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HomeMy WebLinkAbout2024-12-10 Regular City Commission Meeting Agenda Packet AGENDA DANIA BEACH CITY COMMISSION REGULAR MEETING TUESDAY, DECEMBER 10, 2024 - 7:00 PM ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES, EACH LOBBYIST SHALL FILE WITH THE CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL TWO HUNDRED FIFTY DOLLARS ($250.00) REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY WEBSITE: WWW.DANIABEACHFL.GOV. (ORDINANCE #2012-019; AMENDED BY ORDINANCE #2019-019) IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE CITY CLERK'S OFFICE, 100 W. DANIA BEACH BOULEVARD, DANIA BEACH, FL 33004, (954) 924-6800 EXTENSION 3624, AT LEAST 48 HOURS PRIOR TO THE MEETING. IN CONSIDERATION OF OTHERS, WE ASK THAT YOU: A. PLEASE TURN CELL PHONES OFF, OR PLACE ON VIBRATE. IF YOU MUST MAKE A CALL, PLEASE STEP OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING. B. IF YOU MUST SPEAK TO SOMEONE IN THE AUDIENCE, PLEASE SPEAK SOFTLY OR GO OUT INTO THE ATRIUM, IN ORDER NOT TO INTERRUPT THE MEETING. DECORUM POLICY FOR MEETINGS OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: INDIVIDUALS WHO WISH TO MAKE ANY “CITIZEN’S COMMENTS” UNDER THAT PORTION OF THE CITY COMMISSION AGENDA, OR WHO OTHERWISE WANT TO ADDRESS THE CITY COMMISSION, MUST FIRST BE REGISTERED WITH THE CITY CLERK (FORMS ARE AVAILABLE OUTSIDE OF THE CITY COMMISSION CHAMBERS AND MUST BE GIVEN TO THE CLERK BEFORE THE MEETING). OTHERS WHO WANT TO ADDRESS THE COMMISSION ON ANY MATTERS MUST FIRST BE RECOGNIZED BY THE MAYOR. ALL SUCH PERSONS MUST USE THE PODIUM IN THE COMMISSION CHAMBER. NO MORE THAN ONE PERSON AT A TIME MAY ADDRESS THE COMMISSION FROM THE PODIUM. COMMENTS ARE ONLY TO BE MADE TO THE CITY COMMISSION AND ARE NOT TO BE DIRECTED TO THE AUDIENCE OR CITY STAFF. NO INDIVIDUAL SHALL MAKE ANY SLANDEROUS OR UNDULY REPETITIVE REMARKS, OR ENGAGE IN ANY OTHER FORM OF BEHAVIOR THAT DISRUPTS OR IMPEDES THE ORDERLY CONDUCT OF THE MEETING, AS DETERMINED BY THE MAYOR. NO INDIVIDUAL MAY SPEAK DIRECTLY TO OR ADDRESS THE MAYOR, CITY COMMISSIONER OR CITY STAFF: COMMENTS ARE TO BE ONLY DIRECTED TO THE COMMISSION AS A WHOLE. NO CLAPPING, APPLAUDING, HECKLING OR VERBAL OUTBURSTS IN SUPPORT OF OR OPPOSITION TO A SPEAKER OR HIS OR HER REMARKS SHALL BE PERMITTED. NO SIGNS OR PLACARDS SHALL BE PERMITTED IN THE COMMISSION CHAMBER. IF ANY PERSON’S CONDUCT AS DETERMINED BY THE MAYOR IS FOUND TO BE DISRUPTIVE OR INTERFERES WITH THE ORDERLY CONDUCT OF THE MEETING, THE PERSON MAY BE ASKED BY THE MAYOR TO LEAVE THE COMMISSION CHAMBERS; IF THE PERSON DOES NOT LEAVE AND THE CONDUCT PERSISTS, THE CITY POLICE DEPARTMENT WILL BE REQUESTED TO ESCORT THE INDIVIDUAL FROM THE CITY COMMISSION CHAMBERS. ALL CELLULAR TELEPHONES ARE TO BE SILENCED DURING THE MEETING. ALL PERSONS EXITING THE COMMISSION CHAMBER SHALL DO SO QUIETLY. (RESOLUTION #2020-032) 1. CALL TO ORDER/ROLL CALL 2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE 3. PRESENTATIONS AND SPECIAL EVENT APPROVALS Agenda – Dania Beach City Commission Tuesday, December 10, 2024 - 7:00 PM Page 2 of 6 1. Special Event Applications - Parks and Recreation Chabad of Dania Beach - Chanukah at Dania Pointe (12.30.24) Dania Pointe - Yearly Event Programming (2025) 2. Rededication - Plaque for "Magnetic Geodes" Artwork at City Hall in Recognition of Robert "Bo" Donly - Sponsored by Mayor Joyce L. Davis 4. PROCLAMATIONS: None 5. ADMINISTRATIVE REPORTS 1. City Manager 2. City Attorney 3. City Clerk - Reminders 6. PUBLIC SAFETY REPORTS 7. CITIZENS' COMMENTS Addressing the Commission: A thirty (30) minute "Citizen Comments" period shall be designated on the agenda for citizens and interested persons to speak on matters whether or not scheduled on that day's agenda. Individuals wishing to speak on a matter not included on the "Public Hearing" section of the agenda, which matter pertains to an item before the City Commission which requires a decision of the City Commission, may do so by signing in and submitting a form to that effect with the City Clerk prior to the meeting. Speakers at Public Hearings shall also submit such a form. Each speaker shall be limited to 3 minutes for his or her comments. If more than ten (10) speakers express a desire to speak, the Commission shall determine on a meeting by meeting basis whether to (a) extend the time allotted for citizen comments to accommodate all speakers, or (b) whether to limit the number of speakers or amount of time per speaker. A speaker's time shall not be transferable to another speaker. 8. CONSENT AGENDA 1. Minutes: • November 18, 2024 Organizational - Special City Commission Meeting • November 18, 2024 City Commission Meeting 2. Travel Requests: None. 3. Approval for Use of City Logo: - Greater Dania Beach Chamber of Commerce - First Responders Luncheon and Holiday Toy Drive - (12/16/2024) - MLK Parade & Celebration - MLK Renaissance Corp (1/20/2025) - Vintage Motorcycle Show - Dania Bike Show (1/25/2025) - CareerSource Broward - Summer Youth Employment Program (6/9/2025-8/5/2025) 4. RESOLUTION NO. 2024- ______ Agenda – Dania Beach City Commission Tuesday, December 10, 2024 - 7:00 PM Page 3 of 6 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE ENTRY INTO AN AGREEMENT WITH FLORIDA EAST COAST RAILWAY (FECR) FOR ENHANCEMENTS TO RAIL CROSSINGS AS PART OF THE BROWARD COUNTY SEALED CORRIDOR PROJECT; PROVIDING FOR A BUDGETARY COMMITMENT OF NINETY-TWO THOUSAND TWO HUNDRED FIVE DOLLARS ($92,205.00), WHICH INCLUDES A TWENTY PERCENT (20%) CONTINGENCY; ACKNOWLEDGING FEDERAL AND COUNTY GRANT MATCHES TOTALING SIX HUNDRED SIXTY-SIX THOUSAND EIGHT HUNDRED FORTY-ONE DOLLARS ($666,841); FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 5. RESOLUTION NO. 2024-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE A SECOND AMENDMENT OF THE AGREEMENT WITH BROWARD COUNTY FOR MAINTENANCE OF BUS SHELTERS, RETROACTIVELY PROVIDING FOR THE INSTALLATION OF AN ADDITIONAL SIXTEEN (16) BUS STOP SHELTERS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 6. