invoice. Payment to SHERIFF is not contingent upon COUNTY reimbursement to CITY. BSO acknowledges that Grant funds may not, under any circumstances, be expended prior to October 1, 2020 or after September 30, 2025 (“Eligible Period) or if the Grant term is extended, through the extension date. BSO agrees it will not seek reimbursement of any costs or expenses other than those incurred during the Eligible Period. City shall have no obligation to reimburse BSO for any amounts for costs or expenses not incurred during the Eligible Period. 3 6. Each party has submitted its own application for their individual JAG Program to the BSO. The BSO Grants Management Office has worked, and will continue to work, in collaboration with Broward County to prepare the single application to include the Program Narrative and Budget Narrative, and Broward County shall submit the application to the Department of Justice. 7. Participating agencies must submit Quarterly Project Performance and Financial Reports to BSO within fifteen (15) days after the end of the reporting period. In addition, if the performance period is extended beyond the “original” project period, additional Project Performance and Financial Reports must be submitted. The grant award to each party is as follows: CITY AWARD AMOUNT LESS 10% FEE* ACTUAL AWARD Broward Sheriff’s Office $26,798.00 $ 2,679.80 $24,118.20 City of Coral Springs $17,765.00 $1,776.50 $15,988.50 City of Dania Beach $17,684.00 $1,768.40 $15,915.60 Town of Davie $21,492.00 $2,149.20 $19,342.80 City of Deerfield Beach $27,314.00 $2,731.40 $24,582.60 City of Fort Lauderdale $86,405.00 $8,640.50 $77,764.50 City of Hallandale Beach $16,922.00 $1,692.20 $15,229.80 City of Hollywood $34,388.00 $3,438.80 $30,949.20 City of Lauderdale Lakes $25,655.00 $2,565.50 $23,089.50 City of Lauderhill $48,589.00 $4,858.90 $43,730.10 City of Miramar $28,702.00 $2,870.20 $25,831.80 City of North Lauderdale $19,234.00 $1,923.40 $17,310.60 City of Oakland Park $23,016.00 $2,301.60 $20,714.40 City of Pembroke Pines $26,934.00 $2,693.40 $24,240.60 City of Plantation $18,527.00 $1,852.70 $16,674.30 City of Pompano Beach $74,380.00 $7,438.00 $66,942.00 City of Sunrise $16,133.00 $1,613.30 $14,519.70 City of Tamarac $14,392.00 $1,439.20 $12,952.80 Total $544,330.00 $54,433.00 $489,897.00 *The Broward Sheriff’s Office will retain this administrative fee approved by DOJ to cover its administrative costs in acting as the fiscal agent and supplying grant management services under this MOU. Term and Termination 4 1. This MOU shall remain in effect from October 1, 2020 through September 30, 2025, and its continuation shall be subject to the availability of necessary funding from the JAG Program. 2. A participating agency may withdraw from this agreement at any time by providing thirty (30) days written notice of its intent to withdraw to each party. 3. This MOU may be terminated upon the written consent of all parties to this MOU. Amendments This MOU may be modified at any time upon the written agreement of each party. Insurance and Indemnification 1. Each party agrees to maintain its own comprehensive general liability insurance, professional liability insurance, automobile liability insurance and workers compensation insurance policy or maintain a self-insuring fund for the term of the Agreement in the amounts determined by each party to adequately insure said party’s liability assumed herein, but in no event shall such coverage be less than the amount of statutory waiver of sovereign immunity. The participating agencies agree to provide BSO and/or Broward County within thirty (30) days of entering this Agreement with proof of insurance if requested. 2. Each party shall be responsible for the negligent acts or omissions of their respective employees in accordance with Ch. 768.28, Fla. Stat. and nothing herein shall be deemed a waiver of those protections. Guidelines In performing its duties, responsibilities and obligations pursuant to this Agreement, each party agrees to: (i) adhere to the requirement standards set forth in the Office of Justice Programs’ Financial Guide, as amended and Federal OMB Circular A-133, as applicable; and (ii) , the special conditions FY 2021 Edward Byrne Justice Assistance Grant (JAG) Local Solicitation Grant Award issued by DOJ. Records a. Each party understands that any and all records created as a result of participating in this Program may be subject to public disclosure pursuant to the Public Records Statute, Fla. Stat. Section 119.07 and shall be responsible 5 for compliance with any public records request served upon it and any resultant award of attorney’s fees for noncompliance. b. Each party shall maintain its own respective records and documents associated with MOU sufficient to demonstrate compliance with the terms of this Agreement for a period of five (5) years from the date of execution of the MOU and shall allow BSO and/or Broward County access to such records upon request. c. Each party, its employees or agents, shall allow access to its records concerning this MOU at reasonable times to BSO and/or Broward County, its employees, and agents. The term “agents” shall include, but is not limited to, auditors retained or employed by BSO and/or Broward County. The term “reasonable” shall be construed according to the individual party circumstances but ordinarily shall mean during normal business hours of 8:00 am to 5:00 pm, local time, Monday through Friday. d. Upon reasonable notice, the participating agency shall provide BSO and/or Broward County with any additional documentation, information, or reports as may be required by BSO and/or Broward County. Execution This agreement may be executed in counterparts each of which shall be deemed an original and all of which together shall be considered one and the same agreement. