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HomeMy WebLinkAboutInv# 9070891 - ALL STAR EVENTS, INC - 02/01/2022 (4)1 Stevens, Tania From:DiPaolo, Frank Sent:Thursday, February 3, 2022 2:42 PM To:Singh, Maxine; Segal, Adam Cc:Ramos, Sasha; Stevens, Tania Subject:RE: ALL STAR EVENTS CONTRACT - Invoices for Mayor James: BHM Program on 2.11.2022 Maxine, this should be no problem provided that the invoices are entered and posted into the accounts payable system in advance of the event. Frank DiPaolo Finance Director | City of Dania Beach fdipaolo@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd | Dania Beach , FL , 33004 Phone:954-924-6800 x3609 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: Singh, Maxine <msingh@daniabeachfl.gov> Sent: Thursday, February 3, 2022 2:37 PM To: DiPaolo, Frank <fdipaolo@daniabeachfl.gov>; Segal, Adam <asegal@daniabeachfl.gov> Cc: Ramos, Sasha <sramos@daniabeachfl.gov>; Stevens, Tania <tstevens@daniabeachfl.gov>; Singh, Maxine <msingh@daniabeachfl.gov> Subject: RE: ALL STAR EVENTS CONTRACT - Invoices for Mayor James: BHM Program on 2.11.2022 Importance: High Hi Frank and Adam, I’m following up on this. We need to cut checks for the event. Please see below. Thank you. Maxine Singh Senior Administrative Coordinator to Mayor & Commission | City of Dania Beach msingh@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd | Dania Beach , FL , 33004 Phone:954-924-6800 x3607 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: Singh, Maxine Sent: Wednesday, February 2, 2022 2:25 PM 2 To: DiPaolo, Frank <fdipaolo@daniabeachfl.gov> Cc: Ramos, Sasha <sramos@daniabeachfl.gov>; Ifedi, Anthony <aifedi@daniabeachfl.gov>; Stevens, Tania <tstevens@daniabeachfl.gov>; Singh, Maxine <msingh@daniabeachfl.gov>; Segal, Adam <asegal@daniabeachfl.gov>; Brown, Eric <ebrown@daniabeachfl.gov> Subject: ALL STAR EVENTS CONTRACT - Invoices for Mayor James: BHM Program on 2.11.2022 Importance: High Hi Frank, Back to this Black History Month event. This contract was signed by Anthony in P&R; Tania advised it needs to be signed by CM or DCM. Please see below from Candido. Maybe P&R followed procurement policies before it was signed. Note – per Anthony $1800 is the total amount due. Please let me know if it’s okay to add Candido’s digital signature to page 4 of this contract. Thank you. Maxine Singh Senior Administrative Coordinator to Mayor & Commission | City of Dania Beach msingh@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd | Dania Beach , FL , 33004 Phone:954-924-6800 x3607 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: Sosa-Cruz, Candido <csosacruz@daniabeachfl.gov> Sent: Wednesday, February 2, 2022 2:13 PM To: Singh, Maxine <msingh@daniabeachfl.gov> Cc: Lottier, Christine <clottier@daniabeachfl.gov>; Ifedi, Anthony <aifedi@daniabeachfl.gov> Subject: RE: *FOR DIGITAL SIGNATURE* - ALL STAR EVENTS CONTRACT - Invoices for Mayor James: BHM Program on 2.11.2022 Hi Maxine, Yes its ok but please confirm that it is following our procurement policies etc.… Thank you, Candido Candido Sosa-Cruz, ICMA-CM Deputy City Manager | City of Dania Beach csosacruz@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd. | Dania Beach , FL , 33004 Phone:954-924-6800 x3613 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. 3 From: Singh, Maxine <msingh@daniabeachfl.gov> Sent: Wednesday, February 2, 2022 2:11 PM To: Sosa-Cruz, Candido <csosacruz@daniabeachfl.gov> Cc: Lottier, Christine <clottier@daniabeachfl.gov>; Ifedi, Anthony <aifedi@daniabeachfl.gov>; Singh, Maxine <msingh@daniabeachfl.gov> Subject: *FOR DIGITAL SIGNATURE* - ALL STAR EVENTS CONTRACT - Invoices for Mayor James: BHM Program on 2.11.2022 Importance: High Good Afternoon Candido, Please see attached contract from All Star Events for the Black History Month event on 2.11.22 at CW Thomas Park. Please confirm that it’s okay to add your digital signature on the contract signature page 4 (you already approved payment). Thank you. Maxine Singh Senior Administrative Coordinator to Mayor & Commission | City of Dania Beach msingh@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd | Dania Beach , FL , 33004 Phone:954-924-6800 x3607 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: Stevens, Tania <tstevens@daniabeachfl.gov> Sent: Wednesday, February 2, 2022 1:57 PM To: Singh, Maxine <msingh@daniabeachfl.gov> Subject: RE: Invoices for Mayor James: BHM Program on 2.11.2022 Hi Maxine, I just noticed that the All Star Events contract signature page was signed by Anthony; however, only the Manager and Assistant Manager are authorized to sign contracts. please ask the CM or ACM to sign and then scan executed contract in to Laserfiche by tomorrow morning. Thank you, Tania Stevens Senior Accountant | City of Dania Beach tstevens@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd. | Dania Beach , FL , 33004 Phone:954-924-6800 x3671 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. 