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RETROACTIVELY AUTHORIZING CHANGE ORDER NUMBER FOUR WITH VERCETTI ENTERPRISES FOR THE I.T. PARKER COMMUNITY CENTER RENOVATION, IN THE AMOUNT OF EIGHTEEN THOUSAND NINETY EIGHT DOLLARS AND THIRTY FIVE CENTS ($18,098.35). WHICH AMOUNT EXCEEDS THE APPROVED AMOUNT OF THE UNDERLYING AGREEMENT, INCLUDING CONTINGENCY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Parks & Recreation) 7. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT WITH WALTERS ZACKRIA ASSOCIATES, PLLC. FOR DESIGN SERVICES FOR IMPROVEMENTS RELATED TO NEW CONSTRUCTION AT OLSEN MIDDLE SCHOOL, IN THE AMOUNT OF NINE THOUSAND FORTY- ONE THOUSAND SIX HUNDRED AND FORTY DOLLARS ($941,640.00) WITH AN ADDITIONAL TEN THOUSAND DOLLARS ($10,000.00) IN REIMBURSABLE FUNDS; PROVIDING FOR CONFLICTS, FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Parks and Recreation) 8. RESOLUTION NO. 2024-______ Agenda – Dania Beach City Commission Tuesday, December 10, 2024 - 7:00 PM Page 4 of 6 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE MODIFICATION NUMBER FOUR TO THE SUBGRANT AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND THE STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT FOR A FIVE-MONTH EXTENSION TO A GRANT FOR THE CREATION OF A WATERSHED MASTER PLAN; PROVIDING FOR CONFLICTS; FURTHER PROVIDING FOR AN EFFECTIVE DATE. (Community Development) 9. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AMENDMENT #4 TO THE MASTER RESEARCH AGREEMENT BETWEEN THE CITY OF DANIA BEACH AND FLORIDA ATLANTIC UNIVERSITY FOR A FIVE- MONTH EXTENSION TO A GRANT FOR THE CREATION OF A WATERSHED MASTER PLAN; PROVIDING FOR CONFLICTS; FURTHER PROVIDING FOR AN EFFECTIVE DATE.(Community Development) 10. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT WITH TYLER TECHNOLOGIES, INC. TO AMEND THE UNDERLYING SAAS SERVICES WITH TYLER TECHNOLOGIES, INC.; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Community Development/Finance) 9. BIDS AND REQUESTS FOR PROPOSALS 1. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE AWARD OF INVITATION TO BID (“ITB”) NO. 24-030, ENTITLED “REHABILITATION OF LIFT STATION 12” PROJECT TO SOUTHERN UNDERGROUND INDUSTRIES, INC. IN THE AMOUNT OF THREE MILLION SIX HUNDRED NINETY-NINE THOUSAND NINE HUNDRED DOLLARS ($3,699,900.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 2. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AWARDING REQUEST FOR PROPOSAL NO. 24-014 AND Agenda – Dania Beach City Commission Tuesday, December 10, 2024 - 7:00 PM Page 5 of 6 AUTHORIZING THE PURCHASE AND IMPLEMENTATION OF A SMART WATER METER / ADVANCED METERING INFRASTRUCTURE (AMI) SYSTEM FROM UTILITY SOLUTIONS AND AUTOMATION (USA); PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Finance) 3. RESOLUTION NO. 2024-______ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, AUTHORIZING THE AWARD OF INVITATION TO BID NO. 24-020 “DANIA BEACH CITY HALL WINODW AND DOOR REPLACEMENT” TO TECHGROUPONE, INC. IN AN AMOUNT NOT TO EXCEED TWO HUNDRED SIXTY-FIVE THOUSAND FIVE HUNDRED ONE DOLLAR AND FIFTY CENTS ($265,501.50) PLUS A TEN PERCENT (10%) CONTINGENCY FOR UNFORSEEN CIRCUMSTANCES; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 10. QUASI-JUDICIAL & PUBLIC HEARING ITEMS: None 11. FIRST READING ORDINANCES: None 12. SECOND READING ORDINANCES 1. ORDINANCE 2024-____ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF CITY FUNDS EXCEEDING ONE MILLION DOLLARS ($1,000,000.00) FOR REBUILDING LIFT STATION NO. 12; PROVIDING FOR CODIFICATION, PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE.(Public Services) 2. ORDINANCE NO. 2024-______ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF CITY FUNDS EXCEEDING ONE MILLION DOLLARS ($1,000,000.00) FOR THE PURCHASE OF A SMART WATER METER / ADVANCED METERING INFRASTRUCTURE (AMI) SYSTEM; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (Finance) 3. ORDINANCE NO. 2024-______ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA Agenda – Dania Beach City Commission Tuesday, December 10, 2024 - 7:00 PM Page 6 of 6 BEACH, FLORIDA, AMENDING CHAPTERS 17, ENTITLED “OFFENSES – MISCELLANEOUS” TO REPEAL THE CITY’S CAMPING ORDINANCE IN ORDER TO ENFORCE THE COUNTY’S ANTI-CAMPING ORDINANCE AND PROVIDING FOR NOTICE TO THE CITY OF CAMPING VIOLATIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. (City Attorney) 13. DISCUSSION AND POSSIBLE ACTION 1. Community Grants Program and Discretionary Funds Policy and Procedures - Sponsored by Commissioner Lewellen 2. Appointing an Alternate to the Solid Waste Authority Executive Committee 14. APPOINTMENTS 1. Advisory Board Appointments - City Clerk 15. COMMISSION COMMENTS 16. ADJOURNMENT City of Dania Beach Parks & Recreation Memorandum DATE: 12/10/2024 TO: Mayor and Commissioners FROM: Ana M. Garcia, ICMA-CM, City Manager VIA: Tyrone Cornileus, Event Liaison (Parks & Rec) SUBJECT: Special Event Application Request: Chabad of Dania Beach (Chanukah at Dania Pointe) and Dania Pointe Yearly Programming Request: A Special Event is requested by Chabad of Dania Beach to host the Chanukah at Dania Pointe beginning on Monday, December 30, 2024 at Dania Pointe from 6 PM to 8 PM. A Special Event is requested by Dania Pointe to present their annual event programming for January 1, 2025- December 31, 2025 at Dania Pointe. Background: Chabad of Dania Beach: Chanukah at Dania Pointe The requested event will be held at Dania Pointe on December 30, 2024 from 6pm-8pm. This is a repeat event that has been hosted in 2021,2022, and 2023. The event includes a Menorah lighting, kosher Chanukah treats, Dania Pointe in-house entertainment, balloon artists, face painters, and bounce houses. Dania Pointe Yearly Programming: The requested events are apart of Dania Pointe's yearly programming request for the annual year 