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HomeMy WebLinkAboutInv# 202503 - REBUILDING TOGETHER BROWARD COUNTY - 04/01/2025 (4)HOME BEAUTIFICATION SERVICES AGREEMENT REBUILDING TOGETHER BROWARD COUNTY, INC This is an Agreement ("Agreement") entered into on January 30, 2025, by and between the Dania Beach Community Redevelopment Agency, a public body corporate and politic, under Part III, Chapter 163, Florida Statutes ("CRA") with an address of 100 West Dania Beach Boulevard, Dania Beach, Florida 33004, and Rebuilding Together Broward County, Inc., a Florida Not For Profit Corporation ("Contractor"), with a mailing address of 901 NE 13th Street, Ft Lauderdale, Florida 33304, to perform minor exterior home improvements, safety upgrades, and beautification for forty (40) residential properties in the City of Dania Beach, Florida ("City"), in connection with the CRA's "At Home Dania Beach Residential Beautification Program" ("Program"). The City is not a party to this Agreement, but the parties agree that it has certain rights as expressed in this Agreement and that it is intended to be a third-party beneficiary of the covenants in this Agreement. WHEREAS, the CRA Board adopted the At Home Dania Beach Residential Revitalization Program on June 12, 2018; and WHEREAS, the At Home Dania Beach Residential Revitalization Program includes beautification grants for residential properties in the Community Redevelopment Area; and WHEREAS, the CRA Board adopted Resolution No. 2025-CRA-00X on January 14, 2025, to award a bid related to Request for Proposals (RFP No. CRA-24-026) to Rebuilding together Broward County, Inc. and In consideration of the mutual covenants, terms and conditions contained in the Agreement, and for other good and valuable consideration, the adequacy and receipt of which are acknowledged and agreed upon, the parties agree to the following: 1. Scope of Services/Deliverables The Contractor tor shall provide services for the Program as described in and attached as Exhibit "A" which is made a part of and incorporated into this Agreement by this reference. Services offered to individuals participating in the Program are not an entitlement and participants cannot be guaranteed services beyond the funding related to the provision of the services to otherwise eligible individuals. 2. Term/Commencement Date This Agreement shall become effective upon execution by both parties and shall remain in effect through January 13, 2026, unless earlier terminated in accordance with Paragraph 8. The CRA has the sole option to renew the agreement annually for up to a maximum of five (5) additional one (1) year periods. 3. Compensation and Payment 3.1. The Contractor shall be compensated a total of One Hundred, Twenty Thousand Dollars ($120,000.00) for the "Program" payable in increments based on completion of tasks listed in Exhibit "A" for forty (40) houses. Rebuilding Together Broward County Home Beautification Services Agreement Page 2 of 15 3.2. The Contractor shall invoice the CRA for two equal payments of Sixty Thousand Dollars ($60,000.00) each. The first invoice shall be submitted after twenty (20) residential properties have been identified evaluated for eligibility, and a list of all properties is submitted to the CRA. The second and final invoice shall be submitted within two (2) weeks following the date of the 40th. beautification home has been completed, along with submission to the CRA of all 40 project records, files , photographs, and application documents. 3.3. The CRA shall pay Contractor in accordance with the Florida Prompt Payment Act. 3.4. If a dispute should occur regarding an invoice submitted , the CRA Executive Director may withhold payment of the disputed amount and may pay to the Contractor the undisputed portion of the invoice. Upon written request of the CRA Executive Di rector , the Contractor shall provide written documentation to justify the invoice. Any compensation disputes shall be decided by the CRA Executive Director whose decision shall be final. 4. Subcontractors 4.1. The Contractor shall be responsible for all payments to any subcontractors and shall maintain responsibility for all work related to the Program. 4.2. Any subcontractors used on the Program must have the prior written approval of the CRA Executive Director. 5. CRA's Responsibilities The CRA will: 5.1. Furnish to Contractor, at the Contractor's written request, all available maps, plans, existing studies, reports, and other data pertinent to the services to be provided by Contractor, in possession of the CRA. 5.2. Arrange for access to and make all provisions for Contractor to enter upon real property as required for Contractor to perform services as may be requested in writing by the Contractor. 5.3. CRA will provide services including but not limited to police services, garbage pickup including bulk pickup, for the purpose of providing exterior improvements and repairs. 