HomeMy WebLinkAboutInv# PAY APP 4 - PERSONS SERVICES CORP - 11/30/2024 (2)CITY OF DANIA BEACH
PUBLIC SERVICES DEPARTMENT
MEMORANDUM
DATE: October 10, 2024
TO: Ana M. Garcia, ICMA- CM, City Manager
Candido Sosa-Cruz, ICMA- CM, Deputy City Manager
VIA: Frank DiPaolo, CPA, CGMA, SHRM-CP, Chief Financial Officer
FROM: Fernando J. Rodriguez, Public Services Director
Dincer Akin Ozaydin, Deputy Public Services Director/City Engineer
RE: AUTHORIZATION FOR APPROVAL OF CHANGE ORDERS AND UTILIZING
CONTRACT AND CITY CONTINGENCY FUNDS
Request
The Public Services Department (PSD) requesting authorization for approval of two change orders (COs)
in the total amount of $82,000.90 for the Nyberg Swanson House purchase order (PO) #2024-00000209
with Persons Services Corp., and utilization of the contract and City contingency to fund the COs.
Background
The Nyberg Swanson House Restoration project has received two change orders (CO) from the contractor.
The first CO, (CO #1) pertains to the permit fees in the amount for $37,727.00, since this was not included
within the bid form as a reimbursable line item. The second CO (CO#2) includes three portions that
comprise a total amount of $44,243.90, inclusive of the contractor markup: A) structural repairs at the knee
wall, B) window screen restoration, and C) termite damage structural repairs. Information is included in the
attachments labeled PCO#001, PCO#002.
Budgetary Impact
Funding for the $82,000.90 COs will be from two sources. The first is utilizing the contract contingency
line item included on the bid form in the amount of $30,332.07, resulting in the contract contingency
line item to have a balance of $0 (zero).
The remaining amount of $51,668.83 ($82,000.90 - $30,332.07 = $51,668.83) will be funded from
utilizing the city contingency funds allocated to this project in the amount of $121,383.28. After CO
payment, the city contingency funds balance will be $69,714.45 ($121,383.28 - $51,668.83 =
$69,714.45), and the contract amount will be increased from $1,194,410.28 to $1,246,079.11
($1,194,410.28 + $51,668.83 = $1,246,079.11).
/Acting City Manager
Page 2 of 2
Recommendation
PSD recommends approval to increase the PO for the Nyberg Swanson House Restoration in the amount
of $82,000.90.
Approval:
_________________________________________
Frank DiPaolo, CPA, CGMA, SHRM-CP, Chief Financial Officer
Approval:
______________________________________
Ana M. Garcia, ICMA- CM, City Manager
Candido Sosa-Cruz, ICMA-CM, Acting City Manager
An e m a il c o n firmati o n wa s s e n t to
m e ga n@ per sons ser v ices .com .
Ci ty of Dani a Beac h
1 0 0 W Dani a Beac h B o u lev ard
http s://dani a beac h fl .g o v
Transaction details
Date: July 23, 2024 03:47 PM EDT
Persons Services Corp
Checking account ending in 6956
Confirmation number: 63JLF49QDR
Transaction type: Purchase
Thank you for your payment.
Thank you for your payment
Permits: 2024-00000788 $34,647.00
Total $34,647.00
Payment information
Return to eSuite Permits
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Payments | City of Dania Beach S i g n I n
An e m a il c o n firmati o n wa s s e n t to
m e ga n@ per sons ser v ices .com .
Ci ty of Dani a Beac h
1 0 0 W Dani a Beac h B o u lev ard
http s://dani a beac h fl .g o v
Transaction details
Date: September 11 , 2024 10:51 AM EDT
Samantha Vincenty
Visa ending in 5357
Confirmation number: 6JQLLLK35R
Transaction type: Purchase
Thank you for your payment.
Thank you for your payment
Permits: 24-0788-REV1 $80.00
Total $80.00
Payment information
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Payments | City of Dania Beach S i g n I n
1
Sharlene Roca
From:Schutten, Sean <sschutten@daniabeachfl.gov>
Sent:Wednesday, September 25, 2024 8:29 AM
To:Thelma Fay
Cc:Sharlene Roca; Megan Yany; Samantha Vincenty
Subject:RE: Nyberg- Permit Fees
Hello,
Finance department has confirmed that the permits will be paid via CO.
Also, please note that beginning with Pay #2 and going forward, partial lien releases are required.
Please let me know if you have any questions.
Thanks,
Sean Schutten
Project Manager City of Dania Beach
sschutten@daniabeachfl.gov daniabeachfl.gov
1201 Stirling Road Dania Beach FL 33004
Phone:954-947-3610 x3660
Web: daniabeachfl.gov | App:AskDaniaBeach
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communications may therefore be subject to public disclosure.
From: Thelma Fay <tfay@personsservices.com>
Sent: Friday, September 13, 2024 4:45 PM
To: Schutten, Sean <sschutten@daniabeachfl.gov>
Cc: Sharlene Roca <sroca@personsservices.com>; Megan Yany <Megan@personsservices.com>; Samantha Vincenty
svincenty@personsservices.com>
Subject: Nyberg- Permit Fees
CAUTION: This email originated from outside the City of Dania Beach. Do not click links or open
attachments unless you recognize the sender and expect the content.
Hi Sean,
Pursuant to our conversation we would like to request a contingency transfer to cover the unforeseen
cost of the permit fees for the project in the amount of $34,647.00.
Please let me know if you approve of the request and I will draft up the PCO.
Thank you and have a good weekend.
Thelma