2025. The events include: Wellness Wednesday: Free Yoga and Zumba class on the Lawn | Night Markets: Up to 30 vendors selling artisan goods | Family Sundays: DJ, performers, lawn games | Live Entertainment: Musicians (e.g. DJ's, solo guitarists, electric violinists, etc) | 5k: 5k course throughout DP with activations before/after race | Food & Wine: Tastings by DP restaurants, chef demos, and entertainment. Budgetary Impact Chabad of Dania Beach-Chanukah at Dania Pointe: Special Event Application of $150 must be paid. Dania Pointe Yearly Programming: The special events application fee for this event is $300.00. The applicant will pay for necessary services if recommended below. Recommendation The Parks & Recreation Department is recommending that the City Commission approve the special events application request with the conditions noted above. Chabad of Dania Beach - Chanukah at Dania Pointe: Department Review : Comments: BSO Fire: No issues Building Official No permits needed City Attorney No issues Code Enforcement No issues Planning & Zoning No issues Risk Mgmt.- No issues Parks & Recreation No issues Public Services No issues BSO Police Dept. TBD Dania Pointe Yearly Programming: Department Review: Comments: BSO Fire: Will be based on each specific event application as they are proposed. Building Official No issues City Attorney No issues Code Enforcement No issues Planning & Zoning No issues Risk Mgmt.- No issues. Parks & Recreation No issues Public Services No issues BSO Police Dept. Only need application for Food & Wine event. 1 of 6 Ordinance #2021-013 CITY OF DANIA BEACH SPECIAL EVENT APPLICATION Submit a COMPLETED APPLICATION, SITE PLAN AND SITE PLAN NARRATIVE by email. Please make sure all sections are completed and all pages are initialed by the applicant. Incomplete application will be returned to applicant. After you submit the application with your fee, you will be contacted by the Special Event Coordinator to review and further process your application. The Special Event Coordinator will contact you once the review is complete to provide conditions or comments and the next available date for City Commission approval (if required). Event Name: Type of Event: Minor Event - less than 500 people, single day event, no road closures Major Event - more than 500 people, consecutive multi-day event, road closures (major event requires Commission approval) Wedding Is your event located in a public park or City property? ____ Yes ____ No Is your event located on the beach? ____ Yes ____ No Location: Expected maximum attendance Expected sustained attendance Has this event been held in the past? ____ Yes ____ No If yes, please list the past dates, locations and attendance Detailed Description: (Activities, Vendors, Entertainment, etc.) Date and Time: DATE DAY BEGIN END Attendance SETUP: ______AM/PM ______AM/PM ________ EVENT DAY 1: ______AM/PM ______AM/PM ________ EVENT DAY 2: ______AM/PM ______AM/PM ________ EVENT DAY 3: ______AM/PM ______AM/PM ________ BREAKDOWN: ______AM/PM ______AM/PM ________ PART I: EVENT REQUEST 2 of 6 Ordinance #2021-013 Organization Name Name of Authorized Signatory For-Profit Non-Profit Private (as registered in Sunbiz) Address: City, State, Zip: Date of registration: State registered in: Federal ID # Email Address: Phone: Event Coordinator Name Phone: Title: Phone: Cell: Email address: Fax: Additional Contact Name Will you be on site? ____ Yes ____ No Title: Phone: Cell: Email address: Fax: Event Production Company (if other than applicant) Address: City, State, Zip: Contact Name: Title: Phone (day) (night) Cell: Email address: Fax: All City permits must be obtained through the City’s Building Division using the Building Permit Application form. Apply and pay for the permits at least 30 days before the event. Contact the Building Division at (954) 924-6805 with any questions. Please be advised that if an entity is sponsoring an event and/or is on City property, it is required to have present a certificate of insurance with a minimum amount of $1M general liability and with the City listed as Additional Insured. There may be other or additional insurance requirements such as worker’s compensation or auto insurance, etc., for example, depending upon the event details, and as determined by the City. Admission/Registration ____ Yes ____ No If yes, how much? $ Alcohol for Sale ____Yes ____ No Alcohol for Fee ____ Yes ____ No If yes, how will the beverages be controlled and served? (Draft truck, bar tender, beer tub, etc.) Provide State of Florida alcohol licenses and $500,000 of Liquor Liability insurance 30 days before event. Amusement Ride ____ Yes ___No If yes, name a contact of company: PART II: APPLICANT PART III: EVENT INFORMATION 3 of 6 Ordinance #2021-013 What type of rides are you planning? Florida Bureau of Fair Rides, Ron Jacobs (850) 921-1530 must be contacted 30 days before the event to schedule inspections and final approval of all vendors and rides prior to use. Electricity ____ Yes ___No Generator ____ Yes ___No Amount of Kilowatts ___________ Events requiring electricity must be permitted. Company: License #: Name of Electrician: Phone: Entertainment ____ Yes ____ No If yes, what type of entertainment will be there? Any notable documents? Fencing or Barricades ____ Yes ____ No Include proposed fences in your Site Plan & Narrative Fireworks & Flame Effects ____ Yes ____ No Name & Contact of Company conducting the show: A permit and Fire Watch is required for all pyrotechnics displays. Food Vendors _____ Yes ____ No Food Trucks _____ Yes ____ No Cooking Appliance Types (charcoal grills gas grills, deep fryers, etc.) State Health Dept. Tara Palmer at (594) 397-9366 must be notified 10 days prior to event. All Food Vendors must be inspected by BSO Fire to ensure compliance prior to serving food. A fire extinguisher is required for each food booth. If a propane tank is used