5.4. CRA will assist with obtaining permits for the home repairs and payment of any permit and inspection fees related to the home repairs. 5.5. CRA will assist with securing a central location within the selected neighborhood(s), at no cost to Contractor, which is to be utilized as a staging area for one Community Block Day, on a day and date to be determined and agreed upon by the CRA and Contractor. The site will be used as the event day headquarters. The location will be used for general set-up and staging, media, mobilization, volunteer coordination and breakfast/lunch distribution. 6. Contractor's Responsibilities 6.1. The Contractor shall exercise the same degree of care, skill, and diligence in the performance of the Program as is ordinarily provided by a Contractor under similar circumstances. If at any time during the term of this Agreement or within one year from the completion of the Program, it is determined that the Contractor's deliverables are incorrect, defective or fail to conform to the Scope of Services of the Program, upon written notification from the CRA Executive Director, the Contractor shall at Contractor's sole expense , immediately correct the work. 6.2. The residential properties selected for repairs will reflect clusters of homes spread across all CRA neighborhoods. CRA will have final approval of all homes and households that will participate in the Program. Rebuilding Together Broward County Home Beautification Services Agreement Page 3 of 15 6.3. Contractor shall inspect all residential properties prior to acceptance into the Program to determine fitness and suitability of the property to receive the improvements offered through the Program. 6.4. Contractor shall verify homeownership and the income qualification of any household receiving a Beautification grant to ensure consistency with program requirements. 6.5. Contractor shall coordinate with the City's Building Division for any required permit applications, permits issued and inspections performed. 6.6. Contractor shall ensure that all work being done and needing permits will be done by Contractors licensed in Broward County or the State of Florida and/or have a valid certificate of competency from a local governmental authority. 7. Conflict of Interest To avoid any conflict of interest or any appearance of a conflict, Contractor shall not, for the term of this Agreement, provide any consulting services to any private sector entities (developers, corporations, real estate investors, etc.), regarding any issues adversarial to the CRA or City. For the purposes of this section "adversarial" shall mean any development application where CRA or City staff is recommending denial or denied the application, administrative appeal, or court action in which the CRA or City is a party. 8. Termination 8.1. The CRA Executive Director may terminate this Agreement upon thirty (30) days, written notice to the Contractor, or immediately with cause. Contractor may terminate this Agreement with thirty (30) days' written notice to the CRA. 8.2. The Agreement may be terminated for convenience by CRA upon fifteen (15) days' advance written notice to the Contractor (delivered by certified mail, return receipt requested) of intent to terminate and the date on which such termination becomes effective. In such case, the Contractor shall be paid for all acceptable Services performed prior to termination and shall not be entitled to any other costs, fees, or payments. 8.3. Upon receipt of the CRA's written notice of termination, Contractor shall stop work on the Program unless directed otherwise by the CRA Executive Director. 8.4. In the event of termination by the CRA, the Contractor shall be paid for all work accepted by the CRA Executive Director up to the date of termination, provided that the Contractor has first complied with the provisions of Article 6. 8.5. The Contractor shall transfer all books, records, reports, working drafts, designs, documents, maps, and data pertaining to the Program to the CRA, in a hard copy and electronic format within fourteen (14) days from the date of the written notice of termination or the date of expiration of this Agreement. 9. Insurance The Contractor shall secure and maintain throughout the duration of this Agreement insurance of such type and in such amounts as required by the CRA Executive Director. Certificates of Insurance for any required insurance shall be provided to the CRA at the time of execution of this Agreement and certified copies are to be provided if requested. Each policy certificate shall be endorsed with a provision that not less than thirty (30) calendar days' written notice shall be provided to the CRA before any policy or coverage is cancelled or restricted. Contractor shall provide, pay for and maintain in force at all times during the term of this Agreement, such insurance, including General Liability, and Workers' Compensation insurance as stated below: Rebuilding Together Broward County Home Beautification Services Agreement Page 4 of 15 