HomeMy WebLinkAboutInv# 220210 - F&E PaymentPros - 04/11/2022220210
220210
Fed EIN/Tax ID:
20-0669377
office 330.468.2004 | fax 330.468.0696
service@fepaymentpros.com | www.fepaymentpros.com
Invoice Date
4/11/2022
Invoice #
Invoice #
Bill To
**Please email all invoices to**
ap@daniabeachfl.gov
Ship To
City of Dania Beach FL
Maudeline Ciguene
100 W. Dania Beach Blvd.
Dania Beach, FL 33004
P.O. NumberCustomer Phone Terms
Net 20
Net 20
Due Date:5/1/2022
Due Date:
5/1/2022
Rep
Brad
Ship
4/11/2022
ViaCustomer Fax #
Total
Subtotal
Terms:
Sales Tax (0.0%)
954-924-6800 x3609 954-922-5619
Cash | Checks | Credit Cards | ACH | Check 21 | Online Billing & Payments | Electronic Payments
Document Imaging | Shredders & Shredding | Time & Attendance
.
Invoices paid by credit card will incur an
additional 3.5% processing charge.
PO Box 670289
Northfield, OH 44067
Call the Pros to reduce A/R and A/P processing costs by $4-$20 per transaction!
Have a payment collection & processing pain point?
Call the Pros! 330-468-2004
Bring a KioskPro Solution to
your customers delight!
Visit
fepaymentpros.com/solutions/kiosks
for more information
or call us at 330-468-2004
|
Now accepting Cash, Credit Cards,
e-Checks, Checks & Money Orders
We appreciate your business!
Invoice
ServicedItem Code DescriptionQuan Price Each Amount
9800450 Annual Kiosk Licensing, Support & Maintenance for
Built-In Kiosk Serial #KB-2007003 and Pedestal Kiosk
Serial #KP-2007004
1 3,960.00 3,960.00
Effective Dates: 6/1/22 thru 5/31/23
$3,960.00
$3,960.00
$0.00
CITY OF DANIA BEACH
FINANCE DEPARTMENT
MEMORANDUM
1
TO: Ana M. Garcia, City Manager, ICMA-CM
FROM: Adam Segal, Deputy Finance Director
VIA: Frank DiPaolo, Finance Director
DATE: 4/2/2020
SUBJECT: Purchase of automated bill pay kiosks from F&E Payment Pros
Request
To purchase two (2) new automated, bill payment kiosks for City Hall.
Background
Presently, the City allows customer to make payments for utilities, community development, and
other items at City Hall via the customer service window or outside dropbox. The City also accepts
payments online and through US mail, however customer service staff continue to spend a
considerable amount of time processing payments at City Hall. Numerous companies sell kiosks
that can be installed both inside and outside of City Hall, and will free up provide customers with
a self-service payment option. The kiosk software interfaces with New World Systems, so
customers can pay their utility bill, building permit fees, and later could expand to allow payment
of code compliance fines, parking tickets etc.
Additional benefits of payment kiosks include:
Ability to collect payments 24/7 - always open
Ability to take cash, checks and credit cards
Enhanced, modern customer experience
Lower service costs
Interactive, easy-to-use touch screen interface
Receipt printer
PCI Compliant for security purposes (required for all credit card payments)
The Finance Department obtained three written quotes from different vendors which are attached
and summarized as follows:
F&E Payment Pros $14,850 2 kiosks –recurring annual fees $3,850
Howard Enterprise $21,830
2 kiosks (no annual fees) but after 3 years
they offer a 2-year renewal at a cost of $3-5k.
and then equipment is out of warranty.
Adcom Systems Group $26,406 1 kiosk; 20% recurring annual fees
CITY OF DANIA BEACH
FINANCE DEPARTMENT
MEMORANDUM
2
The proposal from F&E Payment pros is the most responsive. They are the lowest total cost of
ownership/operation and provide very sleek, modern machines. The annual maintenance fees
cover all software updates and enhancements, as well as repair/replacement of any parts that
fail. Therefore, the machines themselves will never need replacing, unless they become obsolete
due to technological enhancements.
Budgetary Impact
The kiosks be serving multiple City funds, including the General, Water, Sewer, and Building
Funds. Therefore, it is appropriate to split both the up-front and recurring costs between the funds
as follows:
Hardware Maintenance
10% General Fund 001-17-04-516-64-10 $1,485 $385
30% Building Fund 107-15-02-524-64-10 $4,455 $1,155
30% Water Fund 401-33-01-533-64-10 $4,455 $1,155
30% Sewer Fund 402-35-01-535-64-10 $4,455 $1,155
The General Fund portion will be funded by IT Manager vacancy savings, and the other funds will
be covered by an appropriation from their respective Contingency account.
Recommendation
Finance recommends accepting the quote from F&E Payment Pros for $14,850 with annual
recurring fees of $3,850, a total cost in year one of $18,700
Requested: Approved:
_________________________________ _________________________________
Adam Segal, Deputy Finance Director Ana. M Garcia, City Manager ICMA-CM
330.468.2004 | 800.852.6301 | fepaymentpros.com
Quoted pricing is guaranteed for 60 days. 31-Mar-20 P a g e | 6
Purchase Equipment PLUS License+Support Annually
EQUIPMENT PURCHASE (One-time fee):
(1) F&E KioskPro Utility App Implementation (one-time) $ 2,900
(1) F&E 2020 Pedestal Kiosk (per each) $ 5,950 * $ 3,850
* 2020 Pedestal Kiosk PROMO: 35% off Quantity of 1 OR B.O.G.O. (2 for the price of 1!)
(1) F&E Built-In Kiosk (per each) $ 8,150 $ 8,150
(1) Shipping (FOB: OH, first unit per order) $ 550 $ 550
(1) Shipping (FOB: OH, per additional unit per order) $ 125 $ 125
___ OPTIONAL: Onsite Setup, Test & Train (per day) $ 975 $ __________
TOTAL EQUIPMENT PURCHASE (One-time fee): $ 15,575.
(Compare to our REGULAR PRICE: $ 17,675)
Plus ANNUAL KIOSK LICENSING & SUPPORT & MAINTENANCE FEES:
(Mandatory recurring annual fee, commencing in year 1 covering first 12 months)
(1) KioskPro Application Licensing & Support (annual fee) $ 2,500
(1) F&E Kiosk (annual, first unit) $ 975 $ 975
(1) F&E Kiosk (annual, per each additional units) $ 485 $ 485
TOTAL ANNUAL FEE (Recurring Annual Fee): $ 3,960.
(2) F&E KIOSKS TOTAL 1st 12-month INVESTMENT $ 18,760
Dania Beach
*** SPECIAL ***
$14,850