for a fuel source, it must be secured on the outside of the booth. LP Gas permits may be required. Will any type of cooking appliances be used by either the Sponsor of the Event or any of its vendors? ____ Yes ____ No If so, indicate the type of appliance(s) to be used and the number of each applicant to be used: N/A Electric Grill(s) #___ Gas Grill(s) #___ Charcoal Grill(s) #___ Smoker Grill(s) #___ Grease Fryer(s) #___ Oven(s) #___ Electric Range Burner(s) #___ Gas Range Burner(s) #___ Please Note – Grease Fryers are not permitted indoors unless they are protected with an approved Hood and a UL300 Compliant Wet Chemical Automatic Fire Suppression System in accordance with NFPA 96. Does each cooking appliance have its own dedicated Fire Extinguisher? ____ Yes ____ No Please Note – Each cooking appliance must have its own dedicated fire extinguisher. Class K fire extinguishers are required for fryers. You need to demonstrate that this requirement will be met by making a note on the site plan indicating compliance with all of the above requirements or providing a letter to the fire prevention bureau. Does each cooking area have the proper clearances from all other event areas? ____ Yes ____ No Please Note – Cooking areas can be located no closer than 30 feet from any tent or canopy structure, event rides, stages, grandstands of bleachers, etc. Ensure that this measurement is demonstrated on the site plan. Food Truck and vendors that are participating at the event. 1. Fire Safety Inspection is required the day of the event. 2. Certified Gas Company to inspect the food trucks and any vendor that is cooking with gas prior to cooking for the opening of the event. (Leak detection test). 3. Food trucks that are participating must have an approved and updated fire suppression extinguishing system. 4. Food trucks are to be 10 feet apart from other food trucks. Vendors that are cooking outside in separated booths must be 10 feet apart from other vendors that are cooking. 4 of 6 Ordinance #2021-013 5. All vendors that are cooking must have the proper fire extinguisher to extinguish their product. Music ____ Yes ____ No If yes, what music format(s) will be used? (Amplified, acoustic, recorded, live, MC, DJ, etc.): List the type of equipment you will use (speakers, amplifier, drums, etc.): Stages _____ Yes ____ No Type (wood, metal, trailer stage, etc.) Stages may require permits. Days and times music will be played: How close is the event to the nearest residence? It is the responsibility of the event coordinators/promoter to reach out to businesses within proximity of the event. Parking Impact ____ Yes ____ No If yes, lot location(s)? Date(s) of Closure Time(s) of Closure All Parking Spaces that are impacted by an event will be billed to the event organizer through the City’s Parking Division and must be paid in full before the event. Road Closings _____ Yes ____ No If yes, define Closure(s) Date(s) of Closure Time(s) of Closure Sanitation & Waste Will the event encourage Recycling and Sustainability? ____ Yes ____ No Recycling must be provided at all City events, facilities & parks. All dumpsters must be removed at the end of the event. Company Name Contact Phone All grounds must be cleaned up immediately after completion of event or you will be subject to fees. You are responsible for securing recycling services. Security/Police ___ Yes ____ No Name Phone Security companies and their plans must be approved, and you may still be required to hire BSO Police. Security Company Contact Phone Tents or Canopies ____ Yes ____ No No penetration of ground spike is allowed. All structures must be water-weighted. Tents larger than 10 x 10 require a permit. Quantity and size of each? Company Name Contact Phone A detailed Site Plan showing the locations and size of each canopy or tent is required. A permit and final inspection is required if there are multiple canopies, if they are going to be used for cooking or if there are tents with walls. All tents must be flame retardant. A certificate of flame retardancy and a sample of the tent fabric for filed testing must be submitted for product approval with this application. This information can be obtained from the tent manufacturer or the tent rental company. Participating vendors must be separated by a minimum of 3 feet regardless with usage of a tent or a canopy classification. Toilets ____ Yes ____ No 5 of 6 Ordinance #2021-013 All toilets must be removed within 24 hours. Portable Toilets are regulated by Broward County. Please contact the Environmental Manager at (954) 412-7334. Transportation Plan ____ Yes ____ No Any events larger than $5,000 people must have an approved Transportation Plan. Your Event may require Security and Emergency Services which will be determined using this application, your Site Plan and Narrative. MOT, transportation plan and any additional information requested during your Special Events meeting. The hourly rate and costs for services will be quoted on the “Cost Estimate” worksheet developed at the meeting and provided to the organizer. The cost may change after the meeting. POLICE Your event may require security services based on expected attendance and other risk factors such as alcohol, time, day, location, event type of weather. Depending on your event, it may be possible to supplement some of the Police services with a private third-party security company if their security plan is approved by the BSO Police Department. If you want to use a private security company, their proposed security plan must be presented along with their business license and contact information with this event application. The Police will review the plan and inform you if it meets City requirements. BSO DETAIL REQUIREMENT Based upon anticipated attendance, site or building size, site location, and ability to assure public safety requirements, a Broward Sheriff’s Office