9.1. Certificates of Insurance must be delivered to the Risk Manager of the City. Certificates of Insurance must clearly identify the contract to which they pertain, including a brief description of the subject matter of the contract. If coverage is not provided, then Contractor is responsible for prompt notice to the CRA Executive Director and the City. Insurance policies for required coverages shall be issued by companies authorized to do business under the laws of the State of Florida and any such companies' financial ratings must be no less than A-VII in the latest edition of · the "BEST'S KEY RATING GUIDE", published by A.M. Best Guide . If the insurance carrier's rating drops, the insurance carrier shall immediately notify the City in writing. 9.2. Coverages shall be in force while all services required to be performed under the terms of this Agreement are being performed. In the event insurance certificates provided to the CRA and the City indicate that the insurance shall terminate and lapse during the contract period, then in that event, the Contractor shall immediately furnish a renewed Certificate of Insurance as proof that equal and like coverages for the period of the Agreement, is in effect. The Contractor and any subcontractor of the Contractor shall not perform or continue any services pursuant to the agreement unless all coverages remain in full force and effect. Any delay in the services caused by a lapse in coverage shall be non-excusable, shall not be grounds for an extension, and will be subject to any other applicable provisions described in this agreement, concerning Contractor or any subcontractor's delay. SPECIAL PROVISIONS AS TO AUTOMOBILE LIABILITY INSURANCE: (to be confirmed on or attached to the Official Certificate of Insurance) • The CRA and the City of Dania Beach are to be added as “Additional Insured"; • 30 Days' Notice of Cancellation or modification to City (if not available on the insurance policies, then Contractor has responsibility for notification); and Waiver of Subrogation. 9.3. Insurance Requirements. T The limits described below are minimum limit requirements. Umbrella or Excess Liability policies are acceptable to provide the total required liability limits if the Risk Manager of the City reviews and approves in writing the insurance limits on each of the policies. The City must approve any changes to these specifications and has the right to review and amend coverage requirements. The Contractor shall be held responsible for any modifications, deviations, or omissions in these insurance requirements. Contractor shall be responsible for any deductible or self-insured amounts. Rebuilding Together Broward County Home Beautification Services Agreement Page 5 of 15 • Commercial General Liability A. Limits of Liability (Minimum) • Bodily Injury & Property Damage Liability • Each Occurrence $1,000,000 • Policy Aggregate $2,000,000 • Personal & Advertising Injury $1,000,000 • Products & Completed Operations $2,000,000 B. Endorsements Required – Include in body of COI and/or Description of Operations • Annual Aggregate shall apply “Per Project/Job” • Waiver of Subrogation in favor of the City • Insurance shall apply on a primary and non-contributory basis. • “The City of Dania Beach, Florida” included as named “Additional Insured.” • Business Automobile Liability A. Limits of Liability (Minimum) • Bodily Injury and Property Damage • Combined Single Limit $1,000,000 • Any Auto/Owned Autos or Scheduled Autos • Including Hired and Non- Owned Autos • Any One Accident B. Endorsements Required - Include in body of COI and/or Description of Operations • Workers’ Compensation / Employers’ Liability A. Employers Liability Limits: • $500,000 for bodily injury caused by an accident, each accident. • $500,000 for bodily injury caused by disease, each employee. • $500,000 for bodily injury caused by disease, policy limit. B. Workers Compensation Limits: Statutory - State of Florida • Waiver of Subrogation in favor of City Workers Compensation must be provided for all persons fulfilling this contract, whether employed, contracted, temporary or subcontracted. Contractor(s) must comply with all applicable state and federal workers’ compensation laws, including US Longshore and Harbor Workers Compensation Act, Jones Act (maritime), Federal Employers Liability Act (railroad), etc. In no event shall Vendor be permitted to utilize in the execution of this Agreement, the following: Rebuilding Together Broward County Home Beautification Services Agreement Page 6 of 15 A. any employee, subcontractor or subcontractor employee that is exempted or purported to be exempt from Workers’ Compensation insurance coverage; or B. any employee, subcontractor or subcontractor employees who will be covered by an employee leasing arrangement. • Umbrella/Excess Liability: (Excess Follow Form) can be utilized to provide the required limits. Coverage shall be “following form” and shall not be more restrictive than the