4 From: Singh, Maxine <msingh@daniabeachfl.gov> Sent: Tuesday, February 1, 2022 3:13 PM To: Stevens, Tania <tstevens@daniabeachfl.gov> Cc: Singh, Maxine <msingh@daniabeachfl.gov> Subject: FW: Invoices for Mayor James: BHM Program on 2.11.2022 Importance: High Good Afternoon Tania, I received 4 invoices from P&R to pay from commission contingency. Approved by Candido and transferred to the commission budget by Frank. I know I need to add Candido’s digital signature, correct? P&R need checks to give to the vendors on February 11 with one requiring a deposit before the event – short notice. One vendor, Black Orchid Foundation, is not in our list of vendors (for the Film Screening) although Anthony Ifedi expected them to be listed yesterday. What is the policy for deposit? Can I do on my pcard? And, what is the procedure to get in-person checks to pay these vendors on event day? (see first email below from Anthony). Thank you! Maxine Singh Senior Administrative Coordinator to Mayor & Commission | City of Dania Beach msingh@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd | Dania Beach , FL , 33004 Phone:954-924-6800 x3607 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: DiPaolo, Frank <fdipaolo@daniabeachfl.gov> Sent: Tuesday, February 1, 2022 2:26 PM To: Segal, Adam <asegal@daniabeachfl.gov>; Singh, Maxine <msingh@daniabeachfl.gov>; Brown, Eric <ebrown@daniabeachfl.gov> Cc: Sosa-Cruz, Candido <csosacruz@daniabeachfl.gov> Subject: RE: Invoices for Mayor James: BHM Program on 2.11.2022 It has been posted. Frank DiPaolo Finance Director | City of Dania Beach fdipaolo@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd | Dania Beach , FL , 33004 Phone:954-924-6800 x3609 5 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: Brown, Eric <ebrown@daniabeachfl.gov> Sent: Tuesday, February 1, 2022 2:20 PM To: Singh, Maxine <msingh@daniabeachfl.gov>; Segal, Adam <asegal@daniabeachfl.gov>; DiPaolo, Frank <fdipaolo@daniabeachfl.gov> Cc: Sosa-Cruz, Candido <csosacruz@daniabeachfl.gov> Subject: RE: Invoices for Mayor James: BHM Program on 2.11.2022 Hello, No, this is an event the Parks Team is putting on Eric Brown Director of Parks & Recreation | City of Dania Beach ebrown@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd | Dania Beach , FL , 33004 Phone:954-924-6800 x3730 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: Singh, Maxine <msingh@daniabeachfl.gov> Sent: Tuesday, February 1, 2022 2:19 PM To: Segal, Adam <asegal@daniabeachfl.gov>; DiPaolo, Frank <fdipaolo@daniabeachfl.gov>; Brown, Eric <ebrown@daniabeachfl.gov> Cc: Sosa-Cruz, Candido <csosacruz@daniabeachfl.gov> Subject: RE: Invoices for Mayor James: BHM Program on 2.11.2022 IDK – Eric? Maxine Singh Senior Administrative Coordinator to Mayor & Commission | City of Dania Beach msingh@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd | Dania Beach , FL , 33004 Phone:954-924-6800 x3607 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: Segal, Adam <asegal@daniabeachfl.gov> Sent: Tuesday, February 1, 2022 2:16 PM To: Singh, Maxine <msingh@daniabeachfl.gov>; DiPaolo, Frank <fdipaolo@daniabeachfl.gov>; Brown, Eric <ebrown@daniabeachfl.gov> Cc: Sosa-Cruz, Candido <csosacruz@daniabeachfl.gov> Subject: RE: Invoices for Mayor James: BHM Program on 2.11.2022 6 Is the event being put on (staged) by a third party? If so that contract would constitute an agreement I would have thought. Adam Segal CPA, CFE, FCCA Deputy Finance Director | City of Dania Beach asegal@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd. | Dania Beach , FL , 33004 Phone:954-924-6800 x3620 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: Singh, Maxine <msingh@daniabeachfl.gov> Sent: Tuesday, February 1, 2022 2:12 PM To: Segal, Adam <asegal@daniabeachfl.gov>; DiPaolo, Frank <fdipaolo@daniabeachfl.gov>; Brown, Eric <ebrown@daniabeachfl.gov> Cc: Sosa-Cruz, Candido <csosacruz@daniabeachfl.gov>; Singh, Maxine <msingh@daniabeachfl.gov> Subject: RE: Invoices for Mayor James: BHM Program on 2.11.2022 Was/does this need a special event agreement? Maxine Singh Senior Administrative Coordinator to Mayor & Commission | City of Dania Beach msingh@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd | Dania Beach , FL , 33004 Phone:954-924-6800 x3607 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: Segal, Adam <asegal@daniabeachfl.gov> Sent: Tuesday, February 1, 2022 10:33 AM To: DiPaolo, Frank <fdipaolo@daniabeachfl.gov>; Singh, Maxine <msingh@daniabeachfl.gov> Cc: Sosa-Cruz, Candido <csosacruz@daniabeachfl.gov> Subject: RE: Invoices for Mayor James: BHM Program on 2.11.2022 Its Black History Month. I was just about to set up a jnl from Contingency, unless it was budgeted. Adam Segal CPA, CFE, FCCA Deputy Finance Director | City of Dania Beach asegal@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd. | Dania Beach , FL , 33004 Phone:954-924-6800 x3620 7 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: DiPaolo, Frank <fdipaolo@daniabeachfl.gov> Sent: Tuesday, February 1, 2022 10:28 AM To: Singh, Maxine <msingh@daniabeachfl.gov>; Segal, Adam <asegal@daniabeachfl.gov> Cc: Sosa-Cruz, Candido <csosacruz@daniabeachfl.gov> Subject: RE: Invoices for Mayor James: BHM Program on 2.11.2022 Hi Maxine, what event is this all for? Frank DiPaolo Finance Director | City of Dania Beach fdipaolo@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd | Dania Beach , FL , 33004 Phone:954-924-6800 x3609 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: Singh, Maxine <msingh@daniabeachfl.gov> Sent: Monday, January 31, 2022 4:52 PM To: DiPaolo, Frank <fdipaolo@daniabeachfl.gov>; Segal, Adam <asegal@daniabeachfl.gov> Cc: Sosa-Cruz, Candido <csosacruz@daniabeachfl.gov>; Singh, Maxine <msingh@daniabeachfl.gov> Subject: Invoices for Mayor James: BHM Program on 2.11.2022 Importance: High Hello Frank and Adam, This is another transfer from Mayor James’ contingency funds - approved by Candido. It’s for an event at CW Thomas Park on 2.11.22. So, probably transfer to Promotional Activities General?  All Star Events is looking to get a deposit for the slide and obstacle course (Please reach out to them at 305-231- 2068) – Total + $2,215 – asking for $1800 deposit  Perfect Polly can be paid with a city check on the day of the event - $500  Black Orchid Foundation can be paid with a check on the day of the event - $1000 Total - $3715 Also, could you please provide a breakdown of each commissioner’s expenditures of their contingency dollars and balances for this FY? Thank you. 8 Maxine Singh Senior Administrative Coordinator to Mayor & Commission | City of Dania Beach msingh@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd | Dania Beach , FL , 33004 Phone:954-924-6800 x3607 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: Sosa-Cruz, Candido <csosacruz@daniabeachfl.gov> Sent: Monday, January 31, 2022 4:26 PM To: Singh, Maxine <msingh@daniabeachfl.gov> Subject: RE: Invoices for Mayor James: BHM Program on 2.11.2022 Approved. Candido Sosa-Cruz, ICMA-CM Deputy City Manager | City of Dania Beach csosacruz@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd. | Dania Beach , FL , 33004 Phone:954-924-6800 x3613 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. From: Singh, Maxine <msingh@daniabeachfl.gov> Sent: Monday, January 31, 2022 10:52 AM To: Sosa-Cruz, Candido <csosacruz@daniabeachfl.gov> Cc: Singh, Maxine <msingh@daniabeachfl.gov> Subject: Invoices for Mayor James: BHM Program on 2.11.2022 Importance: High Good Morning Candido, Please see below from Anthony. Are these to be paid from commission (mayor) contingency? Thank you. Maxine Singh Senior Administrative Coordinator to Mayor & Commission | City of Dania Beach msingh@daniabeachfl.gov | daniabeachfl.gov 100 W Dania Beach Blvd | Dania Beach , FL , 33004 Phone:954-924-6800 x3607 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure. 9 From: Ifedi, Anthony <aifedi@daniabeachfl.gov> Sent: Monday, January 31, 2022 9:59 AM To: Singh, Maxine <msingh@daniabeachfl.gov> Cc: Brown, Eric <ebrown@daniabeachfl.gov>; Waren, Cassi <cwaren@daniabeachfl.gov> Subject: Invoices for Mayor James: BHM Program on 2.11.2022 Maxine, Good morning, I hope that all is coming along well with you today and that you had a wonderful weekend. Please see the attached invoices for processing for the upcoming event at C.W. Thomas Park. As we receive more of these then I will send them over to you. Two of the companies are city vendors, and the Black orchid foundation should be a vendor by this afternoon per finance. Please let me know if you have any questions or concerns. Have a great day.  All Star Events is looking to get a deposit for the slide and obstacle course (Please reach out to them at 305-231- 2068)  Perfect Polly can be paid with a city check on the day of the event  Black Orchid Foundation can be paid with a check on the day of the event Anthony Ifedi Superintendent Parks and Recreation | City of Dania Beach aifedi@daniabeachfl.gov | daniabeachfl.gov 230 SW 12 Ave | Dania Beach , FL , 33004 Phone:954-924-3838 Web: daniabeachfl.gov | App:AskDaniaBeach RISE - Respect, Integrity, Standard of Excellence Please note: Florida has a very broad public records law. Most written communications to or from City Officials regarding City business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure.