HomeMy WebLinkAboutInv# 91981821 - A1A TRANSPORTATION, INC - 07/20/2023 (2)
CITY OF DANIA BEACH
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
DATE: August 24, 2023
TO: Ana M. Garcia, ICMA-CM, City Manager
FROM: Eric Brown, Director Parks & Recreation
Cassi Waren, CPRP, Deputy Director Parks & Recreation
SUBJECT: Authorize Payment for Past Due Invoices A1A Transportation
REQUEST
On August 8, 2023, the Parks and Recreation Department received past due invoices from A1A
transportation, Inc. dated on the dates below and is requesting authorization to pay the past due
invoices and any upcoming invoice for A1A Transportation and/or World of Kids Transportation.
BACKGROUND
Each year the Department of Parks and Recreation utilizes bus transportation for the
transportation of campers during field trips that are part of summer camp, winter break camp,
spring break camp, etc. This requires the procurement of a number of school buses throughout
the fiscal year.
With a limited number of choices in school bus transportation companies, A1A Transportation
and World of Kids Transportation being the two main companies, staff works to obtain quotes
and go with the best priced vendor between the two and availability. Charter buses are much
more expensive and not financially possible given the budget.
A purchase order was not opened with either vendor, A1A Transportation or World of Kids
Transportation because based on the rates from the previous years staff predicted they would
not go over the $5,000.00 procurement threshold when booking between to the two companies.
However, upon receipt of the invoices the bus rates have double and at times tripled as we are
not able to receive the Broward County School Boward rates as we have not been approved to
piggyback.
We ask for the authorization of payment for the outstanding invoices below to A1A
Transportation and any remaining invoices for the World of Kids Transportation once received.
Invoice No. Invoice Amount Invoice Date Facility
91978923 $1656.36 07/03/2023 Frost Park
91979411 $1606.36 07/05/2023 Frost Park
91981814 $857.92 07/06/2023 CW Thomas Park
91981816 $1715.84 07/20/2023 Frost Park
91981820 $897.66 7/10/2023 Frost Park
CITY OF DANIA BEACH
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
91981819 $498.70 7/10/2023 CW Thomas
91981821 $2942.34 7/20/2023 CW, Frost, PJ Meli
91981822 $4145.64 7/13/2023 CW, Frost, PJ Meli
We would like to note, the Department will be using World of Kids Transportation for the
remaining field trips, surpassing the $5,000 a year threshold, due to the unsafe conditions of the
buses that have been provided by A1A Transportation, no air conditioning and an unsafe driver.
We are currently working with Procurement to competitively select a transportation company
that best meets the needs of our programs, either through a piggyback or formal solicitation.
BUDGETARY IMPACT
Funds are appropriated in the Parks and Recreation General Fund Accounts, Summer Camp 001-
7208-572-4430.
RECOMMENDATION
Recommendation is for the City Manager to provide approval.
__________________________________ ______________________________________
Ana M. Garcia, ICMA-CM, City Manager Frank DiPaolo, CPA, CGMA, SHRM-CP, Finance Director