HomeMy WebLinkAboutInv# PC - 15992 - MIAMI HERALD MEDIA COMPANY - 02/28/2024 (3)From:Garcia, Ana M.
To:Lottier, Christine
Subject:Re: Question please regarding charges FW: Visa Statement Reconciliation - February 2024 (City Manager)
Date:Thursday, March 7, 2024 3:51:37 PM
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Yes. I could never read articles that were important and or informative and necessary so the purchase was for subscription. Thank you
Sent from my iPhone
Ana M. Garcia, ICMA‑CM , City Manager
agarcia@daniabeachfl.gov | daniabeachfl.gov
100 W Dania Beach Blvd, Dania Beach, FL, 33004
Phone: 954.924.6800, x3610
R.I.S.E. ‑ RESPECT, INTEGRITY AND STANDARD OF EXCELLENCE
Please note: Florida has a very broad public records law. Most written communications, including emails, to or from City officials regarding City business are public records and may be subject to public disclosure.On Mar 7, 2024, at 3:03 PM, Lottier, Christine <clottier@daniabeachfl.gov> wrote:
Good afternoon Manager,
I wanted to check with you to see if you made 2 charges with you City Pcard on February 28th. I received your attached statement for February 2024
with charges in the amount of $.99 to Miami Herald and $1.00 to Sun Sentinel. If you didn’t authorize the charges, I will work with Tania dispute them.
Thank you,
<image001.png>Christine Lottier , Executive Assistant
clottier@daniabeachfl.gov | daniabeachfl.gov
100 W Dania Beach Blvd., Dania Beach, FL, 33004
Phone: 954.924.6800, x3606 |Cell: 954.260.9959
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R.I.S.E. ‑ RESPECT, INTEGRITY AND STANDARD OF EXCELLENCE
Please note: Florida has a very broad public records law. Most written communications, including emails, to or from City officials regarding City business are public records and may be subject to public disclosure.
From: Stevens, Tania <tstevens@daniabeachfl.gov>
Sent: Tuesday, March 5, 2024 1:20 PM
To: Garcia, Ana M. <agarcia@daniabeachfl.gov>; Lottier, Christine <clottier@daniabeachfl.gov>; Rodriguez, Nannette <narodriguez@daniabeachfl.gov>; Rodriguez,
Sussette <srodriguez@daniabeachfl.gov>; Singh, Maxine <msingh@daniabeachfl.gov>
Cc: ap <ap@daniabeachfl.gov>
Subject: Visa Statement Reconciliation - February 2024 (City Manager)
Cardholder statement ready for review
Statement Review for 02/29/24
Good afternoon,
Finance has imported the February 2024 p-card transactions, and the following invoice batch(es) are ready:
Cardholder Invoice Batch Number
A Garcia 2024-00000648
C. Lottier 2024-00000649
N. Rodriguez 2024-00000650
S. Rodriguez 2024-00000651
M. Singh 2024-00000652
Please follow the step-by-step instructions in the How-to-Guide for the P-Card Reconciliation Process to reconcile the p-card
transactions to the February 2024 Statement. If there isn’t a vendor file for one of your merchants, email a copy of the receipt to Finance at
ap@daniabeachfl.gov and one will be created.
Signature approvals on invoices/receipts can be handwritten or via a digital signature stamp. Documentation must be scanned in to
Laserfiche using the normal routing process in New World before the batch is approved.
Approved p-card batches, and p-card packets must be submitted by the following due dates:
· Approved invoice batches are due Wednesday, March 13th, 2024
· P-Card Reconciliation Packets are due Friday, March 15th, 2024
Compliance with the established deadlines is required. Any late submittals may result in an immediate suspension of card privileges until
completed.
As always, if you have any questions, please contact the Finance Department.
Respectfully,
<image001.png>Tania Stevens , Senior Accountant
tstevens@daniabeachfl.gov | daniabeachfl.gov
100 W Dania Beach Blvd., Dania Beach, FL, 33004
Phone: 954-924-6800 x3671
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R.I.S.E. ‑ RESPECT, INTEGRITY AND STANDARD OF EXELLENCE
Please note: Florida has a very broad public records law. Most written communications, including emails, to or from City officials regarding City business are public records and may be subject to public disclosure.
<ANA M GARCIA.pdf>
<P-Card Reconciliation Checklist.pdf>
<P-Card Monthly Sign-Off Sheet.pdf>
<How-to-Guide for P-Card Reconciliation Process-.pdf>