underlying insurance policy coverages, including all special endorsements and City as Additional Insured status. Umbrella should include Employer’s Liability. • Other Conditions Required: o Subcontractors’ Compliance: It is the responsibility of the contractor to ensure that all subcontractors comply with all insurance requirements. o Cancellation Requirements: Required insurance shall always be maintained while vendor is on or utilizing City premises. The above policies shall provide the City of Dania Beach with 10 days’ written notice of cancellation or material change from the insurer. If the policies do not contain such a provision, it is the responsibility of the Contractor to provide such notice. o Notice Requirements: If an insurable incident occurs while vendor is engaged in a City project, notification to the City is required. o Insurance Carrier Financial Stability Requirements: o Insurance must be provided by companies authorized to do business in the State of Florida. City reserves the right but not the obligation to reject any insurer providing coverage due to poor or deteriorating financial condition. The Company must be rated no less than “A-” as to management, and no less than “Class VII” as to financial strength, by the latest edition of Best Insurance Guide published by A.M. best Company, or its equivalent. All policies or certificates of insurance are subject to review and verification by Risk Management. If a company is downgraded during the agreement term, Vendor shall notify the City. Certificates of Insurance/Verification of Coverage: Proof of the required insurance must reflect all required insurance above will be furnished by Vendor to the City of Dania Beach Human Resources Department by Certificate of Insurance within 5 days of notification of award. All certificates (and any required documents) must be received and approved by Human Resources before any work commences to permit Vendor time to remedy any deficiencies. Valid Certificates verifying coverage is in force as required above and must always be on file with the City during contract. If the policies renew during the term of the Contract, updated Certificates verifying coverage is in force shall be submitted to the City within 10 days of expiration. Contractor and/or any Subcontractor shall not perform or continue to work pursuant to this agreement unless all coverages remain in full force and effect; work delay is subject to provisions in this agreement. If vendor fails to provide proof of insurance within 7 days of City’s receipt of notice at any time during this agreement, the City shall have the right to consider the agreement breached, and therefore terminated. Rebuilding Together Broward County Home Beautification Services Agreement Page 7 of 15 A copy of Additional Insured Endorsement or other endorsements may be attached to the Certificate. Notices/ Certificate Holder: City of Dania Beach 100 West Dania Beach Boulevard Dania Beach, FL 33004 City of Dania Beach CRA (If Applicable) 100 W. Dania Beach Blvd. Dania Beach, FL 33004 Email: Mitzie Spear MSpear@daniabeachfl.gov The City of Dania Beach, Florida reserves the right to review/revise, reject or accept any required policies of insurance, including limits, coverages, or endorsements, herein at the time of the insurance submission. 10. Nondiscrimination During the term of this Agreement , Contractor shall not discriminate against any of its employees or applicants for employment because of their race, color, religion, sex, or national origin, and agrees to abide by all federal and state laws regarding nondiscrimination. 11. Indemnification 11.1. Contractor shall defend, indemnify, and hold harmless the CRA and City, and their respective officers, agents and employees, from and against any and all demands, claims, losses, suits, liabilities, causes of action, judgment or damages, arising out of, related to, or any way connected with Contractor's performance or non-performance of any provision of this Agreement including, but not limited to, liabilities arising from contracts between the Contractor and third parties made pursuant to this Agreement. Contractor shall reimburse the CRA and City for all expenses including reasonable attorney fees and costs incurred in and about the defense of any such claim or investigation and for any judgment or damages arising out of, related to, or in any way connected with Contractor's performance or non-performance of this Agreement. 11.2. The provisions of this section shall survive termination of this Agreement. 12. Notices/Authorized Representatives Any notices required by this Agreement shall be in writing and shall be deemed to have been properly given if transmitted by hand-delivery, by registered or certified mail with postage prepaid return receipt requested, or by a private postal service, addressed to the parties (or their successors) at the following addresses: For the CRA: K. Michael Chen, Executive Director Dania Beach Community Redevelopment Agency 100 West Dania Beach Boulevard Dania Beach, Florida 33004 Rebuilding Together Broward County Home Beautification Services Agreement Page 8 of 15 For the Contractor: Robin Martin, Executive Director Rebuilding Together Broward County, Inc. 901 NE 13th Street Ft Lauderdale, FL 33304 13. Governing Law This Agreement shall be construed in accordance with and governed by the laws of the State of Florida. 