HomeMy WebLinkAboutInv# Pay App 11 - Burkhardt Construction - 05/20/2025 (5)
CITY OF DANIA BEACH
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
DATE: May 22, 2025
TO: Candido Sosa-Cruz, ICMA-CM, Acting City Manager
Yeimy Guzman, Chief Financial Officer
FROM: Cassi Waren, CPRP, Director Parks & Recreation
SUBJECT: Change order request with the City of Dania Beach as it relates to the Owner Direct
Purchases to the CW Thomas Park Improvements project.
REQUEST
The Parks and Recreation Department is requesting authorization by the City Manager approving Prime
Contract Change Order #4 with the City of Dania Beach as it relates to the Owner Direct Purchases for the
CW Thomas Park Improvement project.
BACKGROUND
The City Commission approved Resolution 2024-119 on August 27, 2024, authorizing the City Manager to
approve and execute the purchase of Owner Direct Purchases “ODP” for CW Thomas Park in order to obtain
sales tax savings on the project.
As the project has progressed there were increases and decreases in the amounts of some of ODP items
due to changes in equipment or the amount of goods and equipment needed to complete the project. These
changes resulted an $8,086.45 increase of the OPD items as outlined below:
x Forms and Surfaces - $1,089.00
x Iron Age Designs - $3,337.00
x Daktronics - $901.00
x AstroTurf/Synthetic Turf - $16,156.60
x Edward Don & Company ,- $9,095.35
x Xcel Fitness Products – ($18,673.00)
x Atlantic Doors & Hardware - $739.99
x Athletic Resources – ($8,695.95)
x Performance Sports System - $3,026.55
x JC White Architectural Interior Products - $1,109.91
The above changes increased the cost of ODP items from $1,051,078.26 to $1,059,164.71 resulting in
additional tax savings for the city.
The Department is requesting approval of Prime Contract Change Order #4 in the amount of $8,086.45.
CITY OF DANIA BEACH
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
BUDGETARY IMPACT
No additional funding is needed for this change order. All ODP items purchase orders have been opened
and issued and were funding out of the CW Thomas Park Construction Account No. 302-72-03-572-62-10
per Resolution 2024-119.
RECOMMENDATION
Approval of the approving Prime Contract Change Order #4 with the City of Dania Beach as it relates to the
Owner Direct Purchases for the CW Thomas Park Improvement project.
_________________________________________ _________________________________
Candido Sosa-Cruz, ICMA-CM, Acting City Manager Yeimy Guzman, Chief Financial Officer
_______________________
Candido Sosa-
Cruz
Digitally signed by Candido
Sosa-Cruz
Date: 2025.05.22 15:02:29
-04'00'
5/2/2025
TOTAL GMP AMOUNT
VENDOR PO REC'D CITY PO AMT.BCI PO AMT. TOTALS UNDER CONTRACT (TAX NOT INCL)TAX AMOUNT
BCI
1 Shade Systems Yes
72,961.45$ 108,340.76$ 181,302.21$ 181,451.57$ 4,889.19$ Yes
2 GameTime Yes
95,067.54$ 48,994.03$ 144,061.57$ 217,648.29$ 5,754.05$ Yes
3 Rep Services Yes
21,235.00$ 21,815.94$ 43,050.94$ 42,536.02$ 1,456.40$ Yes
4 Forms and Surfaces Yes
87,329.00$ 87,329.00$ 85,886.93$ 5,180.49$ Yes Yes $88,418.00
ADD'L CO TO PO YES
1,089.00$ 1,089.00$ 70.82$
5 Iron Age Designs Yes
20,064.00$ 20,064.00$ 20,064.00$ 1,404.48$ Yes
ADD'L CO TO PO YES
3,337.00$ 3,337.00$ 216.91$
6 Source Furniture Yes
8,740.00$ 8,740.00$ 10,540.01$ 612.00$ Yes
7 Daktronics Yes
12,903.00$ 12,903.00$ 13,804.00$ 817.81$ Yes
ADD'L CO TO PO YES
901.00$ 901.00$ 58.57$
8 Most Dependable Fountains Yes
21,465.00$ 21,465.00$ 29,673.88$ 1,502.55$ Yes
9 Pole-Tech Yes
5,535.00$ 5,535.00$ 6,185.00$ 346.50$ PO IS NULL/VOID-FIND ANOTHER VENDOR Yes
10 AstroTurf/Synthetic Turf Yes
217,447.23$ 151,025.67$ 368,472.90$ 420,200.18$ 14,095.00$ Yes Yes $233,603.83
ADD'L CO TO PO YES
16,156.60$ 16,156.60$ 1,050.18$
11 Landscape Forms Yes
108,570.00$ 108,570.00$ 108,600.00$ 6,972.00$ Yes
12 BSN Sports Yes
3,775.98$ 3,775.98$ 3,720.00$ 280.00$
BUTLER
13 Edward Don & Company Yes
25,530.14$ 25,530.14$ 25,530.14$ 1,581.81$ Yes $34,625.49
ADD'L CO to PO (Cost Increases) Yes
9,095.35$ 9,095.35$ 419.87$
14 All Specialty Sales Yes
24,151.40$ 24,151.40$ 24,151.40$ 1,499.08$
15 Interaktivo Solutions Yes
29,750.00$ 29,750.00$ 29,750.00$ 1,835.00$
16 Xcel Fitness Products Yes
71,270.00$ 71,270.00$ 71,270.00$ 4,326.20$ Yes $52,597
ADD'L CO to PO (Discount for Government) yes
(18,673.00)$ (18,673.00)$
17 Atlantic Doors & Hardware Yes
83,439.26$ 83,439.26$ 83,439.26$ 5,056.36$ Yes $84,179.25
ADD'L CO to PO (Cost Increase) yes
739.99$ 739.99$ 44.39$
18 Athletic Resources Yes
61,916.70$ 61,916.70$ 61,916.70$ 3,765.00$ $53,220.75
(Credit for Actual material costs)(8,695.95)$ (8,695.95)$
19 Performance Sports System Yes
33,525.47$ 33,525.47$ 33,525.47$ 2,193.13$
(previously Southeastern surfaces ODPO) Yes $36,552.02
ADD'L CO to PO (Cost Increase)yes 3,026.55$ 3,026.55$ 49.99$
20 JC White Architectural Interior Products Yes 46,402.09$ 46,402.09$ 46,402.09$ 2,834.13$ Yes $47,512
ADD'L CO to PO (Changes to scope) yes
1,109.91$ 1,109.91$ 66.59$
TOTAL:1,059,164.71$ 330,176.40$ 1,389,341.11$ 1,516,294.94$ 68,378.50$
Notes SUBMITTAL COMPLETE
2408- CW THOMAS ODP
PAID? PAID AMOUNT