HomeMy WebLinkAboutInv# 8294408 - ACADEMY BUS, LLC - 07/16/2021 1
CITY OF DANIA BEACH
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
DATE: August 7, 2024
TO: Ana M. Garcia, ICMA-CM, City Manager; Candido Sosa-Cruz, ICMA-CM, Deputy City
Manager
FROM: Cassi Waren, CPRP, Parks & Recreation Director; Franky Lazo, Parks & Recreation
Deputy Director
SUBJECT: Authorize Payment for Past Due Invoice from Academy Bus Services
REQUEST
The Parks & Recreation Department is requesting authorization to pay invoice #8294408 from
Academy Bus Services (see attached invoice) on July 16, 2021, for transportation service rendered
on July 16, 2021, for Gracefully Aging field trip to Sunrise 8 Theatre.
BACKGROUND
The Parks & Recreation Department utilizes bus transportation services for transportation of
senior’s field trips each year. These particular services were rendered for the Gracefully Aging
Program as described on the invoice.
Upon an audit by Academy Bus Services, they found that invoice #8294408, dated July 16, 2021,
was never paid. Upon the Parks and Recreation Department internal review, it was found that the
invoice was emailed to someone that is no longer employed by the city.
BUDGETARY IMPACT
Funds are available and appropriated in the Parks & Recreation Department, CW Thomas Park Fund,
Contractual Services General Fund Account No. 001-72-03-572-34-10 in the amount of Seven
Hundred Sixty-Five ($765.00).
RECOMMENDATION
The recommendation is for the City Manager to authorize payment to Academy Buse Services.
__________________________________ __________________________________
Ana M. Garcia, ICMA-CM, City Manager Frank DiPaolo, CPA, CGMA, SHRM-CP, Finance Director
Candido Sosa-Cruz, ICMA-CM Deputy City Manager Adam Segal, CPA, CFE, FCCA, Deputy Finance Director
08/07/2024
Invoice
Miami Division
Tel: 305-688-7700
Fax: 305-681-8134
Visit our website www.AcademyBus.com for information regarding
Charter Specials, Commuter Schedules, and Atlantic City Packages
P.O. Box 1410, 111 Paterson Avenue, Hoboken, New Jersey 07030
CITY OF DANIA BEACH
100 W. DANIA BEACH BLVD
DANIA BEACH FL 33004
DEON WHITE Invoice #8294408
7/16/2021
Sales Rep JAZMIN LIOTTA
Reference
Payment Billed
Acct #073530
C:
954-985-4400 P:
954-226-6672
F:954-924-6813
Departure Information Destination Information
Friday Jul 16, 2021 Depart:10:15 AM
CW THOMAS PARK
100 NW 8TH AVE
DANIA, FL 33004
Friday Jul 16, 2021 Return:15:45 PM
SUNRISE 8 THEATER
4321 NW 88TH AVE
SUNRISE, FL 33351
Itinerary and Driver Instructions
WAIT/RTN SERVICE ENDS AT 4:30 PM
DRIVER GRATUITY NOT INCLUDED
POC - DEON - 954-226-6672
Group Info:CITY OF DANIA BEACH SENIORS
# of Buses
1
Bus Type
55 COACH
# of Hours Cost/Bus
695.00
Total Cost
695.00
OTHER CHARGES
Description Amount
5.0% SAFETY COMPLIANCE FEE 35.00
5.0% COVID FEE 35.00
Equipment:
Other Charges:
Total Contract Cost:
Payment Received:
Balance:
695.00
70.00
765.00
0.00
765.00Payments due within 15 days of receipt of invoice
Make checks payable to Academy Bus, LLC.
Cancellation Charges: All payments will be refunded less a service charge of $150.00 on cancellations made more than (2) two
weeks prior to the scheduled date of departure. There will be a 50% cancellation fee per bus if the group cancels less than (2) two
weeks prior to the scheduled date of departure. If cancelled within 24 hours of departure the consumer is subject to full charge.
While we are taking steps to respond to this unprecedented crisis, by riding with Academy/Go Buses you assume liability for risk of
exposure to the novel coronavirus, any complications from COVID-19, or any other pathogens and illnesses.
We are taking multiple steps to keep our passengers and employees safe during the COVID-19 pandemic. Passengers are
encouraged to follow the latest CDC guidelines for health and travel, including staying home if you do not feel well or have a fever.
Additional COVID-19 policies and procedures can be found at https://www.academybuscharter.com/covid-19. By riding with
Academy, you voluntarily assume all risks related to exposure to COVID-19.
For questions regarding your invoice email accountsreceivable@academybus.com or call 201-420-7000 ext. 2216
Must See Original Contract Form for Actual Terms and Conditions
Please see back for terms 91
Invoice Date
Academy reserves the right at its discretion to add a fuel surcharge
to contracted rates.
Payments made by credit card will incur a 3% processing fee.
The fee will be incurred at the time payment is remitted.
Printed On:06/24/2024 11:28 amPage 1