detail may be required. FIRE WATCH REQUIREMENT A fire watch may be imposed depending on the type of event, number of persons present and/or hazards involved. The number of personnel and apparatus required may vary depending on the type of event and hazards involved. Below are the current rates charged for the presence of a fire watch detail and/or fire inspector: Off-Duty detail assignment services performed by Dania Beach Fire Rescue Personnel will be paid at their current overtime rate of pay with benefits (3 hour minimum). In addition, an administrative fee of 10% will also be charged based on the total cost of personnel and apparatus. Personnel costs are currently estimated to be $84.42 per hour, per person (3 hour minimum). The cost of apparatus is as follows: Rescue Truck - $32.00 per hour Engine (1500 gpm) - $17.00 per hour Ladder (1500 gpm) - $80.00 per hour The City of Dania Beach requires payment 14 days in advance for the detail services and fees are to be made payable to the City of Dania Beach by means of cash advance or a cashier’s check. Fees are based on individual employee’s overtime rates which vary from person to person. The amount estimated is based on the highest overtime rate currently payable in addition to fees for FICA, Medicare, Worker’s Compensation and Administrative fees. In the event that the entire estimated amount is not required for services, the City will refund the money, less the expenses incurred for the service. Should the amount of time required for the fire watch detail exceed that agreed up before the event, the Event sponsor will be required to pay for any overage based on the actual cost for the fire watch. The Event sponsor will be responsible to pay the actual service price incurred. The information I have provided on this application is true and complete to the best of my knowledge. If I have not submitted my application with the necessary plans, within the deadline and according to the rules outlined in the Special Events Ordinance, it may be denied. PART IV: SECURITY AND EMERGENCY SERVICES PART V: APPLICANT ACCEPTANCE 6 of 6 Ordinance #2021-013 Before receiving final approval from the City Commission, I understand that I (and the production company, if applicable), must furnish an original certificate of General Liability Insurance naming the City of Dania Beach as additionally insured in the amount of at least one million dollars ($1,000,000) or greater as deemed satisfactory by the City Risk Manager, and an original certificate of liquor liability insurance in the amount of five hundred thousand dollars ($500,000) if alcohol is being served. Other liability insurance and fees may also be required up to thirty (30) days in advance of the event. I understand that the City of Dania Beach sponsored activities have precedence over the event requested above and I will be notified if any conflicts arise. I understand that the BSO Police Department will determine all security requirements and that the BSO Fire Rescue will determine all fire and Emergency Medical Services requirements. I understand that any cancellations for City scheduled services must be made by phone to each department representative at least 24 hours before the scheduled event time or the organizer will be liable for any associated fees. I understand that the City has a noise ordinance that my event must follow. I agree to abide by all provisions of the noise control ordinance and understand that my failure to do so may result in a civil citation, a physical arrest, or the shutting down of the event. If at any time during the event it is determined by law enforcement personnel, code enforcement personnel, parks and recreation personnel, or any other City representative that the entertainment or music is causing a noise disturbance, I will be directed to lower the volume to an acceptable level as determined by City staff. If a second noise disturbance arises during the event, I may be directed to shut down the music or entertainment for the remainder of the event. Email application and plans to: specialeventapplication@daniabeachfl.gov Site Plan must include the following with application: 1. ALL events – Event Site Plan & Narrative – show stages, restrooms, fencing, tents, etc. 2. Closed Roads – Maintenance of Traffic Plan – show barricades, directions, cones, etc. 3. Transportation Plan – show transportation options for attendees. 4. Security needs – Security Plan – detail how event coordinator will manager security. Mail application fee (payable to the City of Dania Beach) to: Attend: Shanesa Mykoo, Special Event Coordinator 100 West Dania Beach Boulevard, Dania Beach, Florida 33004 Event Coordinator Signature Date PART VI: SUBMISSION DJ White 10x10 tents DJ Tent Chanukah at Dania Pointe Monday, Dec. 30th 6pm – 8pm Menorah 1 of 6 Ordinance #2021-013 CITY OF DANIA BEACH SPECIAL EVENT APPLICATION Submit a COMPLETED APPLICATION, SITE PLAN AND SITE PLAN NARRATIVE by email. Please make sure all sections are completed and all pages are initialed by the applicant. Incomplete application will be returned to applicant. After you submit the application with your fee, you will be contacted by the Special Event Coordinator to review and further process your application. The Special Event Coordinator will contact you once the review is complete to provide conditions or comments and the next available date for City Commission approval (if required). Event Name: Type of Event: Minor Event - less than 500 people, single day event, no road closures Major Event - more than 500 people, consecutive multi-day event, road closures (major event requires Commission approval) Wedding Is your event located in a public park or City property? Yes No Is your event located on the beach? Yes No Location: Expected maximum attendance Expected sustained attendance Has this event been held in the past? Yes No If yes, please list the