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HomeMy WebLinkAboutInv# PC - 25826 - Miami 360 Photo - 04/01/2025INVOICE Miami 360 Photo Inc. 4500 N State Road 7 Suite 214 Lauderdale Lakes FL, 33319 ariel@miami360photo.com 786-778-7190 Invoice For Dania Beach Community Development Ashley Vlasic 100 W Dania Beach Dania Beach , FL 33004 AVLASIC@DANIABEACHFL.GOV 7862527205 Invoice Number 20250331-01 Invoice Date April 1, 2025 Final Payment Due April 7, 2025 Description Quantity Unit Price Amount 3 Hours 360 Photo Booth Silver (3 hours) Saturday, April 12, 2025: 6:00 PM to 9:00 PM City of Dania Beach, 100 W Dania Beach Blvd, Dania , FL, 33004 Package Includes: •3 Hours of Unlimited Videos •Set up and Break Down of Booth •Free Travel Up to 25 Miles Included •Mini-Website with Video gallery •On-site attendant(s) •Basic Video Overlay Graphic •2 Soundtracks •Custom Lighting •On-site video Director •Trendy Props (Upon Request**) •Red Carpet **2 wk advanced booking required 1 $850 $850 Party Booth Digital Photos, GIFs & Videos Saturday, April 12, 2025: 6:00 PM to 9:00 PM City of Dania Beach, 100 W Dania Beach Blvd, Dania , FL, 33004 Package Includes: •Unlimited Photos, GIFs, Boomerangs & Videos •Digital Delivery text, sms, airdrop, email •Backdrop from our selections •Box of fun props •On-site attendant(s) •Personalized event graphic on all media •Free Setup/Tear Down •Free Travel (25 miles)! 1 $550 $550 3hr Event Photography (Unlimited) Saturday, April 12, 2025: 6:00 PM to 9:00 PM City of Dania Beach, 100 W Dania Beach Blvd, Dania , FL, 33004 1 $600 $600 GL 001-72-09-574-48-10BLUES&BBQ Quickbooks Accepting Checks and ACH payments via Quickbooks. Total Cost $2,000 Payments 04-01-2025 — Credit Card: tOA...G9XYVZY $1,000 04-12-2025 — Credit Card: L5o...4VuaIZY $1,000 Total Balance Due $0 This invoice was generated on May 21, 2025 at 1:02 PM EDT Contract The 50% deposit to hold your reservation is due 04-01-2025, the remainder is due 7 days prior to your event date. Confirm your details Event details below: Booking Date / Time : 04-12-2025 at 6:00 PM Booking Venue Location City of Dania Beach 100 W Dania Beach Blvd, Dania , FL, 33004 This PHOTO BOOTH RENTAL AGREEMENT AND TERMS AND CONDITIONS (this "Agreement") is made by and between Miami 360 Photo, Inc, a Florida Corporation (the "Company") and the inquirer of services (the "Client") relating to any event(s) (the "Event(s)") booked through the booking forms (the "Booking Forms") located on the Company's website (www.miami360photo.com) or any other related website or page operated by the Company. YOU ARE ENTERING INTO A CONTRACT WITH THE COMPANY. PLEASE READ THIS AGREEMENT IN ITS ENTIRETY. This Agreement is a contract between you, as the Client or as agent for the Client, and the Company. This Agreement constitutes the entire understanding between the Company and the Client and supersedes all prior and simultaneous contracts or agreements between the parties. PHOTO BOOTH RENTAL AGREEMENT THIS PHOTO BOOTH RENTAL AGREEMENT (Agreement) is entered into on this ______ day of ____________________, 2024, by and between Miami 360 Photo, Inc., a Florida corporation (Company), with a principal place of business located at 17113 Miramar Parkway, Suite 142, Miramar, Florida 33027, and ______________________________________ (Client), herein after collectively referred to as the “Parties”. The Parties mutually agree as follows: WITNESSETH: WHEREAS, Company is engaged in the business of, among other things, providing three hundred and sixty degree (360° ) photo booth rental (360°Photo Booth) in South Florida for various social and corporate events; WHEREAS, Client is hosting an event (Event) and desires to utilize Company’s 360 photo booth for said Event; WHEREAS, the Parties intend to bound by the terms of this Agreement, as specified herein; NOW, THEREFORE, in consideration of the mutual promises and covenants herein, the Parties hereby mutually agree as follows: 1. RESERVATIONS AND PAYMENT A. RESERVATIONS: Client may secure reservations by utilizing the Company’s online Book Form. An electronically submitted Booking Form and a deposit are required to reserve the date and time of the Event. Following receipt of the Deposit, the Company agrees to reserve the Event date in the Company's schedule. B. PAYMENT OF INITIAL DEPOSIT: After submitting the Booking Form, Company invoice Client the applicable service fee for the Event. Client shall remit a deposit in the amount of fifty percent (50%) of the total service fee indicated on the invoice to Company within seven (7) days of the date listed on the invoice. Company shall have no obligations to perform under this Agreement until Company receives the deposit. C. PAYMENT OF BALANCE DUE: The remaining balance of the service fee shall be due seven (7) days prior to the date of the event. i. If the Booking Form is received less than seven (7) days prior to the date of the Event, Client shall pay the entire service fee within three (3) days of the date listed on the invoice. ii. If the Booking Form is received less than three (3) days prior to the Event, Client shall pay the entire service fee immediately upon receipt of the invoice. Client’s failure to remit said payment shall be deemed breach of this Agreement, and will excuse Company from any obligation to perform under this Agreement. 