14. Attorney Fees and Waiver of Jury Trial 14.1. All claims, counterclaims, disputes and other matters in question between CRA and Contractor arising out of, relating to or pertaining to this Agreement, or the breach of it, or the services of it, or the standard of performance required in it, shall be addressed by resort to non- binding mediation as authorized under the laws and rules of Florida; provided, however, that in the event of any dispute between the parties, the parties agree to first negotiate with each other for a resolution of the matter or matters in dispute and, upon failure of such negotiations to resolve the dispute, the parties shall resort to mediation. 14.2. If mediation is unsuccessful, any such matter may be determined by litigation in a court of competent jurisdiction for any legal action arising out of or pertaining to this Agreement shall be the Circuit Court for the Seventeenth Judicial Circuit in and for Broward County, Florida, or the federal District Court in the Southern District of the United States. Each party further agrees that venue of any action to enforce this Agreement shall be in Broward County, Florida. In any litigation, the parties agree to each waive any trial by jury of all issues. In the event of any litigation which arises out of, pertains to, or relates to this Agreement, or the breach of it, or the standard of performance required in it, each party shall bear its own attorney fees and costs. 15. Entire Agreement/Modification/Amendment 14.3. This writing contains the entire Agreement of the parties and supersedes any prior oral or written representations. No representations were made or relied upon by either party, other than those that are expressly set forth in this Agreement. 14.4. No agent, employee, or other representative of either party is empowered to modify or amend the terms of this Agreement, unless executed with the same formality as this document. 16. Ownership and Access to Records and Audits 16.1. All records, books, documents, maps, data, deliverables, papers, and financial information (the "Records") that result from the Contractor providing services to the CRA under this Agreement shall be the property of the CRA. 16.2. The CRA Executive Director or her designee shall, during the term of this Agreement and for a period of three (3) years from the date of termination of this Agreement, have access to and the right to examine and audit any Records of the Contractor involving transactions related to this Agreement. 16.3. The CRA may cancel this Agreement for refusal by the Contractor to allow access by the CRA Executive Director or her designee to any Records pertaining to work performed under this Agreement that are subject to the provisions of Chapter 119, Florida Statutes. 16.4. All submissions become the property of the CRA and will not be returned to the Contractor. The CRA will hold all submissions in confidence unless otherwise required by law. The Contractor understands that the CRA is a public body" as defined in Florida Statutes, Section 119.011 (2) and that it is subject to Florida Statutes, Section 119.070 l (2)(a), and the related provisions of the Florida Public Records Law. Rebuilding Together Broward County Home Beautification Services Agreement Page 9 of 15 16.5. Contractor agrees to keep and maintain public records in Contractor's possession or control in connection with Contractor' s performance under the Agreement. Contractor additionally agrees to comply specifically with the provisions of Section 119.0701, Florida Statutes. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the contract, and following completion of the contract until the records are transferred to the CRA. 16.6. Upon request from the CRA custodian of public records, Contractor shall provide the CRA with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. 16.7. Unless otherwise provided by law, all records, including but not limited to reports, surveys, and other data and documents provided or created in connection with the contract are and shall remain the property of the CRA. 16.8. Upon completion of the contract or in the event of termination by either party, any or all public records relating to the contract in the possession of the Contractor shall be delivered by the Contractor to the CRA Executive Director, at no cost to the CRA, within seven (7) days. All such records stored electronically by Contractor shall be delivered to the CRA in a format that is compatible with the CRA's information technology systems. Once the public records have been delivered upon completion or termination of the contract, the Contractor shall destroy all duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. 