past dates, locations and attendance Detailed Description: (Activities, Vendors, Entertainment, etc.) Date and Time: DATE DAY BEGIN END Attendance SETUP: AM/PM AM/PM EVENT DAY 1: AM/PM AM/PM EVENT DAY 2: AM/PM AM/PM EVENT DAY 3: AM/PM AM/PM BREAKDOWN: AM/PM AM/PM PART I: EVENT REQUEST 2 of 6 Ordinance #2021-013 Organization Name Name of Authorized Signatory For-Profit Non-Profit Private (as registered in Sunbiz) Address: City, State, Zip: Date of registration: State registered in: Federal ID # Email Address: Phone: Event Coordinator Name Phone: Title: Phone: Cell: Email address: Fax: Additional Contact Name Will you be on site? Yes No Title: Phone: Cell: Email address: Fax: Event Production Company (if other than applicant) Address: City, State, Zip: Contact Name: Title: Phone (day) (night) Cell: Email address: Fax: All City permits must be obtained through the City’s Building Division using the Building Permit Application form. Apply and pay for the permits at least 30 days before the event. Contact the Building Division at (954) 924-6805 with any questions. Admission/Registration Yes No If yes, how much? $ Alcohol for Sale Yes No Alcohol for Fee Yes No If yes, how will the beverages be controlled and served? (Draft truck, bar tender, beer tub, etc.) Provide State of Florida alcohol licenses and $500,000 of Liquor Liability insurance 30 days before event. Amusement Ride Yes No If yes, name a contact of company: What type of rides are you planning? Florida Bureau of Fair Rides, Ron Jacobs (850) 921-1530 must be contacted 30 days before the event to schedule inspections and final approval of all vendors and rides prior to use. PART II: APPLICANT PART III: EVENT INFORMATION 3 of 6 Ordinance #2021-013 Electricity Yes No Generator Yes No Amount of Kilowatts Events requiring electricity must be permitted. Company: License #: Name of Electrician: Phone: Entertainment Yes No If yes, what type of entertainment will be there? Any notable documents? Fencing or Barricades Yes No Include proposed fences in your Site Plan & Narrative Fireworks & Flame Effects Yes No Name & Contact of Company conducting the show: A permit and Fire Watch is required for all pyrotechnics displays. Food Vendors Yes No Food Trucks Yes No Cooking Appliance Types (charcoal grills gas grills, deep fryers, etc.) State Health Dept. Tara Palmer at (594) 397-9366 must be notified 10 days prior to event. All Food Vendors must be inspected by BSO Fire to ensure compliance prior to serving food. A fire extinguisher is required for each food booth. If a propane tank is used for a fuel source, it must be secured on the outside of the booth. LP Gas permits may be required. Will any type of cooking appliances be used by either the Sponsor of the Event or any of its vendors? Yes No If so, indicate the type of appliance(s) to be used and the number of each applicant to be used: N/A Electric Grill(s) # Gas Grill(s) # Charcoal Grill(s) # Smoker Grill(s) # Grease Fryer(s) # Oven(s) # Electric Range Burner(s) # Gas Range Burner(s) # Please Note – Grease Fryers are not permitted indoors unless they are protected with an approved Hood and a UL300 Compliant Wet Chemical Automatic Fire Suppression System in accordance with NFPA 96. Does each cooking appliance have its own dedicated Fire Extinguisher? Yes No Please Note – Each cooking appliance must have its own dedicated fire extinguisher. Class K fire extinguishers are required for fryers. You need to demonstrate that this requirement will be met by making a note on the site plan indicating compliance with all of the above requirements or providing a letter to the fire prevention bureau. Does each cooking area have the proper clearances from all other event areas? Yes No Please Note – Cooking areas can be located no closer than 30 feet from any tent or canopy structure, event rides, stages, grandstands of bleachers, etc. Ensure that this measurement is demonstrated on the site plan. Food Truck and vendors that are participating at the event. 1. Fire Safety Inspection is required the day of the event. 2. Certified Gas Company to inspect the food trucks and any vendor that is cooking with gas prior to cooking for the opening of the event. (Leak detection test). 3. Food trucks that are participating must have an approved and updated fire suppression extinguishing system. 4. Food trucks are to be 10 feet apart from other food trucks. Vendors that are cooking outside in separated booths must be 10 feet apart from other vendors that are cooking. 5. All vendors that are cooking must have the proper fire extinguisher to extinguish their product. Music Yes No If yes, what music format(s) will be used? (Amplified, acoustic, recorded, live, MC, DJ, etc.): 4 of 6 Ordinance #2021-013 List the type of equipment you will use (speakers, amplifier, drums, etc.): Stages Yes No Type (wood, metal, trailer stage, etc.) Stages may require permits. Days and times music will be played: How close is the event to the nearest residence? It is the responsibility of the event coordinators/promoter to reach out to businesses within proximity of the event. Parking Impact Yes No If yes, lot location(s)? Date(s) of Closure Time(s) of Closure All Parking Spaces that are impacted by an event will be billed to the event organizer through the City’s Parking Division and must be paid in full before the event. Road Closings Yes No If yes, define Closure(s) Date(s) of Closure Time(s) of Closure Sanitation & Waste Will the event encourage Recycling and Sustainability? Yes No Recycling must be provided at all City events, facilities & parks. All dumpsters must be removed at the end of the event. Company Name Contact Phone All grounds must be cleaned up immediately after completion of event or you will be subject to fees. You are responsible for securing recycling services. Security/Police Yes No Name Phone Security companies and their plans must be approved, and