2. CONFIRMATION AND CANCELLATIONS A. CONFIRMATION: Client agrees to confirm the date, time, and location of the Event at least two (2) weeks prior to the date of the Event. Client is responsible for providing Company with the correct date, time and location for Event, and shall bear the full risk of loss if the Client provides incorrect information. B. CHANGE OF EVENT DATE: In the event Client changes the date of the Event, Client shall provide Company two (2) weeks’ notice, in writing, prior to the original scheduled date of the Event. Upon receipt of said notice, Company will use all reasonable commercial efforts to accommodate Client and provide services on the new date of the Event. If Company is unable to accommodate Client, Company shall be entitled to retain Client’s deposit, except as otherwise stated herein. C. CANCELLATIONS: In the event Client cancels the Event, and provides Company with thirty (30) days advanced notice, prior to the Event, Client shall receive a full refund of any payments rendered to Company. i. In the event Client cancels the Event, and provides Company with two (2) weeks’ notice, prior to the date of the Event, Client shall receive a refund in the amount of one half of the total payments tendered to Company. C. Weather /Outdoor Events: In the event the the photo booth is to be set up outdoors; provisions need to be made for an alternate indoor/covered location needs to be made. In the event of bad weather/rain the booth must be set up indoors or a covered area otherwise the event will be cancelled without refund due to safety concerns. 3. LATE FEE & RETURNED CHECKS A. LATE PAYMENTS: If Client fails to remit payment of the service fee as outlined herein, Company may, in its sole discretion, assess a late payment charge in the amount of Fifty Dollars ($50.00). B. RETURNED CHECKS: Returned checks will be assessed a thirty dollar ($30) insufficient funds fee. 4. OPERATION TIME/ADDITIONS: Booth operation commences at the scheduled start time of the Event, as noted on the Booking Form, and ends at the scheduled end time of the Event, as noted on the Booking Form. If Client does not start the Event at the scheduled time, booth operation will commence at the scheduled start time and end at the scheduled end time. Company may, in its sole discretion, extend its service to client for additional time beyond the scheduled end time of the Event. In such instance, Client will be billed for Company’s services for any additional shooting time that occurs beyond the scheduled end time. Company shall charge Client its hourly rate for additional time incurred in furtherance of this Agreement. Parking Costs 1. Responsibility for Payment: The Client agrees to cover all parking costs incurred by the Vendor in connection with the services provided under this Agreement. This includes, but is not limited to, fees for parking spaces, permits, or any other charges associated with parking required for the Vendor's personnel or vehicles. 2. Parking Arrangements: The Client shall be responsible for either directly arranging and paying for parking or reimbursing the Vendor for parking expenses as outlined in this clause. If the Client chooses to arrange parking directly, the Client will provide the Vendor with all necessary parking passes or permits prior to the commencement of the service. 3. Reimbursement Process: In the event the Vendor pays for parking directly, the Client will reimburse the Vendor for these costs. The Vendor must submit a detailed invoice and original receipt(s) of parking expenses to the Client. Reimbursement requests must be made within 15 business days following the date of the parking expense. 4. Payment Terms: Reimbursement or direct payment of parking costs by the Client shall be made within 15 business days of receipt of the invoice and supporting documentation from the Vendor. Payment shall be made via [specified method, e.g., bank transfer, check, etc.]. 5. Documentation Requirements: The Vendor shall provide an itemized receipt from the parking facility along with a detailed invoice outlining the parking dates, times, and costs incurred. This documentation must accompany any request for reimbursement. 6. Liability for Parking Fines : The Client shall not be liable for any parking fines or violations incurred by the Vendor while the Vendor is performing services under this Agreement, provided that the Vendor adhered to all applicable parking regulations. 