16.9. Any compensation due to Contractor shall be withheld until all records are received as provided in this Agreement. 16.10. Contractor's failure or refusal to comply with the provisions of this section shall result in the immediate termination of the contract by the CRA. Pursuant to Section 119.0701(2)(a), Florida Statutes: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE CONTRACT, THE CONTRACTOR MUST CONTACT THE CRA CUSTODIAN OF PUBLIC RECORDS. Custodian of Records: ELORA RIERA, CITY CLERK Mailing Address: 100 W. Dania Beach Boulevard Dania Beach, Florida 33004 Telephone number: 954-924-9800, Ext. 3623 Email: eriera@daniabeachfl.gov Rebuilding Together Broward County Home Beautification Services Agreement Page 10 of 15 17. Non-assignability, Sub-contractors This Agreement shall not be assignable or subcontracted in whole or in part by Contractor unless such assignment or subcontract is first approved in writing by the CRA Executive Director. The CRA is relying upon the apparent qualifications and personal expertise of the Contractor, and such Contractor's familiarity with the CRA's circumstances and desires. 18. Severability If any term or provision of this Agreement shall to any extent be held invalid or unenforceable, the remainder of this Agreement shall not be affected, and each remaining term and provision of this Agreement shall be valid and be fully enforceable permitted by law. 19. Independent Contractor The Contractor and its employees, volunteers and agents shall be and remain independent Contractors and not agents or employees of the CRA with respect to all the acts and services performed by and under the terms of this Agreement. This Agreement shall not in any way be construed to create a partnership, association or any other kind of joint undertaking, enterprise, or venture between the parties. 20. Compliance with Laws The Contractor shall comply with all applicable laws, ordinances, rules, regulations, and lawful orders of public authorities relating to the Program. 21. Waiver The failure of either party to this Agreement to object to or to take affirmative action with respect to any conduct of the other which is in violation of the terms of this Agreement shall not be construed as a waiver of the violation or breach, or of any future violation, breach, or wrongful conduct. 22. Survival of Provisions Any terms or conditions of this Agreement that require acts beyond the date of the term of the Agreement shall survive termination of the Agreement and shall remain in full force and effect unless and until the terms or conditions are completed and shall be fully enforceable by either party. 23. Prohibition of Contingency Fees. The Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person(s), company, corporation, individual or firm, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. 24. Counterparts This Agreement may be executed in counterparts, each of which shall be deemed original and such counterparts shall constitute one and the same instrument. Rebuilding Together Broward County Home Beautification Services Agreement Page 11 of 15 25. Extent of Agreement This Agreement represents the entire and integrated agreement between the CRA and the Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. 26. Conflict In the event there is a conflict between any of the terms in any of the documents contained in any Exhibit of this Agreement and any terms of this Agreement, the terms of this Agreement shall prevail. 27. Binding Authority Each person signing this Agreement on behalf of either party individually warrants that he or she has full legal power to execute this Agreement on behalf of the party for whom he or she is signing and is authorized to bind and obligate such party with respect to all provisions contained in this Agreement. SIGNATURES ON THE FOLLOWING PAGES Rebuilding Together Broward County Home Beautification Services Agreement Page 12 of 15 IN WITNESS OF THE FOREGOING, the parties have executed this Agreement on January 30, 2025. CRA: DANIA BEACH COMMUNITY ATTEST: REDEVELOPMENT AGENCY ELORA RIERA, MMC JOYCE L. DAVIS CRA SECRETARY BOARD CHAIRPERSON APPROVED FOR LEGAL FORM AND CORRECTNESS: EVE A. BOUTSIS CRA ATTORNEY Rebuilding Together Broward County Home Beautification Services Agreement Page 14 of 15 Exhibit A HOME BEAUTIFICATION SERVICES AGREEMENT REBUILDING TOGETHER BROWARD COUNTY SCOPE OF WORK A. Qualified Properties: The Home Beautification program is targeted at residential properties in which the owner has challenges with maintaining their homes. The defined challenge may be due to one or more of the following conditions of the homeowner or a permanent resident of the property: • Age: The homeowner, specifically, is at least sixty (60) years old; • Physical/Mental: The homeowner or a permanent resident of the property is verified as having