you may still be required to hire BSO Police. Security Company Contact Phone Tents or Canopies Yes No No penetration of ground spike is allowed. All structures must be water-weighted. Tents larger than 10 x 10 require a permit. Quantity and size of each? Company Name Contact Phone A detailed Site Plan showing the locations and size of each canopy or tent is required. A permit and final inspection is required if there are multiple canopies, if they are going to be used for cooking or if there are tents with walls. All tents must be flame retardant. A certificate of flame retardancy and a sample of the tent fabric for filed testing must be submitted for product approval with this application. This information can be obtained from the tent manufacturer or the tent rental company. Participating vendors must be separated by a minimum of 3 feet regardless with usage of a tent or a canopy classification. Toilets Yes No All toilets must be removed within 24 hours. Portable Toilets are regulated by Broward County. Please contact the Environmental Manager at (954) 412-7334. Transportation Plan Yes No Any events larger than $5,000 people must have an approved Transportation Plan. 5 of 6 Ordinance #2021-013 Any events larger than 1,000 people must have a BSO EMS Detail. Your Event may require Security and Emergency Services which will be determined using this application, your Site Plan and Narrative. MOT, transportation plan and any additional information requested during your Special Events meeting. The hourly rate and costs for services will be quoted on the “Cost Estimate” worksheet developed at the meeting and provided to the organizer. The cost may change after the meeting. POLICE Your event may require security services based on expected attendance and other risk factors such as alcohol, time, day, location, event type of weather. Depending on your event, it may be possible to supplement some of the Police services with a private third-party security company if their security plan is approved by the BSO Police Department. If you want to use a private security company, their proposed security plan must be presented along with their business license and contact information with this event application. The Police will review the plan and inform you if it meets City requirements. BSO DETAIL REQUIREMENT Based upon anticipated attendance, site or building size, site location, and ability to assure public safety requirements, a Broward Sheriff’s Office detail may be required. BSO EMS DETAIL REQUIREMENT Any events larger than 1000 people must have a BSO EMS Detail Based upon anticipated attendance, site or building size, site location, and ability to assure public safety requirements, a Broward Sheriff’s Office additional EMS detail may be required. The cost for EMS Detail is as follows: • EMS Detail Cart, Fire Rescue Lieutenant or Captain, and DE • 4 Hour minimum $75.00 per person per hour total of $600 this includes the use of the EMS Cart or ambulance. • Any event over 4 hours will be billed accordingly and will include ½ hour preparation time before event and ½ hour de-mobilization time after event. FIRE WATCH REQUIREMENT A fire watch may be imposed depending on the type of event, number of persons present and/or hazards involved. The number of personnel and apparatus required may vary depending on the type of event and hazards involved. Below are the current rates charged for the presence of a fire watch detail and/or fire inspector: Off-Duty detail assignment services performed by Dania Beach Fire Rescue Personnel will be paid at their current overtime rate of pay with benefits (4 hour minimum). Personnel costs for apparatus and personnel are listed below: (4 hour minimum). The cost of apparatus is as follows: Fire Watch - Engine/Fire Apparatus with 2-Person Crew (Fee Per Each Crew Member) $212.50 per hour with 4 hours minimum for total of $1700.00 Fire Watch - Engine/Fire Apparatus (per each additional Crew Member) $75.00 per hour with 4 hours minimum for total of $300.00 Incident Commander with Cart - Single Battalion Chief $75.00 per hour with 4 hours minimum for total of $300.00 PART IV: SECURITY AND EMERGENCY SERVICES 6 of 6 Ordinance #2021-013 The City of Dania Beach requires application completion 14 days in advance for the detail services. Should the amount of time required for the fire watch detail exceed that agreed up before the event, the Event sponsor will be required to pay for any overage based on the actual cost for the fire watch. The Event sponsor will be responsible to pay the actual service price incurred. Payment for Details can be made as follows: Payment in person: Broward County Sheriff’s Office Public Safety Building 2601 West Broward Blvd. Fort Lauderdale, FL 33312 Payment by mail: Broward County Sheriff’s Office Attn: Special Revenue Unit P.O. Box 9507 Fort Lauderdale, FL 33312 Payment online: You can now make payments online 24 hours per day, 7 days a week, 365 days per year. Please visit: https://www.govpaynow.com/gps/user/plc/a0019h *FEES APPLY FOR ONLINE PAYMENTS Make all checks payable to Broward Sheriff’s Office. Include Fire Tracking Number on the check (located at the top right corner of billing form). The information I have provided on this application is true and complete to the best of my knowledge. If I have not submitted my application with the necessary plans, within the deadline and according to the rules outlined in the Special Events Ordinance, it may be denied. Before receiving final approval from the City Commission, I understand that I (and the production company, if applicable), must furnish an original certificate of General Liability Insurance naming the City of Dania Beach as additionally insured in the amount of at least one million dollars ($1,000,000) or greater as deemed satisfactory by the City Risk Manager, and an original certificate of liquor liability