7. Dispute Resolution: Any disputes regarding parking costs or reimbursement shall be resolved in accordance with the dispute resolution procedures outlined in this Agreement. 5. DAMAGE TO COMPANY PROPERTY: Client shall be liable for any damage caused to Company’s property during the Event, provided that such damage is caused by Client’s guests, attendees, or invitees. 6. DISCLAIMER: Company is not responsible for backgrounds or lighting conditions which may negatively impact or restrict the video coverage. However, we will provide a LED lighting kit at the event to get the very best lighting possible. 7. AUTHORIZATIONS: Client represents and warrants to Company that it has obtained any and all necessary authorizations, permits, licenses, or other agreements from the Event venue and each and every guest attending such Event, such that Company has full rights to take and use the videos in connection with providing the services requested by Client hereunder. This includes, but is not limited to, any protected intellectual property, such as copyrights, trademarks, rights of publicity, or architecture rights, that may appear in the photographs taken by Company, and the permission necessary to take and disseminate such videos. 8. RESELLING: Client agrees that it shall not charge Event guests or attendees for services rendered by Company. Client must obtain written permission from Company prior to selling the videos taken by Company or charging any individual or entity for the services provided by Company. Notwithstanding the foregoing, this section shall not apply to any admission or other type of entrance fee that the Client charges for admission to the Event. 9. INAPPROPRIATE BEHAVIOR BY GUESTS: If at any point during the Event Company personnel, in their sole and absolute discretion, determine that behavior of the Event guests, staff, attendees or other person(s) at the Event is inappropriate, threatening, hostile or offensive, including but not limited to behavior that Company personnel determines make them feel unsafe, harassed or sexual harassed, Company personnel may immediately cease to provide any further services and leave the Event. In such an instance, Client will remain fully liable for any sums due, including but not limited to the Service Fee, as stated in this Agreement, and Company shall be fully discharged of any and all further liability to Client. 10. MODEL RELEASE: Client hereby assigns to Company, the irrevocable and unrestricted right to use and publish photographs containing images of Client, guests of Client, or Event attendees which may be used for editorial, trade, advertising, educational and any other purpose and in any manner and medium; to alter the same without restriction; and to register the copyright of the same without restriction. Client releases all claim to profits that may arise from use of images. Client covenants that it has obtained a model release, in substantially the same form as this section, from each of the persons present at the Event and to the extent that any such model release has not been obtained, Client agrees that it will fully defend, indemnify and hold Company harmless from any damages, losses or liability that results from Client’s failure to obtain such model release. Client acknowledges that the Company is relying on Client’s representations herein and has informed all persons present at the Event that images taken by the Company at the Event. 11. BREACH OF THE AGREEMENT A. BREACH: In addition to the conditions stated I Section 2 herein, Client’s breach of this Agreement shall result in a forfeiture of any payments tendered to Company. Company shall be entitled to keep the entirety of said payments and Client agrees that it shall have no recourse to recover any portion thereof. B. FAILURE TO REMIT PAYMENT: In the event Client fails to remit payment as specified, Company shall have the right to immediately terminate this Agreement with no further obligation, retain any monies already paid, and not attend Event. C. LIQUIDATED DAMAGES: Company shall be entitled to liquidated damages in the amount of the Service Fee (and entitled to keep any Deposit made as partial payment thereof) in event of a breach of this Agreement by the Client. 12. MODIFYING THE AGREEMENT: This Agreement may be modified only by a writing signed by both Parties. 13. WAIVER: Any failure or delay in exercising any rights, power or privilege hereunder will not operate as a waiver thereof, nor will any single or partial exercise preclude any other further exercise thereof. 14. LIMIT OF LIABILITY: In the event that digital files have been lost, stolen, or destroyed for reasons beyond Company’s control, Company’s liability is limited to the return of the Service Fee. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of videos. 