a physical or a mental disability. • Income: The homeowner meets HUD qualifications of a low- (80% AMI) to moderate-income (120% AMI) household. • Veteran: The homeowner or a permanent resident of the property is an active or retired veteran of a branch of the U. S. military. • B. Identify Eligible Homeowners: Contractor will conduct targeted outreach within the CRA's designated boundary to identify qualifying homeowners. Contractor will also maximize the use of their internal technology and information systems in assessing and meeting the needs of our customers. Contractor will manage all initial contact and screening efforts, ensuring a thorough and organized approach to identifying residents who could benefit from the Home Beautification program, while also ensuring an equitable distribution of program benefits, with selected homes representing a cross-section of CRA communities. Contractor will create and maintain an organized list of homes, indicating their status as "qualified," "not qualified," or "pending further information." This documentation will support transparency and allow the CRA to monitor program effectiveness across neighborhoods. For applicants with social services needs outside the Home Beautification program’s services and/or qualifying criteria, Contractor will provide referrals to partner agencies that provide services designed to meet other client needs, such as Broward County Elderly and Veterans Services, the AAABC, Legal Aid, Broward Meals on Wheels, Center for Independent Living, and others. C. Minor home repairs: Based on a 25-point Health and Safety Assessment performed by the Contractor, Contractor will provide minor exterior home improvements and beautification for forty (40) single-family homes within the Dania Beach CRA. The properties selected for repairs will reflect homes spread across all CRA neighborhoods. Such improvements and safety upgrades will focus on painting and landscaping and may also include exterior improvements, including pressure washing, minor structural repairs to fascia and cracks, complete exterior painting, and landscaping. Each improvement will maximize both aesthetic appeal and long-term durability. provided at no cost to the homeowners. D. Building Permits: Contractor must secure building permits prior to initiating any work that the City of Dania Beach regulations require permits to perform. It is the Contractor’s responsibility to determine if work being planned requires a building permit according to the City of Dania Beach regulations. Rebuilding Together Broward County Home Beautification Services Agreement Page 15 of 15 E. Community Block Rebuild Event: Contractor shall coordinate volunteers and sponsors for a minimum of one (I) Block Rebuild Event. Volunteers will perform minor home repair services including, but not limited to, exterior painting, landscaping, and general beautification activities within the Dania Beach CRA area. During the Community Block Rebuild Event, a minimum of three (3) of the total forty (40) homes will be completed. F. Deliver No-Cost Services for Homeowners: In line with the CRA's vision, all services provided under this program will come at no cost to homeowners. Dania Beach CRA funding will be utilized for material aid and labor for all clients serviced, Additionally, Rebuilding Together Broward County will leverage other partnerships and funding to increase the total aid provided to clients. Material aid is defined as construction materials necessary to perform chores and/or housing improvement services. Labor is defined as the necessary work by our team of Home Repair Technicians and program staff to conduct services. G. Community Partner and Volunteer Engagement: Contractor represents that it has long standing relationships with corporate partners who have historically also contributed labor and materials, helping to leverage CRA projects. Contractor will bring together community partners, donors, and volunteers to support the programs. H. Term/Commencement Date: The Agreement becomes effective upon complete execution by both parties and will remain in effect for one (1) year. The CRA has the sole option to renew the agreement annually for up to a maximum of five (5) additional one (1) year periods. I. Compensation and Payment: Contractor shall be compensated a total of One Hundred, Twenty Thousand Dollars ($120,000.00) for its services payable in increments based on completion of tasks listed in Exhibit "A". The Contractor shall invoice the CRA for two equal payments of Sixty Thousand Dollars ($60,000.00) each. The first invoice shall be submitted after twenty (20) residential properties have been identified, evaluated for eligibility, and a list of these properties is submitted to the CRA. The second and final invoice shall be submitted within two (2) weeks following the date of completion of the fortieth and final beautification project along with all project records, files, photographs, and application documents.