insurance in the amount of five hundred thousand dollars ($500,000) if alcohol is being served. Other liability insurance and fees may also be required up to thirty (30) days in advance of the event. I understand that the City of Dania Beach sponsored activities have precedence over the event requested above and I will be notified if any conflicts arise. I understand that the BSO Police Department will determine all security requirements and that the BSO Fire Rescue will determine all fire and Emergency Medical Services requirements. I understand that any cancellations for City scheduled services must be made by phone to each department representative at least 24 hours before the scheduled event time or the organizer will be liable for any associated fees. PART V: APPLICANT ACCEPTANCE 7 of 6 Ordinance #2021-013 I understand that the City has a noise ordinance that my event must follow. I agree to abide by all provisions of the noise control ordinance and understand that my failure to do so may result in a civil citation, a physical arrest, or the shutting down of the event. If at any time during the event it is determined by law enforcement personnel, code enforcement personnel, parks and recreation personnel, or any other City representative that the entertainment or music is causing a noise disturbance, I will be directed to lower the volume to an acceptable level as determined by City staff. If a second noise disturbance arises during the event, I may be directed to shut down the music or entertainment for the remainder of the event. Email application and plans to: dbspecialevents@daniabeachfl.gov Site Plan must include the following with application: 1. ALL events – Event Site Plan & Narrative – show stages, restrooms, fencing, tents, etc. 2. Closed Roads – Maintenance of Traffic Plan – show barricades, directions, cones, etc. 3. Transportation Plan – show transportation options for attendees. 4. Security needs – Security Plan – detail how event coordinator will manager security. Create an account on RecDesk, https://daniabeach.recdesk.com/Community/Home, where an invoice will be sent electronically for the applicant to pay via credit card. Event Coordinator Signature Date PART VI: SUBMISSION Welcome to the Sunny Side January – December 2025 In 2025, Dania Pointe will continue expanding its vibrant mix of retailers, restaurants, and entertainment, remaining a destination dedicated to building meaningful connections with both visitors to Dania Beach and the local community, driving loyalty and advocacy. Through an “always-on” approach to interactive and engaging experiences, Dania Pointe continues to be a place where people can connect, engage, and create lasting memories. Ongoing Programming: Utilize weekly and biweekly events to connect and engage with locals and visitors. Wellness Wednesdays Every Wednesday at 6PM and 7PM • Free Yoga and Zumba on the Lawn Live Music Fridays & Saturdays 6-10PM •Featuring solo guitarists, saxophone players, electric violinists, DJ’s, and more on the Lawn Family Sundays Every Sunday 2-6PM •DJ, entertainment, and games on the Lawn •Featured Event: Dan Marino Foundation Autism Acceptance Family Sunday – April 6th Night Market 2nd and 4th Friday of Every Month from 5-10PM •Showcasing local small businesses and artisans on the Lawn Signature Programs: Establish Dania Pointe as the place for locals and tourists alike to experience unique, elevated and exclusive experiences. Specialty Markets: Fridays & Saturdays 5-10PM, Sundays 2-6PM •International Women’s Month Artisan Market 3/7 - 3/9 •Spring Artisan Market 4/11 - 4/13 •Mommy & Me Artisan Market 5/2 – 5/4 •Fall Artisan Market 10/24 – 10/26 Holiday Night Markets: Fridays & Saturdays 5-10PM, Sundays 2-6PM •Every Friday: 11/28– 12/19 •Saturday & Sunday Artisan Market: 11/29 -11/30 and 12/13 - 12/14 ‘Let it Snow’ - Snowfall on the Lawn Fridays & Saturdays 7PM & 8:30PM, Sundays 7PM •Every weekend: 11/28 – 12/21 ‘The Snowman Experience’ on the Lawn – Photo Opportunity Saturdays & Sundays 3-8PM •Every weekend: 11/29 – 12/21 Hotel Plaza Area Po i n t e B l v d A r e a La w n A r e a Pointe Blvd. Area Signature Events (ex. Food & Wine Festival, 5K). Hotel Plaza Area Live music, Exclusive Photo Opportunities, Signature Events (ex. Food & Wine Festival, 5K). Lawn Area Live music, Wellness Wednesdays, Family Sundays, Night Market, Let it Snow, The Snowman Experience, and Signature Events. Signature Events: Establish Dania Pointe as the place for locals and tourists alike to experience unique, elevated, and exclusive experiences. Dania 5k Fun Run Under the Sun Sunday, October 12th, 19th, or 26th •Family-friendly 5k in partnership with the City of Dania Beach •Course will take participants through Dania Pointe •Percentage of ticket sales will be donated to local charity •Activations on the Lawn before and after race Course Map •Blue line indicates course route, which begins and ends on the Lawn •Road closures throughout the center from 4am until 9am the day of event •Expected attendance: 500 Signature Events: Establish Dania Pointe as the place for locals and tourists alike to experience unique, elevated, and exclusive experiences. Site Plan •Yellow highlight indicates event location •Event to include tasting area, chef demonstrations, live entertainment, photo booth, and sponsors. •Road closures on Pointe Blvd (hotel to fountain) beginning at 4am the day of event until 4am the next day. •Expected attendance: 1,200 Note: Set-up and equipment will abide by current special event City of Dania Beach parameters for tents and electrical power. Separate permits to be submitted in 2025. Dania Pointe Food & Wine Festival Sunday, Nov. 9th or 16th •Specialty food, wine, cocktail sampling and chef demonstrations presented by Dania Pointe restaurants •Wine, beer, and liquor tastings presented by sponsors •Photo booths and activations to entertain guests