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 6 2021 EDWARD BYRNE JUSTICE ASSISTANCE GRANT MEMORANDUM OF UNDERSTANDING IN WITNESS WHEREOF, the parties execute this instrument on the date(s) shown below. BROWARD COUNTY SHERIFF’S OFFICE By: ______ Date: ________________ Colonel Oscar Llerena, Executive Director Department of Administration Approved as to form and legal sufficiency subject to the execution by the parties: By: ______ _ _______ Terrence Lynch, General Counsel/Executive Director Office of the General Counsel 7 2021 EDWARD BYRNE JUSTICE ASSISTANCE GRANT MEMORANDUM OF UNDERSTANDING IN WITNESS WHEREOF, the parties execute this instrument on the date(s) shown below. CITY of _______________________________________ _______________________________________ Date: _________________ Authorized Representative Approved as to form and legal sufficiency subject to execution by the parties: By: ___________________________________ Date: __________________ City Attorney DocuSign Envelope ID : 4561305A-FB14-4EF6-AB7A-D991E828D1A3 BROWARD COUNTY STANDARD SUBGRANT AWARD AGREEMENT ' This Broward County Standard Subgrant Award Agreement ("Subgrant Award Agreement") is made and entered into by and between Broward County, a political subdivision of the State of Florida ("County"), and the Sheriff of Broward County, Florida, a constitutional officer of Broward County ("BSO"). County and BSO are individually referred to as a "Party" and collectively as the "Parties." Recitals A. Co~nty has received a grant award from the Awarding Agency and in the amount specified in the Subgrant Award Details, pursuant to the grant attached as Exhibit A ("Grant"). B. The Grant permits County to distribute Grant funds to third parties that will implement the Grant as described in the Program Narrative referenced in Exhibit B. C. BSO desires to accept a subgrant from County of funds awarded under t~e (irant, which shall be utilized by BSO in accordance with the Grant and this Subgrant Award Agreement. For good and valuable consideration, the receipt and s~fficiency of which are hereby acknowledged, the Parties agree as follows: 1. Recitals. The recitals stated above are true and correct and are incorpo~ated herein by reference. 2. Standard Subgrant Award Terms and Conditions. By signing this Subgrant Award Agreement, BSO represents that it has read the Grant (Exhibit A) and County's Standard Subgrant Award Terms and Conditions ("Subgrant Award Terms") (available online at http://www.broward .org/GrantTerms) and understands all obligations and requirements of the Grant. The Subgrant Award Terms are incorporated herein as if fully set forth in this Subgrant Award Agreement. 3. Subgrant. Award . BSO will implement the program(s) described in BSO's Program Narrative (Exhibit B) in accordance with this Subgrant Award Agreement and will comply with the provisions stated in the Subgrant Award Details in Section 8 . In consideration for BSO's performance and compliance with this Subgrant Award Agreement, including the Subgrant Award Terms and the Subgrant Award Details, County will provide the Subgrant Award Amount stated in the Subgrant Award Details. · 4. Funding. The maximum amount payable to BSO under t~is Subgrant Award Agreement is the Subgrant Award Amount specified in the Subgrant Award Details and more specifically described in the Subgrant Program Budget attached as Exhibit C. BSO shall invoice County in accordance with the Invoicing Schedule stated in the Subgrant Award Details. FY21 JAG Subgrant Award Agreement Page 1 of 32 EXHIBIT A DocuSign Envelope ID : 4561305A-FB14-4EF6-AB7A-D991E828D1A3 5. Modifications. BSO must submit any proposed modifications to the Program Narrative or the Subgrant Program Budget in writing to County for approval. BSO may not deviate from the Program Narrative or Subgrant Program Budget without prior approval from County (and from the Awarding Agency, if required by the Grant).· 6. Reporting Obligations . BSO represents and certifies it has reviewed the requirements in the Grant, the Subgrant Award Details, and the Subgrant Award Terms regard i ng the documentation, reports, and other information that must be provided by BSO to County (collectively, "Reporting Obligations"). BSO shall strictly comply with all Reporting Obligations , including time being of the essence . 7. Term . The duration of this Subgrant Award Agreement ("Term") shall be the Project Period stated in the Subgrant Award Details, as may be extended by the Awarding Agency . 8 . Subgrant Award Details Grant Program Title 2021 BJA FY 21 Edward Byrne Memorial Justice Assistance Grant (JAG) Program -Local Solj.citation Federal Award Identification lSPBJA-21 -GG -01376-JAGX Number BSO's Unique Entity Identifier JYJ2Y9MKA4V6 Federal Award Date to County October 8, 2021 Grant Award amount to County $544,330 .00 Subgrant Award Amount $26 ,798.00 Amount or percentage of 10% Subgrant Award retained by County for administrative expenses Total amount of Grant Funds $24,118.20 committed to BSO by County Is any portion of the Grant □ No federally funded? (if yes , BSO must comply with federal IZI Yes : Amount: $544,330 .00 requirements in the Subgrant Awarding Agency : U .S . Department of Award Terms) Justice, Office of Justice Programs, Bureau of Justice Assistance Insurance (only applicable if box is □ If checked, BSO must maintain insurance coverages in checked). the types and amounts shown in Exhibit D for the duration of the Term. Is this award for research & IZI No D Yes development? FY21 JAG Subgrant Award Agreement Page 2 of 32 Exhibit A (cont'd.)