15. INDEMNIFICATION: Client covenants and agrees to indemnify, defend and hold Company harmless from all claims, demands, actions or damage of every kind and nature, including attorney fees and all other costs and expenses necessarily incurred, which may accrue to, or be suffered by Company due to any breach of this Agreement by Client or by virtue of Company providing the services described hereunder to Client, including but not limited to the following occurrences: theft of or damage caused to Company's equipment, personnel or property at the Event situs by Event attendees, regardless of whether such attendees are personnel of Client, invitees of Client, or attending in any other capacity, loss of video materials due to equipment malfunction. 16. FORCE MAJEURE: In the event that either Party hereto shall be delayed or hindered in or prevented from the performance of any terms, conditions or covenants required hereunder by reason of an Act of God, strikes, lock-outs, labor troubles, inability to procure materials, failure of power, restrictive governmental laws or regulations, riots, insurrection, war or other reason of a like nature not the fault of the Party delayed in performing work or doing acts required under the terms of this Agreement, then performance on any such acts shall be extended for a period of such delay. 17. ASSIGNMENT: This Agreement may not be assigned in whole orin part by any Party without the prior written consent of the other Party except that a Party may assign this Agreement, without consent, to any affiliated entity. 18. NONASSIGNABLE: This Agreement may be freely assigned by Company to its affiliates or affiliated entities. This Agreement is not assignable by Client without the express consent of Company, which may be withheld in Company’s sole discretion. 19. GOVERNING LAW: This Agreement shall be governed by and construed in accordance with the laws of the State of Florida, without reference to its provisions of conflict of laws, and the Parties agree to submit to exclusive personal jurisdiction and venue in Florida for all claims and actions arising under or relating to this Agreement. 20. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement and understanding between the Parties hereto in connection with the subject matter hereof, and supersedes any previous representations, negotiations and agreements (whether oral or written) on the subject matter. 21. SEVERABILITY: If any provision of this Agreement is held to be invalid or unenforceable in whole or in part, such invalidity or unenforceability shall attach only to such provision or part thereof and the remaining part of such provision and all other provisions hereof shall continue in full force and effect. 22. RESOLVING DISPUTES: If a dispute arises under this Agreement, the parties agree to first try to resolve the dispute with the help of a mutually agreed-upon mediator. Any costs and fees other than attorney fees associated with the mediation shall be shared equally by the parties. If it proves impossible to arrive at a mutually satisfactory solution through mediation, any litigation between the parties, shall be maintained solely in the Florida state courts. 23. ATTORNEY’S FEES: If any action is brought at law, in equity or arbitration, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing Party shall be entitled to reasonable attorneys' fees, whether in arbitration, pretrial, trial or appellate levels, which may be set by the court or the arbitrator in the same action or in a separate action brought for that purpose, including costs and fees for investigation and collection of any amount awarded in such action, in addition to any other relief to which the Party may be entitled. 24. NOTICE: Notices required under this Agreement will be sent to the Parties at the following addresses: For Company: Nickea Pittman Miami 360 Photo Inc. 17113 Miramar Parkway Suite 142 Miramar, Florida 33027 For Client: _____________________________________________________________ At the electronic and physical addresses provided on the Booking Form, which is hereby incorporated by reference Notices may be mailed or delivered to the addresses above, and proof of mailing those notices will be considered the equivalent of personal service. All notices to either Party shall be sent by certified or registered mail, return receipt requested. IN WITNESS WHEREOF, the parties hereto have caused this Agreement be executed on the day and year as set forth above. Signed, sealed, and delivered by Consultant: ___________________________________ Client: _____________________________________ ______________________________________. _________________________________________ Client Nickea Pittman For Miami 360 Photo Signed by: Anil Karagul Signed On: April 01, 2025 at 9:55 AM EDT IP Address: 8.25.188.34